FY_2026_-_2030_UV_MAINTENANCE_SOW_d37ac.pdf

FY 2026 – 2030 UV MAINTENANCE 1/27/2025

JEFF OMMEN Page 1 of 7

1.1 Description of Work

Davis, Hoover, and Parker Dams have a requirement for an all-inclusive contract to service and maintain Atlantium HOD Ultra-Violet (UV) Lights installed on generator cooling water systems. The service agreement will include:

• Performing once quarterly, on-site, preventive and corrective maintenance including:

o CIP (cleaning in place) o Supply of all lamps, brushes, gaskets and other consumable parts o Calibration o Mobilization and Demobilization

• Supply needed maintenance and install repair parts during emergency maintenance calls

The technician will be factory trained and approved by the manufacturer.

Contractor will include travel, labor, consumables, and any spare parts required to keep UV lights operating normally.

The principal work features of this contract include performing the following system checks, calibrations, and repairs:

• Logic and controls check

• Meters & Gages check and calibration as needed

• Instrumentation check and calibration as needed

• Sensors – UVT and lamp efficiency check

• Cables & connections check

• Spare parts, as needed

• Consumables, as needed

• Replacement of lamps as needed

• Perform Clean-In-Place (CIP)

• Wiper Mechanism adjustment and parts, as needed

1.2 Work Site Conditions

• At these locations, the access is restricted. The Contractor shall be aware of these restrictions and plan accordingly.

• The Contractor is required to supply all labor, materials, equipment, and tools to complete this work.

• The Contractor shall be responsible for all transportation and staging of materials, equipment, and tools.

• If convenient, the Contractor may use the electricity, water, and compressed air at existing outlet locations

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• All construction debris and/or surplus materials shall be disposed at the site or hauled from the site and recycled, if possible.

1.3 Submittal Requirements – The Contractor shall furnish, for approval, the submittals identified in Table 1.

A. Submittals - The Contractor's cover on each submittal letter shall include reference to the job name and the Bureau of

Reclamation purchase order number.

B. Based upon the location of the work, the Contractor shall provide one copy each of the submittals required by Table 1

(List of Submittals) to the following Government employees by e-mail.

1. Acquisition and Assistance Management Office

Gilbert Mincey

E-mail: gmincey@usbr.gov

2a. Hoover Dam Jeff Ommen

E-mail jommen@usbr.gov

2b. Davis Dam Arnulfo Lozoya

E-mail alozoya@usbr.gov

2c. Parker Dam Marcus Dickerson E-mail MDickerson@usbr.gov

C. For RSN 4 – Employee Security Information, see part five of the SOW – Contractor Employee Security Requirements

D. Cost - All costs of furnishing submittals shall be at the

Contractor’s expense and shall be included in the bid price for other items of work.

mailto:gmincey@usbr.gov mailto:jommen@usbr.gov mailto:alozoya@usbr.gov mailto:MDickerson@usbr.gov

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Table 1 – List of Submittals

RSN

Provision, clause or paragraph

Submittals Required Due date/delivery time

1 RSHS Safety program Within 30 calendar days after award

2 RSHS

Competent Supervisory Employee Designation

Within 30 calendar days after award

3 RSHS

Supervisory Employee and/or Foreman First Aid & CPR Certificate

Within 30 calendar days after award

Section 5 of SOW

Employee Security Information

Within 30 calendar days after award

5 4.E.

Job Hazard Analysis

(JHA)

1 day prior to commencing hazardous work

4.F.

Safety Data Sheets

(SDS)

14 days prior to delivery of any possibly hazardous material

2.0 Schedule

Contractor will begin quarterly on-site service within 30 days after award. Contractor will respond by phone to unscheduled maintenance requests within 24 hours and will have factory trained technician on-site to perform repairs within 48 hours, or as agreed upon by Reclamation, at the time of the request. Each dam will be billed based upon the number of individual lights that were serviced during a quarter. Each dam will be billed individually and incrementally to support this project. For emergency maintenance, only replaced parts shall be billed extra.

A. If a clearance is necessary to pursue Contract work at Hoover

Dam, Contract work shall not be guaranteed to be continuous.

B. A clearance that clearly defines the safe work boundaries and a special work permit may be required for contract work.

C. A new clearance may be required if the safe work boundaries need to be moved. A new clearance will require a new special work permit.

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D. Placing the initial clearance or removing an existing clearance and placing a new clearance will require delays in Contract work at no cost to the Government.

E. The Contractor shall not schedule work on Federal Holidays, Saturdays, or Sundays.

F. A list of Federal Holiday dates may be found at https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ Federal Holidays include the following:

1. New Year’s Day

2. Birthday of Martin Luther King, Jr.

3. Washington’s Birthday

4. Memorial Day

5. Juneteenth National Independence Day

6. Independence Day

7. Labor Day

8. Columbus Day

9. Veterans Day

10. Thanksgiving Day

11. Christmas Day

G. The Contractor shall schedule work to ensure that personnel arrive no earlier than 7:00 am and completely depart no later than 3:30 pm Pacific time.

H. The Contractor shall request other workdays or hours by e-mail at least 72 hours prior to any needed change. This request shall detail the reason(s) for the changed work schedule. The

Government is under no obligation to accept changed work schedules.

