FWE-Tractor Accessories-Roll Over Protection System.pdf

Lawn and Grounds, Equipment, Parts and Services Open Market Solicitation

RFR# : DFW-2019-042 Tractor Accessories-Rollover protection System

Bid Posting Date: 04-11-2019 Bid Closing Date: 04-19-2019 1:00pm (submit quote via Commbuys)

The Department of Fish & Game-Division of Fisheries & Wildlife (DFW) seeks a qualified vendor to deliver Roll Over Protection System – Provide Roll Over Protection Structures for the following tractor models:

• One 1965 IHC Farmall 656

• One Ford 540 w/loader

This RFQ and all quotes submitted by vendors hereto shall become public record, maintained by the eligible entity.

Roll Over Protection System must be delivered no later than June 15, 2019 to Mass. Division of

Fisheries and Wildlife, Central District Office, 211 Temple St., West Boylston, MA 01583, or be available for pickup at vendor location, no later than June 15, 2019.

This Request for Quotes (RFQ) does not commit the eligible entity to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. The eligible entity reserves the right to accept or reject any and all quotes received as a result of this RFQ, and to contract for some, all, or none of the identified products and services as a result of this RFQ. DFW further reserves the right to negotiate with any or all qualified vendors and to cancel this RFQ, in part or in its entirety, if it is in the best interest of the eligible entity to do so.

COMMONWEALTH ELIGIBLE ENTITY ENGAGING A VENDOR:

Eligible Entity Name: Division of Fisheries & Wildlife Identify if Eligible Entity is a State Department or other type of Eligible Entity: State Agency Eligible Entity Mailing Address: 251 Causeway Street – Suite 400, Boston, MA 021114 Contact Name: Yunus Khalifa-Purchasing Coordinator E-Mail Address: Yunus.khalifa@mass.gov Telephone: 617- 626-1584 Specifications related question please contact:

Todd Olanyk, District Manager at Tel. (508) 835-3607 or e-mail: todd.olanyk@mass.gov file://///env.govt.state.ma.us/enterprise/FWE-Causeway-Home/ykhalifa/Roll%20Over%20Protection%20Structure%20-ROPS-Central%20Dist/todd.olanyk@mass.gov%20%20

New Engagement/ Outright Purchase

STANDARD SPECIFICATIONS

TECHNICAL SPECIFICATIONS:

Furnish Roll Over Protection Structure for two tractors as follows:

Roll Over Protection System – Provide Roll Over Protection Structures for the following tractor models:

• One 1965 IHC Farmall 656

• One Ford 540 w/loader

ROPS must meet OSHA standard number 1928.51 Title: “Roll-over protective structures for tractors used in agricultural operations.” ROPS kit should include all mounting brackets and seatbelt system.

VENDOR RESPONSE REQUESTED: Each proposal should include a vendor quote for the above, delivery date, and participation in the prompt payment discount.

PRICING: This RFR will be for a single contract from a pre-qualified list of contractors. The contractor will be paid upon delivery of the Roll Over Protection System. Responding vendors should submit price quote with the breakdown for each item above via COMMBUYS by 1:00 PM on April 19, 2019.

COST/BILLING SPECIFICATIONS: Commonwealth makes no guarantee that any commodities or services will be purchased from any Contract resulting from this Bid. Funding for any contract resulting from this procurement is conditioned upon available funding. DFW is responsible for encumbering sufficient funds for costs associated with the SOW for the duration of the project in accordance with Comptroller policies. The vendor will be reimbursed for costs submitted and approved through this request for quotes. If the vendor offers a Prompt Pay Discount, that should be itemized and shown in their response (see below).

PAYMENT TERMS: Pursuant to state finance law and the terms of the contract, payments cannot be made until deliverables are received and accepted by DFW.

Prompt Payment Discount (PPD): Vendors have listed Prompt Pay Discounts in the Standard Contract Form for payment of invoices issued in less than the standard 45 days from an accurately submitted invoice. Payments cannot be made in less than 45 days from the receipt of an invoice without a PPD. Discounts must be entered into the state accounting system as a percentage off the total payment and may not be taken as credits or other reductions. Timely review and turnaround of deliverables are critical to meeting the project schedule, and all parties agree that they will use best efforts to expedite the review process.

QUESTIONS: Vendors can call or email on interpretation of these specifications, contact Todd Olanyk, District Manager at Tel. (508) 835-3607 or e-mail: todd.olanyk@mass.gov until 4:00PM on Apr 18, 2019. DFW may provide answers and will make every effort to do so on or before 10:00am on Apr 19, 2019

EVALUATION CRITERIA: Respondents must submit responses proposals demonstrating the respondent’s ability to meet the objectives and goals of the scope.

Reponses will be evaluated according the following criteria-

• Delivery time for the above equipment

• Price

• Prompt Payment Discount, if available

STATEMENT OF WORK CHANGE ORDERS: Any additional work that may be required outside the scope of an executed Statement of Work (SOW) will require the SOW to be amended prior to the start of performance of the additional work. It will be the responsibility of the vendor project manager to maintain work discipline within scope.

ACCEPTANCE OF TERMS OF STATEMENT OF WORK (SOW): All participating parties will execute a binding contract citing the Statement of Work (SOW) when DFW has selected a vendor and the terms of the SOW performance have been negotiated and finalized, funding has been identified, and a performance timeline is established. Once the SOW is finalized and executed by authorized signatories of the eligible entity and vendor, performance may begin.

This Request for Quotes (RFQ) does not commit the eligible entity to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. The eligible entity reserves the right to accept or reject any and all quotes received as a result of this RFQ, and to contract for some, all, or none of the identified products and services as a result of this RFQ.

All Responses are due by 1:00 PM on April 19, 2019. Responses (bids/quotes) are to be submitted to DFW electronically via “Create Quote” functionality contained in COMMBUYS system. Job aid on how to create quote also attached to commbuys bid.

file://///env.govt.state.ma.us/enterprise/FWE-Causeway-Home/ykhalifa/Roll%20Over%20Protection%20Structure%20-ROPS-Central%20Dist/todd.olanyk@mass.gov%20%20