FY2023 MSP Pre-App Webinar Slides 05.03.23 final.pdf

5/4/2023

2023 Pre-Application Webinar:

Modeling and Simulation Program

U.S. Department of Education

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Leave meeting

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

AGENDA

Part I: Overview of Modeling and Simulation Program (MSP)

Purpose & Background

FY23 Competition –at-a- Glance

Eligibility

Priorities – Absolute Priority 1 & Absolute Priority 2

Invitational Priority (IP)

Selection Criteria

GPRA Performance Measures

Addressing Project Design - The Logic Model

Part II: Preparing MSP Application in Grants.gov

GEPA Section 427 Requirement: Four Specific Equity –Focused Questions

Part III – Application Submission in Grants.gov

Next Steps / Wrap Up / Contact Information

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Part I: Overview of Modeling and

Simulation Program

Note: The Notice Published in the Federal Register is the official guide for submitting a Modeling and Simulation Program Application.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Modeling and Simulation Program (MSP) Purpose

Designed to promote the study of modeling and simulation at institutions of higher education (IHEs) through collaboration with new and existing programs.

Promote the use of technology through the creation of accurate models that can simulate processes or recreate real life, by--

(a) Establishing a task force at the Department to raise awareness of and define the study of modeling and simulation;

(b) Providing grants to IHEs to develop new modeling and simulation degree programs; and

(c) Providing grants for IHEs to enhance existing modeling and simulation degree programs.

Taskforce membership include successful grantees and other content experts.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP Background Modeling and simulation programs can develop tools or techniques in numerous industries to support education and training where they otherwise would be high risk or hazardous in a real-world scenario.

Leverage modeling simulation and technology, such as, but not limited to, experiential learning models, economic and predictive modeling, and advanced data science and analytics.

Fund the development or enhancement of degree programs focused on modeling and simulation technology.

Through grant support, increase the availability and capacity of such programs in today’s world.

“Modeling and simulation technology has numerous applications for Federal and State governments and their partners in the defense, education, gaming, shipbuilding, and workforce training sectors, allowing them to generate data to help make decisions or predictions about their systems.” H. Rept. 117-403 at

p. 291 (2023).

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Application Available: April 24, 2023

Application Deadline: June 23, 2023

Estimated Range of Awards: $750,000 to $1,155,000

Estimated Avg Size of Awards: $990,000

Maximum Award: We will not make an award exceeding $1,155,000 for the entire budget period of 36 months.

Project Period: 36 months

Estimated Number of Awards: 8

NOTE: The Department is not bound by any estimates.

Two (2) Absolute Priorities (REQUIRED)

One (1) Invitational Priority (OPTIONAL)

Indirect Cost Rate - Unrestricted

Cost Sharing/Matching: Each eligible institution receiving a grant under this program must provide, from non-Federal sources, in cash or in-kind, an amount equal to 25 percent of the amount of the grant to carry out the activities supported by the grant.

NOTE: Applicants must set aside sufficient funds to carry out activities related to task force participation. A listing of line‐item which include travel for at least two or three grantee representatives for two or three annual meetings to be held in Washington, DC, and/or site visits to organizations using modeling and simulation technologies to help expand awareness, and costs associated with a white paper outlining lessons learned from the enhanced or established modeling and simulation program.

FY 2023 MSP COMPETITION at-a- GLANCE

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP Funding at-a- Glance: ($8, 009,289.00 since 2021)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP Grantees at-a-GLANCE

Puerto Rico – 2 Grantees Inter American University of Puerto Rico San German/ Dewey University, Carolina

FY21 AP1 – Enhancement Grants

FY21 AP2 – Establishment Grants

FY22 AP1 – Enhancement Grants

FY22 AP2 – Establishment Grants

Overall AP 1 – Enhancement Grants

Overall AP2 – Establishment Grants

Florida

The University of Central Florida

Georgia Savannah State

University

Virginia Old Dominion

University

Iowa University of Iowa

Texas The University of Texas at El Paso

OHIO

Cleveland State

University

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

A public or private nonprofit institution of higher education as defined in section 101(a) of the HEA.

Applicants must be eligible to apply under either Absolute Priority 1 or Absolute Priority 2 as outlined in the Absolute Priorities section.

