FY2024 RFQ - Five (5) set of condensing coils being for U.S. Embassy Libreville CHILLERS (00).pdf

SOLICITATION

for

Five (5) set of condensing coils being for U.S.

Embassy Libreville CHILLERS.

SOLICITATION 19GB5024Q0006

US Embassy Libreville

ATTN : Contracting Officer

BP. 4000 Sablière

Libreville – GABON.

https://ilmsariba.state.sbu/Buyer/Main/aw?awh=r&awssk=1rAt&dard=1

GENERAL

The U.S. Embassy in Libreville has a requirement for the purchase of Five (5) set of condensing coils being for U.S. Embassy Libreville CHILLERS.

This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

Offers are due by Wednesday August 21, 2024, at 10:00 a.m., local time.

This opportunity allows for electronic responses. Please submit your offer prior to the response date and time (In pdf and Microsoft Excel formats). The file size must not exceed 30MB. If the file size should exceed the 30MB, the submission must be made in separate files and attached to separate emails with less than 30MB each.

All responsible sources may submit an offer that shall be considered.

PRODUCT SPECIFICATIONS

• Suitable for JCI/York Chiller:

o Model Number: YLAA0300YE50XBASDTXHTXBLXCXX44 o Serial Number: 2DXM011308

• Exclusively brand new material

• Rust and oxidation resistant as well as fin coils due to aggressive local environment

(close to the sea)

• 1 year warranty at the minimum

• All goods to be secured and crated (for international air freight.)

• All goods to be shipped to Libreville

Detailed Description:

The General Services Office (GSO) would like to purchase five (5) set of condensing coils being for U.S. Embassy Libreville CHILLERS. Please note that the Government will make a selection based on the offer that will be in the best interest to the Government.

Quotations shall be in US Dollars for overseas vendors and Franc CFA for local vendors.

Type of Offer: Open Market.

Set-aside restrictions? There are no set-aside restrictions for this procurement.

Meet or Exceed?

Offers shall be similar or equal to the requested specifications described herein.

Award type:

Firm-fixed price type of Government Purchase Order.

Evaluation criteria :

NAISC Code :

PSC Code :

lowest price, technically acceptable.

333415– Air-Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment

Manufacturing

4130 – Refrigeration and Air Conditioning Components

Offer validity: 30 days after closing date of this solicitation.

Warranty: Minimum of three years.

Delivery: within 30 days

Deliver CIF to Post:

LBV # Contract number

American Ambassador

American Embassy

BP. 4000 – Tel: +241 11 45 71 00

Libreville GABON

(DIPLOMATIC CARGO)

Email: LibrevilleShippingandCustoms@state.gov

Shipping:

All quotations/proposals shall include shipping freight, as designated on the contract instrument. CIF mailto:LibrevilleShippingandCustoms@state.gov

Bill of Lading shall be labelled as follows:

Consignee:

LBV # Contract number

American Ambassador

American Embassy

BP. 4000 – Tel: +241 11 45 71 00

Libreville GABON

(DIPLOMATIC CARGO)

Email: LibrevilleShippingandCustoms@state.gov

Notify: SAME AS Consignee information.

Please note that for all incoming shipment to Gabon, the contractor shall provide a BIETC

(Bordereau d’Identification Electronique des Cargaisons), as part of the shipping documents.

Contract Clause

Applicable FAR clauses: The selected offeror must comply with all applicable FAR clauses, the full text of which may be accessed electronically at https://www.acquisition.gov/far.

Contracting Authority: This request for quotation does not constitute a contract with the U.S Government. Per FAR 1.602, the sole representative of the Government authorized to enter into an agreement is a warranted Contracting Officer. The selected

Offeror must ensure that a valid obligating document (e.g. Government Purchase Order) signed by a Contracting Officer is in place before commencement of work or delivery of items. Any and all modifications after the commencement of work or delivery of items must, likewise, be authorized by a Contracting Officer.

FAR clause at 52.212-4, Contract Terms and Conditions – Commercial

Products and Commercial Services (Nov 2023), applies to this acquisition and a statement regarding any addenda to the clause.

