FY 2025 VLGP NOFO.pdf

Veterans Legacy Grants Program

The Veterans Legacy Grants Program (VLGP) provides funding to eligible entities to produce educational tools for students and the public to learn about the histories of Veterans interred in national, state, territorial, or Tribal Veterans cemeteries.

Department of Veterans Affairs

Notice of Funding Opportunity

March 2025 i

Table of Contents

Before you begin… ii

Section 1: Basic Information 1

Executive Summary 2 Funding Details 2 Key Dates 2

Section 2: Eligibility Information 3

Eligible Applicants 4 Cost Sharing 4 Eligibility Snapshot 4

Section 3: Program Description 5

Mission 6 Purpose 6 Goal 6 Special Interests 6 Objectives 7 Deliverables and Activities 7

Section 4: Application Contents and Format 8

Technical Factors 9 Indirect Costs 13 Forms and Attachments 14

Section 5: Submission Requirements and Deadlines 15

Required Registrations 16 Submission Instructions and Tips 16

Section 6: Application Review Information 17

Step 1: Initial Review 18 Step 2: Merit Review 19 Step 3: Selection Process 20 Step 4: Risk Review 21

Section 7: Federal Award Notices and Contact 22

Federal Award Notices 23 Federal Awarding Agency Contact 23

Section 8: Post-Award Requirements 24

Administrative and National Policy Requirements 25 Monitoring 26 Financial Management 26 Reporting 27

Thank you 28 ii

Before you begin… If you believe you are a good candidate for this grant, secure your SAM.gov and Grants.gov registrations now.

Registration

To register, go to SAM.gov Entity Registration and click “Get Started.”

See a checklist for what you will need to register in SAM.

The Entity Registration page also includes a video that walks you through the registration process. If you need help, you can call 866-606-8220 or live chat with the Federal Service Desk.

This process can take 2 weeks or more.

Registration

To register, go to Grants.gov and click “Get Registered Now.”

This process can take 3 to 5 business days.

Section 1: Basic Information

Executive Summary | Funding Details | Key Dates

Sec on 1: Basic Informa on

Executive Summary

The Department of Veterans Affairs (VA) National Cemetery Administration (NCA) is awarding grants up to a maximum of $400,000 per recipient through the Veterans Legacy Grants Program (VLGP). Grant recipients would provide tools for the public to learn about the histories of Veterans interred in national cemeteries and state, territorial, and Tribal Veterans cemeteries. There is special interest in highlighting the histories of Veterans who have significant connection to their local community.

Funding Details

Total amount of funding the program expects to award: $2.2 million

Anticipated number of awards: 6-9

Approximate dollar value of each award: $250,000 - $400,000

VLGP grants will only be awarded if funding is allocated to this program.

Opportunity Snapshot

• Federal Agency Name:

Department of Veterans Affairs, National Cemetery Administration

• Funding Opportunity Title:

Veterans Legacy Grants Program

• Announcement Type:

Initial Announcement

• Funding Opportunity Number:

VA-NCA-VLGP-FY2025

• Assistance Listing Number: 64.204

Questions?

Mr. John Williams

Senior Grants Management Specialist

National Cemetery Administration

VLGP@va.gov

Key Dates

Application Deadline: 5:00 pm Eastern Time on 04/21/2025 on www.Grants.gov.

Application received after this date and time is ineligible for consideration.

Pre-Application Virtual Workshops: January–February 2025.

Assist potential applicants with the grant application process and the VLGP goals.

Notification to award recipients will occur approximately 90 days after the application deadline.

VLGP award will be awarded in federal Fiscal Year (FY) 2025 (October 1, 2024- September 30, 2025) and the project period must start in FY 2025.

Section 2: Eligibility Information

Eligible Applicants | Cost Sharing | Eligibility Snapshot

Sec on 2: Eligibility Informa on

Eligible Applicants

Institutions of higher learning, Educational institutions, Local educational agencies, Non-profit entities chartered under 501(c)(3), and

Other entities the Secretary of Veterans Affairs deems appropriate.

Cost Sharing

No cost sharing or matching is required.

VA encourages leveraging other resources to promote sustainability.

