FY20 Insecticide DOS 5-19-21 - FINAL.pdf

DESCRIPTION OF SERVICE (DOS)

FOR

SELFRIDGE AIR NATIONAL GUARD BASE, MICHIGAN (SANGB)

AIRFIELD PESTICIDE APPLICATION

May 2021

1.0 General:

Scope:

1.1 AIRFIELD INSECT/PEST CONTROL: The contractor shall provide all personnel, equipment, tools, materials, supervision, and quality control necessary to control the existing insect species. The company shall provide an Applicator License. All personnel that will be applying Pesticide shall have either a State of Michigan or a Department of Defense Pesticide Applicators Certification, of which a copy shall be provided to the 127th Pest Management Government Point of Contact (POC). The application of Pesticides shall be applied in a manner that provides the most effective control to the insects in the application area. Applications shall be performed to minimize the effects to other non-target species in the area. Talstar P, at a rate of 0.5 fluid ounces per 1,000 square feet is the preferred pesticide for use. Commercial standards indicate that an 85% or higher mortality rate is indication of proper application to support Selfridge Air National Guard Base (ANGB), Michigan, as defined in this

DOS. The contractor shall perform to the standards in this contract.

1.2 Background. The Government is seeking pesticide application services on approximately 350 acres that surround the airfield to support aircraft and flying safety, the area is maintained at 7-14 inches see attached map of the airfield.

1.3 Licenses and certifications shall be provided with submission of quote.

1.4 Background. Historically the same areas were treated with an approximate 85% mortality rate.

1.5 Period of Performance (PoP). Services shall begin upon contract award and be completed 1 May through 30 Oct. with 60 days between applications. Estimated two applications of estimated 350 acres with 60 days between applications.

2.0 General Information:

2.1 Base Access/Security. The award of this contract does not create a right to access any military installation. The contractor shall appoint a single individual to coordinate base access with the

Government Point of Contact (POC) for all contractor employees, subcontractor employees, and delivery drivers. Prior to access to this installation the contractor shall coordinate with the POC no later than 10 business days prior to commencement of work. When vetted the contractor will be provided a phone number to make an appointment for obtaining ID cards. The POC will provide the contractor with the latest CDC and installation guidance for accessing the base.

2.1.1 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented.

Contractors are not compensated for unexpected closures or delays.

2.1.2 The contractor’s employees shall become familiar with and obey the regulations of the installation; including fire, traffic, safety and security regulations while on the installation. Contractor employees shall only enter restricted areas when required to do so and only upon prior approval. The contractor shall ensure compliance with all regulations and orders of the installation which may affect performance.

2.1.3. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges. All contractor employees shall carry proper identification with them at all times while on Selfridge ANGB.

2.1.3.1 Contractor personnel shall not enter any restricted area without the prior approval of the

Contracting Officer (KO) and without being accompanied by a proper security escort.

2.1.3.2 Employees with Criminal Records. Employees with criminal records shall be identified on an individual basis to the KO.

2.1.4 Antiterrorism / Operations Security: Access and General Protection/Security Policy and

Procedures. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the POC The contractor shall also provide all information required for background checks to meet installation access requirements to be accomplished by the local installation’s Security Forces, Director of Emergency Services or local Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by

DoD, HAF and/or local policy. Should the Force Protection Condition (FPCON) change, the

Government may require changes in contractor security matters or processes.

2.1.4.1 For Contractors that do not require CAC, but require access to a DoD Facility and/or Installation.

Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and

Terrorist Screening Database (TSDB) (AFI 31-101 and AFI 10-245), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative).

2.1.5 COMSEC/IT Security. All communications with DoD organizations are subject to communications security (COMSEC) review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractors place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information.

2.1.5.1 For security reasons the taking of photographs while on the installation is prohibited. Cell phone use while on the airfield is not authorized.

2.1.6 AT Level I Training. Contractor employees with an area of performance within a Government controlled installation, facility or area. All contractor employees, to include subcontractor employees, requiring access to Government Installations, Facilities and Controlled Access areas shall complete AT

Level I awareness training within 10 calendar days after contract start date. AT Level I may be accomplished by a Level I qualified instructor; completing the computer-based training (CBT) course on

Joint Knowledge Online at http://jko.jten.mil. The contractor shall submit certificates of completion to the

POC for each contractor and subcontractor employee.

http://jko.jten.mil/

2.1.7 Physical Security. The contractor shall ensure all government property, equipment and materials in their possession are secured.

