FY-2027 1ST QTR DELIVERY SCHEDULE MEMO.docx
DOCX document 49 KB Posted
- Attached to
- FCC COLEMAN FY-2027 1ST QUARTER - HALAL MENU
- Solicitation number
- 15B30226PR000391
About this file
This is a delivery schedule memorandum from the Federal Bureau of Prisons Federal Correctional Complex (FCC) Coleman in Florida, issued August 11, 2026, establishing mandatory delivery requirements for FY-2027 First Quarter vendors. The memorandum outlines four distinct delivery schedules: Schedule #1 requires all items in a single shipment between October 1-15, 2026; Schedule #2 splits the order into two equal shipments with the first delivery October 1-15, 2026 and the second November 2-16, 2026; Schedule #3 divides the order into three equal shipments delivered October 1-15, November 2-16, and December 1-15, 2026; and Schedule #4 requires weekly deliveries split into 13 shipments on Monday-Tuesday from October 5 through December 29, 2026, with produce due Mondays and bread, milk, and eggs due Tuesdays. The performance period runs October 1 through December 31, 2026, with delivery hours limited to 7:30 a.m. to 2:30 p.m. Monday through Friday, excluding federal holidays (Columbus Day, Veterans Day, Thanksgiving, and Christmas).
The memorandum establishes strict compliance requirements that will directly impact future contract awards. All deliveries must be palletized and wrapped; non-frozen perishable foods must arrive between 34-40 degrees Fahrenheit while frozen foods must be at 0 degrees Fahrenheit or below with rejected products subject to vendor pickup at their expense; and all items must meet specifications or face rejection and reallocation to the next successful bidder. Deliveries are conditionally received for three days to allow examination and testing, with performance issues documented and considered for future award decisions. The Food Service Warehouse contact number is (352) 689-3055/3052/3165/3051/3056, and all questions should be directed to Angel Metcalf, Food Service Administrator, at ametcalf@bop.gov. Invoices must be mailed or emailed only; faxed invoices are not accepted.
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| File | Type | Posted |
|---|---|---|
| 2027 - 1ST QUARTER - HALAL MENU SPECIFICATIONS.xlsx | XLSX spreadsheet |
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Text version
UNITED STATES GOVERNMENT
Memorandum
FEDERAL BUREAU OF PRISONS
Federal Correctional Complex Coleman, FL 33521
August 11, 2026
Attention Vendors, here are the delivery schedules that you bid on and must abide by: All Line items are designated with an assigned delivery schedule.
Schedule #1 All in one shipment to be delivered between the following dates: October 1-15, 2026.
Schedule #2 Split total quantities into two equal shipments. The first delivery, half of the order, must be delivered between the following dates: October 1-15, 2026. The second delivery, remainder of order, must be delivered between the following dates: November 2-16, 2026.
Schedule #3 Split total quantity into three equal shipments. The first delivery, one third the order, must be delivered between the following dates: October 1-15, 2026. The second delivery, another one third of the order, must be delivered between the following dates: November 2-16, 2026. The third delivery, the remainder of the order, must be delivered between the following dates: December 1-15, 2026.
Schedule #4 (Weekly Deliveries) Split total quantity into 13 shipments to be delivered each Monday-Tuesday. The period of performance begins October 5, 2026 and ends with the last delivery, no later than Tuesday, December 29, 2026.
Produce is due each Monday, in FULL. Bread, Milk, and Eggs are due on Tuesdays.
We reserve the right to increase or decrease quantities based on institutional needs. Quantity changes will be made no less than one week prior to delivery. Deliveries are on a first come first served basis.
You can contact the Food Service Warehouse at (352) 689-3055/3052/3165/3051/3056 with any questions.
Hours of delivery are 7:30 a.m. - 2:30 p.m. Monday - Friday. No deliveries on Saturday, Sunday or Federal Holidays. Please note that observed federal holidays for this quarter are as follows: Monday, October 15, 2026 (Columbus Day); Wednesday, November 11, 2026 (Veteran’s Day); Thursday, November 26, 2026 (Thanksgiving Day) and Friday, December 25, 2026 (Christmas Day).
This Quarter (October 1, 2026 – December 31, 2026), if delivery schedules are not adhered to, it will be noted as a performance issue and your delivery may be rejected if it is too early or may be re-awarded if it is late. All items must meet specifications, or they will be rejected and it will be noted as a performance issue and be re-awarded to the next successful bidder. If you have performance issues, they will be considered when future awards are made.
The following items must be adhered to: all deliveries must be palletized and wrapped, all non-frozen, perishable foods must be delivered between 34 degrees F to 40 degrees F, all frozen foods must be delivered at 0 degrees F or below (any products that indicate prior thawing will be rejected), items may require thawing and cooking to determine specification compliance, receipt of delivery is conditional for a three day period to allow for adequate examination and testing, items that are conditionally received and found to be unacceptable must be picked up at the vendors' expense within two weeks of notification or it will be disposed of.
Lastly, we cannot accept faxed invoices. All invoices must be mailed or e-mailed. Please do not call accounting and ask for pay dates. Only call accounting if your payment terms are not being met. Please do not contact our accounting department without a valid payment complaint.
If you have any questions regarding these matters, please e-mail ametcalf@bop.gov
Sincerely, Angel Metcalf, Food Service Administrator, FCC Coleman.
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