FY 2023 Multi-Year Proposal Narrative Template.docx

Proposal for PRM Funding – for Multi-Year Programs Organization Name:

For full instructions and other required documents, refer to the relevant Notice of Funding Opportunity (NOFO) for this proposal and PRM’s NGO Guidelines.

*Note Page Limit: Multi-year proposal narratives must not exceed 20 pages in length, using Times New Roman or Calibri, 12-point font, on letter-sized paper with one-inch margins on all sides. You may delete these and any other instructions under each section for additional space. Attachments do not count toward the page limit total; however, annexes cannot be relied upon as a key source of program information. The proposal narrative must be able to stand on its own in the application process. Proposals that exceed the 20-page limit cannot be considered. Exceeding page length limits, including through the inclusion of cover pages, will result in disqualification. PRM recommends that applicants submit proposals in Adobe PDF format, as Microsoft Word page lengths vary under certain settings and could look different to PRM reviewers. Additionally, all documents and attachments must be submitted in English.

Consortia Proposal? [Y/N] If yes, see section 9a.

Summary of Program:

Program Information

Name of Organization:

Indirect:

Estimated participant percentage by nationality of origin (See Example below):

· 50 percent Congolese refugees

· 20 percent Rwandan host

· 30 percent Ethiopian refugees Primary Point of Contact Required Information

Primary Headquarters or US-Based Point of Contact and Title:

Primary Point of Contact in Implementing Country (Name, Title):

Names of Sub-contractors or Grantees:

Total Funding amounts requested:

(If known or applicable, funding from other donors should include amount(s) to be provided and the name of the donor(s))

PRM

NGO Co-Funding

From Other Donors

From Beneficiary Community

Proposed Activity Sector/modalities(s) (Consult NGO Guidelines for full list):

Program Goal:

Program Objectives (If objectives are the same year to year, applicants may condense these into one set):

· Year 1

· Objective 1:

· Objective 2:

· Objective 3:

· Objective 4:

· Objective 5:

· Year 2

· Objective 1:

· Objective 2:

· Objective 3:

· Objective 4:

· Objective 5:

· Year 3

· Objective 1:

· Objective 2:

· Objective 3:

· Objective 4:

· Objective 5:

Innovation tag:

Does this proposal include an innovation? If yes, please describe in 1-3 sentences. (Y/N) PRM’s definition of innovation is “Any kind of creative problem-solving that adds value; the development of diverse solutions to a wide range of challenges.” ELRHA’s resources may also be useful in determining whether the proposal includes an innovation.

Gap Analysis Briefly describe the current or anticipated needs that this program seeks to address. Applicants are encouraged to be succinct and concise, and strongly encourage applicants to limit the narrative in this section to no more than one page. Provide specific evidence based on assessments, including any protection risk analysis, that have been conducted and other relevant background information collected to identify the needs of the target population, including dates and sources of information. How does this proposal provide protection and assistance not otherwise being provided, or expand upon efforts by the host country, UNHCR, another IO or NGO? If an organization’s own needs assessment is being used as a justification for funding, we strongly recommend that the assessment be included as an annex to the proposal. All programs that include at least one livelihoods-sector objective must include a full market assessment and livelihoods competency/participant capacity assessment as an attachment. Market assessments for livelihoods activities must be briefly described in this section and attached in full to the proposal. Programs can use existing market analyses for that context and population, as appropriate and if available. (Note: These attachments are required, failure to provide such will result in technical disqualification. These attachments do not count against the 20-page limit.)

Profile of the Target Population Describe the anticipated participant population(s) for this project including the process of participant/population targeting and selection; how refugees, returnees, host community members will be identified; and what actions you would take to ensure that potentially vulnerable and underserved groups are included. Clearly indicate that PRM’s populations of concern will constitute a minimum of 50 percent of the beneficiary population. (Note: If less than 50 percent of the targeted beneficiaries belong to these populations of concern, the application will be disqualified, unless noted otherwise or explicitly permitted in the NOFO.) Using the most recent data available and citing sources, provide the anticipated demographic profile of the program participants including the numbers of refugees, IDPs, returnees, host country nationals, etc., as well as locations, gender, age, and any other unique factors or vulnerabilities. List the specific locations – including the names of camps, provinces, districts, villages, neighborhoods, temporary accommodation centers, etc. – of proposed activities. Provide GPS coordinates, where available. If the locations are not yet known, explain how the sites would be chosen. Charts and tables are welcome in this section, as a means of reducing narrative text.

Program Description Provide a description of the program and objectives, including key activities, implementation plan, and any implementing or other partners, including their role in the program. Explain how this program responds to the needs identified and the targeted program participants and expected outcomes. Identify goods or services to be provided. Explain why multi-year funding is necessary for this program to achieve its intended results, how longer periods of consultation with participant populations will inform programming and enable interventions to be studied and improved, and how the proposed activities in year one will contribute to outcomes and impacts in years two and three. Articulate and quantify cost efficiencies that could not otherwise be attained through single year programs.

