FY2021 CDLPI NOFO Funding Call Slides-FINAL.PDF

FY2021 CDLPI - Notice of Funding Opportunity (NOFO) Funding Conference February 18, 2021

Agenda

• Commercial Driver’s License Program Implementation (CDLPI) Grant Program Overview

• Title VI Compliance Program Information

• Important Information in the FY 2021 NOFO

• CDLPI Performance Based Application Structure

• Resources and Contacts

• Q&A

Ensure that only qualified drivers are eligible and receive and

Retain a CDL

CDLPI Grant Program Overview

Provide financial assistance to States and other eligible entities to aid participation in the National

CDL program

Focus on concept that each driver has only one driving record and only one licensing document

Other Entities capable of executing

National projects that aid States in their compliance efforts and that will improve the success and consistency of the

National CDL Program

States to achieve compliance with FMCSA regulations concerning

Driver’s Licensing standards and programs

Title VI Program Compliance Plan Award Requirement

• FY2021 Title VI Program Assurance and Compliance Plan Requirements

• The FMCSA Title VI Program Federal financial assistance award requirements consist of an annually updated Title VI Program Compliance Plan (Plan)

• Instruction document included in the application package on Grants.gov

• The Plan must be submitted prior to the Federal financial assistance application submission deadline (5 PM EST March 15, 2021)

• To begin this coordination, please contact Mr. Lester Finkle, FMCSA National

Title VI Program Manager, at lester.finkle@dot.gov

Please do not include the Title VI Program Compliance Plan when submitting the application.

mailto:lester.finkle@dot.gov

Important Information in the

FY 2021 NOFO

NOFO Section B – Federal Award Information

• Funding

• The FMCSA anticipates making awards totaling:

• $32,702,000

• Period of Performance (POP)

• Year of award, plus four fiscal years

• 9/30/2025

• The Federal Fiscal Year = October 1 thru September 30

Due Date: Monday, March 15, 2021 by 5:00 PM Eastern

CDL Program Self-Assessment

• SDLAs required to have a CDL program assessment

• Include components outlined in the NOFO

CDLPI Award Performance Goals (Section A-3)

• Baseline Data

• FMCSA will measure the success of the applications performance goals by examining:

• State Compliance Records Enterprise System (SCORE)

• Commercial Driver’s Licensing Information System (CDLIS) reports, Driver History Reports

• Other data sources/reporting that the applicant provides as their source data baseline

CDLPI Award Performance Goals (Section A-3)

• Performance Indicators

• FMCSA will assess the success of the goals being met by the indicators included in the project application, such as:

Master Compliance

Timeliness

Innovative Approach

Data Quality

FY 2021 National Priorities (Section A-4)

• CDLPI Basic Grants

• 100% vs 85% Federal funding

• Review ALL Priorities to determine proper funding request

• High Priority/Emerging Issues

• 100% vs 85% Federal funding

• Review ALL Priorities to determine proper funding request

Funding Restrictions (Section D-6)

• Indirect Cost Agreement Requirement

• 2 CFR § 200.414(c)

• Current period IDC agreements must be submitted within 90 days of acceptance of the award. If not, IDC will not be reimbursed that fiscal year. It will be allowed the following fiscal year with a current period IDC agreement.

• De minimis rate of 10% option

• 2 CFR § 200.414(f)

• Available to any non-federal entity that does not have a current negotiated

(including provisional) rate, except those described in appendix VI of 2 CFR 200.

They may elect to charge a de minimis rate of 10% of modified total direct costs, which may be used indefinitely.

• Bonus costs are not an allowable expense under FMCSA awards

• 2 CFR part 200, Subpart E; 2 CFR §§ 200.403 – 200.405

Application Review Information (Section E)

Merit Evaluation Criteria

• FMCSA subject matter experts will review all eligible applications using the following Merit Evaluation Criteria:

• Technical Merit Criteria;

• Budget Cost Analysis Criteria;

• Program-Specific Criteria;

• Past Performance Criteria; and

• Other Review Information.

PPR & FFR Reporting (Section F-3)

• Recipients will submit both:

• Federal Financial Progress (SF-425) and

• Performance Progress Reports (SF-PPR)

• Submit electronically through GrantSolutions

More details to follow.

Performance Based Project Planning

Project 1 Project 2 Project 3

Achieve or Maintain Compliance FMCSA Rulemaking

Correction and Mitigation of CDL regulatory compliance findings

Data Improvements and Timeliness

Application A

Objective 1

Implement disqualifications for human trafficking

Objective 2

Implement

ELDT

Objective 1

Correct X finding

Objective 1

Correct Missing and Broken Pointers

Objective 2

Submit convictions in a more timely manner

Project Narrative

Budget Narrative

Total Budget

Budget Narrative

Budget Narrative

Project Narrative

Budget Narrative

Total Budget

Budget Narrative

Project Narrative

Total Budget

Project 1 Project 2 Project 3

FMCSA Rulemaking

Correction and Mitigation of CDL regulatory compliance findings

Data Improvements and Timeliness

Application A

Project Narrative

Project Narrative

Project Narrative

What is a Project?

