FY-22 RFQ Liquid Coffee.docx

Illinois Department of Veterans Affairs

R E Q U E S T F O R Q U O T E

Quote MUST be returned by the due date listed on Bid Buy

PURCHASE OF LIQUID COFFEE, WITH THE LEASING OF MACHINE

FISCAL YEARS 2022-2025 (JANUARY 2021 – JUNE 2025)

FY22 – FY25

Item 1 – Coffee, Regular, European Roast – Liquid Concentrate

· Pack Size 2 - 0.5-gallon bags per case

· Shelf life of 4 months

· 30-day open life

· Availability of producing a 70-to-1, 60-to-1, or 50-to-1 yield

Item 2 – Coffee, Decaf – Liquid Concentrate

· Pack Size 2 - 0.5-gallon bags per case

· Shelf life of 4 months

· 30-day open life

· Availability of producing a 70-to-1, 60-to-1, or 50-to-1 yield

No Cost Leasing of Machine to be included, with the purchase of the Coffee

· Accommodate 2 ½ gallon bag-in-box (BIB) containers

· Shorter profile appearance – (Height=23.2-inch, Width=15.6-inch, Depth=22.3-inch)

· Serves 2 coffee products and hot water

· Operating temperatures from 32 degrees F minimum to 104 degrees F maximum

· Set up for continuous dispense (by the cup) for self-serve or portion control to fill cups or carafes

· Refill or rinse LED lights to alert the operator for concentrate or cleaning

· Vendor to provide servicing of machines on an as needed basis

Product will be ordered in case quantities.

Quantities listed are based upon current consumption. Actual quantities ordered may vary depending on the needs of the facility and availability of funds.

Please list brand, model number, and case quantity being quoted.

The use of a brand name is for the purpose of describing the standard of quality, performance, and characteristics desired and is not intended to limit or restrict competition. "Or equal" submissions will not be rejected because of minor differences in design, construction or features that do not affect the suitability of the product for its intended use.

Burden of proof that the product is equal is on the bidder.

CONFLICT BETWEEN INFORMATION ON PAPER AND BIDBUY: If the Bidder provides information on paper that is different or in conflict with the information the Bidder provides in BidBuy, then the information on paper shall represent the Bidder’s intended submission.

Fiscal Years Estimate Usage Respectively

50 cases 60 cases 70 cases 80 cases

20 cases 25 cases 30 cases 35 cases

4 Machines

FY-22

FY-22

FY-23

FY-23

FY-24

FY-24

FY-25

FY-25

TOTAL

Vendor Name

Vendor FEIN

Quoted by

Date

Notes to Vendor: All Quoted prices must be valid for 180 days from date of submission. All prices must include shipping and handling charges. No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach separate page describing this proposal for equipment or services. Winning vendor will be chosen on low total bid for all product.

COVID-19 PROTECTIONS: In response to the COVID-19 pandemic, Governor J.B. Pritzker issued Executive Order 2021-22 and 2021-23. These Executive Orders mandate certain contractors shall use face coverings, have COVID-19 vaccinations, or undergo testing for COVID-19 when in indoor public places, Health Care Facilities, Schools, Institutions of Higher Education, and State-owned and operated congregate facilities. Vendor shall adhere to the requirements of these Executive Orders as applied by the Agency. The Agency may also implement vaccination or testing requirements that exceed those in the Executive Orders.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE QUOTE MAY BE DISQUALIFIED