Applicants applying under Absolute Priority 1 must also be an institution of higher education that has—

(a) An established modeling and simulation degree program, including a major, minor, or career-track program; or

(b) An established modeling and simulation certificate or concentration program.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

PRIORITIES

Absolute Priority 1 – Enhancement Grants

Absolute Priority 2 – Establishment Grants

Invitational Priority (IP)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Two Absolute Priorities

(AP1 & AP2)

Absolute Priority (AP) 1 ‐ Enhancing Modeling and Simulation at Institutions of Higher Education

Absolute Priority (AP) 2 ‐ Establishing Modeling and Simulation Programs

Applicants must specify which absolute priority they are responding to in their application abstract.

Applicants must respond to each element of the selected absolute priority.

Applicants may only apply under one of the two absolute priorities.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Meeting Absolute Priorities

Address Address every component of the selected priority. AP 1 consist of 3 components; AP 2 include 3 components.

Respond Respond to Absolute Priority 1 or Absolute Priority 2, may not respond to both.

Required To meet the requirements of absolute priorities, you must:

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Absolute Priority (AP) 1 ‐

Enhancement Grants

Absolute Priority 1 ‐ Enhancing Modeling and Simulation at Institutions of Higher Education

(a) A letter from the president or provost of the eligible institution that demonstrates the institution’s commitment to the enhancement of the modeling and simulation program at the institution of higher education;

(b) An identification of designated faculty responsible for the enhancement of the institution’s modeling and simulation program; and

(c) A detailed plan for how the grant funds will be used to enhance a modeling and simulation program of the institution.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Absolute Priority 1:

Funding Restriction

A grant awarded under Absolute Priority 1 must be used by an eligible institution to enhance modeling and simulation programs at the institution, which may include‐

• (a) Introducing activities to assist in the establishment of a major, minor, or career-track modeling and simulation program at the eligible institution;

• (b) Expanding the multidisciplinary nature of the institution's modeling and simulation programs;

• (c) Recruiting students into the field of modeling and simulation through the provision of fellowships or assistantships;

• (d) Creating new courses to complement existing courses and reflect emerging developments in the modeling and simulation field;

• (e) Conducting research to support new methodologies and techniques in modeling and simulation; and

• (f) Purchasing equipment necessary for modeling and simulation programs.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Absolute Priority (AP) 2‐

Establishment Grants

Absolute Priority (AP) 2 - Establishing Modeling and Simulation Programs

(a) A letter from the president or provost of the eligible institution that demonstrates the institution’s commitment to the establishment of a modeling and simulation program at the institution of higher education;

(b) A detailed plan for how the grant funds will be used to establish a modeling and simulation program at the institution; and

(c) A description of how the modeling and simulation program established under this priority will complement existing programs and fit into the institution’s current program and course offerings.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Absolute Priority 2:

Funding Restriction

A grant awarded under Absolute Priority 2 must be used by an eligible institution to establish modeling and simulation programs at the institution, which may include‐

• (a) Establish, or work toward the establishment of, a modeling and simulation program, including a major, minor, career‐track, certificate, or concentration program at the eligible institution;

• (b) Provide adequate staffing to ensure the successful establishment of the modeling and simulation program, which may include the assignment of full‐time dedicated or supportive faculty; and

• (c) Purchase equipment necessary for modeling and simulation program.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Invitational Priority (IP):

Promoting Equity in Student Access to Educational Resources and Opportunities

For FY 2023 and any subsequent year in which we make awards, this priority is an invitational priority.

An application must demonstrate that the project will be implemented by or in partnership with one or more of the following entities:

Community Colleges (as defined in the NIA)

Historically Black Colleges and Universities (as defined in the NIA)

Tribal Colleges and Universities (as defined in the NIA)

Minority‐serving Institutions (as defined in the NIA) NOTE: We do not give an application that meets this invitational priority a competitive or absolute preference over other applications.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Selection Criteria

Selection Criteria Maximum Points

Significance 25

Quality of the Project Design 50

Quality of the Project Personnel 5

Adequacy of Resources 5

Quality of the Management Plan 5

Quality of the Project Evaluation 10

Invitational Priority 0

Total Possible Score: 100

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Selection Criteria: Significance

Significance (maximum 25 points)

(1) The Secretary considers the significance of the proposed project.

