FY19-Tribal-VSSA-Solicitation.pdf

OMB No. 1121-0329 Approval Expires 11/30/2020

U.S. Department of Justice Office of Justice Programs Office for Victims of Crime

OVC FY 2019 Tribal Victim Services Set-Aside Program FY 2019 Grant Solicitation

CFDA #16.841

Grants.gov Solicitation Number: OVC-2019-16590

Solicitation Release Date: May 29, 2019

Application Deadline: 11:59 p.m., eastern time, on Friday, August 16, 2019

The U.S. Department of Justice (DOJ), Office of Justice Programs (OJP), Office for Victims of Crime (OVC) is seeking applications for funding under the Fiscal Year (FY) 2019 Tribal Victim Services Set-Aside Program. This program furthers the Department’s mission by improving public safety, supporting Indian tribes, and enhancing services for tribal victims of crime.

This solicitation incorporates the OJP Grant Application Resource Guide by reference. The OJP Grant Application Resource Guide provides guidance to applicants for the preparation and submission to OJP of applications for funding. If this solicitation expressly modifies any provision in the OJP Grant Application Resource Guide, the applicant is to follow the guidelines in this solicitation as to that provision.

Eligibility (Who may apply):

Federally recognized Indian tribal governments (as determined by the Secretary of the Interior), including Alaska Native villages and tribal consortia consisting of two or more federally recognized Indian tribes, may apply. (A determination by the Secretary of the Interior is not required for tribes to which federal recognition was extended by virtue of Public Law 115-121, the Thomasina E. Jordan Indian Tribes of Virginia Federal Recognition Act of 2017.) “Indian tribe” means any Indian tribe, band, nation, or other organized group or community (including any Alaska Native village or regional or village corporation as defined in or established pursuant to the Alaska Native Claims Settlement Act (85 Stat. 688), 43 USC §§ 1601 et seq.) which is recognized as eligible for the special programs and services provided by the United States to Indians because of their status as Indians.

Additionally, an organization that is acting as the authorized designee of a federally recognized Indian tribe may apply. All applicants must submit a tribal resolution or other satisfactory evidence of legal authority from the tribe as part of the application. Note: Applications submitted by ineligible entities will be removed from further consideration during the initial review process.

https://www.usdoj.gov/ https://www.ojp.gov/ http://www.ovc.gov/ http://www.ovc.gov/ https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://Grants.gov

Please note: FY 2019 Coordinated Tribal Assistance Solicitation (CTAS) Purpose Area #6 and Purpose Area #7 applicants ARE eligible to apply under this solicitation. However, the applicant may not request duplicative activities and budget items.

IMPORTANT WARNING!

Each tribe may submit only one application, although a tribe may submit their own application and ALSO be among the members of a consortium submitting another application for a DIFFERENT activity. This solicitation is intended to support the ability of a tribal community to fully address the comprehensive needs of crime victims—all victims of all types of crime, if possible.

The applicant should establish a lead contact to work across tribal programs and partners to develop this application. The application may include multiple projects and partners to address the tribe’s overarching crime victim needs (for example, a tribe may propose to hire a crime victim services coordinator, a victim advocate in their police department, a child forensic interviewer in their child advocacy center, and provide a subaward to a health clinic to fund specialized medical services, such as forensic medical exams for victims).

OVC welcomes applications under which two or more entities would carry out the federal award;

however, only one entity may be the applicant. Any others must be proposed as subrecipients (subgrantees). The applicant must be the entity that would have primary responsibility for carrying out the award, including administering the funding and managing the entire project. For additional information on subawards, see the OJP Grant Application Resource Guide.

OVC may elect to fund applications submitted under this FY 2019 solicitation in future fiscal years, dependent on, among other considerations, the merit of the applications and on the availability of appropriations.

All recipients and subrecipients (including any for-profit organization) must forgo any profit or management fee.

Contact information For technical assistance with submitting an application, contact the Grants.gov Customer Support Hotline at 800–518–4726, 606–545–5035, at https://www.grants.gov/web/grants/support.html, or at support@grants.gov. The Grants.gov Support Hotline operates 24 hours a day, 7 days a week, except on federal holidays.

An applicant that experiences unforeseen Grants.gov technical issues beyond its control that prevent it from submitting its application by the deadline MUST contact the NCJRS Response Center (see contact information below) within 24 hours after the application deadline to request approval to submit its application after the deadline. Additional information on reporting technical issues appears under “Experiencing Unforeseen Grants.gov Technical Issues” in the How To Apply (Grants.gov) section in the OJP Grant Application Resource Guide.

