FXD Gillem Maintenance PWS 01APR26 Revisions.pdf

PERFORMANCE WORK STATEMENT (PWS)

United States Army Criminal Investigations division (USACID) Forensic eXploitation

Department (FXD)

Global Forensic eXploitation Center (GFXC) Compound, Shelters, & Material Handling

Equipment (MHE) Maintenance

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide preventive, routine, and emergency maintenance for modular administration buildings, forensic lab shelters, powered industrial equipment, generators, and Material Handling Equipment (MHE) used by the DACID.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, transportation (to and from site), tools, materials, supervision, and other items and non-personnel services necessary to perform the needed preventive, routine, and emergency maintenance on non-real property, military mobile forensic laboratory shelters, relocatable administrative buildings, and supporting infrastructure. The contract will support a mixture of military equipment platforms that are integrated with Commercial Off The Shelf (COTS) equipment. The contractor will provide warranty on all work performed. The contractor will also conduct routine inspections on listed equipment at required intervals and as needed. Preventive maintenance, checks & services are scheduled to be performed at intervals recommended in equipment manufacturer’s applicable instruction manuals

(i.e. 50 Hours, 100 Hours, 150, 200 Hours or Annually, 2yr, 3yr and 4 yr). The contractor will provide a monthly report of PMs performed.

1.2 Background: The Contractor shall perform preventative and demand maintenance for GFXC Compound

Grounds, Relocatable Buildings, Forensic Lab Shelters, and Material Handling Equipment (MHE).

1.3 Objectives:

1.31 Re-Locatable Building (RLB) Preventative Maintenance: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform preventive maintenance checks and services for five (5) 4,800 sqft modular administration buildings. RLB preventative maintenance will consist of monthly serviceability checks of all fire extinguishers and emergency lighting; quarterly maintenance of the HVAC systems; and annual water filter replacement for water fountains and refrigerators. Each RLB has two (2) fire extinguishers, two (2) emergency lighting systems, two (2) water fountains, one (1) refrigerator, and five (5) Bard 3-Ton Package unit HVACs PN:

W36A2-A10. Quarterly preventive maintenance of HVAC units will be done in accordance with manufacturer’s recommendations as outlined in manufacturer’s service manual. The Bard 3-Ton Package unit service manual recommends various visual inspections, changing the filter, cleaning coils, and verifying gas for this preventative maintenance interval.

1.3.2 Re-Locatable Building (RLB) Demand Maintenance: All demand maintenance requirements will be performed by RLB provider.

1.3.3 Utility System Preventative Maintenance: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform preventive maintenance checks and services for electrical utilities to included power cables and power distribution units; water utilities to include underground pipes used to plumb RLBs and over the ground water hoses used to provide water to mobile labs. Preventative maintenance of electrical utilities will consist of quarterly serviceability checks of thirty-two (32) MIL-C 22992 Class L 100 Amp and eleven (11) MIL-C 22992

Class L 200 Amp cables; Eight (8) UEC power distribution unit and all associated grounding of units In Accordance

With (IAW) AR-750-1 and TM 9-6150-226-13. Serviceability checks of cables will include checking for tears, bulges, and obvious damage, corrosion, and secure connections. Quarterly preventative maintenance of UEC power distribution units will be performed in accordance with the manufacture’s recommendations as outlined in the manufacturer’s service manual and TM 9-6150-226-13. The UEC service manual recommends various visual inspections, validating ground resistance, and testing indicator lamps for this preventative maintenance interval.

Preventative maintenance of water utilities will consist of biannual serviceability checks of 1200 linear feet of over the ground water hoses used to provide water to mobile labs. Serviceability checks of hoses will include checking for tears, bulges, and obvious damage, corrosion, and secure connections.

1.3.4 Utility System Demand Maintenance: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform repairs or replacement of all utility systems and sub-systems that provide electrical service, water supply, and sewer services for all RLBs and mobile lab shelters in the FXD Compound. Response time for demand maintenance will be one (1) workday for standard requests and two (2) hours for emergency requests. Workdays are defined as Monday through Friday from 0800-1630, excluding federal holidays as outlined in section 1.6.3 of the PWS.