(2) In determining the significance of the proposed project, the Secretary considers the following factors:

(i) The extent to which the proposed project is likely to yield findings that may be utilized by other appropriate agencies and organizations. (up to 5 points)

(ii) The extent to which the proposed project involves the development or demonstration of promising new strategies that build on, or are alternatives to, existing strategies. (up to 10 points)

(iii) The extent to which the results of the proposed project are to be disseminated in ways that will enable others to use the information or strategies. (up to 10 points)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Questions to Consider: Significance

How will the project help the grantee build upon existing successful strategies or processes or test innovations in the field?

How will the project have an impact beyond the grantee or the community it serves?

What mechanism will the project design to leverage successes and lessons learned to similar organizations or target populations?

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Selection Criteria: Project Design

(1) The Secretary considers the quality of the design of the proposed project.

(2) In determining the quality of the design of the proposed project, the Secretary considers the following factors:

(i) The extent to which there is a conceptual framework underlying the proposed research or demonstration activities and the quality of that framework. (up to 10 points)

(ii)The extent to which the proposed activities constitute a coherent, sustained program of training in the field. (up to 10 points)

(iii)The extent to which the proposed project is designed to build capacity and yield results that will extend beyond the period of Federal financial assistance. (up to 10 points)

B. Quality of the Project Design (maximum 50 points)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Selection Criteria: Project Design (Continued)

B. Quality of the Project Design (maximum 50 points)

(iv) The extent to which the proposed project represents an exceptional approach to the priorities established for the competition. (up to 10 points)

(v) The extent to which the proposed project demonstrates a rationale (as defined in this notice). (up to 10 points)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Questions to Consider:

PROJECT DESIGN

o Goals, objectives and outcomes described to be achieved?

o Activities to be implemented to meet goals and objectives?

o Established a timeline for when the activities will be completed?

o Howwill you measure or determine the progress made towards achieving stated objectives.

o How will you gauge the overall impact, includingquantitative and qualitative data that will be collected that relate to the intended outcomes of the project.

o Are there clear performancemeasures for each stated objective.

o How will you use the data to engage in continuous improvement.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Questions to Consider:

Project Design

What are the issues the proposal is attempting to address?

How do the issues, needs, and proposed activities relate to the purpose of the program and the targeted population?

How will the applicant address the needs?

How will the applicant address the priorities?

How would the project be presented using a Logic Model?

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Selection Criteria:

Project Personnel

C. Quality of Project Personnel (maximum 5 points)

(1) The Secretary considers the quality of the personnel who will carry out the proposed project.

(2) In determining the quality of project personnel, the Secretary considers the extent to which the applicant encourages applications for employment from persons who are members of groups that have traditionally been underrepresented based on race, color, national origin, gender, age, or disability. (up to 2 points)

(3) In addition, the Secretary considers the qualifications, including relevant training and experience, of the project director or principal investigator. (up to 3 points)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Questions to Consider:

Project Personnel

Does the proposed project director have experience or subject matter expertise working with the target population?

How will the project ensure equity and inclusion In hiring?

Does the project director have experience or training managing similar projects and collaborating with multiple partners?

Do the proposed key personnel have relevant experience or training working with the target population or providing services in similar programs or projects?

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

PROJECT PERSONNEL

Checklist:

Grant Staff: Names of individuals who will administer and be most involved in grant activities.

Roles and Responsibilities: Describe in detail responsibilities assigned to each person involved with the project.

Level of Effort: Include the percentage of time for each key personnelwho will be devoted to grant activities.

Resume/CV: Include brief resumes which includes relevant training and experience of the project personnel:

The project director;

Other key personnel, including those working on fiscal accountabilitymatters; and

Consultants and contractors.

NOTE: Unfilled Positions: For positions that has not been filled, applicants can provide a brief description of that position.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Selection Criteria:

Adequacy of Resources

D. Adequacy of resources (maximum 5 points)

(1) The Secretary considers the adequacy of the resources for the proposed project.

(2) In determining the adequacy of resources for the proposed project, the Secretary considers the adequacy of support, including facilities, equipment, supplies, and other resources, from the applicant organization or the lead applicant organization.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Questions to Consider:

Adequacy of resources

Are the lead agency’s resources and support mechanisms sufficient to ensure project success?

Do you have full support from project partners to make the proposed project a success?

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Selection Criteria:

Management Plan

D. Quality of the Management Plan (up to 5 points)

(1) The Secretary considers the quality of the management plan for the proposed project.