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https://www.justice.gov/tribal/page/file/1114606/download https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.grants.gov/web/grants/support.html mailto:support@grants.gov https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov mailto:support@grants.gov https://www.grants.gov/web/grants/support.html

For assistance with any other requirements of this solicitation, contact OVC’s National Criminal Justice Reference Service (NCJRS) Response Center: toll free at 800–851–3420; via TTY at 301–240–6310 (hearing impaired only); email to grants@ncjrs.gov; fax to 301–240–5830; or web chat at https://webcontact.ncjrs.gov/ncjchat/chat.jsp. The NCJRS Response Center operates from 10:00 a.m.–6:00 p.m., eastern time, Monday through Friday, and from 10:00 a.m.–8:00 p.m., eastern time on the solicitation closing date.

Pre-Application Webinars OVC will conduct two pre-application webinars – one on Thursday, June 20, 2019, from 1:00 to 2:00 p.m., eastern time, and a followup webinar on Thursday June 27, 2019, from 1:00 to 2:00 p.m., eastern time. Participation in the webinar is optional. OVC staff will review the solicitation requirements and conduct a question and answer session with interested potential applicants.

You may register for the webinars at: https://www.ovc.gov/grants/webinars.html.

Post-Award Legal Requirements Notice If selected for funding, in addition to implementing the funded project consistent with the OJP-approved application, the recipient must comply with all award conditions, and all applicable requirements of federal statutes and regulations (including applicable requirements referred to in the assurances and certifications executed in connection with award acceptance). OJP strongly encourages prospective applicants to review information on post-award legal requirements and common OJP award conditions prior to submitting an application.

For additional information on these legal requirements, see the “Administrative, National Policy, and Other Legal Requirements” section in the OJP Grant Application Resource Guide.

Deadline details Applicants must register with Grants.gov at https://www.grants.gov/web/grants/register.html prior to submitting an application. All applications are due by 11:59 p.m., eastern time, on Friday, August 16, 2019.

To be considered timely, an application must be submitted by the application deadline using Grants.gov, and the applicant must have received a validation message from Grants.gov that indicates successful and timely submission. OJP urges applicants to submit applications at least 72 hours prior to the application due date, to allow time for the applicant to receive validation messages or rejection notifications from Grants.gov, and to correct in a timely fashion any problems that may have caused a rejection notification.

An applicant must use the Add Attachment button to attach a file to its application. Do not click the paperclip icon to attach files. This action will not attach the files to the application. After adding an attachment, select the View Attachment button to confirm you attached the correct file. To remove the file, select the Delete Attachment button. See page 12 for all required attachments.

OJP encourages all applicants to read this Important Notice: Applying for Grants in Grants.gov.

For additional information, see the “How To Apply (Grants.gov)” section in the OJP Grant Application Resource Guide.

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Contents A. Program Description

Program-Specific Information Goals, Objectives, Activities, and Deliverables Evidence-Based Programs or Practices Information Regarding Potential Evaluation of Programs and Activities

B. Federal Award Information Type of Award Financial Management and System of Internal Controls Budget Information Cost Sharing or Matching Requirement Pre-agreement Costs (also known as Pre-award Costs) Limitation on Use of Award Funds for Employee Compensation; Waiver Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs Costs Associated with Language Assistance (if applicable)

C. Eligibility Information D. Application and Submission Information

What an Application Should Include How To Apply (Grants.gov)

E. Application Review Information Review Criteria Review Process

F. Federal Award Administration Information Federal Award Notices Administrative, National Policy, and Other Legal Requirements Information Technology (IT) Security Clauses General Information about Post-Federal Award Reporting Requirements

G. Federal Awarding Agency Contact(s) H. Other Information

Freedom of Information and Privacy Act (5 U.S.C. 552 and U.S.C. 552a) Provide Feedback to OJP Appendix A: Allowable and Unallowable Costs Chart Appendix B: Application Checklist

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OVC FY 2019 Tribal Victim Services Set-Aside Program

CFDA # 16.841

A. Program Description

Overview OVC’s mission is to enhance the nation’s capacity to assist crime victims and provide leadership in changing policies and practices to promote justice and healing for all victims of crime. OVC achieves this mission, in part, by administering award programs supported by the federal Crime Victims Fund (CVF) to develop innovative training and technical assistance, and to provide direct services to improve the overall quality of victim assistance.

