FY2024 RFQ - SAB CMPD Relocation Gate (001) - ---------------.pdf

SOLICITATION

for

SAB CMPD Sliding Gate relocation

SOLICITATION: 19GB5024Q0008

US Embassy Libreville

ATTN : Contracting Officer

BP. 4000 Sablière

Libreville – GABON.

GENERAL

The U.S. Embassy Libreville GABON is soliciting an upgrade of a sliding gate at a

Government Owned Residence Compound known as Sabliere Compound located in front of “Beach Club”.

The project will consist to:

• Remove the existing manual sliding gate.

• Create a “U” entrance to allow light of sight while exiting the compound as well as providing a safe stop point while getting in the compound.

• Demolish 6 m of the existing perimeter wall.

• Build 16m of new perimeter wall matching the existing.

• Provide an automatic sliding gate to be operated through an inner/outer keypad.

• Extend the road by the main entrance and next to townhouse#1 unit#3 to allow proper access to the compound as well as townhouse#1 apartments and parking.

• Relocate water lines and electrical cables as needed and coordinate any technical security relocation with Post RSO section.

Date quotation-proposal needed by: September 10th 2024

A pre-award conference will be held on August 26st 2024. Please kindly contact

LibrevilleProcurement@state.gov to send representatives of your entity for the site visit before August 22th 2024. Maximum of two (2) persons per entity.

TECHNICAL REQUIREMENTS

• Sliding gate length (L) shall be equal to the opening (O) plus the counterbalance (C) distance:

L=O+C. High to match existing. Traveling track to allow (at the open position to allow opening distance (O)

• Counterbalance size shall be ¼ of the opening or greater and contractor to make sure that the distance is appropriate for safe operations.

• 3 sets of upper rollers or equivalent guides shall be use (one on the closing side and two on the counterbalance side). Rollers to be mounted on Heavy duty supports attached to the wall for the secondary entrance and heavy duty 4”x4” posts mounted on floor concrete pad for the main entrance.

• Gate frame and braces: square tubes 50mm*500mm*3mm or greater.

mailto:LibrevilleProcurement@state.gov

• Metal sheet: 3mm thick or greater and to be crossbreak punch form. Crossbreaks panels shall not exceed 500mm x 500mm x 5mm depth

• Sliding gate tracking floor rail to be welded on 100mm wide, 5mm thick steel plate. Steel plate to be embedded into concreted pad suitable for the suggested sliding gate load.

Tracking rail to be perfectly straight and horizontal for proper wheels load distribution

• Sliding gate to be equipped with 3 wheels appropriately sized and selected for the sliding gate load.

• Concrete post mounted/embedded frame: U type L/square/omega form schedule 5mm and sharp free (for gates).

• Upper and down dead locks are required on each door and as needed with stoppers.

• Security lock type VACHETTE required (keyed different) are required for the gates.

• 3 to 4 hinges are required on each gate and each hinge shall be sized based on the gate weight and shall be rust resistant.

All metal to be primed and 2 coats painted (finish painting to be marine grade and grey color)

• Contractor to verify all dimension on the field before fabrication

• Contractor is to provide suggested table load calculation for each gate as well as technical data sheet for suggested material, load bearing bolts and wheels.

• Suggested sliding gate “Electric Operator” shall be suitable to track suggested gate load and to be delivered/installed with an outdoor control box as well as limit switches, safety beams sensors. Working speed to be 9.5m/min. Manual operation or override feature is required.

• Other than vehicular sequences of operations, the suggested automatic gate shall include pedestrian sequences of operations as well by limiting the gate opening/closing travel at 1m distance.

• Electrical protection to include, grounding the system equipotentialy connected to the main system, main disconnect means and emergency stop.

• Electrical cabling to be sized and installed as per “electric operator” manufacturer recommendation and to be run through Φ100mm PVC conduit (each gate operator to have individual run from the main electrical distribution box to the controller/electric operator).

• Chain or steel angle to depend on the suggested “electric operator” type.

• All concrete to be 25MPA.

• All concrete rebars to be Φ12 minimum and stirrups to be Φ8, concrete covers to be 75mm and rebars/stirrups spaces to be 150mm.

• Contactor to provide repairs as needed identical to existing condition (to include but not limited to pavement, paint touch‐ups, concrete curbs, gardening).

• Contractor to provide all material needed, fabricate, paint, and install the subject gate.

• All material to be reviewed and accepted by the FM or any FAC designated person prior to US

Embassy

WARRANTY

Contractor shall provide one year warranty for the entire installations and will repair/replace any equipment due to premature damage/failure at its own expenses.

Attachment A: General view

Attachment B: General sketch

Attachment C: Sliding Gate basic view

Attachment D: Crossbreak Punch Form

Attachment E: Keypad and post

Type of Offer: Open Market.

Set-aside restrictions? There are no set-aside restrictions for this procurement.

Meet or Exceed?

Offers shall be similar or equal to the requested specifications described herein.

Award type:

Firm-fixed price type of Government Purchase Order.

Evaluation criteria :

NAISC Code :

PSC Code :

lowest price, technically acceptable.

