FY2022 HP-CMV NOFO pdf 2.3.22.pdf

Notice of Funding Opportunity

Summary Information

Federal Agency Name:

U.S. Department of Transportation (US DOT)

Federal Motor Carrier Safety

Administration (FMCSA)

Grants Management Office (GMO); MC-BG

1200 New Jersey Avenue SE

West Building

Washington, DC 20590

Funding Opportunity Title:

High Priority Program – Commercial Motor Vehicle

(HP-CMV)

Announcement Type:

Initial

Funding Opportunity Number: FM-MHP-22-001

Assistance Listing: 20.237

Key Dates: Application Due Date –

March 31, 2022

5:00pm EST

Point of Contact:

Financial Application Questions

Tarsha Johnson

202-366-6086

Tarsha.Johnson@dot.gov

Programmatic Application Questions

Bettina Conroy

518-810-2985

Bettina.Conroy@dot.gov

SECTION A - PROGRAM DESCRIPTION

1. Overview and Authorizing Statutes and Regulations

The U.S. Department of Transportation’s Federal Motor Carrier Safety Administration

(FMCSA) announces the Fiscal Year (FY) 2022 High Priority-Commercial Motor

Vehicle (HP-CMV) program Notice of Funding Opportunity (NOFO), Funding

Opportunity Number FM-MHP-22-001, to solicit applications from eligible entities to support HP-CMV program activities.

The HP grant program is governed by 49 U.S.C. §§ 31102(l), as modified by Sections

23001(b) and 23003 through 23004 of Public Law Number 117-58 (2021), and 49 CFR part 350.

2. HP-CMV Goals and Objectives

The Federal Assistance Listing is 20.237.

As the lead government agency responsible for the regulation and safety oversight of commercial motor vehicles (CMVs), FMCSA may award HP-CMV funds to support innovative and impactful projects that advance its mission to reduce crashes, injuries, and fatalities involving large trucks and buses. Funding is available for the support of enforcement projects that improve safety and compliance with FMCSA’s regulations at the State, local government, and national levels. Other objectives include increasing public awareness/education, development of new technologies, and reducing the number and rate of CMV crashes.

The objective of the HP-CMV program is to support, enrich, or evaluate CMV safety programs and to target unsafe driving of CMVs and non–CMVs in areas identified as high-risk crash corridors, promote the safe and secure movement of hazardous materials, improve safety of transportation of goods and passengers in foreign commerce, demonstrate new technologies to improve CMV safety, support participation in the

Performance Registration Information Systems Management (PRISM) program, support safety data improvement projects, increase public awareness and education on

CMV safety, and otherwise improve CMV safety (see 49 CFR § 350.403).

These activities are supported in alignment with the U.S. Department of

Transportation’s strategic objectives of:

• Safety: Make our transportation system safer for all people. Work toward a future where transportation-related serious injuries and fatalities are eliminated, and public health improved

• Economic Strength & Modernization: Grow an inclusive and sustainable economy. Invest in our transportation system to provide American workers and businesses reliable and efficient access to jobs, resources, and markets.

• Equity: Address inequities. Support and engage people and communities to promote safe, affordable, accessible, and multimodal access to opportunities and services while reducing transportation-related disparities and burden in the built environment.

• Climate & Sustainability: Tackle the climate crisis. Substantially reduce greenhouse gas emissions and transportation-related pollution and build more resilient and sustainable transportation systems to benefit and protect communities.

• Transformation: Design for the future. Invest in purpose-driven research and innovation to meet the challenge of the present and foster a future transportation system that serves everyone.

Where appropriate, applicants should demonstrate how proposed projects address the objectives of climate change/sustainability outlined in Executive Order 14008 and support/advance equity in transportation, particularly in underserved communities, as outlined in Executive Order 13985.

This NOFO provides important information about the HP-CMV national priorities, highlighting the critical required information related to preparing and submitting an application.

3. HP-CMV Award Performance Goals and Indicators

The FMCSA will measure the success of a HP-CMV award’s performance goals by examining data available in the PRISM system, the SSDQ ratings map posted on

FMCSA Analysis & Information website:

(https://ai.fmcsa.dot.gov/DataQuality/Default.aspx)

In addition, any crash, data, and/or safety statistics reported by the applicant, will be considered. Additional data on crash and other safety statistics may be found on

FMCSA’s Analysis & Information website:

(https://ai.fmcsa.dot.gov/CrashStatistics/)

The FMCSA will also measure whether an HP-CMV application meets the performance goals outlined in the application by assessing performance indicators. Specific performance indicators may vary based on the national priorities discussed below in subsection 4.

In general, successful HP-CMV projects may include, but are not limited to:

• CMV Crash Reduction: Activities implemented under the award address reductions in fatal and non-fatal crashes involving CMVs, especially in areas identified as high-risk.

https://ai.fmcsa.dot.gov/DataQuality/Default.aspx https://ai.fmcsa.dot.gov/CrashStatistics/

• CMV Safety Improvement: Activities conducted under the HP-CMV award improve overall CMV and non-CMV safety.

• Innovative Approach: HP-CMV award activities provide a novel technique or approach (program design, use of technology assets, etc.) to benefit national

CMV safety and/or improve safety data quality.