I. Employee security information – It shall be the Contractor’s responsibility to ensure that all employees who will be working at

Davis, Hoover, or Parker Dams have completed all parts of the credentialing process.

J. At least 7 calendar days prior to the arrival at Davis, Hoover, or

Parker Dams of any contract personnel, the Contractor shall submit the following information:

1. Names of contract personnel who will be on-site.

2. Dates of access for Contractor personnel.

3.0 Points of Contact

The Contractor shall schedule quarterly maintenance and unscheduled maintenance through the point of contact below:

Hoover Dam https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/ https://www.opm.gov/policy-data-oversight/snow-dismissal-procedures/federal-holidays/

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Jeffrey Ommen E-mail: jommen@usbr.gov Phone: (702) 494-2288

Davis Dam Steven Russ E-mail: sruss@usbr.gov Phone: 928-754-3628 ext. 3621

Parker Dam Joseph Beebe E-mail: JBeebe@usbr.gov Phone: 760-663-3712 ext. 3295

All other communications, including invoice submittals shall be through the Contract Specialist.

4. Safety

The Contractor shall not require any person employed in the performance of this contract (including subcontracts) to work under conditions that are unsanitary, hazardous, or dangerous to the employees’ health or safety. To protect the life and health of employees and other persons; to prevent damage to property, materials, supplies, and equipment; and to avoid work interruptions, the Contractor will comply with the latest edition of

Reclamation’s publication “Reclamation Safety and Health

Standards” including any up-to-date errata or revisions. The

Contractor may access the Reclamation Safety and Health

Standards (RSHS) at https://www.usbr.gov/safety/rshs/index.html

A. The Contractor shall follow all requirements, including submittals, shown in the RSHS section 1.03 and any other sections as may be appropriate.

B. The Contractor shall comply with all federal, state and local laws and standards as well as the RSHS.

C. The Contractor shall assume full responsibility and liability for compliance with all applicable Federal, state, and local regulations pertaining to the protection of workers

D. The Contractor shall hold harmless the Government for failure to comply with any applicable safety or health regulations on the part of itself, its employees, or its subcontractors.

mailto:jommen@usbr.gov mailto:sruss@usbr.gov https://www.usbr.gov/safety/rshs/index.html

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E. The contractor shall be responsible for compliance with all safety requirements and completing, updating, and reviewing the project’s Job Hazard Analysis (JHA) with all contractors, subcontractors, and Government staff involved. The JHA is required 1 day prior to the commencement of any hazardous, on-site work.

F. Contractor shall submit Safety Data Sheets (SDS) for all chemicals used on site. In addition, Contractor shall include a Hazardous Material Authorization (HMA) form for all potentially hazardous materials proposed to be used on site.

These items shall be submitted no later than 14 days prior to delivery of any possibly hazardous material

5. Contractor Employee Security Requirements

The operation of Hoover Dam and power-plant requires continuous and effective security measures. In accordance with Homeland

Security Presidential Directive-12, all on-site Contractor personnel shall have a Government-issued credential before being allowed access to work at the site. The cost of initiating the credentialing process, submitting the requisite forms, obtaining fingerprints, travel to a Credentialing Center for card enrollment and activation, and security interviews shall be borne by the Contractor.

For each employee who will be working at Davis, Hoover, or Parker

Dam, the Contractor shall:

A. Complete the Contractor Information Requestor portion of the

Request for Initiation of Contractor Background Investigation form, the entire Declaration for Federal Employment Form (OF-

306), Fair Credit Authorization Form, and include a resume.

B. Based upon the location of the work, e-mail the completed forms to:

Hoover Dam Jeff Ommen

E-mail jommen@usbr.gov

Davis Dam Arnulfo Lozoya

E-mail alozoya@usbr.gov

Parker Dam

Marcus Dickerson E-mail MDickerson@usbr.gov mailto:jommen@usbr.gov mailto:alozoya@usbr.gov mailto:MDickerson@usbr.gov

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C. Following the submittal of the above investigation package for each employee, the employee will receive an invitation to provide additional information required for their background investigation through the on-line e-QIP process. The background investigation will be conducted by the Office of

Personnel Management, with the results furnished to the

Reclamation Office of Security, Safety, and Law Enforcement for final determination of the employee’s suitability to be assigned to a Reclamation facility.

D. Once a favorable determination has been made, Contractor personnel shall visit the Hoover Dam Security Office to pick up their access badges PRIOR to any access to Hoover facilities.

E. The Contractor shall be responsible for ensuring that its employees comply with all required investigation interviews and established security rules and regulations. Contract personnel shall not be permitted to enter established or designated restricted areas unless so authorized by the

Government. Entry shall be in accordance with and subject to the security regulations established in the area. It shall be the Contractor’s responsibility to ensure that its personnel do not enter these areas unless authorized. The access badge must be returned to the Hoover Dam Security

Office at the completion of on-site work for this order.

6. Technical Point of Contact

All technical issues (e.g. design, delivery, submittals) shall be coordinated through Jeff Ommen, (702) 494-2288. In case of his absence, technical issues may be coordinated with Manuel

Contreras, (702) 494-2867.