1.3.5 Mobile Lab Shelter Preventative Maintenance: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform preventative maintenance checks and services for all mobile lab shelters in the FXD

Compound IAW AR-750-1, TM 10-5411-200-14, TM 10-5411-242-13P, and mobile shelter OEM specifications.

Preventative maintenance of mobile labs will consist of monthly serviceability checks of thirty-four (34) mobile lab shelters comprised of seven (7) 400 sqft Berg Co Expandable Shelter Platform (ESP) labs, five (5) 400 Army S-

786/G 100 Amp, 2-Side Expandable Shetler, sixteen (16) 160 sqft Navy Air Systems (NAVAIR) Mobile Facility

Program (MFP) labs, three (3) 160 sqft Science Applications International Corporation (SAIC) labs, two (2) 320 sqft latrine trailers, and one (1) 720 sqft Science Applications International Corporation (SAIC) lab and quarterly preventative maintenance of fifty-five (55) HVAC units comprised of two (2) 4 Ton Bard Package units PN:

W48A1-A15, nineteen (19) 3 Ton Bard Package units PN: A/E-32C-45A, ten (10) 2 Ton GE window units, nine (9)

3 Ton Gree mini-splits, three (3) 3 Ton Mitsubishi mini-splits, eight (8) 1-1/2 Ton Klimaire mini-splits, three (3) 1-

1/2 Ton Mr. Cool mini-splits, and one (1) 1-1/2 Ton Gree mini-split. Monthly preventative maintenance of the Berg

Co ESP labs will be performed in accordance with the manufacture’s recommendations as outlined in the service manual for the system. The Berg Co ESP service manual recommends various visual inspections, inspecting one (1) sink for leaks and proper operation, inspecting three (3) doors and one (1) cypher lock, four (4) lights switches, nine

(9) fluorescent light sets, fourteen (14) power receptacles, two (2) winches, two (2) smoke/carbon monoxide detectors, two (2) fire extinguishers, one (1)emergency light set, and one (1) eye wash station for serviceability and proper operation for the preventative maintenance interval. Monthly preventative maintenance of the NAVAIR

MFP labs will be performed in accordance with NAVAIR recommendations as outlined TM 10-5411-242-13P. The

NAVAIR technical manual recommends various visual inspections, inspecting one (1) sink for leaks and proper operation, inspecting two (2) doors and two (2) cypher locks, four (4) lights switches, four (4) fluorescent light sets, ten (10) power receptacles, two (2) smoke/carbon monoxide detectors, one (1) fire extinguisher, two (2)emergency light sets, and one (1) eye wash station for serviceability and proper operation for this preventative maintenance interval. Monthly preventative maintenance of the S-786/G 100 Amp, 2-Side Expandable Shetler labs will be performed in accordance with TM 10-5411-200-14, The S-786/G 100 Amp, 2-Side Expandable Shetler technical manual recommends various visual inspections, inspecting one (1) door and one (1) cypher lock, two (2) lights switches, eight (8) fluorescent light sets, sixteen (16) power receptacles, two (2) smoke/carbon monoxide detectors, one (1) fire extinguisher, one (1) emergency light sets, and one (1) eye wash station for serviceability and proper operation for this preventative maintenance interval. Monthly preventative maintenance of the SAIC lab will be performed in accordance with the manufacture’s recommendations as outlined in the service manual for the system.

The SAIC service manual recommends various visual inspections, inspecting two (2) sinks for leaks and proper operation, inspecting two (2) doors and two (2) cypher locks, eight (8) lights switches, eighteen (18) fluorescent light sets, sixteen (16) power receptacles, two (2) smoke/carbon monoxide detectors, two (2) fire extinguisher, two

(2)emergency light sets, and one (1) eye wash station for serviceability and proper operation for this preventative maintenance interval. Quarterly preventative maintenance of the labs will be performed in accordance with the manufacture’s recommendations as outlined in the service manual for the system. The Bard Package unit’s service manual recommends various visual inspections, changing the filter, cleaning coils, and verifying gas for this preventative maintenance interval. The GE Window unit’s service manual recommends various visual inspections and cleaning the filter for this maintenance interval. The Gree mini-split’s service manual recommends various visual inspections, cleaning the filter, cleaning coils, and verifying gas for this preventative maintenance interval.