Eligibility Snapshot

• Eligible Applicants: See definition of eligible recipient (or entity) at 38 C.F.R.

38.715(c).

• Full Program Regulations: 38 C.F.R.

38.710 - 38 C.F.R. 38.785.

• Maximum Number of Applications per Eligible Organization: 1

• Cost Share Requirement: None

Section 3: Program Description

Mission | Purpose | Goal | Special Interests | Objectives | Deliverables and Activities

Sec on 3: Program Descrip on

Mission To commemorate the Nation’s Veterans and Service members through the discovery and sharing of their stories.

Purpose As stated in the enabling legislation and implementing regulations, the purpose of this grant program is to:

Conduct research related to national, state, territorial, or Tribal Veterans cemeteries.

Produce educational materials that teach about the history of Veterans interred in national, state, territorial, or Tribal Veterans cemeteries.

Contribute to the extended memorialization of Veterans by presenting research on national, state, territorial, or Tribal Veterans cemeteries through site hosting and other digital technologies.

Promote community engagement with the histories of Veterans interred in national, state, territorial, or Tribal Veterans cemeteries.

Goal Encourage students and teachers to immerse themselves in the rich historical resources and the stories of Veterans found within national cemeteries and other Veterans cemeteries. Expand Veteran biographies in the Veterans Legacy Memorial and foster community engagement.

Special Interests Research can be conducted within the context of any established academic discipline and may be interdisciplinary.

The VLGP is particularly interested in funding projects that focus on:

Veterans who have significant connection to their local communities.

Veterans in geographical areas and cemeteries where a Veterans Legacy Program has not been fully developed.

Fund Educational

Outreach

Priority 3 Outreach and Community

Engagement

Priority 1 Educational Materials

Priority 2 Veterans Legacy Memorial

Veterans Legacy Grant Program Priori es

Sec on 3: Program Descrip on

Objectives

1. Tell the stories of Veterans interred in national cemeteries or other Veterans cemeteries, especially those who have significant connection to the local community.

2. Encourage students and teachers at the K-12 levels and universities around the country to immerse themselves in the rich historical resources found within national cemeteries or other Veterans cemeteries.

3. Develop resources that support learning and research about Veterans who can no longer tell their own story.

4. Expand the biographical content within the Veterans Legacy Memorial (VLM) at www.va.gov/remember with biographies written by students, teachers, and other program participants.

5. Foster community engagement in and around national cemeteries and other Veterans cemeteries.

Deliverables and Activities Project proposals will support the memorialization of Veterans and Service members interred in national cemeteries or other Veterans cemeteries and address the following areas:

1. Educational Materials Develop grade-appropriate lesson plans and related educational materials.

Conduct instruction of K-12 students.

Develop and conduct a Teacher Professional Development Program for

K-12 educators (teachers, resource and curriculum specialists, and school administrators).

2. Veterans Legacy Memorial (VLM)

Teach professional historical research methods which result in participant-generated biographies that program participants will upload into NCA’s VLM at www.va.gov/remember.

3. Outreach and Community Engagement

Visit at least one national cemetery or other Veterans cemetery.

Develop a framework for digital and non-digital outreach and community engagement.

Address how outreach and community engagement will extend beyond the period of the grant award.

Additional Requirements

Materials created through this grant must focus on primary research about Veterans or Service members who are buried or honored in VA national cemeteries or VA-funded cemeteries.

This research should be conducted by students with the guidance of qualified educators, such as licensed teachers or professors with advanced degrees.

The research must be presented in ways that are easy for students, teachers, scholars, and the public to understand. It can be part of any academic field and may include multiple disciplines. There is no preference for specific disciplines or research methods.

Participants must visit a cemetery at least once during the project period where the Veterans or Service members being researched are buried or honored.

Section 4: Application Contents and Format

Technical Factors | Indirect Costs | Forms and Attachments

Sec on 4: Applica on Contents and Format

Technical Factors

An eligible entity must submit a complete application package to VA. Applications will be accepted only through Grants.gov (http://www.grants.gov). A complete grant application includes standard forms specified in this NOFO and a discussion of how your project will address each of five technical factors. Pre-applications, letters of intent, and white papers are not required.