2.2 Quality Assurance (QA). The Government shall evaluate the contractor’s performance under this contract in accordance with this DOS.

2.2.1 Government remedies. The Contracting Officer will follow the requirements of Federal

Acquisition Regulations (FAR) 52.246-4, Inspection of Services – Fixed-Price, for contractor’s failure to correct non-conforming services. In the event that services fail to conform to contract requirements, and cannot be remedied by re-performance, the Government reserves the right to reduce the contract price to reflect the reduced value of the non-conforming services.

2.2.2 The contractor shall ensure that timely and effective corrective action is obtained for all deficiencies identified by the Government.

2.3. Place and Performance of Services. The contractor shall perform the services required under this contract within core operating hours, which are 0700 - 1600 Eastern Standard Time, Monday through

Friday, except on recognized US holidays or when the Government facility/installation is closed due to local or national emergencies, administrative closings, or similar Government-directed facility/installation closings. Performance shall be at multiple locations on Selfridge ANG Base, MI. The contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS.

2.4 Retrieving Identification Media. The contractor shall retrieve all identification media, including vehicle passes, from employees who depart for any reason before the contract expires (e.g. terminated for cause, retirement, etc.), and upon completion of all work of the contract. Contractor shall turn in all retrieved identification media to the pass and identification office within 7 days of employee departure.

(Tech Exhibit 2)

2.5. Safety/Bio-Environmental: The contractor shall comply with all federal and state Occupational

Safety and Health Administration (OSHA) requirements and standards, technical orders, regulations, and referenced publications as published in the OSHA 29 CFR. The contractor shall comply with the highest degree of safety protection where any disagreements exist. Additionally, the contractor shall comply with installation regulations governing safety and fire prevention, IAW SANGBI 32-7, Fire Protection

Program. The KO, Base Civil Engineer (BCE) or designated representative, Ground Safety, and Security

Police may issue an order to the contractor or employee(s) to stop all or part of the contractor’s work until all violations are corrected. Bio-environmental Engineering personnel, who notice violation of OSHA or local standards, will notify the KO who has the authority to stop all or part of the contractor’s work. The contractor shall not be excused for unsatisfactory performance that may result from a stop work order.

2.5.1 Accident prevention and safety practices on contractual work under the jurisdiction of the

Contracting Officer are the responsibilities of the contractor concerned. The contractor shall brief all employees on proper safety and accident reporting. The contractor shall provide all occupational health services to his employees. Contractor employees shall be instructed to notify the contractor’s Contract

Manager of potential or existing occupational health hazards that require attention.

2.5.1.1 Contractor shall ensure that all employees comply with the latest CDC and installation guidance which may include social distancing while on the installation or the wearing of face masks.

2.5.2 Hazardous Materials (HM) Handling. The Contractor shall comply with all federal, state, local and Selfridge ANGB regulations concerning the use, storage, and reporting of any Hazardous Material

(HM) used, or planned to be used in the Contractor’s operations. HMs Management, the Contractor shall provide to the Selfridge ANGB Environmental office, a list of any HM on a SANGB Form 23. The list shall be submitted to the KO prior to the start of work requiring HMs. The list shall identify each HM, an estimate of how much material will be used, amount stored, and location of the storage facility and also contain a copy of each material’s Material Safety Data Sheet (MSDS). The Contractor shall also maintain a copy of all MSDS sheets used in the performance of this contract.

Where applicable the Contractor shall use environmentally safe products in the course of completion of the project. The Contractor shall be responsible for the safe handling of all potentially HMs while on

Selfridge ANGB. In the case of a release of a HM into the environment, the Contractor shall initiate clean up and make all notifications as outlined in the Selfridge ANGB Spill Plan. If base personnel are involved in clean-up operations, the Contractor’s responsibility will include the reimbursement of all costs incurred by the Government to include supplies, man-hours, and disposal of the waste. HM will be defined as any substance listed as having characteristics of flammability, corrosivity, reactivity, toxicity, or contains any listed constituents, or be otherwise harmful to personnel and/or the environment.