The Mitsubishi mini-split’s service manual recommends various visual inspections, cleaning the filter, cleaning coils, and verifying gas for this preventative maintenance interval. The Klimaire mini-split’s service manual recommends various visual inspections, cleaning the filter, cleaning coils, and verifying gas for this preventative maintenance interval. The Mr. Cool mini-split’s service manual recommends various visual inspections, cleaning the filter, cleaning coils, and verifying gas for this preventative maintenance interval.

1.3.6 Mobile Lab Shelter Demand Maintenance: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform repairs for mobile lab shelter systems to include all HVAC systems, doors, cypher locks, lights switches, fluorescent lights, fluorescent light sets, power receptacles, winches, smoke/carbon monoxide detectors, fire extinguishers, emergency light sets, eye wash stations, and related sub-systems. Response time for demand maintenance will be one (1) workday for standard requests and two (2) hours for emergency requests.

Provide all personnel, equipment, supplies, tools, materials, and supervision required to decommission inoperable mobile lab shelters and commission replacement IAW Army Regulations and as specified in applicable Military

TMs and OEM guidelines. Response time for demand maintenance related to mobile lab commissioning and decommissioning will be five (5) workdays for standard requests and two (2) workdays for emergency requests.

Workdays are defined as Monday through Friday from 0800-1630, excluding federal holidays as outlined in section

1.6.3 of the PWS.

1.3.7 Grounds Preventative Maintenance: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform preventative maintenance checks and services for the FXD Compound grounds.

Preventative maintenance of the FXD Compound grounds will consist of quarterly serviceability checks of an 1800 linear foot barbed wire fence to include two (2) electronically controlled pedestrian access gates and one (1) electronically controlled vehicle gate; mowing a .49 acre lawn area once monthly from March through September;

trimming weeds in cracks and applying weed killer twice annually along 480 linear foot parking area.

1.3.8 Grounds Demand Maintenance: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform repairs or replacement for 1800 linear foot barbed wire fence to include two (2) electronically controlled pedestrian access gates and one (1) electronically controlled vehicle gate. Response time for demand maintenance will be one (1) workday for standard requests and two (2) hours for emergency requests. Workdays are defined as Monday through Friday from 0800-1630, excluding federal holidays as outlined in section 1.6.3 of the

PWS.

1.3.9 MHE Preventative Maintenance: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform preventative maintenance checks and services for five (5) each MHE items consisting of one (1) each Hyundai 160D-7E 30k Diesel Forklift SN: HHIHFT08KC0000565, (1) each Hyundai 45D-9F 10k Diesel

Forklift SN: HHKHFV35TF0001642, one (1) each Toyota Diesel 7FDU35 Forklift SN: 70631, one (1) each Doosan

Pro 5 Electric B13R-5 Forklift SN: FBA05-1340-00181, and one (1) each Hyster Electric E40XL-mil Forklift SN:

C108G1388. Preventative maintenance of the FXD MHE equipment will consist of performing all annual services and checks as prescribed by the original equipment manufacturer.

1.3.10 MHE Demand Maintenance: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform repairs for five (5) each MHE items consisting of one (1) each Hyundai 160D-7E 30k Diesel

Forklift SN: HHIHFT08KC0000565, one (1) each Hyundai 45D-9F 10k Diesel Forklift SN:

HHKHFV35TF0001642, one (1) each Toyota Diesel 7FDU35 Forklift SN: 70631, one (1) each Doosan Pro 5

Electric B13R-5 Forklift SN: FBA05-1340-00181, and one (1) each Hyster Electric E40XL-mil Forklift SN:

C108G1388. Response time for demand maintenance will be one (1) workday for standard requests and two (2) hours for emergency requests. Workdays are defined as Monday through Friday from 0800-1630, excluding federal holidays as outlined in section 1.6.3 of the PWS.