(2) In determining the quality of the management plan for the proposed project, the Secretary considers the extent to which the time commitments of the project director and principal investigator and other key project personnel are appropriate and adequate to meet the objectives of the proposed project.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Questions to Consider

MANAGEMENT PLAN

1. Will the management plan enable the institution to achieve the goals and objectives of the proposed project on time andwithin the budget constraints, including clearly defined responsibilities, timelines, andmilestones for accomplishing project tasks.

2. Does the management plan describe the extent to which the time commitments of the key personnel are appropriate and adequate to meet the objectives of the proposed project.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Management Plan –

Questions to Consider

How will the proposed project be managed and who will manage the various components?

How will you ensure that the project is on schedule and within budget to meet the identified goals and objectives of the project?

Are there sufficient staff to ensure that the identified goals and objectives can be met?

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Selection Criteria:

Project Evaluation

E. Quality of the Project Evaluation (maximum 10 points)

(1) The Secretary considers the quality of the evaluation to be conducted of the proposed project.

(2) In determining the quality of the evaluation, the Secretary considers the following factors:

(i) The extent to which the methods of evaluation are thorough, feasible, and appropriate to the goals, objectives, and outcomes of the proposed project. (up to 5 points)

(ii) The extent to which the methods of evaluation will provide performance feedback and permit periodic assessment of progress toward achieving intended outcomes. (up to 5 points)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Questions to Consider:

Project Evaluation

What metrics will be used to measure progress and are they clearly aligned to the goals of the project?

Are long‐ and short‐term objectives clear and measurable?

How will the evaluation be used to inform continuous improvement?

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

GPRA Performance Measures

1. The number of students enrolled in the established and enhanced modeling and simulation programs, including major, minor, career-track, certificate, and concentration programs.

2. The number of new modeling and simulation courses in established and enhanced programs developed under the MSP that reflect emerging developments in the modeling and simulation field.

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MODELING AND SIMULATION PROGRAM APPLICATION.

Open Licensing

Requirements

•If awarded a MSP grant, you will be required to openly license to the public grant deliverables created in whole, or in part, with Department grant funds.

•If the deliverable consists of modifications to pre-existing works, the license extends only to those modifications that can be separately identified and only to the extent that open licensing is permitted under the terms of any licenses or other legal restrictions on the use of pre-existing works.

•A grantee must have a plan to disseminate the grant deliverables. This dissemination plan can be developed and submitted after the award.

•For additional information on the open licensing requirements please refer to 2 CFR 3474.20.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Addressing the Project Design:

Demonstrates a Rationale and The Logic Model

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Definition of Logic Model

Logic model (also referred to as a theory of action) means a framework that identifies key project components of the proposed project (i.e., the active “ingredients” that are hypothesized to be critical to achieving the relevant outcomes) and describes the theoretical and operational relationships among the key project components and relevant outcomes.

Logic Model Example

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Regional Educational Laboratory (REL) Resources on Logic Models

Logic Models: A Tool for Effective Program Planning, Collaboration, and Monitoring https://ies.ed.gov/ncee/edlabs/projects/project.asp?projectID=409

HSI Division Logic Model Webinar - Part 1 (Encore): Theory and Fundamentals webinar (March 23, 2023). https://youtu.be/Sq2_c_V_ojw

Logic Models for Program Design, Implementation, and Evaluation: Workshop Toolkit https://ies.ed.gov/ncee/edlabs/projects/project.asp?ProjectID=401

Education Logic Model application for creating logic models:

https://ies.ed.gov/ncee/edlabs/regions/pacific/elm.asp

41THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Part I: Overview Questions & Answers

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Part II: Preparing Your Modeling and Simulation Program Application

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Grants.gov

Must be registered in Grants.gov

Not registered in Grants.gov?

• Go to Grants.gov …click “Register” top right corner.

• Registration may require LOGIN.gov

• Visit LOGIN.gov to create an account.

Grants.gov registration involves SAM.gov (www.sam.gov)

SAM.gov registration may take 7 to 10 business days or longer.

SAM registration may take 24‐48 hours to be available in Grants.gov

Applicants cannot “Submit” in Grants.gov until registration is complete.

Update SAM registration annually.

