fy 2015 foa new ttt and tttmd grants final.pdf

DEPARTMENT OF LABOR

Occupational Safety and Health Administration

Susan Harwood Training Grant Program, FY 2015

AGENCY: Occupational Safety and Health Administration, Labor

ACTION: Notice of availability of funds and funding opportunity announcement (FOA) for

Targeted Topic Training and Targeted Topic Training and Educational Materials Development grants

FUNDING OPPORTUNITY NUMBER: SHTG-FY-15-01

CATALOG OF FEDERAL DOMESTIC ASSISTANCE NUMBER: 17.502

ii

Table of Contents - Susan Harwood Training Grant Program, FY 2015

I. Executive Summary

II. Funding Opportunity Description

A. Overview of the Susan Harwood Training Grant Program

B. Grants Being Announced Under this Funding Opportunity Announcement

1. Targeted Topic Training

2. Targeted Topic Training and Educational Materials Development

C. Target Audience and Language

III. Project Period and Maximum Funding Levels per Grant Categories

A. Length of Project Periods

B. Targeted Topic Training

C. Targeted Topic Training and Educational Materials Development

IV. Program Components

V. Eligibility Information

A. Eligible Applicants

B. Cost Sharing or Matching

C. Transparency

D. Freedom of Information Act Request (FOIA)

E. Non-Viable Applications

F. Other Eligibility Requirements

G. Special Program Requirements

VI. Application and Submission Information

A. Required Content and Submission Format

B. Formatting Requirements

C. Application Checklist

D. Forms, Assurances, and Certifications

E. Application Summary

F. Program Abstract

G. Technical Proposal

1. Problem Statement/Need for Funds

a) Grant Category

b) Target Population

c) Topic

d) Training and Educational Materials

2. Administrative and Program Capability of the Organization

a) Organizational Experience

b) Occupational Safety and Health Experience

c) Grant Experience iii

d) Distribution Network

e) Program Experience of the Organization

f) Evaluation of Training Activities Experience

g) Management and Internal Control Systems

h) Organizational Chart

3. Staff Experience

a) Occupational Safety and Health Experience

b) Training Experience

4. Work Plan

a) Work Plan Overview

b) Work Plan Activities

H. Attachments

I. Budget Information

1. Budget Information form (SF-424A)

2. Detailed Project Budget

3. Indirect Cost Allocation Agreement

4. Non-federal Resource Contribution

5. Evidence of Non-Profit Status

6. Funding Allocations, Restrictions, and Guidelines

a) Allowable Costs

b) Funding Restrictions

c) Funding Guidelines

d) Subcontracting Opportunities

J. Submission Date and Time

K. Intergovernmental Review

VII. Application Review Information

A. Evaluation Criteria

B. Review and Selection Process

C. Anticipated Announcement and Award Dates

VIII. Award Notification Information

A. Award Notification and Program Revisions

B. Request for Application Comments

IX. Post Award Administrative and National Policy Requirements

A. Applicable Federal Laws

B. Reporting

C. Grant Produced Training Materials

D. Public Reference to Grant iv

List of Tables

Table 1. Federal Quarters

Table 2. Example of Total Number Trainer and Contact Hour Projections

Table 3. Evaluation Criteria Applicability and Points per Grant Category

Appendices

Appendix A – Administrative and Program Cost Information

Appendix B – Procedures for Submitting Electronic Copies of Grant-Funded Materials

I. EXECUTIVE SUMMARY

The U.S. Department of Labor (DOL), Occupational Safety and Health Administration (OSHA) is soliciting applications from nonprofit organizations for grants to provide training and educational programs for workers and/or employers. Nonprofit organizations, including qualifying labor unions, community-based and faith-based organizations, and employer associations, that are not an agency of a state or local government, are eligible to apply. Indian tribes, tribal organizations, Alaska Native entities, Indian-controlled organizations serving

Indians, and Native Hawaiian organizations are eligible to apply in accordance with Executive

Order 13175. Additionally, state or local government-supported institutions of higher education are eligible to apply in accordance with OMB 2 CFR 200 and DOL exceptions in 2 CFR 2900.

Grants are awarded under Section 21 of the Occupational Safety and Health Act (OSH Act) to provide training and education programs for workers and employers on the recognition, abatement, and prevention of safety and health hazards in the workplace, and to inform workers of their rights and employers of their responsibilities under the OSH Act.

This Funding Opportunity Announcement (FOA), in conjunction with funding opportunity number SHTG-FY-15-02, announces the availability of approximately $3.5 million for Susan

Harwood Training Grant Program grants in FY 2015. OSHA is thus awarding funds for

Targeted Topic Training and Targeted Topic Training and Educational Materials Development grants, and Capacity Building grants announced in SHTG-FY-15-02.

Two types of grants are being announced in this funding opportunity:

Targeted Topic Training and

Targeted Topic Training and Educational Materials Development grants.

DOL expects to award multiple grants. For a full description of each of these grant categories and their respective application components see Section II.B.

All information and forms needed to apply for this funding opportunity announcement are published on the http://www.grants.gov Web site (hereinafter “Grants.gov”).