238290 - Other Building Equipment Contractors.

J056 - Maintenance, Repair, and Rebuilding of Equipment:

Construction and Building Materials

Offer validity: 30 days after closing date of this solicitation.

Warranty: Minimum of three years.

Delivery: within 30 days

Contract Clause

Applicable FAR clauses: The selected offeror must comply with all applicable FAR clauses, the full text of which may be accessed electronically at https://www.acquisition.gov/far.

Contracting Authority: This request for quotation does not constitute a contract with the U.S Government. Per FAR 1.602, the sole representative of the Government authorized to enter into an agreement is a warranted Contracting Officer. The selected

Offeror must ensure that a valid obligating document (e.g. Government Purchase Order) signed by a Contracting Officer is in place before commencement of work or delivery of items. Any and all modifications after the commencement of work or delivery of items must, likewise, be authorized by a Contracting Officer.

FAR clause at 52.212-4, Contract Terms and Conditions – Commercial

Products and Commercial Services (Nov 2023), applies to this acquisition and a statement regarding any addenda to the clause.

FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement

Statutes or Executive Orders-Commercial Products and Commercial Services (May

2024 applies to this acquisition. it also encompasses the below clauses:

• (5) 52.204-10,

• (7) 52.204-14 (ONLY APPLICABLE TO U.S. FIRMS),

• (8) 52.204-15 (ONLY APPLICABLE TO U.S. FIRMS),

• (9) 52.204-27,

• (12) 52.209-6,

• (32) 52.222-19,

• (39) 52.222-50,

• (51) 52.225-13,

• (55) 52.226-8,

• (57) 52.232-29,

• (59) 52.232-33.

All contractors have to be registered in the SAM (System for Award Management)

Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-

7 (b)(1).

Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. Please note that an Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of https://www.acquisition.gov/far http://www.acqnet.gov/far https://www.acquisition.gov/far/52.212-4#FAR_52_212_4 https://www.acquisition.gov/far/52.212-5#FAR_52_212_5 https://www.sam.gov/ award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

Solicitation Provisions

The provision at 52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services. (Sep 2023) applies to this acquisition and a statement regarding any addenda to the provision.

Award will be made to the lowest priced, technically acceptable offeror.

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose total quote on all items is deemed to be the Lowest Priced Technically

Acceptable quote.

If the Contractor is not able to quote an item included in the pricing table, the vendor should mention it, in its offer, and still provide an offer with the remaining items available.

The final contract award will be based on a combination of factors - a combination of price, compliance review and technical acceptability.

A - Compliance review:

The Government will perform an initial review of proposals / quotations received to determine completeness and compliance with the terms of the solicitation to include:

1. Proof of SAM registration to include the SAM UEI number.

2. All offerors must include a completed copy of FAR 52.212-3, Offeror

Representations and Certifications - Commercial Items with their offer. If you have completed the annual representations and certifications electronically at www.sam.gov, the offeror does not need to complete the FAR clause in the solicitation but should state this in its proposal.

3. The offeror shall fill out the below clauses and include them with its offer:

FAR 52.204-24 - FAR 52.204-26.

B - Technical Acceptability:

Technical Acceptability is met if the vendor meets the minimum requirements of the solicitation.

C - Price offers will be evaluated in accordance with FAR 13.106-3(a) to ensure it is fair and reasonable.

1. Completeness: All price information/data required in the RFQ has been submitted in accordance with the solicitation pricing instructions.

http://www.sam.gov/

2. Reasonableness: Price is fully justified and supported and is considered fair and reasonable under current market conditions. Reasonableness may be determined by one or more of the proposal analysis techniques identified in FAR 13.106-3(a)(2).

The Contracting Officer may either make a responsibility determination without requesting any additional information or require the offeror to provide information to substantiate that it satisfies the general responsibility standards of FAR 9.104-1. In determining responsibility the offeror shall be prepared, upon notification from the contracting officer, to provide the necessary information/documentation to be determined responsible. The Contracting Officer may consider an offeror’s inability to promptly respond to a request for information as an indication the offeror is non-responsible since FAR 9.103(c) obligates prospective contractors to affirmatively demonstrate their responsibility.

DOSAR PROVISIONS AND CLAUSES

The following DOSAR provisions/clauses will also apply to this acquisition:

652.206-70, Competition Advocacy/Ombudsman;

652.214-71, Authorization to Perform;

652.225-70, Arab League Boycott of Israel;

652.225-71, Section 8(a) of the Export Administration Act of 1979, as Amended;

652.242-70, Contracting Officer’s Representative; and, 652.243-70, Notices.

Point of Contact

If there are any questions regarding this request for quotation, please contact:

PRIMARY POINT OF CONTACT:

Roger Riojas

Contracting Officer

Phone: 00241 01 45 72 61

Fax: 00241 01 45 71 05

RiojasR@state.gov

SECONDARY POINT OF CONTACT:

Wilfrid Ndoutoume Amvame

Procurement Agent

Phone : 00241 01 45 72 69

Fax : 00241 01 45 71 05

NdoutoumeWA@state.gov mailto:RiojasR@state.gov mailto:NdoutoumeWA@state.gov