• A project may consist of one or more priorities that work toward achieving a defined goal. If an applicant chooses to propose multiple projects within a single application, each project must contain:

• A distinct title

• A separate and distinct project narrative

• A comprehensive budget, which reflects total of multiple budget narratives, if applicable

Total Budget

Total Budget

Total Budget

Project 1

FMCSA Rulemaking

Application A

Objective 1

Implement disqualifications for human trafficking

Objective 2

Implement

ELDT

Project Narrative

Budget Narrative

Total Budget

Budget Narrative

• Project(s) and objective(s) should reflect priorities as outlined in the NOFO

• For example:

FMCSA Rulemaking

Application A

Objective 1

Implement disqualifications for human trafficking

Objective 2

Implement

ELDT

Project Narrative

What should the Project Narrative include?

(NOFO Section D-2)

1. Introduction

2. Problem Statement

3. Performance Objective

4. Program Activity Plan

5. Performance Measurement Plan

6. Monitoring Plan

Page limit for total application narrative is 35 pages.

FMCSA Rulemaking

Application A

Objective 1

Implement disqualifications for human trafficking

Objective 2

Implement

ELDT

What should the Project Narrative include?

1. Introduction

• Explain the project purpose

• Include what specific NOFO priorities the project will address

• Note: SDLAs required to have a CDL program assessment

“The SDLA’s project purpose is to implement two FMCSA rulemakings with a 100% Federal funds as they fall under CDLPI priority 1 to achieve compliance with FMCSA rulemakings. The two rulemakings are: 1) adding the felony human trafficking lifetime disqualification by September 23, 2022 and 2) implementing the ELDT program requirements by February 7, 2022. If the State does not complete all related activities by the rulemaking’s compliance dates, a finding will be generated in SCORE and the State will not be able to act upon the data that is required to sent or received from other jurisdictions and applied to Driver History Records.”

EXAMPLE

FMCSA Rulemaking

Application A

Objective 1 Objective 2

What should the Project Narrative include?

2. Problem Statement

• Quantitative description of the issue the project will address

• Include baseline data and targeted outcome

• Include 49 CFR regulatory citation

Implement disqualifications for human trafficking

Implement

ELDT

“Our state driving licensing IT systems have not been updated to comply with FMCSA CDL rulemakings that will affect the State’s compliance with 49 CFR. Specifically, implementation of the ELDT rulemaking and lifetime disqualification for human trafficking felony convictions and withdrawals. The programming requirements for ELDT are required to be completed and implemented by February 7, 2022 per 49 CFR Part 383.73. While the lifetime disqualification for a human trafficking felony is required to be completed by September 23, 2022, reference 49 CFR 383.51 table 1.”

FMCSA Rulemaking

Application A

Objective 1 Objective 2

What should the Project Narrative include?

2. Problem Statement

• Quantitative description of the issue the project will address

• Include baseline data and targeted outcome

• Include 49 CFR regulatory citation

Consider the following data sources:

• State Compliance Records Enterprise (SCORE) System

• CDLIS Reports

• Regulatory citation

• Enforcement and Crash Statistics data in A&I Online

• Internal reports from your State or organization

(including judiciary reports)

• Other data sources to be determined by each entity

Implement disqualifications for human trafficking

Implement

ELDT

FMCSA Rulemaking

Application A

Objective 1

Implement disqualifications for human trafficking

Objective 2

Implement

ELDT

What should the Project Narrative include?

3. Performance Objective(s)

• Describe the anticipated project outcome, with quantitative data, as appropriate

• SMART: Specific, Measureable, Achievable, Realistic, and Time bound

“The State must complete all statutory and regulatory requirements to implement the lifetime disqualification for a felony involving human trafficking, as defined by paragraph 8 of section 103 of the Trafficking Victims

Protection Act of 2000. The programming in order to implement the rulemaking involves not only the regulatory requirements in state rules and regulations, but also the updating of the IT system to be able to receive, send and post the new ACD code U11 to a driver history record correctly and take the lifetime disqualification actions as required.”

FMCSA Rulemaking

Application A

Objective 1

What should the Project Narrative include?

4. Program Activity Plan

• May have multiple activities required to achieve the performance objective

• Each activity must have a quantifiable output to measure and report movement against the baseline established

Conduct scenarios in test environment before going live with the U11 Update automated disqualification letters to be send to disqualified drivers

Hire 2 programmers to update disqualification tables to include U11

Activity

Activity

Activity

Implement disqualifications for human trafficking

“The State must hire additional personnel to complete the required programming, which is estimated to take

700 programming hours, in order to update the disqualification table established by adding the U11 ACD code into at least two existing equivalency tables to accept the conviction from the courts, translate those convictions to the

ACD code in order to send to SOR’s or post to DHR.”