In February 2019, for the second year, Congress authorized a tribal set-aside from the CVF to provide funding to improve services for victims of crime in tribal communities. This solicitation builds upon OVC’s FY 2018 Tribal Victim Services Set-Aside Program, which directly funded 154 tribal applicants totaling an estimated $88 million (in addition to another $20 million in FY 2018 to fund other tribal victim services programs). The FY 2019 Tribal Victim Services Set- Aside (VSSA) Program provides two purpose areas, so that applicants will have the guidance of various objectives and activities that may be relevant to their specific community’s victim service needs.

Note: This solicitation is separate from the DOJ Coordinated Tribal Assistance Solicitation (CTAS) to maximize the reach of the FY 2019 tribal victim service set-aside funding, which was enacted into law after the release of the FY 2019 CTAS.

Statutory Authority: Commerce, Justice, Science, and Related Agencies Appropriation Act, 2019, Public Law 116-6, section 510.

Program-Specific Information DOJ and OVC have long recognized the critical need to more effectively support American Indian and Alaska Native (AI/AN) victims of crime. In recent years, DOJ has conducted numerous tribal consultations and listening sessions to learn more about the needs and resources associated with supporting AI/AN crime victims. As a result of these sessions, OVC has used available funding to improve programs, develop resources and publications, and support training and technical assistance efforts. This year, for the second time, Congress authorized set-aside funds from the CVF to be used to create a tribal set-aside program for Indian tribes to improve services to crime victims.

Every tribe is unique in that it possesses its own culture, distinct strengths and resources, and its own set of challenges. When applying for funding, applicants should consider their tribe’s unique circumstances and work with partners to develop a plan to assist crime victims in overcoming the adverse effects of victimization and the associated burdens; depending on the tribe’s needs and ability to implement the program, the proposal may be comprehensive to serve victims of all crimes, or more narrowly defined to address a specific need.

Note: Funding authorizations for this program limit allowable expenses to those associated with serving crime victims. Examples include activities and services that provide awareness about

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victimization and the resources available to victims, direct services that meet the needs of crime victims, and assist in navigating the complex systems often associated with victimization (e.g., criminal justice, child welfare). Primary prevention programs are not permissible and are not an allowable cost under this solicitation. Additional activities and items that are allowable and not allowable can be found in the Examples of Allowable and Unallowable Costs in Appendix A on page 20.

Goals, Objectives, Activities, and Deliverables The overall goal of this program is to provide support to tribal communities to improve services for victims of crime. Under this program, OVC is soliciting applications for funding to support a comprehensive range of activities including needs assessment, strategic planning, program development and implementation, program expansion, and other activities needed to address the needs of a wide variety of crime victims in tribal communities.

Applicants should select ONE purpose area— Purpose Area 1: Establishment of a New Victim Service Program (OVC-2019-16610), or Purpose Area 2: Coordination and Expansion of Existing Victim Service Program (OVC- 2019-16611)

The proposal should describe specifically how the applicant will successfully undertake and complete the proposed objectives(s) in a 3-year timeframe, and the application should be based on how well equipped the applicant is to accomplish these objectives and the readiness of the community to participate in the activities. Proposed activities should also be based on the current needs of the community, existing resources available (e.g., other federal, tribal, state, local funding), and gaps in those resources. Applicants CANNOT request funding that will duplicate other efforts underway and are required to list all pending applications. Instead, applicants should propose objectives and activities that will develop new programs, better coordinate existing efforts, or expand and enhance existing programs.

Purpose Area 1: Establishment of a New Victim Service Program (OVC-2019-16610) Applicants that have no existing victim services program should apply under this purpose area and incorporate the following activities into their application. New applicants for OVC funding are strongly encouraged to apply under this purpose area.

Suggested activities to be outlined in the application may include but are not limited to:

1) Establish partnerships. Identify partners that will play a role in reaching and serving crime victims (e.g., first responders, courts, health care providers, cultural leaders, faith-based groups, survivors of violence).

2) Convene and mobilize partners. Bring partners together to gain buy-in, discuss and define roles, and determine a plan to coordinate and convene regularly throughout the life of the grant. Describe in the application who these partners are and how you will periodically engage with them in the development of this program.

3) Assess community needs. Work with partners and/or consultants to select an appropriate format and then conduct a comprehensive victim services needs assessment to determine community readiness, strengths, challenges, resources, and opportunities. This assessment should inform the planning, development, implementation of the victim services program. Funds may be requested to hire a consultant to assist with development and execution of the needs assessment.

4) Develop a strategic/implementation plan. Work with partners to develop a strategic plan for the development of the proposed victim services program and an implementation plan that is based on the findings of the community needs assessment, which is consistent with this program’s overarching goal—to comprehensively serve tribal crime victims. The plan should also track progress, and be re-visited periodically to make adjustments as needed. This plan should include the development of policy and procedures, including confidentiality and privacy plans. Funds may be requested to hire a consultant to assist with development of the strategic and implementation plan, and to establish policies and procedures.