For applicants with prior experience using Grants.gov, registration must be accurate and up-to-date in Grants.gov and with the System for Award Management (SAM) prior to submitting an application. To remain registered in the SAM database, an applicant is required to review and update registration information at least every 12 months from the date of initial registration.

Inaccurate or expired information could result in delays or rejection of the grant application.

For applicants using Grants.gov for the first time, it is strongly recommended that the organization immediately follow steps to “Register as an Organization” with Grants.gov at http://www.grants.gov/web/grants/applicants/organization-registration.html. The registration process generally takes between three to five business days but may be as long as four weeks if all steps are not completed in a timely manner. This process must be factored into the applicant’s plans for electronic application submission to avoid delays that could result in the rejection of the application. Organizations new to SAM will need to allot an additional 14 days for registration in order to receive a Commercial and http://www.grants.gov/ http://www.grants.gov/web/grants/applicants/organization-registration.html

Government Entity (CAGE) code through the Department of Defense’s Defense Logistics

Agency.

DATES: Grant applications must be received electronically by the Grants.gov Web site no later than 11:59 p.m., ET, on Tuesday, June 2, 2015, the application deadline date.

OSHA strongly encourages organizations to submit the grant application in sufficient time to ensure that the application has been received and successfully validated by Grants.gov by the application deadline.

OSHA will offer a pre-recorded, pre-application Webinar for all parties interested in applying for this grant opportunity. This pre-application Webinar is intended to provide prospective applicants with an overview of this program announcement. The pre-application Webinar will be posted on the OSHA Web site at http://www.osha.gov/dte/sharwood/index.html.

SUBMITTAL INFORMATION: Applications for grants submitted under this competition must be submitted electronically using the government-wide Grants.gov Web site at:

http://www.grants.gov. If applying online poses a hardship, applicants must contact the OSHA

Directorate of Training and Education office listed in this announcement at least four weeks prior to the application deadline date, 11:59 p.m., ET, on Tuesday, June 2, 2015, to speak to a representative who can provide assistance to ensure that applications are submitted online by the closing date. Requests for extensions to this deadline will not be granted. Further information regarding submitting a grant application electronically can be found in Section VI.J.2.

FOR FURTHER INFORMATION CONTACT: Questions regarding this funding opportunity announcement should be emailed to HarwoodGrants@dol.gov or directed to Jason

Rasmussen, Program Analyst, or Kimberly Mason, Director, Office of Training Programs and

Administration, at 847-759-7700 (note this is not a toll-free number). Personnel will not be available after 5:00 p.m., ET, on the application deadline date, to answer questions. To obtain further information on the Susan Harwood Training Grant Program, visit the OSHA Web site at:

http://www.osha.gov/dte/sharwood/index.html.

Questions regarding Grants.gov should be emailed to Support@grants.gov or directed to the

Grants.gov Contact Center, at 1-800-518-4726 (toll free number). The Contact Center is available 24 hours a day, 7 days a week. The Contact Center is closed on federal holidays.

II. FUNDING OPPORTUNITY DESCRIPTION

A. Overview of the Susan Harwood Training Grant Program

The Susan Harwood Training Grant Program provides funds for non-profit organizations to develop training materials and train workers and/or employers to recognize, abate, and prevent safety and health hazards in their workplaces and provide related assistance. The program emphasizes seven areas:

1. Training workers and/or employers on identifying and means of preventing serious safety and health hazards identified by OSHA through the DOL’s Strategic Plan, as http://www.osha.gov/dte/sharwood/index.html http://www.grants.gov/ mailto:HarwoodGrants@dol.gov http://www.osha.gov/dte/sharwood/index.html mailto:Support@grants.gov part of an OSHA special emphasis program, or other OSHA priorities. (see www.osha.gov)

2. Educating workers on their rights and educating employers on their responsibilities under the OSH Act.

3. Educating workers and/or employers in small businesses. For purposes of this grant program, a small business is one with 250 or fewer employees.

4. Training workers and/or employers about new OSHA standards.

5. Training at-risk and/or low-literacy worker populations. This includes temporary workers.

6. Providing technical assistance to employers and workers.

7. Developing and disseminating materials to train and educate workers.

B. Grants Being Announced Under this Funding Opportunity Announcement

Under this funding opportunity announcement, OSHA will accept applications for

Targeted Topic grants. Two grant categories are being announced under this funding opportunity.

1. Targeted Topic Training

The emphasis for applications submitted for Targeted Topic Training grants should be on developing and conducting quality training for multiple employers and/or their workers, and the development of quality safety and health training and educational materials addressing safety and health hazards associated with one of the OSHA selected training topics listed in Section VI.G.1.c). Technical assistance may be proposed in addition to the training.

2. Targeted Topic Training and Educational Materials Development

Applicants for the Targeted Topic Training and Educational Materials Development grant category are expected to develop, evaluate, and validate classroom quality training and educational materials for one of the audiences listed in Section II.C. and on an OSHA-selected training topic, as listed in Section VI.G.1.c). The purpose is to produce quality training materials and educational materials that fill an unmet need and that have broad applicability. OSHA requires training materials to be pilot-tested for evaluation and validation purposes. To that extent, Targeted Topic Training and

Educational Materials Development grantees must propose to conduct limited training in the work plan, but it should not be a significant element.