1.3.11 Project Orders: Provide all personnel, equipment, supplies, tools, materials, and supervision required to perform Project Orders (PO) requiring the integration of military program of record mobile shelters, COTS shelters, associated utilities, and support equipment. PO is non-recurring work in the form of alterations, additions, or improvements, to FXD owned or occupied RLBs, Mobile Lab Shelters, and Grounds. The provisions outlined for all project orders exclude all Real Property, Utilities, and Infrastructure. All POs will be initiated by FXD and funded on a reimbursable basis utilizing the following process.

a) FXD personnel will identify the requirement and initiate the PO by submitting a DA4283 to COR/KO for validation

b) Once the requirement is validated by COR/KO, FXD will develop a detailed SOW, and an

Independent Government Cost Estimate (IGCE) based on the SOW in support of the DA4283.

c) FXD will submit the DA4283, SOW, and IGCE to COR/KO for review and approval.

d) Once the package is approved by the COR/KO it is forwarded to DACID Gillem Resource

Management (RM) branch for funding approval

e) Once funding is approved FXD will request a Firm Fixed Price (FFP) quote from the contractor.

f) Once quote is accepted by the FXD, the CID Gillem RM Branch will notify the MICC to ensure the funds are appropriately applied to the Task Order and the contractor will complete work per the SOW.

1.4 Scope: Services may be provided by the contractor or a qualified sub-contractor for these services. The contractor will provide warranty on all work performed. The contractor will also conduct routine inspections on listed equipment at required intervals. Preventive maintenance checks & services are scheduled to be performed at intervals recommended in equipment manufacturer’s applicable instruction manuals. Contractors will provide the

Forensic Exploitation Department (FXD) Maintenance Management personnel with an itemized/ written inspection report with critical readings and actions identified/ performed during the PMCS inspection. Contractor will provide a known schedule to FXD on all equipment with service dates. The contractors shall perform work on site.

Contractors shall provide a point of contact for all actions pertaining to this scope during the performance of this

PWS.

1.5 Period of Performance: The overall period of performance shall be for one Base year and one Option Year for the period listed below.

Base: 01 May 2026 – 30 April 2027

OY1: 01 May 2027 – 30 April 2028

1.6 General Information

1.6.1 Quality Control : The contractor shall engage in an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall follow all current ISO 9001/2000 quality management standards. The contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance within the standards set forth under ISO 9001/2000 quality management standards.

1.6.3 Federal Government Holidays: The contractor is not required to perform services on holidays.

New Year’s Day 1st day of January

Martin Luther King Jr.’s Birthday 3rd Monday of January

President’s Day 3rd Monday of February

Memorial Day last Monday of May

Juneteenth 19th day of June

Independence Day 4th day of July

Labor Day 1st Monday of September

Columbus Day 2nd Monday of October

Veteran’s Day 11th day of November

Thanksgiving Day 4th Thursday of November

Christmas Day 25th day of December

1.6.4 Hours of Operation: Hours of Operation: The contractor is responsible for conducting business, between the hours of 0800-1700 Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed on site or at building

926, Gillem Enclave or at Contractors worksite.

1.6.6 Type of Contract: The government will award a firm fixed price contract with cost reimbursable Contract Line

Item Numbers (CLINs) for materials and special projects.

1.6.7 Physical Security: The Contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government equipment, and materials shall be secured.

1.6.8 Special Qualifications: NA

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal

Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other

Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract:

perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.11 Key Personnel: NA

1.6.12 Data Rights: Identification of Contractor Employees: The Contractor (to include subcontractors) shall provide each employee an Identification (ID) Badge, which includes at a minimum, the Company Name, Employee

Name and a color photo of the employee. ID Badges for Key Personnel shall also indicate their job title. ID Badges shall be worn at all times during which the employee is performing work under this contract. Each Contractor (to include subcontractors) employees shall wear the ID Badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The Contractor (to include subcontractors) shall be responsible for collection of ID Badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the Contracting Officer prior to the contract performance date and updated as needed to reflect Contractor and Subcontractor personnel changes. All contract personnel attending meetings, answering Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.13 Contractor Travel: Contractor travel to and from the worksite will be the responsibility of the contract vendor.

1.6.14 Other Direct Costs: NA

1.6.15 Data Rights: The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source codes of any software, produced under this contract shall be

Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other

Government rights.

1.6.16 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information

(e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the

Contracting Officer to avoid or mitigate any such OCI. The Contractor's mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.6.17 Phase In /Phase Out Period: NA

1.6.18 Safety: Contractors will be expected to conform to the CID/FXD requirements for employee safety including, but not limited to, OSHA, post fire safety requirements, general laboratory safety protocols, etc.