5) Implementation. Implement the plan, continue to build upon what is working, and adjust what is not working. Include a timeline in your proposal if you will be using these grant funds to implement this new program (e.g., personnel costs, outreach expenses, travel to assist victims, etc.).

6) Provide victim services. Begin providing victim services. In your application, be descriptive of what services you will be providing and how. All activities under this objective must be explained in the Budget Detail Worksheet.

7) Provide community outreach and education. Develop and share outreach and educational materials with the community to develop awareness about crime victimization, available resources and the new program’s services.

Deliverables for these activities may include: formal partnership agreements (such as MOUs or letters of support), a completed community needs assessment report, completed implementation plan (including any amendments to the plan that occur over time), and documentation of victims served and services provided.

Purpose Area 2: Coordination and Expansion of Existing Victim Service Program (OVC- 2019-16611) The goal is to become more victim-centered, culturally competent, more comprehensive, and improve coordination with likely partners.

Suggested activities to be outlined in the application may include but are not limited to:

1) Establish or fine-tune the role of a Project Coordinator. If the victim assistance program does not have a Coordinator, determine the appropriate tribal entity to employ a Coordinator (and any other key staff), define the role of the Coordinator (and any other key staff), and hire a dedicated individual(s) to fulfill this role. If a Coordinator already exist, re-examine the role to determine if additional or different tasks should be considered. The Coordinator is essential to ensure tribal decision-makers can be routinely apprised of status updates.

2) Conduct a program scan and identify gaps in services to fill. Determine what services are currently available to crime victims. Create strategies to fill any identified gaps in services. Depending on a tribe’s needs and ability to implement a program, the proposal may be comprehensive to serve all victims of all crimes, or the application may be more narrowly defined to address a specific need.

3) Expand populations served and types of crime addressed. In an effort to reach additional crime victims who have not previously been served, consider expanding your program to assist children, youth, older adults, individuals with disabilities, male victims, and/or adults who were victimized as children/adolescents. Further, determine if it is possible to include victims who have experienced other types of crime, for example: human trafficking; elder abuse, financial crimes; child abuse and neglect, physical and sexual abuse and exploitation; sexual and physical assault;

homicide; cybercrimes; victimization as a result of opioid or other drug-related crisis;

and/or polyvictimization (i.e., multiple types of crime experienced by one person).

Examples of Allowable and Unallowable Costs are listed in Appendix A on page 20.

4) Purchase or procure tangible items that will be used to enhance or expand victim services. Examples may include: vehicles to transport victims, trailers and furnishings to provide emergency and/or transitional housing for crime victims, computer equipment, office supplies, accounting software, etc.

5) Expand and provide direct victim services. Meeting the short-term and long-term needs of victims can help in the healing process. Examples of types of services to offer include but are not limited to: shelter/transitional housing, crisis intervention,civil legal assistance, forensic medical services, court-based advocacy, law enforcement-or prosecution-based victim services, bilingual/multilingual advocacy, healing/cultural practices, mental health services, substance abuse treatment needed as a result of victimization, victim advocacy, forensic interviewing of children, and/or transportation services for victims of crime. (See Examples of Allowable and Unallowable Costs listed in Appendix A on page 20.)

6) Provide community outreach and education. Develop a plan to coordinate existing programs, communicate what services exist, and collaborate across programs to ensure crime victims are able to quickly and easily access services.

Create and distribute outreach materials within the community to develop awareness about crime victimization, available resources and your expanded services.

7) Continuous quality improvement. Routinely assess the overall functioning of programs and make improvements to ensure programs are effectively meeting the needs of crime victims.

Deliverables for these activities may include: formal partnership agreements (such as MOUs or letters of support), completed assessment/scan of available services, completed coordination plan, and documentation of victims served and services provided. Reporting on all of the activities funded under this program.

If funded, grantees will be able to access training and technical assistance (TTA) through an OVC-designated national TTA provider to help support tribes to successfully carry out aspects of their OVC-funded programs. The TTA provider will also work with tribes and OVC to share information and practices across tribes to help tribes support and learn from one another’s successful practices.

A comprehensive list of Allowable and Unallowable Costs and tangible items that can be purchased with funding under this solicitation can be found in Appendix A at the end of this document.

Proposals must supplement existing victim services (if any), and may not include costs that supplant (or replace) existing funding for victim services.