C. Target Audience and Language

1. Training materials developed and/or training conducted must serve multiple employers.

2. Training materials developed and/or training conducted must serve multiple employers and workers in one or more of the following target audiences:

small businesses (less than 250 employees) new businesses limited English proficiency workers non-literate and low literacy workers young workers temporary workers minority and other hard-to-reach workers workers in high-hazard industries and industries with high fatality rates

3. Training must be conducted in both a language and vocabulary that the participants can understand.

4. Special consideration will be given to grant proposals that include training materials and training programs for limited English proficiency workers, including Spanish, and Asian American and Pacific Islander languages.

III. PROJECT PERIOD AND MAXIMUM FUNDING LEVELS PER GRANT

CATEGORIES

A. Length of Project Periods

All grants in this funding opportunity announcement will be awarded for a 12-month project performance period. The 12-month project period for these grants begins no later than September 30, 2015. There is approximately $3.5 million in funding that will be available for FY 2015 Susan Harwood Training Grants.

B. Targeted Topic Training

The maximum funding level is not to exceed $140,000 per 12-month project performance period. Applicants are strongly encouraged to submit proposals that do not exceed the maximum funding level. Based on satisfactory performance, Targeted Topic Training grants may be eligible for one additional 12-month follow-on grant.

C. Targeted Topic Training and Educational Materials Development

The maximum funding level is not to exceed $50,000 per 12-month project performance period. Applicants are strongly encouraged to submit proposals that do not exceed the maximum funding level. Targeted Topic Training and Educational Materials

Development grants will not be eligible for an additional 12-month follow-on grant.

IV. PROGRAM COMPONENTS

The applications for each of the two grant types announced in this funding opportunity have different requirements, as outlined in Section VI. Applicants should only propose activities specific to the grant category for which the application is being submitted.

V. ELIGIBILITY INFORMATION

A. Eligible Applicants

Nonprofit organizations, including qualifying labor unions, community-based and faith-based organizations, and employer associations, that are not an agency of a state or local government are eligible to apply. Indian tribes, tribal organizations, Alaska Native entities, Indian-controlled organizations serving Indians, and Native Hawaiian organizations are eligible to apply in accordance with Executive Order 13175.

Additionally, state or local government supported institutions of higher education are eligible to apply in accordance with OMB 2 CFR 200 and DOL exceptions in 2 CFR

2900.

Eligible organizations can apply independently for funding. For partnerships, each separate organization will be considered a prime grantee, but one organization must be designated as the lead organization for purposes of liaison with DOL and for receiving and disbursing funds. Sub-grants are not authorized. Subcontracts, if any, must be awarded in accordance with 29 CFR 95.40-48, as well as Office of Management and

Budget (OMB) circulars which require full and open competition for procurement transactions to the maximum extent practicable.

A 501(c)(4) nonprofit organization, as described in 26 U.S.C. 501(c)(4), that engages in lobbying activities will not be eligible for the receipt of federal funds constituting an award, grant or loan. See 2 U.S.C. 1611.

Applicants other than state or local government supported institutions of higher education will be required to submit evidence of nonprofit status, as outlined in Section VI.I.5.

B. Cost Sharing or Matching

Applicants are not required to contribute non-federal resources.

C. Transparency

DOL is committed to conducting a transparent grant award process and publicizing information about program outcomes. Posting grant applications on public Web sites is a means of promoting and sharing innovative ideas. For this grant competition, DOL will publish the Program Abstract required by Section VI.F. and selected information from the

SF-424, Application for Federal Assistance, for all applications on the Department’s public Web site, http://www.dol.gov/dol/grants/. Additionally, DOL will publish a version of the Technical Proposal required by Section VI.G., for all those applications that are awarded grants, on the Department’s Web site, http://www.dol.gov/dol/grants/.

Except for the Program Abstract, none of the Attachments to the Technical Proposal will be published. The Technical Proposals and Program Abstracts will not be published until after the grants are awarded. In addition, information about grant progress and results may also be made publicly available.

DOL recognizes that grant applications sometimes contain information that an applicant may consider proprietary or business confidential information, or may contain personally http://www.dol.gov/dol/grants/ http://www.dol.gov/dol/grants/ identifiable information. Proprietary or business confidential information is information that is not usually disclosed outside an organization and disclosing this information is likely to cause the organization substantial competitive harm.

Personally identifiable information is any information that can be used to distinguish or trace an individual‘s identity, such as name, Social Security Number, date and place of birth, mother‘s maiden name, or biometric records; and any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information.

