FY17 Drive Simulator DQ Jan 2017 POSTED TO VSS 011217.pdf

DOCUMENTED QUOTE: DQ1 RBAA 2017000794

TITLE: Distracted Driving Grant Funded Drive Simulator

DATE DUE: [Friday January 27, 2017 2:00pm MT]

ISSUING OFFICE

This Documented Quote (DQ) is issued by the State of Colorado, Department of Public Safety (CDPS) Procurement Office. The CDPS Procurement Office is the sole point of contact concerning this solicitation. All inquiries should be submitted to:

Purchasing Agent: Michelle Brown Telephone Number: 303-239-5876

Email: Cdps_edo_bids@state.co.us Address: CDPS Procurement Office

700 Kipling Street Lakewood, CO 80215

ONLY EMAIL QUOTES ARE ACCEPTED.

FEIN

Date

^Enter your FEIN or SSN as registered on Colorado’s Vendor Self Service System (VSS).

Name of Company

Address

City

State Zip Code

PHONE

EMAIL

Colorado VSS / CORE Number:

Indicate if your company is Service-Disabled Veteran-Owned Small business:

Yes No

PRINT NAME OF COMPANY REPRESENTATIVE

TITLE

SIGNATURE OF COMPANY REPRESENTATIVE

SIGN AND RETURN THIS PAGE WITH BID SUBMISSION

Quote Itemization Sheet

All equipment shall be new.

All responses shall be quoted FOB Destination.

No guarantees are made as a result of the solicitation.

Per Federal Grant Specifications all products must be made in the United States

Funding Source: Federal Distracted Driving Grant

Total Project Amount: $22,990.00

Delivery Requirement: As Soon As Possible but no later than July 31, 2017

• Delivery time will be considered in determining the final award of this quote.

• How many days after receipt of the purchase order can you guarantee delivery? __________

Each Drive Simulator must:

• Be a portable desktop with at least a 38” wide high definition screen and price must include pelican cases.

• Offer multiple environments such as Highway, City, Rural, inclement weather, etc.

• Is voice recognition controlled

• Offer true, real life consequences for the driving decisions that are made; including sensory stimulation.

• Provide warranty information as part of submission.

Manufacturing Requirement:

• Product made in the United States as required by the Buy American Act – Citation: Public Law 112-

141/MAP-21

• Statement certifying that the product was produced in the United States is required.

All information requested (and submitted) will be considered in determining the final award. Award will be made to the responsible bidder, whose submission is most advantageous to CDPS, lowest price being the primary consideration.

Please Include a W-9 with your bid submission.

RETURN THIS PAGE WITH BID SUBMISSION

1.0 General

1.1 Purpose

The purpose of this solicitation is to obtain up to two (2) Distracted Driving Simulator units to support statewide public awareness campaigns. These two drive simulators will be utilized by troop offices to promote educational events for not only primary and high school students, but entire communities as well.

1.2 Description of Goods and/or Services

Each Drive Simulator must:

• Be a portable desktop with at least a 38” wide high definition screen and price must include pelican cases.

• Offer multiple environments such as Highway, City, Rural, inclement weather, etc.

• Is voice recognition controlled

• Offer true, real life consequences for the driving decisions that are made; including sensory stimulation.

• Provide warranty information as part of submission.

1.3 Vendor Self Service System (VSS) and Registration

This solicitation is published using the Colorado Vendor Self Service System (VSS). Vendors should be registered on Colorado. Colorado VSS and its registration information may be linked through the State Purchasing Office link at www.colorado.gov/vss.

1.4 Pricing

Prices shall be binding and valid for the length of the award. All prices must include shipping costs.

1.5 Award Period

The award period for this DQ shall be determined within the subsequent award, and shall be contingent upon funds being appropriated, budgeted and otherwise made available and all bid requirements being satisfied.

1.6 Shipping and Billing

Shipments shall be delivered between Monday – Friday 8:00 AM – 5:00 PM MST, excluding holidays. The Vendor shall invoice CDPS for Driver Simulators delivered and accepted pursuant to the terms of this DQ and any contract resulting from an award. Invoices shall be sent ten (10) business days after receipt of goods or service. Shipping and Billing addresses are as follows:

Shipping Address Billing Address Colorado Department of Public Safety Colorado Department of Public Safety Colorado State Patrol Colorado State Patrol Grants Management Office-Rebecca Novak Grants Management Office-Rebecca Novak 700 Kipling Street 700 Kipling Street Lakewood, CO 80215 Lakewood, CO 80215 rebeccam.novak@state.co.us rebeccam.novak@state.co.us

1.9 Type of Contract

http://www.colorado.gov/vss

DATE DUE: [Friday January 27, 2017 2:00pm MT]

State Purchase Order: The successful bidder may be issued a State Purchase Order with CDPS. The State Purchase Order will incorporate this DQ, published addenda and the response of the successful bidder.