Certain costs and activities are unallowable: Funding must be used to improve victim services and may NOT be used for activities that are NOT related to victim services– for example, activities that are centered on crime prevention, investigation, prosecution, offender services or corrections. New construction costs also are unallowable.

Required Reporting

All recipients must fulfill requirements to report on programmatic activities and the program’s financial progress throughout the 3-year period of performance. A performance measurement tool will be provided to successful applicants to ensure consistent data collection and reporting about project accomplishments (no personally identifiable information will be requested). This data will be rolled into OVC-wide program reports and shared publicly for accountability and transparency purposes, and to grow the field’s knowledge and expertise in this area.

o All grantees funded under this solicitation are required to complete the following programmatic reporting:

Quarterly data reporting in the Performance Measurement

Tool (PMT). Detailed information can be found on page 14.

Semiannual progress reporting in the Grants Management System (GMS). Every 6 months, grantees must generate a PDF report in the PMT and upload it to GMS.

Final progress reports at the conclusion of the award. Final progress reports will include the regular PMT generated progress report and other closeout information as requested by your grant manager.

o All grantees funded under this solicitation are required to complete the following financial reporting:

Quarterly financial reporting in the Grants Management

System (GMS).

Final financial report at the conclusion of the award.

The Goals, Objectives, Activities, and Deliverables are directly related to the performance measures that demonstrate the results of the work completed, as discussed under What an Application Should Include.

Evidence-Based Programs or Practices OJP strongly emphasizes the use of data and evidence in policymaking and program development in criminal justice, juvenile justice, and crime victim services. For additional information and resources on evidence-based programs or practices, see the OJP Grant Application Resource Guide.

Information Regarding Potential Evaluation of Programs and Activities Applicants should note OJP may conduct or support an evaluation of the programs and activities funded under this solicitation. For additional information, see the OJP Grant Application Resource Guide section, entitled, “Information Regarding Potential Evaluation of Programs and Activities.”

B. Federal Award Information OVC intends to fund as many applicants as possible, but applications must clearly propose viable victim service programs and cannot include unallowable costs/activities (see Appendix A at end of document).

Estimated dollar amount for each award: OJP anticipates funding awards in the range of $500,000 to $720,000.

Applicants can request funding higher than $720,000 with additional thorough justification that includes details of any exceptional need, large population, significant emergent victimization, other unique factors, etc.

Total amount anticipated to be awarded under solicitation: Estimated $90 million Period of Performance start date: January 1, 2020 (anticipated) Period of Performance: Duration 36 months

OVC may, in certain cases, provide additional funding in future years to awards made under this solicitation, through continuation awards. In making decisions regarding continuation awards, OJP will consider, among other factors, the availability of appropriations, when the program or project was last competed, OJP’s strategic priorities, and OJP’s assessment of both the management of the award (for example, timeliness and quality of progress reports), and the progress of the work funded under the award.

All awards are subject to the availability of appropriated funds and to any modifications or additional requirements that may be imposed by law.

Type of Award OVC expects to make any award under this solicitation in the form of a grant. See the “Administrative, National Policy, and Other Legal Requirements” section of the OJP Grant Application Resource Guide for a brief discussion of important statutes, regulations, and award conditions that apply to many (or in some cases, all) OJP grants (and cooperative agreements).

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Financial Management and System of Internal Controls Award recipients and subrecipients (including recipients or subrecipients that are pass-through entities) must, as described in the Part 200 Uniform Requirements1 as set out at 2 C.F.R.

200.303, comply with standards for financial and program management. See OJP Grant Application Resource Guide for additional information.

Budget Information A comprehensive list of Allowable and Unallowable Costs and tangibles are listed in Appendix A at the end of this document.

Note: Certain costs and activities are unallowable under this solicitation. Proposals must create new services or supplement existing victim services (if any), and may not include costs that supplant (or replace) existing funding for victim services. Applicants cannot request funding for the same cost items that were funded with an FY 2018 CTAS grant award or funding under the OVC FY 2018 Tribal Victim Services Set-Aside Program. Nor should an applicant include activities or costs that were included in an FY 2019 CTAS application. Also, funding must be used to improve victim services and may not be used for activities that are not related to victim services (for example, this funding cannot be directed to activities that are centered on crime prevention, investigation, prosecution, offender services or corrections).

Travel budget requirement: Applicants from the lower 48 states should budget at least $15,000, and applicants from Alaska should budget at least $20,000, in travel expenses over the course of the 3-year project to attend OVC training and technical assistance events, which include the three required DOJ-sponsored trainings identified below.

Year 1—New Grantee Orientation: All grantees must send two appropriate staff to participate in the mandatory New Grantee Orientation.