Program Abstracts will be published in the form originally submitted, without any redactions. Applicants should not include any proprietary or confidential business information or personally identifiable information in this summary. In the event that an applicant submits proprietary or confidential business information or personally identifiable information, DOL is not liable for the posting of this information contained in the Program Abstract. The submission of the grant application constitutes a waiver of the applicant’s objection to the posting of any proprietary or confidential business information contained in the Program Abstract. Additionally, the applicant is responsible for obtaining all authorizations from relevant parties for publishing all personally identifiable information contained within the Program Abstract. In the event the Program

Abstract contains proprietary or confidential business or personally identifiable information, the applicant is presumed to have obtained all necessary authorizations to provide this information and may be liable for any improper release of this information.

By submission of this grant application, the applicant agrees to indemnify and hold harmless the United States, the U.S. Department of Labor, its officers, employees, and agents against any liability or for any loss or damages arising from this application. By such submission of this grant application, the applicant further acknowledges having the authority to execute this release of liability.

To ensure that proprietary or confidential business information or personally identifiable information is properly protected from disclosure when DOL posts the winning Technical

Proposals, applicants whose Technical Proposals will be posted will be asked to submit a second redacted version of the Technical Proposals, with any proprietary or confidential business information and personally identifiable information redacted. All non-public information about the applicant’s and consortium members’ staff (if applicable) should be removed as well.

The Department will contact the applicants whose Technical Proposals will be published by letter or email and provide further directions about how and when to submit the redacted version of the Technical Proposal.

OMB Memorandum 07-16 and 06-19. GAO Report 08-536, Privacy: Alternatives Exist for Enhancing Protection of Personally

Identifiable Information, May 2008, http://www.gao.gov/new.items/d08536.pdf.

Submission of a redacted version of the Technical Proposal will constitute permission by the applicant for DOL to make the redacted version publicly available. DOL will also assume that by submitting the redacted version of the Technical Proposal, the applicant has obtained the agreement to the applicant’s decision about what material to redact of all persons and entities whose proprietary, confidential business information or personally identifiable information is contained in the Technical Proposal. If an applicant fails to provide a redacted version of the Technical Proposal by the date requested in the instruction letter or email, DOL will publish the original Technical Proposal in full, after redacting only personally identifiable information. (Note that the original, unredacted version of the Technical Proposal will remain part of the complete application package, including an applicant’s proprietary and confidential business information and any personally identifiable information.)

Applicants are encouraged to maximize the grant application information that will be publicly disclosed, and to exercise restraint and redact only information that clearly is proprietary, confidential commercial/business information, or capable of identifying a person. The redaction of entire pages or sections of the Technical Proposal is not appropriate and will not be allowed, unless the entire portion merits such protection.

Should a dispute arise about whether redactions are appropriate, DOL will follow the procedures outlined in the Department’s Freedom of Information Act (FOIA) regulations

(29 CFR Part 70).

D. Freedom of Information Act Request (FOIA)

Redacted information in grant applications will be protected by DOL from public disclosure in accordance with federal law, including the Trade Secrets Act (18 U.S.C. §

1905), FOIA, and the Privacy Act of 1974 (5 U.S.C. § 552a). If DOL receives a FOIA request for an application, the procedures in DOL’s FOIA regulations for responding to requests for commercial/business information submitted to the government will be followed, as well as all FOIA exemptions and procedures, 29 CFR § 70.26.

Consequently, it is possible that application of FOIA rules may result in release of information in response to a FOIA request that an applicant redacted in its redacted copy.

E. Non-Viable Applications

Applications that fail to satisfy the requirements stated below may be considered non-viable and not be given further consideration.

Applications are required to be submitted electronically through Grants.gov as specified in Section VI.J.2. Applications not submitted electronically through

Grants.gov will not be considered.

Applications must be submitted on or before 11:59 p.m., ET, on the due date as specified in Section VI.J.1. Applications that do not receive a date/time-stamp email indicating application submission on or before 11:59 p.m., ET, on the due date, will be considered non-viable and will not be given further consideration.

Applications must be successfully validated by Grants.gov as specified in

SectionVI.J.3.b). Applications that are not successfully validated by Grants.gov because the submission was not approved by the Authorized Organization

Representative (AOR), or the organization does not have a current registration with the System for Award Management (SAM) at the time of application submission, will be considered non-viable and will not be given further consideration. Organizations new to SAM will need to allot an additional 14 days for registration in order to receive a Commercial and Government

Entity (CAGE) code through the Department of Defense’s Defense Logistics

Agency.

Applications must provide current proof of nonprofit status as outlined in Section

VI.I.5., with the exception of institutions of higher education. Applications that do not provide proof of nonprofit status may be considered non-viable and may not be given further consideration.

Applications must contain all of the required forms and documents identified in

Section VI.C., Application Checklist. Applications that do not contain all of the required forms and documents may be considered non-viable and may not be given further consideration.

Applications must propose only training based on one of the identified OSHA selected topics in this funding opportunity announcement as outlined in Section

VI.G.1.c). Applications that propose training that does not align with one of the identified OSHA selected topics will be considered non-viable and will not be given further consideration.