• Collaborative Process and Shared Results: Activities developed or implemented under the HP-CMV award have the potential to be more widely adopted and applied by other stakeholders.

4. National Priority Descriptions

This section discusses priorities for this grant program but does not limit eligible projects inasmuch as those limitations are laid out in 49 CFR § 350.403.

I. Enforcement of CMV Operation and Compliance with Safety Regulations

a. General

Applicants must demonstrate in their proposals how their projects will support the objectives of the FY 2022 HP-CMV grant program with innovative projects that improve safety and compliance with FMCSA’s regulations. Under this

NOFO, FMCSA seeks to fund projects that maximize impact on national safety priorities and serve to increase implementation and public awareness of critical safety initiatives. Applicants should carefully review and respond to the

Narrative Requirements and National Priority Descriptions sections of this

NOFO.

The following activities and programmatic areas will be prioritized:

• Traffic Enforcement (TE) in high-crash areas. Targeted efforts under this priority should focus on unsafe driving by CMV drivers, as well as drivers of non-CMVs operating unsafely in the immediate vicinity of

CMVs. Applicants for this activity should consider and specify TE outputs pertaining to CMV TE with an inspection, CMV TE without an inspection, and non-CMV TE.

Applicants must provide sufficient performance-based information for each of the required project narrative sections as described in section

D(2)(ii). The monitoring plan must sufficiently capture and report the number of contacts and citations issued relevant to the type of traffic enforcement activities proposed within the project (CMV TE, non-CMV

TE impacting CMV safety, etc.) over the course of the project life cycle.

• CMV safety in Work Zones. Narrow lanes, shifting traffic patterns, sudden stops and other factors present in these areas pose special challenges to large trucks and buses. The FMCSA encourages applicants to propose projects which place a special emphasis on reducing work zone crashes involving CMVs.

Proposals must clearly identify the locations of such activities, or how targeted areas will be identified. Activities must incorporate enforcement efforts within work zones and the congested areas immediately before and after these areas. Applicants must provide sufficient performance-based information for each of the required project narrative sections as described in section D(2)(ii).

• CMV safety on Rural Roads. Consistent with the Department's Rural

Opportunities to Use Transportation for Economic Success (ROUTES) initiative in, the Department encourages applicants to propose enforcement activities in their application which address the unique challenges facing rural transportation networks. Visit https://www.transportation.gov/rural for more information.

Applicants must provide sufficient performance-based information for each of the required project narrative sections as described in section

D(2)(ii).

• Passenger safety initiatives. Passenger carrier CMV safety and enforcement continue to be a primary FMCSA focus area. Transportation of passengers inherently carries an increased risk of multiple injuries or fatalities when a crash occurs. Applicants must provide sufficient performance-based information for each of the required project narrative sections as described in section D(2)(ii).

1) Special Emphasis Area – Immobilization of Unsafe Passenger

Carrying CMVs. Pursuant to Public Law Number 117-58 (2021), Bipartisan Infrastructure Law (BIL), applicants may use High

Priority funds for the immobilization and/or impoundment of passenger-carrying CMVs that are determined to be unsafe and/or fail inspection. States seeking HP funds for this purpose must have the authority to impound or immobilize passenger-carrying commercial motor vehicles within their jurisdiction. For the purposes of this priority this refers to a State’s authority to prohibit a motor carrier or driver from operating a passenger-carrying CMV until the condition, issue, and/or defect causing the vehicle to be unsafe or fail an inspection is corrected. Use of funds for this activity includes but is not limited to:

• Safety inspections targeting passenger-carrying CMVs.

• The immobilization and/or impoundment of passenger-carrying CMVs with an FMCSA out-of-service order and/or visible safety defect(s).

https://www.transportation.gov/rural

• Other activities relating to the immobilization and/or inspection of passenger-carrying commercial vehicles.

Current safety requirements relating to CMVs (including passenger-carrying CMVs) may be found in 49 CFR Parts 390-397 and are incorporated into the North American Standard Inspection process.

In addition, current criteria for the identification and enforcement of

Federal out-of-service orders may be found via the PRISM program.

Information on PRISM may be found in this NOFO in Section A, sub-section VI, and on the PRISM program webpage.

2) Special Emphasis Area – Migrant Worker Transportation in Rural

Areas. Where data indicates a need, FMCSA requests that applicants place particular emphasis on developing and implementing a targeted enforcement plan that incorporates recurring roadside enforcement during peak harvest seasons in high-density agricultural regions to improve the safe transportation of seasonal and migrant agricultural workers. Refer to 49 CFR § 398 for applicable definitions and regulatory requirements pertaining to these operations.

• Human Trafficking. Human trafficking continues to be a significant public safety issue across the United States. The FMCSA encourages applicants to specifically include enforcement activity objectives related to the recognition, prevention, and reporting of human trafficking, including the trafficking of human beings. Objectives must be as specific as possible and must align with the criteria outlined in 49 CFR § 350.207

(a)(20)(iii) relating to the inclusion of an appropriate CMV inspection.

Please note, training related to human trafficking detection and enforcement must be pro-rated proportionally based on the proposed grant activities pertaining to CMV enforcement. Applicants must provide sufficient performance-based information for each of the required project narrative sections as described in section D(2)(ii).