Year 2—National Indian Nations Conference: All grantees must send two appropriate staff to participate in the National Indian Nations Conference scheduled for December 2020.

Year 2—OVC Mandatory Training: All grantees must send two appropriate staff to participate in one mandatory training event.

Please use Washington, D.C., as the destination when calculating the estimated costs for required travel. The actual locations will be determined at a future date. Please include the cost of round-trip airfare, lodging, and per diem in your travel calculations. See the GSA website for information on the FY 2019 Federal per diem rates that should be used in calculating lodging and per diem costs: www.gsa.gov/portal/category/21287.

1 The "Part 200 Uniform Requirements” means the DOJ regulation at 2 C.F.R Part 2800, which adopts (with certain modifications) the provisions of 2 C.F.R. Part 200.

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Cost Sharing or Matching Requirement This solicitation does not require a match. However, if a successful application proposes a voluntary match amount, and OJP approves the budget, the total match amount incorporated into the approved budget becomes mandatory and subject to audit.

Pre-agreement Costs (also known as Pre-award Costs) Pre-agreement costs are costs incurred by the applicant prior to the start date of the period of performance of the federal award. Requests for approval of pre-agreement costs will not be considered under this solicitation.

Limitation on Use of Award Funds for Employee Compensation; Waiver For applicants seeking the waiver, see OJP Grant Application Resource Guide for information.

Prior Approval, Planning, and Reporting of Conference/Meeting/Training Costs OJP strongly encourages every applicant that proposes to use award funds for any conference-, meeting-, or training-related activity (or similar event) to review carefully—before submitting an application—the OJP and DOJ policy and guidance on approval, planning, and reporting of such events. See OJP Grant Application Resource Guide for information.

Costs Associated with Language Assistance (if applicable) See the OJP Grant Application Resource Guide for information on costs associated with language assistance that may be allowable.

C. Eligibility Information For eligibility information, see the title page.

For information on cost sharing or match requirements, see Section B. Federal Award Information.

D. Application and Submission Information What an Application Should Include This section describes in detail what an application should include. An applicant should anticipate that if it fails to submit an application that contains all of the specified elements, it may negatively affect the review of its application; and, should a decision be made to make an award, it may result in the inclusion of award conditions that preclude the recipient from accessing or using award funds until the recipient satisfies the conditions and OJP makes the funds available.

For this solicitation, OVC has designated the following application elements as critical:

• Program Narrative

• Budget Detail Worksheet (including Budget Narrative); and

• Applicant Disclosure of Pending Applications

See the “Application Elements and Formatting Instructions” section of the OJP Grant Application Resource Guide for information on, among other things, what happens to an application that does not contain all the specified elements, or that is nonresponsive to the scope of the solicitation.

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1. Complete the Application for Federal Assistance (Standard Form (SF)-424) The SF-424 is a required standard form used as a cover sheet for submission of pre-applications, applications, and related information. See the OJP Grant Application Resource Guide for additional information on completing the SF-424.

Intergovernmental Review: This solicitation ("funding opportunity") is not subject to Executive Order 12372. (In completing the SF-424, an applicant is to answer question 19 by selecting the response that the “Program is not covered by E.O. 12372.”)

2. Project Abstract

Applications should include a high-quality project abstract that summarizes the proposed project in 400 words or less. Project abstracts should be —

•Written for a general public audience.

•Submitted as a separate attachment with “Project Abstract” as part of its file name.

• Single-spaced, using a standard 12-point font (such as Times New Roman) with 1-inch margins.

As a separate attachment, the project abstract will not count against the page limit for the program narrative.

3. Program Narrative

The Program Narrative should be double-spaced, using a standard 12-point font (Times New Roman preferred); have no less than 1-inch margins; and should not exceed 25 pages.

Pages should be numbered.

If the Program Narrative fails to comply with these length-related restrictions, OVC may consider such noncompliance in peer review and in final award decisions.

The following sections should be included as part of the Program Narrative:

a. Description of the Issue. Applicants should include details about the geographic area, population of area being served, current crime statistics (if available), insights on the community they will be serving and relevant issues/gaps, and specific crime victim needs that the application will be addressing.

b. Project Design and Implementation Applicants should select the relevant Purpose Area and activities from pages 6–8 and then provide detailed plans to describe specifically how the applicant will successfully undertake and complete the proposed activities in a 3-year timeframe.

c. Capabilities and Competencies Applications must include a description of the applicant’s management structure and the current and proposed professional staff members’ qualifications that will enable them to fulfill the program’s objectives. Applicants must describe how the program will be managed and include an organizational chart or information describing the roles of key personnel responsible for managing and implementing the major stages of the project. If additional staff will be hired to complete the project, the application

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d. Plan for Collecting the Data Required for this Solicitation’s Performance Measures.

