FY 21 Clearinghouse Scope of service.docx

Commonwealth of Massachusetts Statewide Contract, PRF70 Category III: Marketing Services [Type text]

Attachment A: Scope of Services and Budget Calendar Years 2020 & 2021 (Fiscal Year 2021)

Scope of Services

Services shall commence when the Vendor receives a Notice to Proceed with a copy of the signed Statement of Work and shall terminate on June 30, 2021. In accordance with the Scope of Services, the vendor shall coordinate the distribution of Home Oxygen Fire Safety and Keep Warm Keep Safe materials to physicians, medical and injury prevention professions through the DPH’s “Massachusetts Health Promotion Clearinghouse” website.

Please include a brief description of any relative past experience you have on similar projects, or any other information you feel relevant for consideration.

Subcontracting Subcontracting should appear seamless to the Commonwealth’s eligible entities. Subcontractors must be identified in the Statement of Work (SOW) for the eligible entities. The Office of Supplier Diversity (OSD) and/or eligible entities reserve the right to approve or reject any and all subcontractors identified by the awarded bidder. The portion of the SOW that addresses subcontracting, subcontractors, and their work must include a clear description of the work to be performed, capabilities and qualifications of the subcontractor to perform such work, breakdown of costs, hours, and method of payment.

Renewal DFS will have the option to renew with this vendor for an additional four (4) years. This is contingent on the vendor still being active in PRF70 and based on the quality of service rendered. This contract will have to be bid in CommBuys.

Termination If there is a need to terminate this engagement, the vendor’s cooperation is required to assure a smooth transition, knowledge transfer, transfer of data, and transfer of materials to a new vendor.

Responsibilities of the Department of Fire Services:

(1) To provide campaign materials for distribution to include, but not limited to: Home Oxygen Fire Safety pamphlets in English, Spanish and Portuguese and an 11x17 poster in English; Keep Warm Keep Safe bilingual pamphlet.

(2) To deliver these materials to the vendor’s distribution point/warehouse.

(3) Retrieve materials from vendor’s distribution point/warehouse at the end of or upon termination of the agreement.

Duties and Responsibilities of the Vendor include:

(1) The vendor will store and keep an inventory of the campaign materials and request replenishment as needed.

(2) The vendor will receive, fulfill, pack and ship orders received for campaign materials. Orders will be shipped via US Postal Service or FedEx within three business days.

(3) The vendor will provide marketing activities including on-line marketing closely connected to other health education materials.

(4) The vendor will provide DFS with monthly reports on distribution of materials, inventory and download activity.

Budget (DFS Budget for FY21- $7,006)

Bidders should provide their proposed budget as part of their bid response. Budget should include all costs of storing, shipping, marketing and reporting.

The vendor may submit monthly or quarterly invoices with a copy of the required monthly reports.

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