Registration steps can be found at, http://www.grants.gov/web/grants/register.html.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

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APPLICATION

PROCEDURES

The Common Instructions provide helpful information submitting successful grant applications in Grants.gov.

Avoid waiting until last day to “Submit” your MSP Application.

Grants.gov Technical Assistance? Contact Support Center at 1‐800‐518‐4726 or email to support@grants.gov.

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Application Components

Application for Federal Assistance (Form SF 424)

ED Supplement to the SF‐424

Budget Information ‐ Non‐Construction Programs (ED‐524, Sections A, B, and C)

ED 524‐B ‐ Grant Performance Report (Parts 1, 2, and 3)

Standard Assurances for Non‐Construction Programs (SF‐424B)

ED Abstract

Project Narrative Attachment Form Copy of Indirect Cost Rate Agreement, as applicable

ED Grant Application Form for Project Objectives and Performance Measures Information (1894‐ 0017)

Lobbying Disclosure Form (SF‐LLL) and Instructions

Certification Regarding Lobbying

Evidence Form ‐1894‐0001 if applicable

Notice to All Applicants, Section 427 of the General Education Provisions Act (GEPA)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Application for Federal Assistance: SF Background information about individual Applicant.

Complete Form SF 424 first.

EXAMPLE ‐‐

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ED SF 424 SUPPLEMENT

• Applicant Background Information and Potential Research Activities involving Human Subjects.

• Summary of ED SF 424 Supplement

• New Potential Grantee or Novice applicant

• Qualified Opportunity Zones

• Protection of Human Subjects in

Research (34 C.F.R Part 97) (Human Subjects Research)

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ED 524 SECTION A – BUDGET SUMMARY FORM

• ED Form 524 - Section A Non-Construction Programs: Enter amounts specifying how much you plan to expend in each budget category, if applicable:

o Personnel o Fringe Benefits o Travel o Equipment o Supplies o Contractual o Construction o Other o Total Direct Costs o Indirect Costs o Training Stipends o Total Cost

• Grant funds must be spent to carry out the goals and activities in the Modeling and Simulation Program Application

• Must be consistent with the applicable federal regulations and requirements

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BUDGET SUMMARY (Cont’d)

• Form ED 524 - Section B Non-Federal Funds - Indicate how much in non-federal funds allocated for each line item.

• Note: Section B is required.

• Each eligible institution receiving a grant under this program must provide, from non-Federal sources, in cash or in-kind, an amount equal to 25 percent of the amount of the grant to carry out the activities supported by the grant

• Form ED 524 - Section C Budget Narrative

• The budget narrative fulfils the requirement of Form ED 524 - Section C Budget Narrative

• Attach as a single document.

• Provide detailed “breakdown” of the budget and a description of how these costs relate to the proposed grant activities.

• If the grant will cover any salaries, indicate the percentage of each person’s time spent on the grant, the base annual salary, and the amount to be charged to the grant. Also note the percentage of time that each key staff member will devote to the project.

• Include: Personnel, Fringe Benefits, Travel, Equipment, Supplies, Contractual, Construction, Other, Total Direct Costs, Indirect Costs, Training Stipends, Budget Costs.

• Review allowable and unallowable expenses.

Note Pre-Award costs 90 days before award are an allowable expenditure without prior approval (2 C.F.R. 200.308 (e)(1)).

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PROJECT ABSTRACT

• One-page Summary that includes:

• Name of your institution

• Name of the project

• Identification of the absolute priority being addressed

• Total amount requested

• A brief overview of the project with stated goals and objectives.

• Should include the following information:

• What your organization plans to accomplish with the grant funds;

• How your organization plans to carry out its goals;

• How your organization will determine progress and gauge overall impact.

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PROJECT NARRATIVE

Project Narrative attachment includes the narrative sections addressing the program selection criteria that will be used to evaluate applications submitted for this competition.

• A Table of Contents should be included as the first page of the Project Narrative.

• This section has page limit recommendations listed in the NIA.

• Responses to the Absolute Priority should be included in this section.

• Additionally, for those responding to the Invitational Priority, the response should be clearly marked as Invitational Priority. This priority should also be included as part of the project narrative.

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OTHER ATTACHMENTS

• Copy of Resume/CV – no more than 3 page and single document recommended

• Institutional Commitment Letter(s) – single document recommended

• Other Commitment Letters (Community, Industry partnerships, etc.) – single document recommended

• If applicable, attach a copy of your organization’s most recent Indirect Cost Rate Agreement.