OJP will require each successful applicant to submit regular performance data that demonstrate the results of the work carried out under the award. The performance data directly relate to the goals, objectives, and deliverables identified under "Goals, Objectives, Activities, and Deliverables" in Section A. Program Description.

Applicants should visit OJP’s performance measurement page at www.ojp.gov/performance for an overview of performance measurement activities at OJP. Award recipients will be required to provide the relevant data by submitting quarterly performance data through the Transforming Victim Services module in OVC’s online Performance Measurement Tool (PMT) located at https://ovcpmt.ojp.gov/. Applicants should review the applicable performance measures at https://www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf. Award recipients under this solicitation will be required to complete the following sections, if applicable to the award, including any relevant shared measures.

VI. Strategic Planning VII. Victim Services

Reports generated from OVC’s PMT system must be uploaded to the Grants Management System (GMS) every 6 months.

The application should demonstrate the applicant’s understanding of the performance data reporting requirements for this grant program and detail how the applicant will gather the required data should it receive funding.

Please note that applicants are not required to submit performance data with the application. Performance measures information is included as an alert that successful applicants will be required to submit performance data as part of the reporting requirements under an award.

Note on Project Evaluations An applicant that proposes to use award funds through this solicitation to conduct project evaluations should follow the guidance under Note on Project Evaluations in the OJP Grant Application Resource Guide.

4. Budget Information and Associated Documentation

Applicants must submit a 3-year budget using the current DOJ Budget Detail Worksheet.

Applicants must use this form to show calculations for requested funding, as well as narrative descriptions for all proposed expenses.

See the Budget Preparation and Submission Information section of the OJP Grant Application Resource Guide for details on the Budget Detail Worksheet, and on budget

OVC-2019-16590

https://www.ojp.gov/performance https://ovcpmt.ojp.gov/ https://www.ovc.gov/grants/pdftxt/TVS-questionnaire.pdf https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm information and associated documentation, such as information on proposed subawards, proposed procurement contracts under awards, and pre-agreement costs.

5. Indirect Cost Rate Agreement See the Budget Preparation and Submission Information section of the OJP Grant Application Resource Guide for information.

6. Tribal Authorizing Resolution (if applicable) An application in response to this solicitation may require inclusion of information related to a tribal authorizing resolution. See the OJP Grant Application Resource Guide for information on tribal authorizing resolutions.

7. Financial Management and System of Internal Controls Questionnaire (including applicant disclosure of high-risk status) Every OJP applicant (other than an individual applying in his or her personal capacity) is required to download, complete, and submit the OJP Financial Management and System of Internal Controls Questionnaire (Questionnaire) at https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf as part of its application.

See the OJP Grant Application Resource Guide for additional information and submission instructions for this Questionnaire.

8. Disclosure of Lobbying Activities Each applicant must complete and submit this information. See the OJP Grant Application Resource Guide for additional information and submission instructions for this disclosure.

9. Applicant Disclosure of Pending Applications Each applicant is to disclose whether it has (or is proposed as a subrecipient under) any pending applications for federally funded grants or cooperative agreements that (1) include requests for funding to support the same project being proposed in the application under this solicitation, and (2) would cover any identical cost items outlined in the budget submitted to OJP as part of the application under this solicitation. For additional information on the submission requirements for this disclosure, see the OJP Grant Application Resource Guide.

DOJ recognizes that tribes may have multiple federally funded grants to support their various crime victim service programs. Tribes should identify ways to leverage existing funding sources and must ensure there is no duplication of services or activities occurring across grants. Applicants CANNOT request funding that will duplicate other efforts underway or proposed in another pending federally funded grant. Instead, applicants should propose objectives and activities that will develop new programs, better coordinate existing efforts, or expand and enhance existing programs.

10. Applicant Disclosure and Justification – DOJ High Risk Grantees2 (if applicable) An applicant that is designated as a DOJ High Risk Grantee is to submit, as a separate attachment to its application, information that OJP will use, among other pertinent information, to determine whether it will consider or select the application for an award under

2 A “DOJ High Risk Grantee” is a recipient that has received a DOJ High-Risk designation based on a documented history of unsatisfactory performance, financial instability, management system or other internal control deficiencies, or noncompliance with award terms and conditions on prior awards, or that is otherwise not responsible.