F. Other Eligibility Requirements

All grantees must comply with legal rules pertaining to inherently religious activities by organizations that receive federal financial assistance. The U.S. Government is generally prohibited from providing direct financial assistance for inherently religious activities. In this context, the term direct financial assistance means financial assistance that is provided directly by a government entity or an intermediate organization, as opposed to financial assistance that an organization receives as the result of the genuine and independent private choice of a beneficiary. In other contexts, the term “direct financial assistance” may be used to refer to financial assistance that an organization receives directly from the federal government (also known as “discretionary” assistance), as opposed to assistance that it receives from a state or local government (also known as

“indirect” or “block” grant assistance). The term “direct” has the former meaning throughout this funding opportunity announcement.

The grantee may be a faith-based organization or work with and partner with religious institutions; however, “direct” federal assistance provided under grants with the U.S.

DOL must not be used for religious instruction, worship, prayer, proselytizing, or other inherently religious practices. 29 CFR Part 2, Subpart D governs the treatment in DOL government programs of religious organizations and religious activities; the grantee and any sub-contractors are expected to be aware of and observe the regulations in this subpart.

G. Special Program Requirements

DOL may require that the program or project participate in an evaluation of overall performance of the Harwood grants and/or impacts on participants. Therefore, as a condition of award, the grantee is required to cooperate with any evaluation of the program DOL may undertake. This cooperation may include but is not limited to site visits, collection of programmatic administrative and performance data, and interviews with grant program personnel and program participants.

VI. APPLICATION AND SUBMISSION INFORMATION

All information needed to apply for this funding opportunity is referenced as part of this announcement, and all forms are available on the Grants.gov Web site. Applicants must limit the application to one submittal per announcement. Therefore, organizations can only apply for either a Targeted Topic Training or a Targeted Topic Training and Educational

Materials Development grant.

Organizations will only be awarded one Susan Harwood grant per fiscal year, including follow-on grants:

Capacity Building Development;

Capacity Building Pilot;

Targeted Topic Training; or

Targeted Topic Training and Educational Material Development.

OSHA encourages the training of different workers each year. If an organization is awarded a grant for consecutive years to provide training on the same topic to a target population, the organization must show in its work plan a process to ensure that different workers will be trained, than received training in the previous year.

An organization can operate no more than one Susan Harwood grant in any given fiscal year.

A new proposal under this announcement will not be considered if a current grantee is awarded more than a three-month no-cost time extension on an active grant.

A. Required Content and Submission Format

A grant application must be submitted electronically through the http://www.grants.gov

Web site. The application must contain all of the required information as outlined in

Section VI.C., Application Checklist, to be considered responsive to this funding opportunity announcement. The application must be divided into major sections and sub-sections and clearly identified. Forms are available through: http://www.grants.gov and must be submitted electronically as a part of the grant application. Each Grants.gov application package has a cover sheet that contains instructions on how to open and use the forms in the application package. The Susan Harwood grant application package at http://www.grants.gov contains a menu of “Mandatory Documents” which must be completed and submitted online. The menu of “Mandatory Documents” can only be http://www.grants.gov/ http://www.grants.govc/ located after opening the grant package. A description of the application evaluation process is provided in Section VII.

All applicants for federal grants and funding opportunities are required to have a Data

Universal Number System (DUNS) number, and must supply the DUNS number on the

SF-424. The DUNS number is a nine-digit identification number that uniquely identifies business entities. For additional information or to obtain a DUNS number visit the Web site at: http://fedgov.dnb.com/webform/.

Registration information with Grants.gov and System for Award Management (SAM) must be accurate and up-to-date prior to submitting an application. For applicants using

Grants.gov for the first time, it is strongly recommended that the organization immediately follow steps to “Registering as an Organization” with Grants.gov at http://www.grants.gov/web/grants/applicants/organization-registration.html. The registration process generally takes between three to five business days but may be as long as four weeks if all steps are not completed in a timely manner. This process must be factored into the applicant’s plans for electronic application submission to avoid delays that could result in rejection of the application.

Instructions for registering with SAM can be found at https://www.sam.gov. A recipient must maintain an active SAM registration with current information at all times during which it has an active federal award or an application under consideration. To remain registered in the SAM database, an applicant is required to review and update registration information at least every 12 months from the date of initial registration. Inaccurate or expired information could result in delays or rejection of the grant application.

Organizations new to SAM will need to allot an additional 14 days for registration in order to receive a Commercial and Government Entity (CAGE) code through the

Department of Defense’s Defense Logistics Agency.

B. Formatting Requirements

All application materials must be submitted in 8 ½” x 11” format on white paper with one-inch margins. Application summaries, abstracts, technical proposals, etc., must be double-spaced format in 12-point font.

If an application exceeds the cited page limitation for double-spaced pages in the technical proposal, the extra pages will not be reviewed. In addition, if a technical proposal is single-spaced and/or one-and-a-half spaced (in whole or in part) the total number of these lines will be doubled. This adjustment may result in an increased total number of pages. The extra pages will not be reviewed. Only graphs and numerical tables as part of the technical proposal may be single-spaced.