• Grants.gov Uploading Requirements: You must upload narrative sections and all other attachments as files in a PDF (Portable Document) read-only, non-modifiable format.

• Do not upload interactive or fillable PDF files. If you upload a file type other than a read-only, non-modifiable PDF or submit a password-protected file, we will not review that material.

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ASSURANCES AND CERTIFICATIONS

Applicants must include certain forms and statements in their applications indicating that they will comply with Federal laws and regulations, including the following:

1. Disclosure of LobbyingActivities (SF‐LLL Form), as applicable Form SF‐LLL should be submitted if your organization pays an individual or another organization to lobby for you. Instructions on the form define “lobbying.” Note: Grant funds cannot be used to pay for lobbying activities.

2. Grants.Gov LobbyingForm (ED 80‐013 Form) Youmust sign, date, and return this form with your organization’s application. By doing so your organization is certifying that it will not spend Federal grant money for lobbying.

3. General Education ProvisionsAct (GEPA) Requirements – Section 427

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Application Checklist

Title Page Form – Application for Federal Assistance (SF-424) and U.S. Department of Education Supplemental Information for the SF- 424 Form

Application abstract Application narrative Curriculum vitae (as appropriate) Literature cited (as appropriate) Appendix (as appropriate) Budget Information Form (ED-524) General Education Provisions Act (GEPA) Section 427 Statement Certifications and assurances:

Assurances – Non-Construction Programs (SF-424B) Certification Regarding Lobbying Disclosure of Lobbying Activities (SF-LLL), if applicable Certification of Eligibility for Federal Assistance in Certain

Programs, ED 80-0016, if applicable Any other forms or information required

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

General Education Provisions Act (GEPA) Section 427 Statement GEPA Section 427 Updated Form and Guidance for All Grant Applications

Section 427 Requirement: (new) Four Questions to help applicants focus on equity and elaborate on identifying specific barriers to equitable access by describing in detail how they will address those barriers consistent with GEPA Section 427.

GEPA 427 Form Process ‐ Each applicant must describe the steps it proposes to take to address barriers, based on local circumstances, that may impede access to, or participation in, the project or activities that the applicant would administer.

Applicants applying to ED for Federal assistance will be required to use the updated form to provide responses that comply with the requirements of GEPA Section 427

Computer‐based Training, Ensuring Equitable Opportunities Under the GEPA Section 427 on the ED.gov website at Grants Training and Management Resources Online Grants Training Courses

Copy/paste link in a web‐browser:

https://www2.ed.gov/fund/grant/about/training‐management.html

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

General Overview of GEPA Section 427

Purpose: To ensure equitable access to, and participation in, Federally‐assisted programs for all beneficiaries.

Section 427 highlights, but is not limited to, six barriers that can impede equitable access or participation:

Gender

Race

National origin Disability

Color Age

An applicant must determine and define:

• The participants and community to serve

• The local circumstances

• Barriers that may inhibit participation

GEPA Section 427 Standard Form Changes

Original Form

1. One overall general requirement

2. Flexibility to determine ad define the barriers to “equitable access” and “equitable participation”

3. Discretion in how to describe plans to address the identified barriers

4. Description may be provided in a separate narrative or in connection with related topics in the application

Updated Form

1. Applicants respond to four questions with specificity

2. Flexibility to determine and define the barriers to “equitable access” and “equitable participation”

3. A timeline for meeting targeted milestones for removing identified barriers

Updated GEPA Form Has Four Questions

Applicants must respond to each question on the standard form and submit the form with its grant application package or State plan.

For Grants.gov application submissions:

1. The updated form is integrated into Grants.gov and no longer needs to be uploaded as PDF.

2. The form is electronic and each text box response allows 4,000 characters.

3. An error message is received if a response is missing and the form can not be saved. (see next slide)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

GEPA 427 Form Instructions Applicants must respond to each question using the associated text box. Each text box allows approximately 4000 characters; therefore, if copying and pasting into the text box from another document be sure to check that everything copied.

Applicants should use the “check for errors” button before they save the form. Applicants will receive an error message if any response is missing and will not be able to submit the application due to the missing information.