General Guidance

The following technical factors should be discussed by the applicant using additional attachments included in the Grants.gov application package. Applications will be reviewed and evaluated based on the applicant’s response to the five technical factors.

VA will assess each of these technical factors using the points indicated:

1. Educational Materials – 35 possible points

Option A: The applicant shall develop grade-appropriate lesson plans and related educational materials and provide instruction to K-12 students. Undergraduate and graduate students may be involved in the developing lesson plans, supporting research efforts, and providing instruction. However, the focus of the project must be educating K- 12 students.

Or

Option B: The applicant shall develop and conduct a Teacher Professional Development Program for K-12 educators (teachers, resource and curriculum specialists, and school administrators). Undergraduate and graduate students may be involved in the developing teacher professional development programs, supporting research efforts, and providing instruction. However, the focus of the project must be K-12 educators. Teacher professional development should comply with the state’s K-12 standards. It should also include all other resources, materials, and aids required for the school-based implementation of programs related to national and Veterans’ cemeteries.

Or

Option C: A combination of A and B above.

Note

Applicants are encouraged to include an interpretive walking tour for the public as part of their proposal. The walking tour should contain a brief history and map of the cemetery, , highlight key and unique features for that specific cemetery, and feature profiles of Veterans interred in that cemetery. NCA can provide a template of an existing brochure. Successful applicants will need to obtain artwork, maps, and images as necessary.

Technical Factors + Indirect Costs - Forms and A achments -

Required Format for Project Narrative

• Limit: Five pages or less not including graphs, charts, and spreadsheets

• Font and Font size: Times New Roman 12-point

• Spacing: Double-spaced

• Margins: 1-inch

• Page size: 8.5 x 11 inches

• Language: English

• Other formatting: Use the Project Narrative attachment and include page numbers.

What You Need to Know

Lesson plan includes:

A plan of instruction that reflects the state’s K-12 curriculum standards and

All other resources, materials, and aids required for the school-based implementation of the lesson.

Educational materials mean:

A framework of digital instructional materials relevant to the grade level of K-12 students involved, e.g., lesson plans, that can be used for outreach and other purposes.

o The lesson plan product can be multiple lessons structured around pre-cemetery visit and post-cemetery visit learning.

o Applicant should explain who will receive this instruction and what will be expected of students as part of the curriculum.

o Lessons shall teach students how to research decedent Veterans and tell their stories through a student-research project.

o Applicant should also address how many K-12 students will receive instruction using these lesson plans.

Teacher Professional Development Program for K-12 educators (Option B and C):

Applicant should explain who will receive this instruction and what will be expected of participants as part of the program.

Lessons shall teach educators how to research decedent Veterans and tell their stories through a student-research project.

o The intent is to enable educators to relay these skills to K-12 students.

Applicant should address how many K-12 educators will receive instruction and how many hours each teacher is expected to participate in the program.

Applicant should also address if continuing education units will be awarded to participating educators and how those units will be accredited to participants.

2. Veterans Legacy Memorial (VLM) – 25 possible points Applicant shall teach professional historical research methods, which result in participant-generated biographies, written tributes, or other content that program participants will upload into NCA’s VLM at www.va.gov/remember.

What You Need to Know

VLM does not currently have the capacity to upload videos; however, hyperlinks to videos may be included on VLM pages.

Technical Factors + Indirect Costs - Forms and A achments -

3. Outreach and Community Engagement – 20 possible points

A. Applicant shall describe how the program will involve a visit to at least one national cemetery or other Veterans cemetery. The visit should be structured around sessions before and after the cemetery visits, B. Applicant shall describe how they plan to develop a framework for digital and non-digital outreach and community engagement based on student research focused on at least one VA national cemetery or VA grant-funded cemetery. “Community engagement” means strategic interaction with identified groups of people to identify and address issues related to the legacy of Veterans. These people may be connected by geographic location, special interest, or affiliation, and

C. Applicant shall describe how their outreach and community engagement will extend beyond the period of the grant award.