• Drug and Alcohol Clearinghouse (DACH) violations. The FMCSA’s

Commercial Driver's License DACH final rule established a national repository under 49 CFR Part 382 for drug and alcohol program violations committed by CMV drivers. Drivers who have committed violations of the alcohol or drugs regulations are prohibited from performing safety-sensitive functions, including driving a CMV, until they complete requisite return-to-duty requirements and are designated with a prohibited status within the DACH. The FMCSA statistics indicate that a significant number of drivers with violations (DACH prohibited status) are not being identified during CMV enforcement activities. More information on the

DACH may be found at https://clearinghouse.fmcsa.dot.gov/.

https://ai.fmcsa.dot.gov/PRISM https://clearinghouse.fmcsa.dot.gov/

Applicants are invited to outline projects under this priority to improve the detection of and enforcement against drivers operating in a prohibited status in DACH. Applicants must provide sufficient performance-based information for each of the required project narrative sections as described in section D(2)(ii).

• Drug Interdiction Assistance Program (DIAP) Training. Law enforcement detection and interdiction of criminal activity involving

CMVs is a critical component of comprehensive public safety programs which improve overall CMV safety. Applicants who intend to perform

CMV counter-crime activities as a part of their normal agency operations should ensure that their staff are properly trained to execute these duties in a consistent and equitable manner through the completion of DIAP training. This training imparts requisite tactics and criminal interdiction techniques involving everyday CMV traffic in transit. DIAP training courses offered through FMCSA’s National Training Center (NTC) are tuition free; applicants need only apply for related personnel and travel costs necessary to attend.

Applicants interested in this opportunity can find additional training information for planning purposes at DIAP 24 Hour | FMCSA National

Training Center (dot.gov). Applicants must provide sufficient performance-based information for each of the required project narrative sections as described in section D(2)(ii).

• Increased State Investigations. Investigations (Compliance Reviews) provide a critical in-depth review of motor carrier and commercial driver compliance with Federal Motor Carrier Safety Regulations (FMCSRs) and Hazardous Material Regulations (HMRs). Recognizing the impact which robust investigation programs have on safety, FMCSA strongly urges applicants to consider the use of HP-CMV grant funds to measurably increase investigations (compliance reviews) consistent with

FMCSA’s Compliance, Safety, Accountability (CSA) model. More information on CSA may be found at https://csa.fmcsa.dot.gov/About.

The FMCSA also recognizes that intrastate motor carrier compliance with the FMCSRs and HMRs has a significant impact on highway safety. The development and deployment of compatible intrastate review programs consistent with FMCSA’s CSA investigation model are eligible under this priority.

II. Applicants requesting funds under this priority should indicate the numbers of on-site versus off-site investigations that will be proposed, and are encouraged to provide estimates of fuel savings and other efficiencies gained from off-site activity. Applicants must provide sufficient performance-based information for each of the required project narrative sections as described in section D(2)(ii).

https://fmcsa.lms.dot.gov/course/diap-24-hour https://fmcsa.lms.dot.gov/course/diap-24-hour https://csa.fmcsa.dot.gov/About

Technologies to Improve CMV Safety Through Enforcement

Funds are available under this NOFO for the development, acquisition, and implementation of technologies to improve CMV safety enforcement.

Applications must be supported by relevant data and metrics which justify the need for the requested technology and its connection to CMV safety enforcement.

Coordination with Centers for Transportation Research and Education (CTREs) are encouraged, as are partnerships with other research institutions, which may assist in the identification, development, and deployment of technologies to improve these efforts.

Potential activities under this priority include, but are not limited to:

• Proposals that utilize technologies designed to improve safe driving behaviors (CMV and non-CMV in/around CMVs).

• The purchase of License Plate/US DOT number readers to augment enforcement efforts.

• Development and/or enhancement of crash analysis tools capable of identifying high-risk corridors and traffic areas for the purposes of enforcement planning and deploying other CMV-related crash countermeasures.

Applicants must provide sufficient performance based information for each of the required project narrative sections as described in section D(2)(ii). Please note that applicants seeking grant funds for the development and deployment of new and innovative technology solutions to support commercial motor vehicle information systems and networks must submit those projects under the HP-Innovative

Technology Deployment (ITD) announcement.

III. Lead MCSAP State Agencies Compatibility

Applications for projects seeking to achieve or maintain compatibility with the

FMCSRs in order to demonstrate the continued MCSAP eligibility of a State as prescribed by 49 CFR § 350 are authorized under this NOFO. Proposals which support a State’s correction and mitigation of MCSAP programmatic review findings and to avert future findings and/or potential disqualification of MCSAP funding are eligible.

States should ensure that applications submitted under this priority propose activities incorporating FMCSA-approved finding resolution strategies developed in partnership with, and approved by, the State’s MCSAP lead agency. Applicants must provide sufficient performance based information for each of the required project narrative sections as described in section D(2)(ii).

IV. Public Awareness and Education

Public Awareness and Education projects provide information on a variety of traffic safety issues to educate motor carrier companies, CMV drivers and the public on the risks involving CMVs and non-CMVs operating around large trucks and buses.

Proposed focus areas may include but are not limited to: human trafficking detection and prevention, passenger transportation safety, hazardous materials transportation safety, work zone safety, and share-the-road-safely initiatives.