2.5.2.1 Handling, Storage and Disposal of Hazardous Waste (HW). All HW shall be handled and stored in strict compliance with federal, state and, local regulations. Contractors will be held fully liable for any negligence that results in a Notice of Violation or other penalty. HW will be defined as a solid or liquid waste which exhibits a characteristic such as flammability, corrosivity, reactivity, or toxicity, as identified in 40CFR 261.20-261.33 (Code of Federal Regulations: Discarded commercial chemical products, off-specification species, container residues, and spill residues).

Any mixture of a solid or liquid waste and a listed HW is also considered a HW. It must be understood that proper management of any waste generated, hazardous or non-hazardous, shall and will be the responsibility of the Contractor. Any Government owned shipment of HW shall be documented on a HW

Manifest and signed by a Civil Engineering Environmental Office representative. A copy of the generators’ manifest shall be maintained by the 127th Civil Engineering Squadron/ Environmental Flight

(127CES/CEV).

2.6 Special Qualifications:

2.6.1 All contractor employees must read, write, speak, and understand English fluently.

2.6.2 All contractor employees who operate motorized vehicles on SANGB shall possess a current state driver’s license.

2.6.3 Post Award site visit: The contractor agrees to attend any post award convened by the KO in accordance with FAR Subpart 42.5. The KO, POC, and other Government personnel, as appropriate, may meet with the contractor to review the contactor’s performance. At these meetings, the Contacting Officer will apprise the contractor of how the Government views the contractor’s performance and the contractor shall apprise the Government of problems, if any, being experienced. The contractor shall resolve outstanding issues raised by the Government. Contractor attendance at these meetings shall be at no additional cost to the Government.

2.6.4 Government Observations and Inspections. Government personnel other than KOs and POCs may occasionally observe contract operations. These personnel will not, however, interfere nor provide direction to the contractors’ performance.

2.7 The contactor shall provide a Point of Contact (POC) who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the POC is absent, shall be designated in writing to the KO. The POC shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO.

The POC shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

2.7.1 Contractor Employees. The contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the KO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

2.7.2 The contractor’s staff shall be fully qualified, professional, and customer service oriented. The contractor shall ensure quality work performance IAW applicable standards and guidelines. .

2.7.3 Identification of Contractor Employees: All contractor personnel are required to identify themselves as such to avoid creating an impression that they are Government employees. Contractor personnel shall present a neat appearance and wear identification badges or uniform distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

2.8 Combating Trafficking in Persons: The United States Government has adopted a zero tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in any form of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. Such actions may include, but are not limited to, removal from the contract, reduction in benefits, or termination of employment. The Contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.9 Coordination with Other Contractors. The Government may award other contracts or additional work not prescribed in this contract. The contractor shall fully cooperate with other such contractors.

The contractor shall not commit or permit any act that will interfere with the performance of work by another contractor.

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): The

Government will not provide GFP/M/E/S to the contractor.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): The contractor shall furnish everything required to perform these services as indicated in Section 1.1.

4.1 Contractor shall ensure all employees have all Personal Protective Equipment (PPE) that is required by the CDC and the installation, and that they comply with the wearing of item(s).

4.2 Vehicles. The Government will not provide vehicles for use on this contract. Vehicles found to be unsafe or unable to function as designed shall be removed from the installation and replaced at the contractor’s expense. Vehicle repairs shall not be accomplished on base. All vehicles shall be registered, licensed, and insured at all times.

4.3 Contractor vehicles shall have the company name prominently displayed on both sides of the vehicle and be maintained clean to present a neat, professional appearance. Operators of off road vehicles must wear appropriate helmets while operating those vehicles.

5.0 Requirements: The contractor shall:

5.1 Treatment Report: Applications shall be tracked, logged and submitted to 127CES/CEOHP NLT the 5th day of the month following the application on the approved DD Form 1532 or similar company form.

5.2 Pesticides: Pesticides used in performance of this contract shall be limited to those authorized for use in the State of Michigan. As part of the Pesticide approval process, the contractor shall provide a Material Safety Data Sheet (MSDS) and completed Contractor HazMat Worksheet

(Appendix B) to the government.