FMCSA Rulemaking

Application A

Objective 1

What should the Project Narrative include?

5. Performance Measurement Plan

• Explain how progress toward the performance objective will be measured (hours, number of drivers tested, conviction posting timeliness, etc.)

• Include key milestones and timelines

Activity

Activity

Activity

Conduct scenarios in test environment before going live with the U11 Update automated disqualification letters to be send to disqualified drivers

Hire 2 programmers to update disqualification tables to include U11

Implement disqualifications for human trafficking

FMCSA Rulemaking

Application A

Objective 1

What should the Project Narrative include?

5. Performance Measurement Plan

Activity

Activity

Activity

Conduct scenarios in test environment before going live with the U11 Update automated disqualification letters to be send to disqualified drivers

Hire 2 programmers to update disqualification tables to include U11

Implement disqualifications for human trafficking

“The SDLA will monitor all activities and outcomes in relation to the original baselines and timelines established in the project plan and report at least quarterly. The Project Manager will accumulate bi-weekly at a minimum: 1) the number of hours the programmers have dedicated to a) updating the required code for the disqualification tables, b) the automating of the disqualification letters, and c) any additional programming hours resulting from the staff test case results; 2) the hours the Disqualification Supervisor and helpdesk staff have dedicated to a) testing the U11 scenarios and b) reviewing the automated disqualification letters generated; and 3) the number of scenarios tested and the results of each test, i.e. successful vs not successful, including the disqualification letter being accurate.”

FMCSA Rulemaking

Application A

Objective 1

What should the Project Narrative include?

6. Monitoring Plan

• Explain the method that will be used to monitor the project’s progress

Activity

Activity

Activity

Conduct scenarios in test environment before going live with the U11 Update automated disqualification letters to be send to disqualified drivers

Hire 2 programmers to update disqualification tables to include U11

Implement disqualifications for human trafficking

“The CDL Coordinator will be assigned as the project manager (PM) to ensure that the projects are completed by the compliance dates. The project timeline and milestones will be monitored by holding at least monthly meetings with the project staff. PM will update timeline and milestones as the project progresses and provide to the FMCSA Division office.

The project manager will be responsible for completing all quarterly reports timely and submitting to FMCSA.”

FMCSA Rulemaking

Application A

Objective 1

Activity

Activity

Activity

Object Class Category 1

Object Class Category 2

Object Class Category 3

Personnel

Fringe

ContractualBu dg et N ar ra tiv e

To ta l B ud ge t

Conduct scenarios in test environment before going live with the U11 Update automated disqualification letters to be send to disqualified drivers

Hire 2 programmers to update disqualification tables to include U11

Implement disqualifications for human trafficking

FMCSA Rulemaking

Application A

Objective 1

Activity

Activity

Activity

Object Class Category 1

Object Class Category 2

Object Class Category 3

Personnel

Fringe

ContractualBu dg et N ar ra tiv e

Conduct scenarios in test environment before going live with the U11 Update automated disqualification letters to be send to disqualified drivers

Hire 2 programmers to update disqualification tables to include U11

Implement disqualifications for human trafficking

Remember, no cents!

Round to the nearest dollar.

Application A

Achieve or Maintain Compliance FMCSA Rulemaking

To ta l B ud ge t

XProject 1

Application A

Achieve or Maintain Compliance FMCSA Rulemaking

To ta l B ud ge t

Don’t forget to round to full dollar amount!

Project 2 Project 3

Correction and Mitigation of CDL regulatory compliance findings

Data Improvements and Timeliness

Objective 1

Correct X finding

Objective 1

Correct Missing and Broken Pointers

Objective 2

Submit convictions in a more timely manner Budget

Narrative

Project Narrative

Budget Narrative

Total Budget

Budget Narrative

Project Narrative

Total Budget

Project 1

Achieve or Maintain Compliance FMCSA Rulemaking

Application A

Objective 1

Implement disqualifications for human trafficking

Objective 2

Implement

ELDT

Project Narrative

Budget Narrative

Total Budget

Budget Narrative

Good performance-based plans allow you to measure progress and demonstrate successful outcomes.

Resources

• NOFO

• Appendix A: Application Package Requirements Checklist

• Appendix B: Budget Narrative

• Funding Conference Webinar Slides

• Tips for Completing Your CDLPI Grant Application

• CDLPI Best Practices (on A&I)

• Grants Training (on A&I)

Q&A

FY 2021 NOFO Contacts

• Financial/Application Concerns

• Montika Brooks

Montika.Brooks@dot.gov

• Programmatic Concerns

• Wendy Cunningham

Wendy.Cunningham@dot.gov

• General Information: FMCSA Grants Management Office

• FMCSA_GrantMgmtHelpdesk@dot.gov mailto:Montika.Brooks@dot.gov mailto:Wendy.Cunningham@dot.gov mailto:FMCSA_GrantMgmtHelpdesk@dot.gov

THANK YOU