The FMCSA requests that applicants consider ways to ensure that proposed efforts promote increased equity in transportation and improve the benefit of proposed efforts to underserved stakeholders. Proposals seeking to deploy education and awareness activities in conjunction with high priority enforcement activities are strongly encouraged.

In addition to the project narrative requirements provided in Section D(2)(ii), proposals for Public Education and Awareness activities should provide a baseline analysis of the proposed target audience and identify specific methods that will be used to carry out outreach efforts and engage with target groups. The level of effort to facilitate delivery of proposed activities (e.g., number of personnel, events) must be clearly described; and sufficient performance outcome reporting metrics must be established (e.g., attendance, marketing touches) to ensure realization of outreach goals.

V. Skill Performance Evaluation

Funds are available for States to attend FMCSA-approved training on the Skill

Performance Evaluation (SPE) program. This alternative physical qualification activity, as outlined in 49 CFR § 391.49, allows drivers with missing or impaired limbs to operate CMVs in commerce when such drivers demonstrate the ability to operate commercial vehicles safely through an on and off-road performance evaluation. The SPE course provides instruction for SPE Certification Specialists on how to prepare, administer, and score these evaluations under FMCSA’s Driver

Waiver Program. Availability of training should be coordinated through FMCSA’s

NTC.

Travel costs associated with attending the 24-hour NTC-approved SPE course are eligible. These costs, which may include travel, airfare, mileage, lodging, etc., should be clearly outlined within the application narrative and budget.

Applicants are also authorized to conduct SPE activities in their jurisdiction when conducting evaluations in accordance with the procedures prescribed under

FMCSA’s SPE Driver Waiver Program. These activities may include costs associated with completing evaluations of interstate driver applicants who apply for a federal waiver as outlined in 49 CFR § 391.49, as well as expenses related to conducting evaluations of intrastate driver applicants when applying for a compatible State waiver.

The FMCSA retains final decision authority on all federal waiver applications.

Given the small volume of SPE evaluations conducted by jurisdictions, only time directly spent conducting SPEs is eligible; funding for full-time positions dedicated to the SPE program and other support positions is not allowed.

The NTC SPE Course is designed for personnel who are already certified and experienced in delivering skills testing associated with non-CDL and/or CDL driver applicants. As such, proposals under this priority should affirm the use of personnel who meet these criteria. Eligible applicants for this priority include State Driver

Licensing Agencies (SDLAs) responsible for conducting driver skills testing.

Other State agencies who plan to sub-award approved activities to SDLAs are also eligible. Applicants must provide sufficient performance-based information for each of the required project narrative sections as described in section D(2)(ii).

VI. Performance and Registration Information Systems Management (PRISM)

a. General and Performance Indicators

Only State agencies (including those of the District of Columbia and the

Territories) are eligible for funding related to the PRISM national priority.

HP-CMV funding for PRISM projects supports the deployment and maintenance of safety mechanisms that link FMCSA and State CMV registration and other information systems. These systems identify and immobilize motor carriers with serious safety violations or prohibited from operating by FMCSA. Federal Out-of-Service (OOS) orders are issued to hold carriers accountable with registration and law enforcement sanctions.

All PRISM project narratives must indicate the jurisdiction’s current level of participation (Full, Enhanced, or Expanded) and explain how the project will meet specific program requirements to either maintain or enhance the State’s current level of participation. Please refer to the MCSAP Comprehensive

Policy, Section 4.3.1, for PRISM implementation information.

b. Consideration for Funding

The applications received for HP-CMV PRISM projects will be considered as follows (in descending order of priority):

1. Jurisdictions at PRISM Full Participation level which are applying for projects to achieve Enhanced Participation.

The FMCSA defines Enhanced Participation as meeting requirements 1 through 6 for Full Participation, and additional requirements 6 through 12 for motor carriers operating CMVs in commerce of 26,001 lbs. Gross

Vehicle Weight (GVW)or more. For requirements details, please visit:

https://www.fmcsa.dot.gov/sites/fmcsa.dot.gov/files/2020-09/PRISM-

Requirements-List-508%20compliant202009.pdf https://www.fmcsa.dot.gov/sites/fmcsa.dot.gov/files/2020-09/PRISM-Requirements-List-508%20compliant202009.pdf https://www.fmcsa.dot.gov/sites/fmcsa.dot.gov/files/2020-09/PRISM-Requirements-List-508%20compliant202009.pdf

2. Jurisdictions that are at the Enhanced Participation level and are applying for projects to achieve Expanded PRISM. Expanded PRISM is achieved when the non-International Registration Plan (IRP) CMV registration agency is applying PRISM requirements 1 through 6 to interstate motor carriers’ CMVs between 10,001 and 26,000 lbs. GVW.

3. Jurisdictions at the Expanded PRISM level and seek PRISM projects to further enhance their participation through activities such as the following:

• Implement PRISM web services or the PRISM-ITD web services as part of the registration process for real-time validation of carrier safety information; or

• Implement a process to retrieve license plates for motor carriers under a Federal OOS order.

4. Implement/update materials such as IRP manuals, cab cards or brochures to educate and/or require motor carriers to update the motor carrier responsible for safety.

