FY-2027 1ST QTR DELIVERY SCHEDULE MEMO.docx
DOCX document 49 KB Posted
- Attached to
- FCC COLEMAN FY-2027 OCTOBER PRODUCE
- Solicitation number
- 15B30226PR000413
About this file
This is a delivery schedule memorandum issued by the Federal Bureau of Prisons Federal Correctional Complex (FCC) Coleman, Florida, dated August 11, 2026, establishing mandatory delivery requirements for FY-2027 first quarter procurement (October 1 – December 31, 2026). The memorandum outlines four distinct delivery schedules assigned to line items: Schedule #1 requires single shipment delivery between October 1-15, 2026; Schedule #2 mandates two equal shipments with the first delivery October 1-15, 2026 and second delivery November 2-16, 2026; Schedule #3 requires three equal shipments delivered October 1-15, November 2-16, and December 1-15, 2026; and Schedule #4 specifies weekly deliveries (13 total) each Monday-Tuesday from October 5, 2026 through December 29, 2026, with produce due Mondays and bread, milk, and eggs due Tuesdays. Delivery hours are restricted to 7:30 a.m. – 2:30 p.m., Monday-Friday, with no deliveries permitted on weekends or observed federal holidays (Columbus Day, Veterans Day, Thanksgiving, and Christmas).
The memorandum establishes specific compliance requirements including mandatory palletization and wrapping of all deliveries, temperature controls (34-40°F for non-frozen perishables, 0°F or below for frozen items), conditional receipt allowances for three-day examination and testing periods, and vendor responsibility for pickup of rejected items within two weeks. Non-compliance with delivery schedules, specification requirements, or temperature standards will be documented as performance issues and may result in delivery rejection, re-award to alternate bidders, or consideration in future contract awards. The Food Service Warehouse contact numbers are (352) 689-3055/3052/3165/3051/3056. All invoices must be mailed or emailed to ametcalf@bop.gov; faxed invoices are not accepted. The related solicitation (15B30226PR000413) is a small business set-aside reverse auction for produce with a pricing deadline of September 18, 2026, at 2:00 p.m. Eastern Time, conducted through Unison Marketplace.
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Other files
| File | Type | Posted |
|---|---|---|
| PRODUCE SPECS - OCTOBER.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
Memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, FL 33521
August 11, 2026
Attention Vendors, here are the delivery schedules that you bid on and must abide by: All Line items are designated with an assigned delivery schedule.
Schedule #1 All in one shipment to be delivered between the following dates: October 1-15, 2026.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates: October 1-15, 2026. The second delivery, remainder of order, must be delivered between the following dates: November 2-16, 2026.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates: October 1-15, 2026. The second delivery, another one third of the order, must be delivered between the following dates: November 2-16, 2026. The third delivery, the remainder of the order, must be delivered between the following dates: December 1-15, 2026.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday. The period of performance begins October 5, 2026 and ends with the last delivery, no later than Tuesday, December 29, 2026.
Produce is due each Monday, in FULL. Bread, Milk, and Eggs are due on Tuesdays.
We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Deliveries are on a first come first served basis.
You can contact the Food Service Warehouse at (352) 689-3055/3052/3165/3051/3056 with any questions.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, October 15, 2026 (Columbus Day); Wednesday, November 11, 2026 (Veteran’s Day); Thursday, November 26, 2026 (Thanksgiving Day) and Friday, December 25, 2026 (Christmas Day).
This Quarter (October 1, 2026 – December 31, 2026), if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications, or they will be rejected and it will be noted as a performance issue and be re-awarded to the next successful bidder. If you have performance issues, they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a three day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within two weeks of notification or it will be disposed of.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail ametcalf@bop.gov
Sincerely, Angel Metcalf, Food Service Administrator, FCC Coleman.
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