Attachments should be submitted in the order specified in Section VI.C., Application Checklist. Please use the file naming nomenclature where indicated, and the checklist title if it is not indicated. File attachment names should be no longer than 50 characters to avoid submission and processing errors. Applicants are limited to using the following characters in all attachment file names: A-Z, a-z, 0-9, underscore (_), hyphen (-), parenthesis (()), curly brackets ({}), square brackets http://www.grants.gov/web/grants/applicants/organization-registration.html https://www.sam.gov/

([]), tilde (~), exclamation point (!), comma (,), dollar sign ($), percent sign (%), plus sign (+), equal sign (=), space, and period. While Grants.gov may accept more characters, DOL E-Grants may not accept characters other than what is listed above. Use the appropriate characters to ensure OSHA can view the file attachments.

Text documents, including the application summary, program abstract and technical proposal, should be submitted in Microsoft Office format. Forms, assurances, and certifications should be submitted in Adobe Reader (PDF) format. Files must not be locked or protected.

C. Application Checklist

Applicants may use the checklist below as a guide when preparing the application package. All required documents on the Application Checklist below must be submitted by the application due date and time specified in Section VI.J.1.

Forms found on the Grants.gov Forms tab are for information only and cannot be submitted with the grant application package. When applying for a grant, the application package must be downloaded; the forms within the application package must be completed and submitted it in their entirety.

What to Submit Where Found How to Submit

SF-424 – Application for

Federal Assistance

Referenced in Section VI.D.1.

and found at Grants.gov

Forms Repository at:

http://www.grants.gov/web/gr ants/forms/sf-424-family.html.

This is a required form and is downloaded with the grant application package. It must be completed and uploaded as part of the grant application.

SF-424A – Application for Federal Assistance

Referenced in Section VI.D.2.

and found at Grants.gov

Forms Repository at:

http://www.grants.gov/web/gr ants/forms/sf-424-family.html.

This is a required form and is downloaded with the grant application package. It must

SF-424B – Assurances –

Non-Construction

Programs

Referenced in Section VI.D.3.

and found at Grants.gov

Forms Repository at:

http://www.grants.gov/web/gr ants/forms/sf-424-family.html.

This is a required form and is downloaded with the grant application package. It must be completed and uploaded as part of the grant application.

A detailed project budget must be completed in addition to the SF-424A Form.

Combined Assurance

Form (ED 80-0013)

Referenced in Section VI.D.4.

and found at Grants.gov

Forms Repository at:

http://www.grants.gov/web/gr ants/forms/sf-424-family.html.

This is a required form and is downloaded with the grant application package. It must be completed and uploaded as part of the grant application.

http://www.grants.gov/web/grants/forms/sf-424-family.html http://www.grants.gov/web/grants/forms/sf-424-family.html http://www.grants.gov/web/grants/forms/sf-424-family.html http://www.grants.gov/web/grants/forms/sf-424-family.html http://www.grants.gov/web/grants/forms/sf-424-family.html http://www.grants.gov/web/grants/forms/sf-424-family.html http://www.grants.gov/web/grants/forms/sf-424-family.html

Project/Performance Site

Location(s)

Referenced in Section VI.D.5.

and found at Grants.gov

Forms Repository at:

http://www.grants.gov/web/gr ants/forms/sf-424-family.html.

This is a required form and is downloaded with the grant application package. It must

SF-LLL – Disclosure of

Lobbying Activities

Referenced in Section VI.D.6.

and found at Grants.gov

Forms Repository at:

http://www.grants.gov/web/gr ants/forms/sf-424-family.html.

This is a required form only when the applicant meets the requirements in the Combined

Assurance Form. If required, it must be completed and uploaded as part of the grant application.

Application Summary Referenced in Section VI.E.

of the announcement under

“Application Summary.”

This is a required document and must be created by the applicant organization. The application summary must be uploaded as an attachment to the grant application.

Program Abstract Referenced in Section VI.F. of the announcement under

“Program Abstract.”

This is a required document and must be created by the applicant organization. The program abstract must be

Technical Proposal Referenced in Section VI.G.

“Technical Proposal.”

This is a required document and must be created by the applicant organization. The technical proposal must be

Organizational Chart Referenced in Section

VI.G.2.h) of the announcement under

“Organizational Chart.”

This is a required document and must be created by the applicant organization. The organizational chart must be

Detailed Project Budget Referenced in Section VI.I.2.

“Detailed Project Budget.”

This is a required document and must be created by the applicant organization. The detailed project budget must be completed in addition to the SF-424A Form. The detailed project budget must be uploaded as an attachment to the grant application.

http://www.grants.gov/web/grants/forms/sf-424-family.html http://www.grants.gov/web/grants/forms/sf-424-family.html

Indirect Cost Allocation

Agreement

Referenced in Section VI.I.3.

of the announcement under

“Indirect Cost Allocation

Agreement.”

This is a required document only when the applicant has an indirect cost allocation agreement with a cognizant agency. If required, it must be completed and uploaded as

Evidence of Non-Profit

Status

Referenced in Section VI.I.5.

of the announcement under

“Evidence of Non-Profit

Status.”