5. Operations and Maintenance (O&M) – The FMCSA will consider applications for O&M costs associated with maintaining Full and

Enhanced Participation in PRISM. Eligible projects that maintain systems or capabilities required as part of Full and Enhanced Participation as outlined in the MCP will be considered.

An application from a non-MCSAP lead agency for O&M for PRISM projects will be considered before any MCSAP lead agency with similar funding requests.

c. PRISM Information

For more information on PRISM and its registration requirements, please visit the Data and Activity Safety Hub (DASH) at https://ai.fmcsa.dot.gov/PRISM.

https://ai.fmcsa.dot.gov/PRISM

VII. State Safety Data Quality (SSDQ)

a. General and Performance Indicators

The FMCSA's safety programs use State-reported data on crashes and inspections to prioritize resources for the greatest impact on large truck and bus safety. The FMCSA SSDQ program focuses on ensuring the availability of high-quality data from our State partners.

Data quality is monitored through a set of SSDQ performance measures that assess the completeness, timeliness, accuracy, and consistency of state-reported crash and inspection records in MCMIS. Each month, States receive overall ratings of “good,” “fair,” or “poor” based on ten SSDQ performance measures, which measures will also serve as performance indicators for HP-

CMV awards related to the SSDQ national priority.

b. Consideration for Funding

The FMCSA will consider for funding the applications received for SSDQ-related projects as follows:

1. Data projects that improve and expand CMV data collected from police crash reports through increased application of the Model Minimum Uniform Crash Criteria (MMUCC). The National Highway Traffic Safety

Administration (NHTSA) released the 5th edition MMUCC guideline in

August 2017. This guideline expands the information collected on CMVs in a new Large Vehicles and Hazardous Materials section which can be found at https://www.nhtsa.gov/mmucc-1.

2. Training projects for State and local law enforcement to improve the collection of CMV data on inspections and crashes, or attendance at the

CVSA/FMCSA Data Quality & Systems Training scheduled for August

2022 and January 2024.

3. Technology projects that improve or expand commercial vehicle information collected through the State’s crash and/or inspection data.

Such projects include, but are not limited to, automation or verification of driver, vehicle and motor carrier information, enhanced VIN screening and data input/verification through NHTSA’s Product Information

Catalog and Vehicle Listing (vPIC) VIN decoder

(https://vpic.nhtsa.dot.gov/), geo-location data of crashes or inspection, collection and analysis of CMV event data recorders or improving coordination between SAFETYNET and NHTSA’s Fatality Analysis

Reporting System coders.

4. Innovative projects for resolving Requests for Data Review (RDRs) entered through DataQs to improve timeliness, consistency, and/or https://www.nhtsa.gov/mmucc-1 https://vpic.nhtsa.dot.gov/ accountability, such as an independent appeals process or additional staff to resolve backlogs.

5. Innovative projects for improving the State’s performance in the SSDQ results overall or in specific measures. These projects include, but are not limited to, improving the timeliness and accuracy of crash reporting by local law enforcement and establishing a new benchmark for crashes to be reported within 45 days.

c. Special Consideration for Improvement in SSDQ Performance

For projects seeking to improve SSDQ results, there are additional constraints and priorities depending on which agency is submitting the application:

i. For Non–MCSAP Lead Agencies

Applications for projects that allow the State to meet the MCSAP requirements for safety data collection and participation in information reporting will be considered on a priority basis. In this context, “meet the

MCSAP requirements for participation” means achieving an overall

“good” rating on the SSDQ measures if the State does not have an overall

“good” rating at the time of HP-CMV application.

Applications that contain projects that will allow the State to exceed the

MCSAP requirements for participation will be considered next. In this context, “exceed the MCSAP requirements for participation” means improving upon a “good” rating on SSDQ measures if the State already has an overall “good” rating at the time of HP-CMV application. For State

SSDQ ratings please visit: https://ai.fmcsa.dot.gov/DataQuality/.

Note: Non-MCSAP Lead agencies must confirm and document coordination in the application, including which agency was contacted, date contact was made, and who was contacted.

ii. For MCSAP Lead Agencies

The FMCSA has determined that States must achieve an overall data quality rating of “good” as of the application submission date to be considered eligible for MCSAP grants. Ratings are published in the SSDQ ratings map posted on FMCSA’s Analysis & Information website at:

https://ai.fmcsa.dot.gov/DataQuality/Default.aspx.

Applications that contain projects that will allow the State to exceed the

MCSAP requirements for safety data collection and participation in information reporting will be considered. In this context, “exceed the

MCSAP requirements” for participation means achieving or improving https://ai.fmcsa.dot.gov/DataQuality/ https://ai.fmcsa.dot.gov/DataQuality/ https://ai.fmcsa.dot.gov/DataQuality/Default.aspx upon a “good” rating in SSDQ measures if the State has an overall “good” rating.

SECTION B – FEDERAL AWARD INFORMATION

1. Funding and Number of Awards

The FMCSA anticipates making approximately 75 awards in response to this

NOFO. The FMCSA reserves the right to allocate additional funds for awards based on the volume and quality of applications. Awards under the HP-CMV program are subject to funding availability.

The FMCSA will limit Federal funding to a total amount of $2,000,000 per award.