4. Team – 10 possible points

A. Expertise and Capacity

The applicant shall describe their ability and capacity to administer the project. This may include evidence of past experience with projects similar in scope. For example, this could include descriptions of the engagement model, examples of successful leadership and management of a project of similar (or larger) scale and budget, or related work in this field.

B. Project Personnel

The applicant shall provide a list of the names of contributing scholars. This must include short Curriculum Vitae describing their credentials in their respective fields. The team must have at least one member with an advanced degree in their field and demonstrated scholarly output within the area of focus. The team will designate a single point of contact.

Technical Factors + Indirect Costs - Forms and A achments -

Required Format for Team Narrative

• Limit: Three pages or less

• File Name: Project Team Expertise and Capacity

• File Format: PDF

• Font and Font size: Times New Roman 12-point

• Spacing: Double-spaced

• Margins: 1-inch

• Page size: 8.5 x 11 inches

• Language: English

• Other formatting, signature, or sequence requirements: Use the Other Attachments and include page numbers.

• Upload instructions: Upload in the “Other Attachments” on Grants.gov.

5. Budget with Narra ve – 10 possible points

General Guidance

Applicant shall identify all proposed expenditures for the project using the budget categories listed in boxes 6.a. through 6.j. of “Section B

– Budget Categories” on the SF-424A. Applicant shall include a budget narrative for each category. The budget and budget narrative should be arranged in the following order:

i. Personnel (Salaries and Wages)

ii. Fringe Benefits

iii. Travel

iv. Equipment

v. Supplies

vi. Contractual

vii. Construction

viii. Other

ix. Indirect Charges

Of note, applicant budgets may include costs related to data and evaluation as relevant per 2 C.F.R. §200.455.

Technical Factors + Indirect Costs - Forms and A achments -

Required Format for Budget Narrative

• Limit: Five pages or less not including graphs, charts, and spreadsheets

• File Name: Budget Narrative

• File Format: PDF

• Font and Font size: Times New Roman 12-point

• Spacing: Double-spaced

• Margins: 1-inch

• Page size: 8.5 x 11 inches

• Language: English

• Other formatting, signature, or sequence requirements: Use the Budget Narrative and include page numbers.

• Upload instructions: Upload in the “Budget Narrative” on Grants.gov.

Indirect Costs Indirect costs are those for a common or joint purpose across more than one project and that cannot be easily separated by project. See 2 C.F.R.

Part 200 Appendix III and Appendix IV.

To charge indirect costs, you can select one of two methods:

Method 1 – Approved rate. If you currently have an indirect cost rate approved by your cognizant Federal agency, provide a summary of the rate and enclose a copy of the current approved rate agreement in the Attachments.

Method 2 – De minimis rate. Per 2 C.F.R. 200.414(f), if you have never received a negotiated indirect cost rate, you may elect to charge a de minimis rate. If you are awaiting approval of an indirect cost proposal, you may also use the de minimis rate. If you choose this method, costs included in the indirect cost pool must not be charged as direct costs.

This rate may be up to 15% of Modified Total Direct Costs (MTDC). See 2 C.F.R. 200.1 for the definition of MTDC. You can use this rate indefinitely.

As described in 2 C.F.R. 200.403, you must consistently charge items as either indirect or direct costs, and you may not double charge.

Technical Factors - Indirect Costs + Forms and A achments -

Method 1

• Currently approved indirect cost rate

• Include copy of approved rate in "Attachments" section

Method 2

• De minimis indirect cost rate

• Currently up to 15% per 2 C.F.R.

200.414(f)

Forms and Attachments You must complete the following forms and upload the PDF attachments at Grants.gov.

Grants.gov Form Title Type File Name Note

Application for Federal Assistance (SF-424) OMB Form SF-424 Fillable form on Grants.gov

Budget Information for Non-Construction Programs (SF-424A) OMB Form SF-424A Fillable form on Grants.gov

Assurances – Non-Construction Programs (SF-424B) OMB Form SF-424B Fillable form on Grants.gov

Disclosure of Lobbying Activities (SF-LLL) OMB Form SF-LLL Fillable form on Grants.gov

Key Contacts OMB Form Key Contacts Fillable form on Grants.gov

Project/Performance Site Location(s) OMB Form Site Location Fillable form on Grants.gov

