FY-27 Seller_SP_Checklist B2728267.pdf
PDF 189 KB Posted
- Attached to
- Camera & MicroSD
- Solicitation number
- B2728267
- Issued by
- Pennsylvania
About this file
This is a seller checklist for small purchases issued by the City of Philadelphia Procurement Department through the PHLContracts platform. The document provides step-by-step guidance for vendors submitting quotes for a micro purchase opportunity involving cameras and microSD cards in Pennsylvania. The checklist outlines the complete submission process, including role verification, unit cost entry for all listed items, completion of mandatory questions, acceptance of terms and conditions, and submission of required attachments. Sellers must quote all items to be eligible for award consideration, whether as a whole or by line item, at the discretion of the City. No delivery or services should commence until formal notification is received from the department.
Key submission requirements include verification of Local Business Entity (LBE) certification status, download and retention of all bid attachments and terms, submission of an executed Consent & Authorization form (mandatory for consideration), and completion of the LGBTQ Applicant Opportunity Data Form (optional). The checklist emphasizes the importance of clicking "Save & Continue" on every tab to avoid validation warnings and using the correct Seller role rather than Seller Admin. Award will be made to the lowest responsive and responsible bidder, with the City retaining discretion to award the contract as a whole or by individual line items based on best value to the municipality.
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Text version
CITY OF PHILADELPHIA
PROCUREMENT DEPARTMENT
PHLContracts Seller Checklist for Small Purchases
*** Reminder: Click "Save & Continue" on every tab ***
Looking for a quote you started but have not yet submitted?
Click on the Quotes tab to the right of the News and Vendor Communication tabs.
Click on the Working link to continue with your quote.
*** Seller Role ***
Make sure you are in the Seller role, not the Seller Admin role. Click on the user icon on the top right of the screen. If Seller‐Admin appears, click on the down triangle then select Seller. The screen will refresh with the Seller role.
General Tab
Step 1: Save & Continue
Red validation messages will appear at the top of the screen. After reviewing and completing every tab, the warning messages will disappear and you will be able to submit your quote.
Step 2: Select Yes if your business is a certified as a Local Business Entity (LBE), otherwise select No, then click "Save &
Continue"
The LBE Program does not apply to Small Purchases but this question must be answered in order to proceed with your quote.
Items Tab
Step 3: Enter the Unit Cost for each item listed in the bid
Questions Tab
Step 4: Answer all mandatory questions
Terms & Conditions Tab
Step 5: Download and Save all attachments listed
Step 6: Accept the terms and conditions of the bid
Step 7: Complete any Attachments required to be submitted with your quote
Attachments Tab
Step 8: Do you have an executed Consent & Authorization form in your vendor profile?
If not, attach a copy in the Attachments Tab. No quote will be considered without a Consent & Authorization form on file.
Step 9: Have you attached the optional LGBTQ Applicant Opportunity Data Form?
Step 10: Attach any documents related to your quote
Summary Tab
Step 11: Review your quote www.PHLContracts.phila.gov
Step 12: Address any Red validation warnings
Step 13: Submit your quote www.PHLContracts.phila.gov
File details come from the government source that posted it. Updated .