Note: Applications for HP-CMV funding shall not include more than four (4) projects. The FMCSA will not review or consider any projects beyond the maximum four projects. (See section D(2)(iv))

2. Type of Award

An award under this NOFO will be issued as a grant or a cooperative agreement.

The FMCSA will determine the appropriate award type based on the proposed project and the degree of Federal involvement.

These award types are for new FMCSA awards only. Applications for renewal or supplementation of existing awards are not eligible.

3. Period of Performance

The period of performance is the Federal fiscal year in which the award is made plus two additional fiscal years.

4. Standard Title VI/Non-Discrimination Program Assurance and Plan Title VI

Assessments

The FMCSA Title VI Program Grant requirements shall be met by a Title VI

Program Compliance Plan, which includes a CEO-signed/dated Title VI Program

Assurance. The Title VI Program Assurance commits the grant applicant to complying with Title VI and related nondiscrimination authorities to ensure that no person in the United States shall, on the grounds of race, color, national origin, sex, age, disability, low income, or Limited English Proficiency, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity for which the applicant receives

Federal financial assistance from FMCSA. Prior to the Grant Program application submission deadline, the Applicant will complete these items:

• Title VI Program Assurance – The Applicant will fill in where prompted the name of the Applicant’s organization on pages #1-4 of the plan template and the Applicant’s Chief Executive Officer (CEO) will sign and date page #4 of the document. The Assurance will then be inserted as section two of the Plan or may be referenced in section two of the Plan and attached at the end of the

Plan;

• Title VI Program Compliance Plan Checklist – The Applicant will use the

Checklist as the format for the draft Plan. If the Applicant already has a Plan that was developed using the Checklist and previously approved by FMCSA, the Applicant will update the Plan by having the Applicant’s CEO re-sign/re-date the Policy Statement and the Program Assurance and will update the remainder of the Plan by providing the status on any sections under development and/or any procedural changes. The Applicant will submit the draft/revised draft Plan to FMCSA Office of Civil Rights (OCR) for review, comments as appropriate, and approval.

To begin this coordination, please contact Mr. Lester Finkle, FMCSA National

Title VI Program Manager, at lester.finkle@dot.gov.

A Title VI Program Assurance template and Plan Checklist are available in

Grants.gov under the “Related Documents” tab.

Please do not upload Title VI Plan with the application. The Plan must be submitted directly to Lester Finkle (Lester.Finkle@dot.gov) by the application due date.

5. Degree of Federal Involvement

a. Cooperative Agreement

In accordance with 31 U.S.C. § 6305, FMCSA will award a cooperative agreement when substantial involvement between FMCSA and the recipient is anticipated when carrying out the activity.

In general, substantial involvement includes, but is not limited to:

• Project initiation meeting to establish broad objectives and timetables to complete activities as provided in the original application.

• Joint development and FMCSA prior approval of education materials, reports, etc. as listed in the original application and part of an approved project.

• The FMCSA involvement in outreach and other activities relating to the publication of materials.

Under a cooperative agreement, FMCSA may to assign a FMCSA subject matter expert to; provide technical assistance to the recipient; assist with the exchange of ideas and information as necessary and permissible; and perform other actions relating to the monitoring of performance activities under this award.

mailto:lester.finkle@dot.gov mailto:Lester.Finkle@dot.gov

The recipient also agrees to designate a project manager or key point of contact to work with FMCSA and act as a liaison between the awardee and the Federal Government.

The FMCSA will further outline the nature of Federal involvement at the time of award and include additional details, as relevant, in the award documentation.

b. Grant

The FMCSA will award a grant when substantial involvement is not expected between FMCSA and the recipient when carrying out the activity outlined in the agreement. The FMCSA provides financial assistance, technical assistance, and oversight. Grant recipients provide the effort and expertise necessary to carry out the approved activities to improve CMV safety.

The FMCSA grant recipients are responsible for performing the work and achieving the outcomes described in their grant award, complying with the grant requirements laid out in the grant award’s terms and conditions, local administration of the grant, and monitoring and oversight of any sub-recipients and/or sub-contractors.

SECTION C – ELIGIBILITY INFORMATION

1. Eligible Applicants

The following section identifies the applicants eligible for award.

Eligibility factors also includes the eligibility of types of applicant organizations, any factors affecting the eligibility of the principal investigator or project director, and any criteria that make projects ineligible.

i. General

The HP-CMV awards are generally available to the following entities:

• State government agencies including: District of Columbia, Commonwealth of Puerto Rico, Commonwealth of the Northern Mariana

Islands, American Samoa, Guam, and the U.S. Virgin Islands;

• local governments (including county, city, township, and special district);

• Federally recognized Native American tribal governments;

• institutions of higher education; and

• non-profit organizations with a 501(c)(3) status with the Internal Revenue

Service.

For Profit Organizations are NOT an eligible entity.

In general, State and non-State entities may apply for HP-CMV projects related to Enforcement of CMV Operation & Compliance with Safety & Regulations, Performance and Registration Information Systems Management (PRISM) and/or State Safety Data Quality (SSDQ). In addition, institutes of higher education may request funding under this program for research or other related efforts that support national (or a specific State’s) CMV safety efforts.

Motor Carrier Safety Assistance Program (MCSAP) lead State agencies may request HP-CMV projects which augment initiatives funded by the MCSAP formula grant program. Such projects must clearly demonstrate that their objectives exceed initiatives approved in their State’s Commercial Vehicle

Safety Plan (CVSP).