4a. Program Description, Protection Mainstreaming Provide assessment and analysis of how the proposed program will uphold Sphere Protection Principles and mitigate potential protection risks as a result of proposed activities. If the standards differ from Sphere’s Core Humanitarian Standards, provide a justification for the variance. Assistance activities should mainstream protection by analyzing the protection risks in relation to each specific programming sector. An analysis of the risks should inform how assistance is designed to minimize risk and maximize protection of program participants. Guidance and tools on protection mainstreaming can be found on the Global Protection Cluster's website.

4b. Program Description, Gender Analysis:

Briefly explain

(1) Experiences of men, women, boys, and girls with a focus on the different familial roles, community privileges, and gender dynamics within the target population;

(2) associated risks and threats experienced by women, girls, and other vulnerable populations based on their gender, including gender-based violence;

(3) power imbalances and needs that arise based on gender inequalities that exist within the family or community; and

(4) proposed responses within the program description that will address the above and mitigate the risk of gender-based violence and any gender differences in access, participation, or decision-making that may be experienced by at-risk groups, particularly women and girls. The gender analysis should aim to specify and target specific at-risk sub-populations as applicable, such as women and girl heads of households, out-of-school girls, people who identify as lesbian, gay, bisexual, transgender, queer, or intersex (LGBTQI+), women and girls with disabilities, women and girl survivors of violence, married girls, and adolescent mothers who are often unaware of and excluded from programs and services and who may be the hardest to reach.

Monitoring and Evaluation Plan Describe the monitoring and evaluation plan for the program, including responsible staff. Include the timeline and frequency of the measurements, which monitoring, and evaluation tools will be used (baseline/endline assessments, household surveys, site visits, key informant interviews, focus group discussions, exit interviews, progress reports, etc.); and how problems identified during monitoring will be addressed and learning shared. Please also indicate as applicable, any planned long-term outcome or impact evaluations.

For applications seeking multi-year funding, a baseline and endline assessment are strongly recommended to determine indicator baseline values and measure progress on impact indicators and outcome indicators that span multiple years. The baseline and endline assessment should include primary data collection at the household or community level, conducted once at the start of the first year and once at the end of the final year. NGOs are not required to submit a separate baseline or endline report, but the findings and methods must be described in the first quarterly report (for baseline) and the final report (for the endline in the final year). If conducting a household survey, PRM recommends to use a verified sample size calculator (see this sample size calculator decision tool). Additional optional resources on baseline/endline survey design and sampling methods may be found in USAID/BHA’s Emergency M&E Guidance.

Accountability to Affected Populations Describe how the target population is involved in program design and implementation, and the organization’s procedures for collecting, analyzing, and responding to participant feedback throughout the life of the program. See PRM’s NGO guidelines for information on PRM’s AAP policies. Additional information on best practices for AAP is found at the IASC’s Results Group (RG2) portal and resource library. (Note: This section of the proposal narrative is specific to the program being proposed and is distinct from the organization-level AAP framework requirement, which is a separate required document.)

Coordination Describe the level of cooperation and coordination with relevant stakeholders including international organizations, NGOs, government entities and civil society that went into the program design, plans for partnerships, and plans to participate in ongoing coordination efforts. Applicants should include regional (and/or cross-border) coordination as applicable. Please list current and anticipated challenges and possible solutions as well. For programs supporting refugees or other populations for which international assistance is being coordinated by UNHCR or another UN agency, NGOs may, but are not required to provide a letter of support from UNHCR or the relevant agency specific to the proposal and share whether the proposed program falls within the scope of existing country humanitarian plans. The inclusion of a voluntary letter of support from UNHCR or another UN agency will not impact an applicant’s score during proposal panel reviews.

Sustainability and Capacity-Strengthening Explain how the program will include local capacity-strengthening elements, including self-reliance of program participants, and strengthening of local civil society organizations, or the host government. Explain how the program will incorporate longer-term sustainability objectives into humanitarian programs, help graduate participants from humanitarian assistance, advance work towards durable solutions, and explain whether the program will be handed over to another organization (local/national government, NGO, or the private sector), be financed by other means, or sustainably close out after PRM funding ends.

Management and Past Performance Provide details on the organization’s management structure, including specific management plans for the proposed program. Applicants must furnish names, titles, and brief biographical information on the education and experience of key personnel. Describe the organization’s relevant experience working in the proposed location and sector(s). Proposals that seek to continue current programs must include details regarding any changes in key personnel over the past year, a detailed discussion of what has been achieved with that programming to date and challenges in meeting objectives. Proposals seeking to implement new programs should provide specific examples of past performance in similar programs in this country and/or sector. State explicitly any similar program the organization has implemented in the last three years for which it has received PRM funding, in any country/location.