Applicants that have already undertaken steps to address barriers must still provide an explanation and/or description of the steps already taken in each text box, as appropriate, to satisfy the GEPA Section 427 requirement.

Applicants that believe no barriers exist must still provide an explanation and/or description to each question to validate that perception, as appropriate, to satisfy the GEPA Section 427 requirement.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

GEPA 427 Form Instructions Applicants may identify any barriers that may impede equitable access and participation in the proposed project or activity, including, but not limited to, barriers based on economic disadvantage, gender, race, ethnicity, color, national origin, disability, age, language, migrant status, rural status, homeless status or housing insecurity, pregnancy, parenting, or caregiving status, and sexual orientation.

Applicants are not required to have mission statements or policies that align with equity in order to submit an application.

Applicants may have already included some or all this required information in the narrative sections of their applications or their State Plans. In responding to this requirement, for each question, applicants may provide a cross‐reference to the section(s) and page number(s) in their applications that includes the information responsive to that question on this form or may restate that information on this form.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Sample Error Message

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Grant Program Example Grant Program Goal: To provide grants to alternative high schools, non-profit organizations, and combinations of those institutions to provide academics and other support services to prepare low-income, first-generation college students, and other underrepresented students for a college education.

ED Strong Interest In: Ensuring low-income students, first-generation college students, students who are English learners, students with disabilities, homeless students, students who are in foster care, and other disconnected students, receive the necessary support to assist them in successfully pursuing a college education.

Next slides provide example responses to each question on the new Section 427 form from a fictitious organization applying for federal funds.

Section §1228a. Equity for students, teachers, and other program beneficiaries U.S.C. Title 20 - EDUCATION (govinfo.gov)THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Question One – Response Example

1. Describe how your entity’s existing mission, policies, or commitments ensure equitable access to, and equitable participation in, the proposed project or activity.

Response Example:

Our organization has a contract with the city to operate a non-traditional high school in the local YMCA. As non-traditional, we will open earlier and remain open longer than a regular high school and be open seven days a week to work with students living on their own, students that are homeless, and students expelled from a regular high school.

One of the goals of our organization is to ensure homeless and other non-traditional students are able to obtain high school diplomas.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Question 2 – Response Example

2. Based on your proposed project or activity, what barriers may impede equitable access and participation of students, educators, or other beneficiaries?

Response Example:

Based on the population that is currently served our organization has identified homeless status or housing insecurity, pregnancy, and language as potential barriers.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Question 3 – Response Example

3. Based on the barriers identified, what steps will you take to address such barriers to equitable access and participation in the proposed project or activity?

Response Example:

We intend to offer core subjects of varying levels of math, reading, and science, several times throughout the day and evening in small group settings so that registered students are able to attend classes needed to graduate. Daily attendance will be required although not at any set time. Multi-lingual counselors will be on sight at various times to regularly engage with each student. A mobile health truck will be onsite bi-weekly to address health and safety issues.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Question 4 – Response Example

4. What is your timeline, including targeted milestones, for addressing these identified barriers?

Response Example:

Extensive outreach through posters and flyers posted at local community organizations and shops, support from the YMCA patrons, mobile health van team, and our counseling staff conducting daily foot patrols within a specific perimeter and in the hangout areas of targeted youth in order to share information and recruit targeted population.

The target population assigned through the system such as juvenile courts will also assist in the identification and recruitment of the target population.

Register five percent (50 students) of the target population (as documented by local standard statistical references), for core classes within 180 days of the opening of the school year.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

GEPA Section 427 Resources

PDF version of Section 427 form and instructions, https://www2.ed.gov/fund/grant/apply/appforms/gepa‐section‐427‐instructions‐for‐application‐ packages.pdf

Computer-based training, Ensuring Equitable Opportunities Under the GEPA Section 427

GEPA Section 427 form Frequently Asked Questions (FAQs) The Department of Education Equity Action Plan at ED.gov/equity Comments or concerns regarding the status of your individual form may be addressed to the person listed in the FOR FURTHER INFORMATION CONTACT section in the competition Notice Inviting Applications.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

Part III ‐ Application Submission – Grants.gov

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP Application Preparation

Grants.gov

Use Online Support and Help:

Register & Submit Early!