Please refer to Section A(4) National Priority Descriptions for eligibility based on specific priorities.

ii. Participation by Local Law Enforcement Agencies and Other Entities

The FMCSA strongly encourages the participation of local law enforcement agencies, local governments, federally recognized Indian tribes, political jurisdictions, and other eligible entities in CMV safety projects either directly as applicants or in partnership with MCSAP lead agencies.

Any local law enforcement agency applying directly to FMCSA for HP-CMV funding must provide a statement in the project narrative Introduction section

D(2)(a) within the application certifying that the applicant meets the eight conditions below from 49 CFR § 350.405.

Non-law enforcement applicants (e.g., institutions of higher education, non-profit organizations, etc.) must also certify compliance with the conditions cited below, but may state within their application a reason for exemption to the terms and conditions under (b), (g), and (h), if they are not directly responsible for law enforcement activity and/or no current database access exists for their specific project.

a. Prepare a proposal that is responsive to the NOFO;

b. Except for Federally recognized Indian Tribes, coordinate the proposal with the Lead State Agency to ensure the proposal is consistent with State and national CMV safety program national priorities;

c. Certify that the applicant has the legal authority, resources, and trained and qualified personnel necessary to perform the functions specified in the proposal;

d. Designate an individual who will be responsible for implementing, reporting, and administering the approved proposal and who will be the primary contact for the project;

e. Agree to prepare and submit all reports required in connection with the proposal or other conditions of the grant or cooperative agreement;

f. Agree to use the forms and reporting criteria required by the Lead State

Agency or FMCSA to record work activities to be performed under the proposal;

g. Certify that a political jurisdiction will impose sanctions for violations of

CMV and driver laws and regulations that are consistent with those of the State; and

h. Certify participation in national databases appropriate to the project.

2. Cost-Sharing and Matching Requirements

The FMCSA will not require a matching share for fiscal year 2022 awards.

SECTION D - APPLICATION AND SUBMISSION INFORMATION

1. Address to Request Application Package

Potential applicants may obtain all forms at www.Grants.gov or may also request paper copies of materials at:

Telephone: (202) 366-0621 (FMCSA Grants Management Help Desk)

Mail: U.S. Department of Transportation, Federal Motor Carrier Safety Administration

Grants Management Office (MC-BG), 1200 New Jersey Ave, SE, West Building

Washington, DC 20590.

2. Content and Form of Application Submissions

Application packages must contain the below elements and all applicable documentation described in Appendix A to be considered for an award. Appendix B contains example formats that may, but are not required to be, used.

i. Formatting

The application must follow the format and limitation stated below:

a. Application must be prepared in 8 1/2 x 11-inch format.

b. Margins (Top, Bottom, Right and Left) no smaller than 1” on all pages

(Header and Footer are allowed in the margins).

c. Time New Romans 12pt. font must be used for all text, including tables and graphs.

d. Application must be submitted in a format readable by Microsoft (MS)

Word, Excel, or in text searchable PDF formats (as applicable).

e. The application narrative is limited to 35 total pages (5 page limit per narrative section, NOT per project). The FMCSA will not read or consider any materials beyond the specified page limit in the application review process. NOTE: The 35 total page limit is inclusive of the introduction, problem statement(s), performance objective(s), project/performance activity(s), performance measurement(s) plan, monitoring and reporting plan, and budget narrative. Submission of documentation and forms described in Appendix A will not count against the application page limit.

f. The application shall not include more than four projects.

http://www.grants.gov/

ii. Narrative Section Requirements

Application narrative packages are limited to 35 total pages (5 page limit for each section listed below.) This requirement is per application, not per project. Submission of all required SF-forms, key contact, attachment forms, and indirect cost agreements do not count against the page limitation.

The application must include the following sections in consecutive order for each of the proposed projects:

a. Introduction – 5-page maximum - Provide a description of the purpose(s) for the project and must reference the applicable priority(s) being met as described in Section A(4) National Priority Descriptions. This section must include the intended outcome(s) of the proposed project. Please note, Local Law Enforcement Agencies and Other Entities certification requirement must be documented in this section(see section C(1)(ii)).

b. Problem Statement – 5-page maximum - Provide a qualitative and quantitative description which demonstrates the problem(s) the project will address. Include details on the performance data used to identify the problem and to establish the baseline. Applicants must include an objective data source, source date, and trend analysis; and also explain how the applicant collects, maintains, and analyzes the data. Data must include clear and concise information directly related to the problem(s). The required trend analysis must include the previous three year performance metrics for the location of the identified problem(s), driver behaviors that contribute to the problem(s), and targeted location(s) (i.e., targeted State, county and/or county, highway and/or the mile markers involved).

c. Performance Objective – 5-page maximum - Provide a description of the applicant’s anticipated quantifiable objective(s) related to the problem statement. This can be measured in numbers, percentages, or other forms that accurately measure the outputs and outcomes the applicant anticipates will result from implementing the strategies and activities proposed. Objectives must be SMART: Specific, Measurable, Achievable, Realistic and Time Bound.