5.3 Application Schedule Applications shall be completed by within 30 days of award. The contractor shall coordinate the application schedule with the government. The schedule shall be mutually agreed upon to assure protection and coordination with other military uses of the area.

5.4 Environmental Protection

5.4.1 There are no wetlands located within or adjacent to the application areas.

5.4.2. Mixing of chemicals, and cleaning of equipment is permitted in designated areas within the boundaries of Selfridge ANGB. Contractor shall take all precautions to ensure pesticides and/or rinsate does not enter storm drains.

5.5.3. Vehicular spray equipment application shall be restricted to soil conditions that can be driven on without rutting. Vehicular equipment is restricted to only those areas specified for driving.

6.0 Publications/References: Publications applicable to this PWS are listed below and may be found as indicated in the table.

6.1 The contractor is obligated to follow those publications to the extent specified in other sections of this PWS. The contractor shall be guided by those publications to the extent necessary to accomplish requirements in this PWS.

6.2 All the publications are considered mandatory for successful performance of the contract.

PWS

Paragraph

Publication

(Chapter/Page) Publication Title Website

1.4.6 29 CFR Worker Safety

Ecfr.gov

1.4.6.3.1

40CFR

261.20-261.33 Protection of the Environment

1.4.2.1 FAR 52.246-4

Inspection of Services – Fixed-

Price https://www.acquisition.gov

2.8

FAR 22.17

Combating Trafficking in

Persons https://www.acquisition.gov

2.5

SANGBI

32-7

SANGB Fire Protection

Program Pdf copy will be provided https://www.acquisition.gov/?q=browsefar https://www.acquisition.gov/?q=browsefar

TECHNICAL EXHIBIT 1

Performance Requirements Summary

This Performance Requirements Summary includes performance standards. The Government will use these standards to determine contractor performance and will compare contractor performance to the

Acceptable Quality Level (AQL).

PWS

Paragraph Task Performance Standard

Acceptable Quality

Levels (AQL)

Surveillance

Method /

By POC

1.2 Meet industry standard

Target mortality rate of

85% is met or exceeded.

No more than 15% return

Periodic

Inspection

5.1

Submit amount of

Pesticides used to 127

CES/CEOHP

Treatment Report Due

5th day of month following each application

AQL of report received late if prior approved by

POC

5.2

Follow Armed Forces

Pest Management

Board pre-approved list of pesticides

Contractor uses only approved Pesticides to perform contract requirements.

AQL of only approved Pesticides used

2.7.3 Identification of

contractor employees

Contract employees have required uniform or badge displayed and identifies themselves as a contractor

98% of the time.

AQL of 2% of any contractor staff found to be non-compliant throughout performance of the contract.

TECHNICAL EXHIBIT 2

Deliverables Schedule

PWS Reference /

Deliverable Title Frequency

Number of

Copies

Medium/

Format Submit To

2.1

Base Access

Information List

Prior to gaining access to base 1 Electronic

Submission

KO

2.4

Identification

Media

Return upon completion of contract performance or employee departure.

Original(s) Hard Copy

Pass and

Identification

Office

1.1.1 thru 1.1.3

License and

Certification

State of Michigan or a

Department of Defense

Pesticide Applicators

Certification

1 Electronic Included with

Quote

2.1.6

AT Level I

Training

Certificates

One time. Provide within 10 calendar days of contract start

Electronic or

Hard Copy

Contract

Administrator or POC

2.5.2

Hazardous

Material (HM)

List

Prior to start of work 1 Electronic

Submission

KO

Airfield Pesticide

Area Types of Insects Estimated Percentage of Total

Acreage Requiring Pesticide

Estimated up to 700 Acres sprayed (two 350 acres with

60 days between applications) 1 May through

30 Oct. with 60 days between applications

Various insects 100%

TOTAL ESTIMATED ACRES 350 (700 total) sprayed twice no sooner than 60 days between

Attachments:

Current Pesticides List

HazMat Worksheet SANGB Form 23

DD Form 1532

SANGB Fire Protection Program

AT Level I Training Pamphlet