Project Abstract Summary OMB Form Abstract Summary Fillable form on Grants.gov

Project Abstract OMB Form Project Abstract Attach a one-page PDF to form

Project Narrative file Attachment Project Narrative Attach PDF to form

Budget Narrative file Attachment Budget Narrative Attach PDF to form

Attachments form Attachment Project Team Expertise and Capacity Attach PDF to form

Attachments form Attachment Indirect Cost Rate Agreement Attach PDF to form

Technical Factors - Indirect Costs - Forms and A achments +

Section 5: Submission Requirements and Deadlines

Required Registrations | Submission Instructions and Tips

Sec on 5: Submission Requirements and Deadlines

Required Registrations

❏ Register in SAM.gov or make sure your registration is up to date. This process can take 2 weeks or more. Begin as soon as possible.

Note: You must maintain an active and current registration in SAM.gov while you have an active Federal award or an application under consideration by VA.

❏ Get a Unique Entity Identifier (UEI). You get your UEI when you register in SAM.gov. This is different from a Data Universal Number System (DUNS) number. See DUNS to UEI transition information.)

❏ Register in Grants.gov and see Registering with Grants.gov. Make sure to allow a few days.

Submission Instructions and Tips

Grants.gov has information about the online application process. See How to Apply for Grants at Grants.gov for electronic submission instructions.

Consider how you will collaborate with your team. You can use your own software to prepare your application or use Workspace. Workspace is a shared, online environment where your team can edit at the same time. For instructions, go to Get Started on Your Workspace Application.

For more help, go to Training Resources and Videos for Grants.gov.

Make sure that your version of Adobe will work with Grants.gov. See Adobe Software Compatibility.

Allow enough time to prepare and submit the application before the closing date and time.

If you have a slow internet connection, be aware that transmission can take some time before Grants.gov receives your application. Grants.gov will send an error or success email to the Authorized Organization Representative (AOR).

Application Deadline

The application deadline is 04/21/2025 at 5:00 pm ET. If you submit your application after the deadline, VA will not process it.

Need Help?

For SAM: Call 866-606-8220 or go to the Federal Service Desk.

For Grants.gov: Call 1-800-518-4726 or email support@grants.gov.

Address to Request Application Package You can find the application package online.

Go to Grants.gov SEARCH GRANTS and search for Opportunity Number VA-NCA-VLGP-FY2025.

Submission Methods Electronic Submission. You must submit your application through Grants.gov. Everything you upload in Grants.gov must be in a PDF format.

Submission Date and Time 04/21/2025 at 5:00 pm ET.

Intergovernmental Review This program is not subject to Executive Order 12372, Intergovernmental Review of Federal Programs. No action is needed.

Section 6: Application Review Information

Initial Review | Merit Review | Selection Process | Risk Review

Sec on 6: Applica on Review Informa on

Step 1: Initial Review

Review the NOFO to make sure that your application is complete. Any application that is not eligible, complete, or responsive will not move forward.

Disqualifying Factors

VA will not consider an application that:

Is from an organization that does not meet eligibility conditions.

Requests funding above the award ceiling shown in the funding range.

Is not submitted through Grants.gov.

Is submitted after the deadline. Each time an application is submitted via Grants.gov, the submission will generate a new date and time-stamp email notification.

Contains conflicting information or is incomplete, untimely, or incorrectly formatted. These will result in the application being rejected.

Is not submitted as a complete package. Materials arriving separately will not be included in the application package for consideration.

Factors That May Limit Competitiveness

VA will remove pages from your application that go over the page limit. VA may also reject applications if the formatting does not meet the application requirements.

Ini al Review + Merit Review - Selec on Process - Risk Review -

Step 2: Merit Review

A review panel will evaluate all applications that pass the initial review using the criteria below. A full description of each criterion and what is expected can be found in the Technical Factors section.

Technical Factors Maximum Points: 100 Educational Materials 35 points

Veterans Legacy Memorial (VLM) 25 points

Outreach and Community Engagement 20 points

Team 10 points

Budget with Narrative 10 points

VA may request clarifying information to inform funding recommendations. A request for clarification does not guarantee a grant award. If an organization does not respond by the deadline to a request for clarification, VA will remove its application from consideration.