Performance objectives must include an examining of data available in

FMCSA’s information systems and/or other relevant and timely sources as provided by the applicant. Information on PRISM status, SSDQ ratings, crash and safety statistics may be found on FMCSA’s Analysis &

Information website https://ai.fmcsa.dot.gov. Specific performance indicators may vary based on the national priority as listed in Section A(4).

Applicant’s should carefully review this information.

d. Performance Activity Plan – 5-page maximum - Provide a description of the activities the applicant will conduct to help mitigate the identified https://ai.fmcsa.dot.gov/ problem(s), achieve the performance objective(s) and outcome(s). The description must include specific enforcement strategies which will be used to reduce the problem identified in the problem statement.

Information must include: (1) Personnel summary inclusive of the number personnel assigned to the project, their percentage of time dedicated to the project and total number of hours needed to complete the project. (2) Level of effort summary inclusive of the number and frequency of activities, number of enforcement details, and a project timeline including dates, tasks, milestones, and project end-date associated with meeting the performance objectives.

e. Performance Measurement Plan – 5-page maximum - Provide a description of how the applicant determined the baseline data that will measure progress towards achieving the performance objective(s) goal.

The measurements must be quantifiable with measurable outcomes and outputs. The measures must include specific targets/benchmarks that can be reported on in the quarterly progress report, if practicable, or as annual outcomes that will gauge the progress being made on achieving the objectives and activities identified for each project.

f. Monitoring and Reporting Plan – 5-page maximum - Provide a description of the applicant’s method for ongoing monitoring of the progress of the project. This should include who will conduct the monitoring, the frequency with which it will be carried out, and how and to whom reports will be made.

Each report must provide concise statements concerning activities relevant to the project, including activity and performance metrics directly relating to the performance of grant activities during that period. Applicants must state as specifically as possible, what metrics they anticipate reporting within this section of their application.

g. Budget Narrative – 5-page maximum - A budget narrative is a description, by budget category (object class), that details the costs necessary to complete the proposed projects. A well-written budget narrative ensures that the applicant has properly documented proposed costs. The level of detail must be sufficient to justify the funding requested.

In order to allow reviewers to evaluate the reasonableness, necessity, and allocability of all costs, applications must include a detailed budget narrative and a budget justification broken out by individual objectives.

Each project must have its own budget narrative which matches the SF-

424A Budget Categories Columns for each project. DO NOT include cents for Federal costs on the SF-424, SF-424A, and budget narrative.

The budget narrative must reflect the allocability of project activities to the grant. Budgets must reflect the appropriate Federal amounts, as stated under the priorities in subsection (A)(4). The FMCSA may adjust the applicant’s budget , which will require an updated SF-424, SF-424A and budget narrative to be provided.

For instructions on completing the SF-424 and SF-424A, please go to

Grants.gov, https://www.grants.gov/web/grants/forms/sf-424-family.html

Budget narrative template is included with the HP-CMV application package on Grants.gov. Applicants are strongly encouraged to use the template to aid with developing a responsive budget narrative.

Please refer to the following links for additional information:

• MCP - motor-carrier-grant-comprehensive-policy-v31.pdf (dot.gov)

• FMCSA’s HP Best Practices document -https://ai.fmcsa.dot.gov/downloadFile.axd/HP_Best_Practices_2019

0628.pdf

iii. SF-424 and SF-424A forms

SF-424, Field 18 - Box (a) – Must reflect the total estimated Federal funding requested to complete the project plan. As no match/cost sharing is required, enter “0” in Box (b). Box (g) should equal the total project amount, which is the sum of boxes (a) and (b). All costs must be rounded to the nearest whole dollar amount.

SF-424A - Section A – Budget Summary – Must reflect the Federal share in column (e), and the total cost per project in column (g). Each project in the application must be shown on lines 1-4 as applicable with the Total for each column on line 5. Note line 5 column (e)(f) and (g) must reconcile with SF-424 field 18, as described above. All costs must be rounded to the nearest whole dollar amount.

Section B – Budget Categories - Capture the total amount per object class categories, as applicable. In the column headings (1) through (4), enter the titles, that match narrative title, for each of the proposed projects. Please note, the SF-

424A covers the life of the project costs, and not just the first year (as stipulated in the SF-424A instructions). Section B must be completed. All costs must be rounded to the nearest whole dollar amount.

iv. Requirements when One or More Projects are Proposed

A project consists of one or more of the priorities described in Section A(4)

National Priority Descriptions, which work towards achieving a defined objective(s).

https://www.grants.gov/web/grants/forms/sf-424-family.html https://www.fmcsa.dot.gov/sites/fmcsa.dot.gov/files/docs/mission/grants/73001/motor-carrier-grant-comprehensive-policy-v31.pdf https://ai.fmcsa.dot.gov/downloadFile.axd/HP_Best_Practices_20190628.pdf https://ai.fmcsa.dot.gov/downloadFile.axd/HP_Best_Practices_20190628.pdf

When there are multiple projects, each project must include the following sections in consecutive order: Brief Introduction, Problem Statement, Performance Objectives, Project/Performance Activity Plan, Performance

Measurement Plan, Monitoring and Reporting Plan, and Budget Narrative. For example, with multiple projects, project 1 includes the above sections in consecutive order, followed by project 2 including the above sections in consecutive order.

Applications with multiple projects must also…