9a. Consortia Proposals Only If the applicant is applying as a consortium, a description of how the partnership will be organized and how lines of authority and decision-making will be managed across all team members and between the lead applicant and associate awardees must be included in proposal narrative.

Sub-Contracts/Sub-Recipients List the exact name of all sub-contractors/sub-recipients with whom you plan to fund through this program including, for each, the Legal Name, Organizational UEI, Address, and Full Name of Organizational Representative. [Note: sub-awardees are required to have a SAM.gov UEI number prior to award.] Describe how you have vetted or will vet these organizations to comply with U.S. Executive Order and law which prohibit transactions with and the provision of support to organizations associated with terrorism.

U.S. Government Recognition Describe how your organization will recognize the U.S. government’s financial support, provided through PRM, for the proposed program/activities (e.g., in publications, press releases, social media, etc., and at the program site). PRM highly encourages the inclusion of recognition of funding through social media posts and on website platforms in proposals branding and marking strategy. Recipients should tag PRM’s Twitter account @StatePRM and/or Facebook account @State.PRM (rather than using hashtags). Additionally, the applicable U.S. Embassy should be tagged as well.

(If applicable) Explain exemption from the program site acknowledgement requirement: If your organization believes that publicly acknowledging USG financial support for a particular PRM-funded program/activity at the program site could potentially endanger the lives of the beneficiaries and your organization’s staff, invite suspicion about your organization’s motives or alienate the organization from the population it is trying to help, provide a brief explanation here for PRM’s consideration and a request for an exemption to the program site acknowledgement requirement.

REMINDER: For full instructions and other required documents, refer to the relevant NOFO for this proposal and PRM’s NGO Guidelines. Key programmatic information that has a bearing on the application should not be contained in annexes. The proposal narrative must be able to stand on its own in the proposal review process.

Required Documents Checklist:

Note: All documents must be submitted in English. This section should be deleted from your narrative submission. To be considered for PRM funding, organizations must submit a complete application package including:

Proposal Narrative.

Indicator Table, including all required PRM indicators and targets for each year.

Budget Summary disaggregated by year Budget Detail disaggregated by year Budget Narrative disaggregated by year Completed and signed SF-424 and SF-424A, and SF-424B forms (if applicable). PRM requires that Box 21 of the SF-424 be checked.

· If the applicant organization has an active registration in SAM.gov that was either created or updated on or after February 2, 2019, then the applicant does NOT need to submit the SF-424B as they will be prompted to complete the representations and certifications in SAM.gov.

Organizational Accountability to Affected Populations (AAP) Framework.

Protection from Sexual Exploitation and Abuse (PSEA) Code of Conduct and a country or regional implementation plan specific to the country of region of the application

· Note: Codes of Conduct must be consistent with the updated 2019 IASC Task Force’s Six Core Principles. The country/regional implementation plan should outline how employees are trained and otherwise made aware of the Code of Conduct, how violations of the Code of Conduct against program participants are reported and followed up on in a safe and confidential manner, how program participants are made aware of the Code of Conduct and a mechanism to report any violations, and whether there is a focal point in the country or regional office for the Code of Conduct.

· Security Plan.

· Key Personnel including names, titles, and brief biographical information on education and experience.

· Risk Analysis (separate from Proposal Narrative and Security Plan). A recommended template is available on PRM’s website.

· Organizational Chart for award applicant and sub-recipient(s), as applicable

· Most recent external audit report, if not submitted to the Federal Audit Clearinghouse.

If applicable:

· A Market Analysis and a Beneficiary Competency/Capacity Assessment for all proposals that include at least one livelihoods sector objective.

· U.S. government Negotiated Indirect Cost Rate Agreement (NICRA), or a de minimis rate calculation if the applicant elects to use the de minimis rate

· Information in support of any cost-sharing/cost-matching arrangements.

· Information detailing the source of any in-kind contributions.

· Details on any sub-agreements associated with the program (must be part of the budget submission as noted above).

· NGOs that have not received PRM funding since the U.S. government fiscal year ending September 30, 2004, must be prepared to demonstrate that they meet the financial and accounting requirements of the U.S. government by submitting copies of:

· the most recent external financial audit, if not submitted to the Federal Audit Clearinghouse.

· for U.S.-based NGOs, proof of non-profit tax status including under IRS 501 (c) (3) and Employer ID (EIN)/Federal Tax Identification number; for overseas-based NGOs, proof of registration in country of domicile; and NCAGE code (required for SAM.gov registration)

· a UEI number.