1.6.19 Training: NA

1.6.20 Supervision of Contractor Employees: The Government will not exercise any supervision or control over

Contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the Contractor, not the Government. The Contractor, in turn, shall be accountable to the

Government for Contractor or subcontractor employees.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1 DEFINITIONS:

2.1.1 ASCLD-LAB. American Society of Criminal Laboratory Directors- Laboratory Accreditation Board. The certifying board under which the U.S. Army Criminal Investigation Laboratory maintains certification.

2.1.2 CONTRACT ADMINISTRATOR. The official Government representative delegated authority by the

Contracting Officer to administer a contract. This individual is normally a member of the appropriate

Contracting/Procurement career field and advises on all technical contractual matters.

2.1.3 CONTRACTOR. A supplier or vendor having a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.4 CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.5 CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.6 DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the

Performance Work Statement.

2.1.7 DELIVERABLE. Anything that can be physically delivered but may include non-physical things such as meeting minutes.

2.1.8 GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the position of, or directly acquired by, the Government and subsequently made available to the Contractor.

2.1.9 ISO. Certifying body under which the laboratory has certification.

2.1.10 KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.11 PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.12 QUALITY ASSURANCE. The government procedures to verify that services being performed by the

Contractor are performed according to acceptable standards.

2.1.13 QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.14 QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.15 SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.16 WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.17 WORK WEEK. Is defined as Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

ACOR Alternate Contracting Officer's Representative

AFARS Army Federal Acquisition Regulation Supplement

AR Army Regulation

CCE Contracting Center of Excellence

CFR Code of Federal Regulations

CONUS Continental United States (excludes Alaska and Hawaii)

COR Contracting Officer Representative

COTR Contracting Officer's Technical Representative

COTS Commercial-Off-the-Shelf

DA Department of the Army

DD250 Department of Defense Form 250 (Receiving Report)

DD254 Department of Defense Contract Security Requirement List

DFARS Defense Federal Acquisition Regulation Supplement

DMDC Defense Manpower Data Center

DNA Deoxyribonucleic Acid

DOD Department of Defense

FAR Federal Acquisition Regulation

HIPAA Health Insurance Portability and Accountability Act of 1996

IAW In Accordance With

KO Contracting Officer

OCI Organizational Conflict of Interest

OCONUS Outside Continental United States (includes Alaska and Hawaii)

ODC Other Direct Costs

PCR Polymerase Chain Reaction

PIPO Phase In/Phase Out

PMCS Preventative Maintenance Checks & Services

POC Point of Contact

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

RT Real Time

TE Technical Exhibit

TM Technical Manual

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Service: The contractor has to perform work on or off site and will provide the equipment to be maintained and personal protective equipment (masks, gloves and tools) required for welders.

3.2 Facilities: The Government will provide access to all required secure areas within the required for the performance of the maintenance/repairs required.

3.3 Utilities: The Government will ensure that all utilities in the facility will be available for the contractor’s use in performance of tasks outlined in this PWS. The Contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: Contractor provided.

3.5 Materials: Contractor provided.

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies, equipment, and services required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2 Materials: The Contractor shall provide the required materials for all aforementioned in Part 1.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The contractor shall provide all personnel, equipment, supplies, transportation (to and from site), tools, materials, supervision, and other items and non-personnel services necessary to perform the needed preventive maintenance. The contractor will provide warranty on all work performed. The contractor will also conduct routine inspections on listed equipment at required intervals. Preventive maintenance, checks & services are scheduled to be performed IAW AR 750-1, specified military technical manuals, and at intervals recommended in equipment manufacturer’s applicable instruction manuals (i.e. 50 Hours, 100 Hours, 150, 200 Hours or Annually, 2yr, 3yr and 4 yr). The Contractor shall perform to the standards in this contract.

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1 Army Regulation 750-1, Army Materiel Maintenance Policy

6.1.2 Army Regulation 700-139, The Army Warranty Program

6.1.3 Technical Bulletin 750-25, Maintenance of Supplies and Equipment Army Test, Measurement and Diagnostic

Equipment (TMDE)

6.1.4 Technical Bulletin 385-4, Safety Requirements For Maintenance of Electrical and Electronic Equipment

6.1.5 Technical Manual 10-5411-200-14 Shelter, Tactical, Expandable, Two-Sided

6.1.6 Technical Manual 10-5411-242-13P Shelter, Mobile Facility

6.1.7 Technical Manual 9-6150-226-13 Power Distribution Illumination Systems, Electrical

6.1.8 Technical Manual 9-6115-753-24&P Generator Set, Skin Mounted, 60kW Advanced Medium Mobile Power

Sources

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Global Forensic eXploitation Center (GFXC) Compound Layout Map