Ini al Review - Merit Review + Selec on Process - Risk Review -

Step 3: Selection Process Upon review of an application and dependent on availability of funds, VA will categorize each application into one of the following:

1. Approve the application for funding, in whole or in part, for such amount of funds, and subject to such conditions that VA deems necessary or desirable; or

2. Determine that the application is of acceptable quality for funding, in that it meets minimum criteria, but disapprove the application for funding because it did not rank sufficiently high in relation to other applications to qualify for an award based on the level of funding available; or

3. Disapprove the application for failure to meet the applicable selection criteria at a sufficiently high level in comparison to other applications to justify an award of funds, or for another reason as provided in the documentation of the decision; or

4. Defer action on the application pending further review.

Award Decision

VA will use the ranked scores of applications to select applicants that will receive funds. VA will also use clarifying information provided by the applicants.

Award decisions may be based on factors such as need, geographic dispersion, and availability of funding.

Ini al Review - Merit Review - Selec on Process + Risk Review -

Step 4: Risk Review

VA must conduct pre-award risk assessments to determine the risk an applicant poses to meeting Federal requirements.

Risk Assessment Evaluation: In addition to the application scoring of technical factors, VA staff will evaluate the risk to the program posed by the applicant, including an applicant’s ability to manage Federal funds. If VA determines to make an award, special conditions corresponding to the risk assessed may be applied to the award. VA may conduct risk assessments of recipients throughout the period of performance. Recipients will be notified of an updated risk level and any measures that may be taken to address any heightened level of risk.

Before making an award with a total amount of Federal share greater than the simplified acquisition threshold, VA will review and consider any information about the applicant that is in the responsibility/qualification records available in SAM.gov (see 41 U.S.C. 2313).

An applicant can review and comment on any information in the responsibility/qualification records available in SAM.gov.

Furthermore, before making decisions in the risk review required by 2 C.F.R. 200.206, VA will consider any comments by the applicant, along with information available in the responsibility/qualification records in SAM.gov.

Ini al Review - Merit Review - Selec on Process - Risk Review +

Section 7: Federal Award Notices and Contact

Federal Award Notices | Federal Awarding Agency Contact

Sec on 7: Federal Award No ces and Contact

Federal Award Notices

The VLGP Office will announce grant awards after a review of all received applications.

Period of Performance will be 12 months.

Announcement will be made via news release which will be posted on the VA NCA website at: www.cem.va.gov.

Notification letter will be sent to the grant award recipients via email to the AOR.

Pre-award costs are not allowed for this program.

Grant Agreements: After an applicant is approved for an award, VA will draft a grant agreement to be executed by VA and the recipient.

Recipients will be subject to requirements of this NOFO, VLGP regulations (38 C.F.R. 38.710 through 38.785), other Federal grant requirements under 2 C.F.R. Part 200, and the recipient’s VLGP application.

Applicants that are not selected will be sent a declination letter via email after notification letters are sent to the grant award recipients.

Federal Awarding Agency Contact

Questions?

Program Contact:

Mr. John Williams Senior Grants Management Specialist National Cemetery Administration VLGP@va.gov

Section 8: Post-Award Requirements

Administrative and National Policy Requirements | Monitoring | Financial Management | Reporting

Sec on 9: Post-Award Requirements

Administrative and National Policy Requirements

Federal Assistance Rules and Policies

VA places great emphasis on responsibility and accountability. VA has procedures in place to monitor grant programs and outcomes associated with the services provided under VLGP.

Summary: All VA awards must follow 2 C.F.R. Part 200 which includes the Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.

VA Grants Policy Statement

In accepting a VA award, your organization assumes legal, financial, administrative, and programmatic responsibility for administering the award in accordance with any provisions included in the award, as well as the laws, rules, regulations, and executive orders governing assistance awards.

Other Award Terms and Conditions

General Terms and Conditions

After an applicant is approved for an award, VA will draft a grant agreement to be executed by VA and the recipient. Upon execution of the grant agreement, VA will obligate the grant amount. Recipients will be subject to the requirements of this NOFO, VLGP regulations (38 C.F.R. 38.710 through 38.785), other Federal grant requirements under 2 C.F.R. Part 200 and the recipient’s VLGP application.