2.0 Additional Terms and Conditions

2.1 Submission

By submission of a bid, bidder agrees as follows:

• Except as replaced, modified, or supplemented, all items in the State of Colorado Solicitation Instructions/Terms and Conditions (available at the following address:

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument) are considered part of, and are incorporated by reference into this document. In the event of a conflict of terms between this solicitation and the State of Colorado Solicitation Instructions/Terms and Conditions, the most restrictive terms shall govern.

• The bidder guarantees to the State that they understand and agree to the terms and conditions of this DQ and that they will not default from performance by virtue of a mistake or misunderstanding. Bidders shall seek clarification from the CDPS of any specifications, terms and/or conditions that they determine to be unclear.

The failure of a bidder to seek clarification may be deemed a waiver of any such clarification. Any strike out, alteration, or removal of any terms and conditions may eliminate the vendor from further consideration.

• CDPS reserves the right to reject any and all bids or parts thereof, and to waive minor informalities or irregularities.

• If for any reason it becomes necessary to modify this solicitation, the modification will be published on the Colorado.gov/VSS website, and the modification will supersede any discrepant terms, specification, or other information in this document. If the bid submission deadline is extended, the new bid submission deadline will be published on the Colorado.gov/VSS website and will supersede the above date and time. All questions will be answered through a modification of DQ 2017000794 on VSS. It is the responsibility of the bidder to keep apprised of such modifications.

• CDPS is tax exempt.

• CDPS encourages free and open competition among bidders. Whenever possible, specifications, bid invitations and conditions are designed to accomplish this objective consistent with the necessity to satisfy the CDPS’ needs. The bidder’s signature on this bid guarantees that the prices quoted have been established without collusion with other eligible bidders and without effort to preclude the CDPS from obtaining the lowest possible competitive price.

• In accordance with Colorado Revised Statute (CRS) CRS 24-103-207.5 titled – Purchasing Preference for

Environmentally Preferable Products; bidders responding to this solicitation may seek to qualify for the preference and governmental bodies conducting this solicitation shall award a contract to a bidder who offers environmentally preferable products subject to the conditions in the Code and Procurement Rules.

https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument https://bidscolorado.com/purchasi.nsf/0/546C6A7C473DD34087256E9700605672?openDocument

DATE DUE: [Friday January 27, 2017 2:00pm MT]

• Reciprocity is mandated by statute. CRS 8-18-101 states, “When a contract for commodities or services is to be awarded to a bidder, a resident bidder as defined in in section 8-19-102 (2) shall be allowed a preference against a nonresident bidder equal to the preference given or required by the state in which the nonresident bidder is a resident.”

• This solicitation including documents linked and attached, the vendor's offer and all documents, modifications, and agreement terms and conditions will form the contract between the parties. Any additional terms and conditions proposed by the vendor must be submitted with their offer in order to be considered. All material developed under this contract are the sole intellectual property of the State of Colorado.

2.3 Discussion with Bidders

Discussions and/or clarifications may be conducted with bidders as determined necessary by the State.

2.4 Amendments and Modifications

All amendments to this DQ or modifications to any subsequent award shall be in writing from CDPS Procurement and posted to Colorado VSS. Vendors are responsible for checking VSS prior to the opening date and time for solicitation amendments.

3.0 Bid Submission

3.1 Response Format

Bidders must comply with and or submit the following items with their bid submission in order to be considered responsive:

a. Completed and signed cover sheet.

b. Proposal that meets all requirements listed above.

c. The total cost of the requirements of this solicitation

d. Supporting documents as required in this solicitation such as:

• The vendors W9

• Certificate of Good Standing with the Colorado Secretary of State.

3.2 How to Submit Your Bid Submission:

Email your bid submission to the Purchasing Agent listed within this solicitation. All bid submissions must clearly reference the DQ number: 2017000794. All vendors should be in good standing with the Secretary of State.

3.3 Evaluation and Award

This solicitation shall be awarded to the bidder(s) determined to be in the best interest of the State.

3.4 Service-Disabled Veteran Owned Small Business (SDVOSB)

HB14-1224/C.R.S. 24-103-211 sets a Service-Disabled Veteran Owned Small Business goal of at least 3% of all contracts by dollar value be awarded to SDVOSBs who must be incorporated or organized in Colorado or they must maintain a place of business or have an office in Colorado and who are officially registered and verified as a SDVOSB by the Center of Veteran Enterprise within the US Department of Veterans Affairs (www.vip.vetbiz.gov).

CDPS shall give a certified SDVOSB a 5% preference in response to this DQ. SDVOSBs need to submit documentation of SDVOSB certification issued through the US Department of Veterans Affairs in their response to a solicitation.

Certification can be received through the Center for Veteran Enterprise website (see above link).