City of Douglas, Georgia Invitation to Bid (ITB) FY’26 WWII Airport Buildings Improvements

1. General Information The City of Douglas, Georgia, is soliciting sealed bids from qualified contractors for comprehensive facility improvements across multiple municipal buildings located within the WWII Airport Buildings. The project includes exterior and interior renovations, roofing repair and replacement, restroom renovations, lighting upgrades, flooring replacement, and other improvements as detailed herein.

All work must comply with applicable federal, state, and local codes, as well as industry standards for workmanship, safety, and materials.

2. Project Locations & Scope of Work A. ADMINISTRATION BUILDING – 1 Airport Circle Exterior

· Remove/replace shingle roofing with architectural shingles

· Repair on roof decking (if any) – provide unit pricing

· Remove/replace rotted “crown mold” style fascia & soffit around entire roof under drip edge

· Remove/replace exterior doors, frames, and hardware to include the front exterior door, frame, window sidelight panels, and hardware.

· Repair/replace/repaint damaged/rotted wood portico (main entrance)

· Remove/replace broken windows (if any)

· Repair/replace damaged wood fascia & soffits (if any).

· Repair damaged/cracked masonry/masonry finish.

· Paint building with approved painting scheme

· Replace meter base and mast (overhead electrical) to underground meter base

Interior

· Remove/replace acoustical tile ceilings throughout

· Remove/replace all light fixtures with LED 2x4 flat recessed appropriate lighting

· Remove/replace flooring throughout building (90% carpet, 10% vinyl flooring)

· Remove/replace interior doors, frames, hardware, door trim, and interior baseboards

· Repair/replace wall paneling throughout with sheetrock

· Prime & paint 100% of interior walls

· Kitchen – complete renovation to include cabinets, countertops, flooring, and space for stove and refrigerator

· Restrooms-complete renovation of 3 restrooms to new fixtures, flooring, wall tile, paint, and accessories

· Add public unisex restroom

· Remove/replace water heater with instantaneous

· Remove/replace 1 non-functioning HVAC unit

· Install window mini-blinds

· Install cat6 network cabling

B. WWII FLIGHT TRAINING MUSEUM – 2 Airport Circle Exterior

· Remove/replace shingle roofing with architectural shingles

· Repair on roof decking (if any) – provide unit pricing

· Remove/replace exterior doors, frames, and hardware

· Remove/replace any broken windows (if any)

· Repair/replace damaged wood fascia & soffits (if any)

· Repair damaged/cracked masonry/masonry finish

· Replace screen on porch entrance

· Paint building with approved painting scheme

· Replace meter base and mast (overhead electrical) to underground meter base

C. Barracks B8 – 5 Airport Circle Exterior

· Remove/replace shingle roofing with architectural shingles

· Repair on roof decking (if any) – provide unit pricing

· Remove/replace one hollow metal exterior door, frame, and hardware

· Remove/replace any broken windows (if any)

· Repair/replace damaged wood fascia & soffits (if any)

· Remove/replace vinyl siding-Gable Ends (4 total)

· Replace meter base and mast (overhead electrical) – do we want underground??

· Paint building with approved painting scheme

· Replace meter base and mast (overhead electrical) to underground meter base

Interior

· Remove/replace acoustical ceiling tiles throughout

· Remove/replace all light fixtures with LED 2x4 flat recessed appropriate lighting

· Repair all walls, prime, and repaint (100% of interior walls)

· Replace non-carpet areas with linoleum floors

· Replace carpet

· Repair sub-flooring if necessary (list unit pricing)

· Restrooms-complete renovation of restrooms to new fixtures, flooring with epoxy floors, paint, exhaust fans, and accessories

· Install window blinds and remove any box window treatment

· Remove/replace one (1) water heater (instantaneous)

· Install cat6 network cabling

D. Barracks B4 – 6 Airport Circle Exterior

· Remove/replace shingle roofing with architectural shingles

· Repair on roof decking (if any) – provide unit pricing

· Remove/replace one hollow metal exterior door, frame, and hardware

· Remove/replace any broken windows

· Repair/replace damaged wood fascia & soffits (if any) – provide unit pricing

· Remove/replace damaged vinyl siding-Gable Ends (4 total)