Non-Discrimination Policies

If you receive an award, you must execute your project (e.g., productions, workshops, programs, etc.) in accordance with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, The Age Discrimination Act of 1975, The Americans with Disabilities Act of 1990, and all other non-discrimination policies.

Monitoring Project officers will meet with recipients to:

Make sure proposed activities and deliverables are on track for completion.

Help you revise your work plan activities or performance measure targets based on achievement of objectives or budget changes.

Help you develop or revise success stories and promote them along with other reports and publications.

Support sharing information on best practices and lessons learned. This sharing could be done through required annual recipient meetings and quarterly conference calls or other venues.

Promote collaboration with other Federal, state, and local health, environmental, and housing agencies by initiating contacts, conference calls, and onsite visits to discuss programmatic issues.

Compliance Review:

VA may conduct site visits to the recipient’s location or desk reviews to review recipient accomplishments and internal control systems. In addition, VA may conduct as many inspections as needed of recipient records to determine compliance. All visits and evaluations will be performed with minimal disruption to the recipient to the extent practicable.

Financial Management You must have a financial management system that can properly manage funds and support financial reporting. See 2 C.F.R. 200.302, Financial Management.

Payment

All recipients must register in the Health and Human Services Payment Management Services (HHS-PMS) Program Support Center at www.psc.gov. Funds will be disbursed through HHS-PMS and are to be paid in accordance with 2 C.F.R. 200.305. Recipients will be required to support their request for payment based on the project budget. VA may recover from the recipient any funds that are not used in accordance with the grant agreement.

Recovery of Funds

If VA decides to recover funds, VA will issue to the recipient a notice of intent to recover grant funds, and the recipient will then have 30 days to submit documentation demonstrating why the grant funds should not be recovered. After review of all submitted documentation, VA will determine whether action will be taken to recover the grant funds.

When VA decides to recover grant funds from the recipient, VA will stop further payments of grant funds until the grant funds are recovered and the condition that led to the decision to recover grant funds has been resolved.

Reporting

Standard Reports – VA requires reporting for all awards. All reports must be sent to VLGP@va.gov. The table below summarizes required reports.

Report Description When

Quarterly Program Performance Report (PPR) • Completion of the SF-PPR

• Includes performance measures, successes, challenges

• Participation totals and statistics

• Updates work plan

• Includes measures and targets

• Shows how data is collected and used

No later than 30 days after the end of each quarter

Quarterly reports due by January 30, April 30, July 30, and October 30

Quarterly Federal Financial Report (FFR) • Completion of the SF-425

• Includes funds authorized and disbursed during the budget period

• Indicates exact balance of unobligated funds and other financial information

No later than 30 days after the end of each quarter

Quarterly reports due by January 30, April 30, July 30, and October 30

Final Program Performance Report (PPR) Includes:

• Completion of the SF-PPR

• Information like Quarterly Program Performance Report with cumulative totals for the entire project

• Participation totals and statistics

• Overall Program Evaluation

• Proof of meeting VLGP objectives as outlined in the NOFO

• Summary of the effectiveness of the completed project

No later than 120 days after the end of the period of performance

Final Federal Financial Report (FFR) • Completion of the SF-425

• Includes all funds authorized and disbursed during the period of performance

No later than 120 days after the end of the period of performance

Additional reports – VA may request additional information, records, and reports to allow VA to assess program effectiveness.

Debarment and Suspension (Non-procurement) – Additional reporting and responsibilities are required per 2 C.F.R. Part 180.

Federal Funding Accountability and Transparency Act of 2006 (FFATA). FFATA requires certain recipients to report information on executive compensation through SAM.gov and information on all sub-awards, subcontracts, and consortiums over $30,000 to the FFATA Subaward Reporting System. To see more on FFATA, visit 2 C.F.R. Part 170.

Thank you for applying to the Veterans Legacy Grants Program

For SAM.gov: Call 866-606-8220 or go to the Federal Service Desk For Grants.gov: Call 1-800-518-4726 or email support@grants.gov