FAR clause at 52.212-5, Contract Terms and Conditions Required To Implement

Statutes or Executive Orders-Commercial Products and Commercial Services (May

2024 applies to this acquisition. it also encompasses the below clauses:

• (5) 52.204-10,

• (7) 52.204-14 (ONLY APPLICABLE TO U.S. FIRMS),

• (8) 52.204-15 (ONLY APPLICABLE TO U.S. FIRMS),

• (9) 52.204-27, mailto:LibrevilleShippingandCustoms@state.gov https://www.acquisition.gov/far http://www.acqnet.gov/far https://www.acquisition.gov/far/52.212-4#FAR_52_212_4 https://www.acquisition.gov/far/52.212-5#FAR_52_212_5

• (12) 52.209-6,

• (32) 52.222-19,

• (39) 52.222-50,

• (51) 52.225-13,

• (55) 52.226-8,

• (57) 52.232-29,

• (59) 52.232-33.

All contractors have to be registered in the SAM (System for Award Management)

Database https://www.sam.gov prior to contract award pursuant to FAR provision 52.204-

7 (b)(1).

Therefore, prospective offerors are encouraged to register prior to the submittal of quotations/proposals. Please note that an Offeror is required to be registered in SAM when submitting an offer or quotation and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

Solicitation Provisions

The provision at 52.212-1 Instructions to Offerors—Commercial Products and

Commercial Services. (Sep 2023) applies to this acquisition and a statement regarding any addenda to the provision.

Award will be made to the lowest priced, technically acceptable offeror.

52.212-2 Evaluation—Commercial Products and Commercial Services.

Evaluation—Commercial Products and Commercial Services (Nov 2021), applies to this acquisition.

The Government will award a contract resulting from this solicitation to the responsible offeror whose total quote on all items is deemed to be the Lowest Priced Technically

Acceptable quote.

If the Contractor is not able to quote an item included in the pricing table, the vendor should mention it, in its offer, and still provide an offer with the remaining items available.

The final contract award will be based on a combination of factors - a combination of price, compliance review and technical acceptability.

A - Compliance review:

The Government will perform an initial review of proposals / quotations received to determine completeness and compliance with the terms of the solicitation to include:

1. Proof of SAM registration to include the SAM UEI number.

https://www.sam.gov/

2. All offerors must include a completed copy of FAR 52.212-3, Offeror

Representations and Certifications - Commercial Items with their offer. If you have completed the annual representations and certifications electronically at www.sam.gov, the offeror does not need to complete the FAR clause in the solicitation but should state this in its proposal.

3. The offeror shall fill out the below clauses and include them with its offer:

FAR 52.204-24 - FAR 52.204-26.

B - Technical Acceptability:

Technical Acceptability is met if the vendor meets the minimum requirements of the solicitation.

C - Price offers will be evaluated in accordance with FAR 13.106-3(a) to ensure it is fair and reasonable.

1. Completeness: All price information/data required in the RFQ has been submitted in accordance with the solicitation pricing instructions.

2. Reasonableness: Price is fully justified and supported and is considered fair and reasonable under current market conditions. Reasonableness may be determined by one or more of the proposal analysis techniques identified in FAR 13.106-3(a)(2).

The Contracting Officer may either make a responsibility determination without requesting any additional information or require the offeror to provide information to substantiate that it satisfies the general responsibility standards of FAR 9.104-1. In determining responsibility the offeror shall be prepared, upon notification from the contracting officer, to provide the necessary information/documentation to be determined responsible. The Contracting Officer may consider an offeror’s inability to promptly respond to a request for information as an indication the offeror is non-responsible since FAR 9.103(c) obligates prospective contractors to affirmatively demonstrate their responsibility.

DOSAR PROVISIONS AND CLAUSES

The following DOSAR provisions/clauses will also apply to this acquisition:

652.206-70, Competition Advocacy/Ombudsman;

652.214-71, Authorization to Perform;

652.225-70, Arab League Boycott of Israel;

652.225-71, Section 8(a) of the Export Administration Act of 1979, as Amended;

652.242-70, Contracting Officer’s Representative; and, 652.243-70, Notices.

http://www.sam.gov/

Point of Contact

If there are any questions regarding this request for quotation, please contact:

PRIMARY POINT OF CONTACT:

Roger Riojas

Contracting Officer

Phone: 00241 01 45 72 61

Fax: 00241 01 45 71 05

RiojasR@state.gov

SECONDARY POINT OF CONTACT:

Wilfrid Ndoutoume Amvame

Procurement Agent

Phone : 00241 01 45 72 69

Fax : 00241 01 45 71 05

NdoutoumeWA@state.gov mailto:RiojasR@state.gov mailto:NdoutoumeWA@state.gov