Applicants must submit one of the documents specified in

Section VI.I.5. as current evidence of non-profit status.

Evidence of Non-Profit Status must be uploaded as an attachment to the grant

Non-federal Resource

Contribution

Referenced in Section VI.I.4.

of the announcement under

“Non-federal Resource

Contribution.”

This is a required document only when the applicant is including non-federal resource contribution as part of the grant application. The non-federal resource contribution must be created by the applicant organization and must be uploaded as an attachment to the grant

Other Attachments Referenced in Section VI.H.

“Other Attachments.”

Applicant organizations are welcome to submit additional attachments but they are not required as part of the grant application. If included, organizations are limited to a maximum of 20 pages. Other attachments must be uploaded as an attachment to the grant

D. Forms, Assurances, and Certifications

Applicants seeking financial assistance under this funding opportunity announcement must submit the first five forms listed and described below. The sixth form, which relates to the disclosure of lobbying activities, may also be required as described below.

All of the following forms are part of the Grants.gov application package:

(1) SF-424 Application for Federal Assistance;

(2) SF-424A Budget Information – Non-Construction Programs;

(3) SF-424B Assurances – Non-Construction Programs;

(4) Combined Assurances Form (ED-80-0013);

(5) Project/Performance Site Location; and

(6) SF-LLL – Disclosure of Lobbying Activities.

1. SF-424 Application for Federal Assistance

The SF-424 Application for Federal assistance must clearly identify the applicant and must be signed by the individual with the authority to enter into the grant agreement. The government may elect to award the grant(s) with or without negotiations with the applicant. Should a grant be awarded without negotiations, the award will be based on the applicant’s signature on the SF-424, including electronic signature via E-

Authentication on http://www.grants.gov, which constitutes a binding offer by the applicant. As stated in block 21 of the SF-424 Form, signature of the Authorized

Representative on the SF-424 certifies to the statements contained in the certifications, the required assurances are provided, and the organization agrees to comply with any resulting terms if an award is accepted.

2. SF-424A Budget Information – Non-Construction Programs

A detailed description is provided in Section I.1.

3. SF-424B Assurances – Non-Construction Programs

Electronic signature on the Grants.gov application provides assurances to comply with federal laws, executive orders, regulations, and policies governing this program.

4. Combined Assurances Form (ED-80-0013)

This form covers the lobbying certificate as required by 31 U.S.C. § 1352 , and implemented at 34 CFR Part 82, for persons entering into a grant or cooperative agreement over $100,000, as defined at 34 CFR Part 82, Sections 82.105 and 82.110; the debarment, suspension and other responsibility matters certification as required by

Executive Order 12549, Debarment and Suspension, and implemented at 34 CFR Part 85, for prospective participants in primary covered transactions, as defined at 34 CFR Part

85, Sections 85.105 and 85.110; and drug-free workplace certification as required by the

Drug-Free Workplace Act of 1988, and implemented at 34 CFR Part 85, Subpart F, for grantees, as defined at 34 CFR Part 85, Sections 85.605 and 85.610.

5. Project/Performance Site Location

Applicants should include as many site locations as known at the time of application.

Please note that this standard form is used for many programs and has a check box for applying as an individual. Disregard this box since individuals are not eligible to apply to this announcement.

6. SF-LLL – Disclosure of Lobbying Activities

This disclosure form is only required when an organization makes payment to any lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a

Member of Congress in connection with a covered Federal action.

E. Application Summary

The Application Summary must be submitted in 8 ½” x 11” format on white paper and is not to exceed two double-spaced, 12-point font, typed pages with one-inch margins. The document file should be saved in Microsoft Word format. The file must not be locked or protected. The file name of the document should mimic the following nomenclature:

Organization Name Application Summary.doc or

Organization Name Application Summary.docx

The Application Summary must include the following sections:

1. Applicant organization’s full legal name as listed on the Application for Federal

Assistance (SF-424) in Section 8a.

2. Project Director’s name, title, street address for overnight delivery service, and mailing address if it is different from the street address, telephone and fax numbers, and email address. The Project Director is the person who will be responsible for the day-to-day operation and administration of the program. The

Project Director’s name must be the same name listed on the Application for

Federal Assistance Form (SF-424) in Section 8f: name and contact information of person to be contacted on matters involving this application.

3. Authorized Representative/Certifying Representative’s name, title, street address for overnight delivery service, mailing address if it is different from the street address, telephone and fax numbers, and email address. An Authorized

Representative/Certifying Representative is the official in the organization authorized to enter into grant agreements. The Authorized

Representative/Certifying Representative’s name must be the same name listed on the Application for Federal Assistance Form (SF-424) in Section 21 for

Authorized Representative.

4. Financial Certifying Representative’s name, title, street address for overnight delivery service, mailing address if it is different from the street address, telephone and fax numbers, and email address. The Financial Certifying

Representative will be authorized by the organization to submit and sign off on the Federal Financial Report Form (SF-425), which is submitted quarterly during the grant period, as per Section VI.G.4.b)(5)(b)(ii).

