FWE-TITLE-25 - W-000503 Fields at Greenmeadow Title RFP.docx

The Commonwealth of Massachusetts Department of Conservation and Recreation Division of Water Supply Protection | 180 Beaman Street | West Boylston, MA 01583 www.Mass.gov/DCR | Tel: (508) 792-7806

Maura T. Healey Governor Kimberley Driscoll Lieutenant Governor Rebecca L. Tepper Secretary Nicole LaChapelle Commissioner

Request for Proposal RFP Title: W-000503 Fields at Greenmeadow Title Examination Services Departmental Contract: FWE-TITLE-25 Commbuys Bid: BD-27-1020-DCRWS-DC700-131922 DCR’s Project Specific Acquisition Objective: This Request for Proposals (RFP) is posted by the Department of Conservation and Recreation (DCR), Division of Water Supply Protection (DWSP) for the purpose of obtaining pricing estimates for Title Services. The DCR is looking to acquire the fee interest on 124 +/- acres of land located in Sterling for conservation purposes related to the protection of a water supply. See details below.

Commonwealth Eligible Entity Engaging a Vendor:

This RFP does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFP, or to engage for products or services. DCR reserves the right to accept or reject any or all quotes received as a result of this RFP and to contract for some, all, or none of the responding vendors as a result of this RFP. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFP, in part or in its entirety, if it is in the best interest of the agency to do so.

Subject Property Data Sheet:

Property Name Fields at Greenmeadow

Property Address/Location Princeton Road (Route 62) and Old Princeton Road, Sterling, MA

Frontage 100.18’ on Princeton Road (Route 62) 51.55‘ on Old Princeton Road

Parcel Identification Map 94, Parcel 9 Map 117, Parcel 4 (partial): recent subdivision from Sterling Airport lands shown on Plan recorded at Worcester County Registry of Deeds, Plan Book 989, Plan 14)

Land Area 124 +/- acres

Deed Reference Worcester County Registry of Deeds, Book 67856, Page 96; Book 64148, Page 172

Plan Reference Worcester County Registry of Deeds, Plan Book 743, Plan 48

Current Use(s) Woodland

Owner of Record Fields at Greenmeadow, LLC

Owner contact Gail Ferreira gailcferreira@gmail.com

Scope of Work:

Basic Assignment Examine title for a minimum 50 year period, and conduct earlier research if necessary, to identify all interests in and appurtenant to the subject property. Prepare a narrative and title report in accordance with the EOEEA Specifications, and issue title certification on the Department form, identifying all encumbrances or restrictions affecting title, including wetland Orders of Conditions or other land use restrictions, as well as all rights appurtenant to the subject premises.

Please refer to Attachment A of the Standard Contract/Master Service Agreement regarding Contractor’s obligations.

Additional Assignment and Notes:

The Department of Conservation and Recreation will award any contract based on the experience, availability and cost demonstrated in the RFR and reserves the right to refuse all bids and not award any contract hereunder.

The electronic copy of the completed assignment must be provided in a searchable PDF format.

Anticipated Completion of Project:

The completed Report and certification must be submitted no later than 30 days following receipt of Notice to Proceed.

Please send an original copy of the entire report to:

James Dawson Department of Conservation and Recreation State Transportation Building 10 Park Plaza Suite 6620 Boston, MA 02116

Please also send one (1) paper copy and one (1) electronic copy to Felicia Bakaj at the mailing and email addresses provided above.

Evaluation Criteria: Responses will be evaluated according to the following criteria:

· Cost proposal – 50%

· Availability to meet project timeline – 35%

· Past performance and relevant experience – 15%

Responses:

Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system (Create a Quote Job Aid). Responses must include an attached formal quote outlining service as well as the total quote amount entered into the “Items” tab. If you are a vendor on FWE-TITTLE-25 and have not registered on Commbuys, you are required to do so. Vendors should consult the Commbuys Vendor Registration Job Aid. Help is available from the Commbuys Help Desk at 617.720.3197.

Questions: Please submit all questions via the Q&A section located in Commbuys by August 4th, 2026 – 12:00PM.

RFP Responses are due by: Tuesday, August 11, 2026 – 2:00 PM Estimated Award Date: August 14, 2026

Attachments:

· Fields at Greenmeadow Property Map image1.png