OVC-2019-16590

https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm this solicitation. The file should be named “DOJ High Risk Grantee Applicant Disclosure and Justification.” (See, also, “Review Process,” below, under Section E. Application Review Information, for a brief discussion of how such information may be considered in the application review process.) See the OJP Grant Application Resource Guide for additional information and submission instructions for this disclosure.

11. Research and Evaluation Independence and Integrity If an application proposes research (including research and development) and/or evaluation, the applicant must demonstrate research/evaluation independence and integrity, including appropriate safeguards, before it may receive award funds. For additional information regarding demonstrating research/evaluation independence and integrity, including appropriate safeguards, see the OJP Grant Application Resource Guide.

12. Disclosure of Process Related to Executive Compensation An applicant that is a nonprofit organization may be required to make certain disclosures relating to the processes it uses to determine the compensation of its officers, directors, trustees, and key employees.

Under certain circumstances, a nonprofit organization that provides unreasonably high compensation to certain persons may subject both the organization’s managers and those who receive the compensation to additional federal taxes. A rebuttable presumption of the reasonableness of a nonprofit organization’s compensation arrangements, however, may be available if the nonprofit organization satisfied certain rules set out in Internal Revenue Service (IRS) regulations with regard to its compensation decisions.

Each applicant nonprofit organization must state at the time of its application (question 9c in the "OJP Financial Management and System of Internal Controls Questionnaire" located at https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf and mentioned earlier) whether or not the applicant entity believes (or asserts) that it currently satisfies the requirements of 26 C.F.R. 53.4958-6 (which relate to establishing or invoking a rebuttable presumption of reasonableness of compensation of certain individuals and entities).

A nonprofit organization that states in the questionnaire that it believes (or asserts) that it has satisfied the requirements of 26 C.F.R. 53.4958-6 must then disclose, in an attachment to its application (to be titled "Disclosure of Process Related to Executive Compensation"), the process used by the applicant nonprofit organization to determine the compensation of its officers, directors, trustees, and key employees (together, "covered persons").

At a minimum, the disclosure must describe in pertinent detail: (1) the composition of the body that reviews and approves compensation arrangements for covered persons; (2) the methods and practices used by the applicant nonprofit organization to ensure that no individual with a conflict of interest participates as a member of the body that reviews and approves a compensation arrangement for a covered person; (3) the appropriate data as to comparability of compensation that is obtained in advance and relied upon by the body that reviews and approves compensation arrangements for covered persons; and (4) the written or electronic records that the applicant organization maintains as concurrent documentation of the decisions with respect to compensation of covered persons made by the body that reviews and approves such compensation arrangements, including records of deliberations and of the basis for decisions.

OVC-2019-16590

https://www.ojp.gov/funding/Apply/Resources/Grant-App-Resource-Guide.htm https://ojp.gov/funding/Apply/Resources/FinancialCapability.pdf

For purposes of the required disclosure, the following terms and phrases have the meanings set out by the IRS for use in connection with 26 C.F.R. 53.4958-6: officers, directors, trustees, key employees, compensation, conflict of interest, appropriate data as to comparability, adequate documentation, and concurrent documentation.

Applicant nonprofit organizations should note that following receipt of an appropriate request, OJP may be authorized or required by law to make information submitted to satisfy this requirement available for public inspection. Also, a recipient may be required to make a prompt supplemental disclosure after the award in certain circumstances (e.g., changes in the way the organization determines compensation).

How To Apply (Grants.gov) Applicants must register in and submit applications through Grants.gov, a primary source to find federal funding opportunities and apply for funding. Find information on how to apply in response to this solicitation in the OJP Grant Application Resource Guide.

Registration and Submission Steps Applicants will need the following identifying information when searching for the funding opportunity on Grants.gov.

• 16.841, titled Tribal Victim Services Set-Aside Program

Some OJP solicitations posted to Grants.gov contain multiple purpose areas, denoted by the individual Competition ID. If applying to a solicitation with multiple Competition IDs, select the appropriate Competition ID for the intended purpose area of the application:

• OVC-2019-16610 – Purpose Area 1: Establishment of a New Victim Service Program

• OVC-2019-16611 – Purpose Area 2: Coordination and Expansion of Existing Victim Service Program

For information on each registration and submission step, see the OJP Grant Application Resource Guide.

E. Application Review Information

Review Criteria

Applications that meet basic minimum requirements will be evaluated by reviewers using the following criteria:

1. Description of the Issue (25%)

2. Project Design and Implementation (30%)

3. Capabilities and Competencies (20%)

4. Plan for Collecting the Data Required for this Solicitation’s Performance Measures (5%)

5. Budget (20%): complete, cost effective, and allowable (e.g., reasonable, allocable, and necessary for project activities).