5. Funding Amount. List the amount of federal funding being requested to perform work plan and administrative activities for the 12-month project performance period. Section III. describes the maximum funding limits for each grant category. If the organization is contributing non-federal resources, list the amount and source of non-federal funds. These amounts should be consistent with the amounts listed on the Application for Federal Assistance Form (SF-424).

6. Grant Category. All applicants must indicate the grant category (Section II.B.)

for which the organization is applying: Targeted Topic Training, or Targeted

Topic Training and Educational Materials Development.

7. Grant Topic. List occupational safety and health training topic(s) to be addressed by the grant. Targeted Topic Training and Targeted Topic Training and

Educational Materials Development applicants should indicate an OSHA topic from Section VI.G.1.c).

8. Target Audience. Indicate the target audiences to be served, as listed in Section

II.C.

9. Affiliations. Please list the organization’s relationship to a parent organization, if applicable, and any affiliations with other organizations that are included in the application.

10. Congressional Districts. Please include the Congressional District in which the organization resides. If possible, please include those in which training is proposed and/or materials will be disseminated. The Congressional Districts must be the same as those listed on the Application for Federal Assistance Form (SF-

424) in Section 16 for Congressional Districts.

F. Program Abstract

Provide a brief abstract of the proposed grant. The program abstract must be submitted in

8 ½” x 11” format on white paper and is not to exceed one double-spaced, 12-point font, typed page with one-inch margins. The document file should be saved in Microsoft

Word format. The file must not be locked or protected. The file name of the document should mimic the following nomenclature:

Organization Name Program Abstract.doc

Organization Name Program Abstract.docx

The abstract should include the organization’s name, grant category, target audience, proposed occupational safety and health training topic(s), key grant activities, and geographical areas that will be impacted.

G. Technical Proposal

The Technical Proposal must be submitted in 8 ½” x 11” format on white paper and is not to exceed 20 double-spaced, 12-point font typed pages with one-inch margins. The document file should be saved in Microsoft Word format. The file must not be locked or protected. The file name of the document should mimic the following nomenclature:

Organization Name Technical Proposal.doc

Organization Name Technical Proposal.docx

The document must address each section listed below as it applies to the applicants grant category.

1. Problem Statement/Need for Funds

A problem statement, including the need for funding, should be included in each grant application. Clearly describe the following in the problem statement.

a) Grant Category

Please indicate the grant category for which the organization is applying:

Targeted Topic Training or Targeted Topic Training and Educational Materials

Development.

b) Target Population

Describe the target population (Section II.C.), the target population’s geographic location(s), including state(s), and the barriers that have prevented this population from receiving adequate training.

c) Topic

Targeted Topic Training and Targeted Topic Training and Educational Materials

Development applicants are required to address one of the sixteen OSHA selected topics listed below. In addition, all trainings must include information regarding employer responsibilities and worker rights under the OSH Act, including the right to raise health and safety concerns free from retaliation. All applicants must provide training on the anti-retaliation provisions under Section 11(c) of the OSH

Act, including employee rights and employer responsibilities, additional whistleblower laws enforced by OSHA as applicable, and whistleblower complaint procedures (including required time constraints). Applications that address multiple target audiences (Section II.C.) in a high hazard or high fatality occupation may receive special consideration. The Agency may award grants for some or all of the listed topics.

(1) Agricultural Safety and Health, including Grain Handling Operations, covering, for example, safety and health hazards facing farmworkers and dairy workers, hazards and preventive measures for bin entry, combustible dust, and preventing dust explosions

(2) Amputations, preventing amputations, covering, for example, mechanical power presses, all types of power presses (hydraulic, pneumatic, etc.), as well as press brakes, saws, shears, slicers, and slitters

(3) Chemical Hazards and/or Hazard Communication, covering, for example, chemical exposures such as solvents, metals, silica, and isocyanates including hazard identification and means of prevention;

Process Safety Management; and new requirements in the Hazard

Communication Standard that align it with the Globally Harmonized System of classification and Labeling of Chemicals (GHS)

(4) Construction Focus Four, covering, Falls;

Caught-in or -between (including trenching hazards/protections);

Struck-By (including road work zones); and

Electrocution

(5) Construction Road Zones, covering, for example, heavy vehicles, vehicle accidents, backing operations, and struck-by/caught-in/caught-between

(6) Ergonomic Hazards, covering, for example, best practices for preventing musculoskeletal disorders (MSD) in safe patient handling, materials handling, meatpacking, hotels, poultry processing, retail grocery stores, masonry construction, or solid waste removal

(7) Fall Prevention in Construction, covering, for example, ladders; roofs;

scaffolds; handling, installing, and bracing trusses; steel erection; and residential construction

(8) Fall Prevention in General Industry, covering, for example, ladders, roofs, and scaffolds

(9) Hair and Nail Salon Hazards, covering, for example, chemicals used in salons, ergonomics, and biological hazards

(10) Heat Illness Prevention, covering, for example, training on prevention of heat related illness and fatalities, including the need for acclimatization of new and returning workers

(11) Hospitals, Nursing Homes, and Residential Care Facilities, covering, for example, safe…