FY 2020 Reception and Placement - Excel Samples.xlsx

XLSX spreadsheet 79 KB Posted Nov 6, 2019

Attached to: FY 2020 Notice of Funding Opportunity for Reception and Placement Program
Opportunity number: SFOP0006252
Issued by: Department of State

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FY 2020 R&P Excel Sample

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Budget Summary

RECEPTION & PLACEMENT PROGRAM
FY 2020 National Management Budget Summary
		Number of R&P affiliates and sub-offices in FY 2019
	Agency:	Number of R&P affiliates and sub-offices proposed in FY 2020
	Date:

Whitney Reitz: For each version of this budget submitted, be sure to update the date.

Number of Refugees and SIVs Resettled in FY 2019 (Oct 1, 2018 - Sept 30, 2019)

Estimated Number of Refugees and SIVs to be Resettled in FY 2020 (Oct 1, 2019 - May 31, 2020)

Proposed Number of Refugees and SIVs to Resettle in FY 2020 (June 1, 2019 - Sept 30, 2019)

FY 2020 (Four Months) and FY 2021 (Twelve Months) R&P National Management Budget SUMMARY

June - September 2020

FY 2020 TOTAL

FY 2021 Projected TOTAL

FY 2019 Estimated TOTAL*

Federal Funds (PRM)

Non-Federal

TOTAL

Federal Funds (PRM)

Non-Federal

Non-Federal Funds, as a % of Direct Costs

TOTAL

Federal Funds (PRM)

Non-Federal

TOTAL

Federal Funds (PRM)

Non-Federal

TOTAL

PERSONNEL

FRINGE BENEFITS

TRAVEL

EQUIPMENT

OFFICE SUPPLIES

PROFESSIONAL FEES

SPACE/UTILITIES

OTHER

TOTAL DIRECT COSTS	0	0	0	0	0	0.00%	0	0	0	0	0	0	0
OVERHEAD							0

TOTAL PROGRAM BUDGET 0 0 0 0 0 0 0 0 0 0 0 0

			*FY 2019 estimates should reflect expenses beginning January 1, 2019 through December 31, 2019.
NON-FEDERAL RESOURCES
Please provide a breakdown of sources for private resources included in this budget, showing the source of funding and the amount for direct and then indirect expenses. You may insert additional lines and modify the descriptions as appropriate.
	Direct Costs	Indirect Costs
IOM Loans	$ - 0	$ - 0
Outside Grants (specify)	$ - 0	$ - 0
Private Donor Contributions	$ - 0	$ - 0
	$ - 0	$ - 0
	$ - 0	$ - 0

TOTAL $ - 0 $ - 0

&"Times New Roman,Regular"&12Sample Format

Budget Detail

RECEPTION & PLACEMENT PROGRAM	FY:	2020
FY 2020 National Management Budget Detail	Agency:
	Date:

Whitney Reitz: For each version of this budget submitted, be sure to revise this date.

Proposed Four Month FY 2020 and Twelve Month FY 2021 National Management Budget

June - September 2020

FY 2020 Total

FY 2021 Projected Total

FY 2019 Estimated Total*

Federal Funding (PRM)

Non-Federal Funding

TOTAL

Federal Funding (PRM)

Non-Federal Funding

TOTAL

Federal Funding (PRM)

Non-Federal Funding

TOTAL

Federal Funding (PRM)

Non-Federal Funding

TOTAL

PERSONNEL

FTE

BelzJS: Provide total FTE for each employee charged to the R&P program. Show the total FTE for the individual charged to the program, whether funded Federally or privately.

0	0	0	0	0	0	0	0
								0	0
								0	0
								0	0
								0	0
								0	0
								0	0
								0	0
								0	0
								0	0
								0	0
								0	0
Total FTEs (Federal Funding - PRM)	- 0							0	0
FRINGE BENEFITS		0	0	0	0	0	0	0	0
								0	0
								0	0
								0	0
								0	0
TRAVEL		0	0	0	0	0	0	0	0
								0	0
								0	0
								0	0
								0	0
EQUIPMENT/FURNITURE		0	0	0	0	0	0	0	0
								0	0
								0	0
OFFICE SUPPLIES		0	0	0	0	0	0	0	0
								0	0
PROFESSIONAL FEES		0	0	0	0	0	0	0	0
								0	0
								0	0
								0	0
SPACE/UTILITIES		0	0	0	0	0	0	0	0
								0	0
								0	0
								0	0
								0	0
								0	0
OTHER (requires detail)		0	0	0	0	0	0	0	0
								0	0
								0	0
								0	0
TOTAL DIRECT COST		0	0	0	0	0	0	0	0

OVERHEAD @ % 0 0 0 0 0 0

GRAND TOTAL 0 0 0 0 0 0 0 0 0 0 0 0

ADDITIONAL COMMENTS: *FY 2019 estimates should reflect expenses from January 1, 2019 through December 31, 2019.