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP Application Preparation

How to Find an Applicant’s UEI Within Grants.gov – Grants.gov Community Blog (wordpress.com)

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP Application Preparation

Source (04/01/2023): Register | GRANTS.GOV

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP

Application Preparation

Grants.gov Online Help:

https://www.grants.gov/help/html/he lp/index.htm?callingApp=custom#calli ngApp=custom&t=GetStarted%2FGetS tarted.htm

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP

Application Preparation

Grants.gov Online Help:

https://www.grants.gov/help/html/he lp/index.htm?callingApp=custom#calli ngApp=custom&t=GetStarted%2FGetS tarted.htm

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP

Application Preparation

Grants.gov Online Help:

https://www.grants.gov/help/html/he lp/index.htm?callingApp=custom#calli ngApp=custom&t=GetStarted%2FGetS tarted.htm

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP

Application Preparation Grants.gov Online Help:

https://www.grants.gov/help/html/he lp/index.htm?callingApp=custom#calli ngApp=custom&t=GetStarted%2FGetS tarted.htm

ED-GRANTS-042423-001

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP

Application Preparation

Grants.gov Online Help:

https://www.grants.gov/help/html/he lp/index.htm?callingApp=custom#calli ngApp=custom&t=GetStarted%2FGetS tarted.htm

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP

Application Preparation

Grants.gov Online Help:

https://www.grants.gov/help/html/he lp/index.htm?callingApp=custom#calli ngApp=custom&t=GetStarted%2FGetS tarted.htm

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP

Application Preparation

Grants.gov Online Help:

https://www.grants.gov/help/html/he lp/index.htm?callingApp=custom#calli ngApp=custom&t=GetStarted%2FGetS tarted.htm

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP

Application Tracking

Grants.gov Online Help:

https://www.grants.gov/help/html/he lp/index.htm?callingApp=custom#calli ngApp=custom&t=GetStarted%2FGetS tarted.htm

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

MSP Application Tracking

Grants.gov Online Help:

https://www.grants.gov/help/html/he lp/index.htm?callingApp=custom#calli ngApp=custom&t=GetStarted%2FGetS tarted.htm

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

GRANTS.GOV TECHNICAL

SUPPORT

• Grants.gov Customer Support:

• Phone: 1‐800‐518‐4726

• Email: support@grants.gov

• Youmust obtain a Grants.gov Help Desk Case Number and keep track of your progress to resolve the issue.

• Additional submission instructions are found in the application package.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

GRANTS.GOVRESOURCES

• Workspace is Grants.gov's shared, online environment to collaboratively complete and submit federal grant applications:

https://www.grants.gov/web/grants/applicants/workspace-overview.html

• Grant application process:

https://www.grants.gov/web/grants/applicants/applicant- training.html

• Grants.gov video series:

https://www.grants.gov/web/grants/applicants/applicant- training.html

• Latest blog posts about Workspace at Blog.Grants.gov:

https://grantsgovprod.wordpress.com/tag/gr ants-gov-workspace/

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

After MSP Application Submission – What’s Next?

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

APPLICATION REVIEW & SELECTION

Applicant’s past performance carrying out a previous award, (i.e., use of funds, achievement of project objectives, and compliance with grant conditions) may be considered.

Applicant’s failure to submit a timely performance report or submitted a report of unacceptable quality may be considered.

Selection: For this competition, a panel of external reviewers will read, prepare a written evaluation of, and score eligible applications using the selection criteria.

Individual reviewer scores calculated;

sum scores divided by # reviewers to determine peer reviewer score.

Additional tiers may be used.

A “rank order of applications” based solely on the evaluation of application’s quality according to the Selection Criteria.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR SUBMITTING A

MODELING AND SIMULATION PROGRAM APPLICATION.

APPLICATION SELECTION & AWARD NOTIFICATION

If your application is successful, we notify your U.S. Representative and U.S. Senators and send you a Grant Award Notification (GAN); or we may send an email containing a link to access an electronic version of your GAN. We may also notify you informally.

If your application is not evaluated or not selected for funding, we notify you!

Program Officers contact successful applicants to schedule a Post‐ Award Conference Call and to establish a constructive partnership between YOU & The Department.

•NOTE: The Post Award Conference Call is an opportunity to learn more about your MSP award, answer questions, and identify any potential challenges implementing your new grant award.

THE NOTICE PUBLISHED IN THE FEDERAL REGISTER IS THE OFFICIAL GUIDE FOR…