· Paint building with approved painting scheme

· Replace meter base and mast (overhead electrical) to underground meter base

Interior

· Remove/replace acoustical ceiling tiles throughout-provide FRP faced tiles in kitchen areas

· Clean and wax tile floors

· Clean windows

· Install window blinds

· Restrooms-complete renovation of restrooms to new fixtures, flooring with epoxy floors, paint, exhaust fans, and accessories

· Remove/replace all light fixtures with LED 2x4 flat recessed appropriate lighting

· Repair all walls, prime, and repaint (100% of interior walls)

· Remove/replace one (1) water heater (north unit)

· Install cat6 network cabling

E. Barracks B3 – 7 Airport Circle Exterior

· Remove/replace shingle roofing with architectural shingles

· Repair on roof decking (if any) – provide unit pricing

· Remove/replace rotted “crown mold” style fascia and soffit around entire roof under drip edge (if any) - list unit pricing

· Remove/replace exterior doors, frames, and hardware

· Paint building with approved painting scheme

Interior

· Repair all walls & ceiling - prime, and repaint

F. BARRACKS 2 – 9 Airport Circle Exterior

· Remove/replace shingle roofing with architectural shingles to include aluminum flashings

· Repair on roof decking (if any) – provide unit pricing

· Repair/replace damaged wood fascia & soffits (if any) – provide unit pricing

· Remove/replace exterior doors, frames, and hardware

· Remove/replace any broken windows (if any)

· Provide ADA accessibility to building

· Replace meter base and mast (overhead electrical) to underground meter base

Interior

· Remove/replace all light fixtures with LED appropriate lighting

· Remove/replace interior doors, frames, hardware, & door trim

· Restrooms-complete renovation of restrooms to new fixtures, flooring with epoxy floors, paint, exhaust fans, lighting and accessories

· Repair sub-flooring if necessary (list unit pricing)

· Install HVAC and duct work

G. Hospital – 8 Stearman Lane Exterior

· Remove/replace shingle roofing with architectural shingles to include aluminum flashings

· Repair on roof decking (if any) – provide unit pricing

· Repair/replace damaged wood fascia & soffits at east and west ends

· Remove/replace exterior doors, frames, and hardware

· Remove/replace broken windows (if any)

· Provide ADA accessibility to building

· Paint building with approved painting scheme

· Replace meter base and mast (overhead electrical) to underground meter base

Interior

· Remove/replace all light fixtures with LED 2x4 flat recessed appropriate lighting

· Remove/replace Wiremold electrical receptacle channels throughout (rewire power 100% inside)

· Remove/replace vinyl flooring throughout building (80% removed, some vinyl flooring remaining)

· Remove/repair/replace ceilings

· Remove/replace interior doors, frames, hardware, door trim, and interior baseboards

· Repair all walls, prime, and repaint (100% of interior walls)

· Kitchen – complete renovation to include cabinets, counter tops, flooring, and space for stove and refrigerator

· Restrooms -complete renovation restrooms to new fixtures, flooring, wall tile, paint, and accessories Remove/replace water heater

· Install cat6 network cabling

· Install HVAC and duct work

H. HANGAR #2 -

Exterior

· Roofing

· Quote – Roof over top of existing roofing with a minimum of 26-gauge PBR galvalume to include removing rust and repainting trusses,

· Quote - Remove/replace metal barrel roof with a minimum of 26-gauge PBR galvalume to include removing rust and repainting trusses and furnish/install 3” vinyl backed insulation on top of existing red iron steel at radiused roof area

· NOTE – explain in your opinion which is the best long-term option

· Remove/replace exterior pedestrian doors, frames, and hardware

· Remove/replace any broken windows

· Paint exterior of hangar with approved painting scheme Interior

· NONE

I. HANGAR #3

Exterior

· Roofing – main hangar

· Quote – Roof over top of existing roofing with a minimum of 26-gauge PBR galvalume to include removing rust and repainting trusses,

· Quote - Remove/replace metal barrel roof with a minimum of 26-gauge PBR galvalume to include removing rust and repainting trusses and furnish/install 3” vinyl backed insulation on top of existing red iron steel at radiused roof area