7.2. Attachment 2/Technical Exhibit 2 – Estimated Workload Data

7.3. Attachment 3/Technical Exhibit 3 – Performance Requirements List

TECHNICAL EXHIBIT 1

Global Forensic eXploitation Center (GFXC) Compound Layout Map

TECHNICAL EXHIBIT 2

ESTIMATED WORKLOAD DATA

This exhibit reflects the Government’s estimated staffing approach for this effort. Offerors are advised that this data is an estimate only and does not represent a request for specific staffing levels by the Government. The Contractor shall be responsible to propose and deploy the correct labor types, mix, number and hours required to satisfactorily and professionally meet all PWS requirements.

ITEM

LABOR CATEGORY

ESTIMATED ANNUAL

QUANTITY

1 Maintenance Supervisor 480 hours

2 General Clerk III 480 hours

3 HVAC Technician 828 hours

4 Electrician Lead 828 hours

5 General Maintenance 480 hours

6 Master Plumber 368 hours

7 Carpenter Lead 168 hours

8 GSA Locksmith 164 hours

9 Lead Grounds Maintenance Worker 144 hours

10 Heavy Equipment Mechanic 828 hours

TECHNICAL EXHIBIT 3

PERFORMANCE REQUIREMENTS LIST

Performance

Objective

Performance Standard Acceptable

Quality Level

(AQL)

Method of

Surveillance

Frequency

RLB Fire Extinguisher

& Emergency Light

Checks

All units in 5 RLBs checked monthly for functionality.

100% compliance, no more than 1 missed per quarter.

COR inspection, report review

Monthly

Quarterly RLB HVAC

Maintenance

Service per manufacturer’s manual. Filters, coils, refrigerant checked.

95% of units serviced on time with complete documentation.

Random sampling, inspection

Quarterly

Annual RLB Water

Filter Replacement

Replace filters on all water fountains/refrigerators.

100% of filters replaced annually.

Report review Annually

Quarterly Power Cable

& Distribution Unit

Checks

Visual and functional checks per TM 9-6150-

226-13, TM 10-5411-200-

14, TM 10-5411-242-13.

100% of 43 cables and 8 PDUs inspected.

Checklist review, spot inspection

Quarterly

Biannual Water Hose

Inspections

1200 ft of hoses checked for damage.

100% of hoses inspected.

Visual inspection Biannually

Utility System

Demand Maintenance

Response

Respond within 1 workday for standard, 2 hours for emergency.

95% of responses meet timeline.

Work order log review

Ongoing

Monthly Mobile Lab

Shelter Maintenance

Perform PMCS, TM 10-

5411-200-14, TM 10-

5411-242-13P

100% of labs inspected and documented.

Maintenance logs, inspections

Monthly

Quarterly Mobile Lab

HVAC Maintenance

Service 55 HVAC units per OEM specs.

95% of units serviced and operational.

Spot check, documentation review

Quarterly

Mobile Lab Demand

Maintenance Response

Respond to standard within

1 workday; emergency within 2 hours.

95% of responses on time.

Work order system review

Ongoing

Mobile Lab

Commissioning and

Decommissioning

Respond to standard within

5 workdays; emergency within 2 workdays.

95% of responses on time.

Work order system review

As Needed

Fence and Gate

Maintenance

Inspect 1800 ft fence, gates quarterly; maintain as needed.

No more than 1 missed or delayed action per quarter.

Physical inspection

Quarterly

Groundskeeping Mow lawn monthly (Mar–

Sept), apply weed control twice/year.

100% of tasks completed within schedule.

Site inspection Monthly

/Seasonal

Project Orders

Execution

Execute tasks post-approval per SOW.

100% of POs meet timeline and

SOW criteria.

COR review, deliverable inspection

As Needed

Monthly PM Reporting Submit maintenance report on time with full details.

100% of reports submitted and accurate.

COR review Monthly

Quality Control Plan Submit within 10 days of award; update as needed.

100% timely and compliant submission.

COR review As Required