Travel Costs

RECEPTION & PLACEMENT PROGRAM

Proposed FY 2020 (June-September) National Management Travel Requirements

R&P Agency:

Travel Category 1: Monitoring Visits

Departure City

Arrival City

Duration (days)

Duration (nights)

# Travelers

Total Airfare/travel (unit cost * travelers)

Total lodging (unit cost * duration * traveler)

Total M&IE/per diem (unit cost * duration * traveler)

Other (car rental, ground transport) (unit cost * duration * traveler)

TOTAL COST

Total Cost Funded by PRM

% of Total Cost Funded by PRM

Overall Total

Travel Category 2: Bureau Meetings

Departure City

Arrival City

Duration (days)

Duration (nights)

# Travelers

Total Airfare/travel (unit cost * travelers)

Total lodging (unit cost * duration * traveler)

Total M&IE/per diem (unit cost * duration * traveler)

Other (car rental, ground transport) (unit cost * duration * traveler)

TOTAL COST

Total Cost Funded by PRM

% of Total Cost Funded by PRM

Overall Total

Travel Category 3: Outreach and Consultations

Departure City

Arrival City

Duration (days)

Duration (nights)

# Travelers

Total Airfare/travel (unit cost * travelers)

Total lodging (unit cost * duration * traveler)

Total M&IE/per diem (unit cost * duration * traveler)

Other (car rental, ground transport) (unit cost * duration * traveler)

TOTAL COST

Total Cost Funded by PRM

% of Total Cost Funded by PRM

Overall Total

Travel Category 4: Other

Departure City

Arrival City

Duration (days)

Duration (nights)

# Travelers

Total Airfare/travel (unit cost * travelers)

Total lodging (unit cost * duration * traveler)

Total M&IE/per diem (unit cost * duration * traveler)

Other (car rental, ground transport) (unit cost * duration * traveler)

TOTAL COST

Total Cost Funded by PRM

% of Total Cost Funded by PRM

Overall Total

Consolidated Placement Plan

	R&P Agency:
	If proposing to manage remote placement of refugees, include all remote placement numbers on one line.
				FY 2020 - October 1, 2019 through May 31, 2019					FY 2020 - June 1, 2020 through September 30, 2020					FY 2020 Grand Total
	Affiliate Information			Refugee
U.S. Tie Total	Refugee
No U.S.Tie Total	Refugee Total	SIV Total	Oct - May TOTAL	Refugee
U.S. Tie Total	Refugee
No U.S.Tie Total	Refugee Total	SIV Total	June - Sept TOTAL
	State	City	Affiliate Code
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
						0		0			0		0	0
	TOTAL			0	0	0	0	0	0	0	0	0	0	0

Note:

1. Affiliates that were approved to be "zeroed out" for FY 2019 must be proposed as closing or opening. No affiliates may be proposed as "zeroed out" for FY 2020.

2. Affiliates must propose a minimum of 100 total refugees/SIVs, except for affiliates in locations where there are no other open affiliates within the placement radius, who may propose a minimum of 50.

3. Do not include Unaccompanied Refugee Minor placements.

&"Times New Roman,Regular"&12&UFY 2020 Proposed Consolidated Placement Plan (Sample Format) Reception and Placement Program

&"Calibri"&11&K000000&"Times New Roman,Regular"Page &P

URM-only CPP

Unaccompanied Refugee Minor Only Consolidated Placement Plan

R&P Agency:

Affiliate Information			FY 2020
State	City	Affiliate Code	Oct 1, 2019 - May 31, 2020	June 1, 2020 - Sept 30, 2020	FY 2020 TOTAL
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
					0
TOTAL			0	0	0

Monitoring Plan

Three-Year Affiliate and Sub-Office On-Site Monitoring Plan (Sample Format)

Reception and Placement Program

FY 2018 - FY 2020

R&P Agency:

Affiliate/Sub-Office Information			Monitoring Plan
State	City	PRM/RPC Affiliate Code	FY 2018 Month Actual	FY 2019 Month Planned	FY 2019 Month Actual	FY 2020 Planned

Instructions:

1. Only official, on-site monitoring visits should appear on this three-year plan.

2. List the month in which the visit is planned.

3. Do not list technical assistance, training, or other visits.

4. Briefly describe below the reasons any FY 2019 proposed sites were not monitored.

5. PRM Affiliate code is the code assigned by PRM/RPC, e.g. AZ(agency acronym)01.

Key

X = Scheduled Monitoring Visit

ND = New Director Monitoring Visit

IA = Insufficient Arrivals (Fewer than 50 arrivals; site was not part of FY 2019 on-site monitoring plan)

SC = Special Circumstances Monitoring Visit - briefly describe

&"Times New Roman,Regular"Sample Format

Nat'l Mgt Staff

RECEPTION & PLACEMENT PROGRAM

Proposed FY 2020 National Management Staff (Sample Format)

R&P Agency:

Name Title % FTE working on R&P Please provide a brief summary of major R&P tasks, whether the individual is new to the position, and/or whether there are changes to the FTE working on R&P from the previous fiscal year.

Total FTEs FY 2020:

Change in Total FTEs from FY 2019:

Please explain any change in Total FTEs from FY 2019 to FY 2020:

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