· NOTE – explain in your opinion which is the best long-term option

· Roofing - existing lean-to roof areas,

· Make repairs to existing PBR roof panels consisting of repairing holes and adding chimney flashings

· Roofing - front administrative office lower roof section

· Tear off existing damaged EPDM roof and OSB plywood decking down to original PBR roof panel

· Furnish and install a loose laid flute fill insulation and mechanically fasten a one-inch polyisocyanurate insulation

· Over the insulation install a 60 mil TPO Rhino Bond roof system per manufacturer’s instructions to include all required flashings

· Roofing - shingle entrance way section,

· Dispose of existing shingles down to wood deck and mechanically install a coverboard and fully adhered 60 mil TPO roof system. (Damaged or Deteriorated plywood decking will be replaced at unit pricing of $??.??/sheet)

· At TPO roof areas install new drip, eave, gutter and downspouts

· Remove/replace exterior pedestrian doors, frames, and hardware

· Remove/replace any broken windows (if any)

· Repair southeast corner wall that supports windows

· Replace existing east wall metal paneling and add matching paneling to part that does not have metal covering

· Paint exterior of hangar with approved painting scheme

Interior

· Remove/replace acoustical tile ceilings in administrative areas

· Remove/replace all light fixtures in administrative areas with LED 2x4 flat recessed appropriate lighting

· Remove/replace flooring in administrative areas

· Remove/replace interior doors, frames, hardware, & door trim

· Prime & paint interior walls in administrative areas

· Restrooms -complete renovation of 2 restrooms in administrative area with new fixtures, flooring, wall tile, paint, and accessories with overhead water installation

· Slip line sewer service lines

3. Contractor Requirements

- Provide all labor, materials, tools, equipment, permits, and supervision

- Attend any pre-bid meetings if scheduled

- Maintain site safety and cleanliness

- Protect existing City property throughout construction

- Provide project schedule and milestones

- Provide manufacturer specifications and product data for all materials

- Warranty requirements: Minimum 1-year on workmanship Roofing materials: Manufacturer standard warranty

4. Bid Submittal Requirements Each bid must include the following:

1. **Bid Form** with pricing for each location and line-item scope

2. **Contractor Information**:

- Company name, address, and primary contact

- Copy of business license

- Proof of insurance (general liability, workers’ compensation)

- List of subcontractors (if applicable)

- Project manager and superintendent qualifications

3. **Project Schedule** including estimated start and completion dates

4. **References** for at least three comparable projects completed within the past five years Bids must be sealed and clearly labeled: “FY’26 WWII Airport Buildings Improvement”

5. Pre-Bid Meeting

- A pre-bid meeting will be held to review the scope, bid requirements, and any questions. Attendance is required for all bidders.

The meeting will be held Monday, December 8, 2025 at 2:00 pm. Location: 440 Elton D Brooks Blvd, Douglas, GA 31535 – Airport Terminal meeting room.

A walk-through of all project locations will be available immediately following the meeting.

6. Submittal Information **Deadline:** Tuesday, January 20, 2026, at 2:30 PM **Location:** City Clerk’s Office 302 S. Madison Avenue Douglas, GA 31533 Bids will be opened publicly at **2:30 PM** at Douglas City Hall on Tuesday, January 20, 2026.

Late submissions will not be accepted.

7. Site Visits Bidders are welcome and encouraged to visit and inspect all project locations.

Site visits must be scheduled in advance with the Purchasing Agent to ensure staff availability and access.

To schedule a visit, contact:

**Anthony Folsom**, Purchasing Agent Phone: (912) 389-3463 Email: afolsom@cityofdouglasga.gov

8. Contact Information For all questions regarding this bid, contact:

**Anthony Folsom** Purchasing Agent, City of Douglas Phone: (912) 389-3463 Email: afolsom@cityofdouglasga.gov

9. Additional Notes

- Major NOTE!!! – Bid Hangar 2 and 3 exteriors as a bid, bid all exteriors (except hangar 2 and 3) as a bid, bid all interior work as a bid, and you can submit a combo bid.

- From the time of bid award, all work to be completed within 150 days.

- The City reserves the right to reject any or all bids, to waive technicalities, and to award the contract in the best interest of the City.

- Site visits may be coordinated through the Purchasing Office.