FWC23.24-35 ITB - Final.pdf

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 1 of 23

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVENUE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

INVITATION TO BID

FWC 23/24-35

LAW ENFORCEMENT AIRCRAFT EQUIPMENT ACQUISITION & INSTALLATION

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for the acquisition and installation of law enforcement equipment in Commission’s Textron Cesna Turbo Stationair Aircraft, per the specifications contained herein. Only responsive and responsible Contractors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Companies: The Commission shall only consider responsible companies. Responsible companies are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: ______________________________________________________________________________________________

Contact Person Name: ___________________________________________________________________________________________

Business Address: _______________________________________________________________________________________________

City: __________________________ State: ____________________________ Zip code: ____________________________________

Phone: __________________________ Fax: _____________________________ Email: ____________________________________

Federal Employer Identification Number: __________________ Business Unique Entity Identifier (UEI) ______________________

The undersigned attest to the fo l l owing:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the speci f i cati ons in the i r enti re ty.”

Authorized Signature (Manual): ___________________________________________________________________________________

Authorized Signature Name (Typed) and Title: ______________________________________________________________________

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 2 of 23

CALENDAR OF EVENTS

FWC 23/24-35

SCHEDULE DUE DATE METHOD

Bid Advertised November 29, 2023 Posted on the Vendor Information Portal

(VIP)

Deadline for Questions

Must be received PRIOR to:

December 6, 2023

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions December 11, 2023 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received PRIOR to:

December 22, 2023

@ 2:00 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening December 22, 2023

@ 2:00 PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave E

Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number:

1.888.585.9008

Conference room number: 218-721-199

Anticipated Date of Intended

Award January 9, 2024 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 3 of 23

GENERAL CONDITIONS

FWC 23/24-35

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability

Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the

Bidder Acknowledgment form (page 1) .

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Diversity, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the

Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purc hasing_pur_forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response.

In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 4 of 23

PROCUREMENT MANAGER

Ruth Heggen ruth.heggen@myfwc.com

TERM

The contract will be effective for one year from issuance of the Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract

Manager will review the extension request and if they determine it is justified, will forward to the Bid

Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

SUBCONTRACTS

Subcontracting IS permitted pursuant to the Terms and Conditions of the Purchase Order. The Subcontractor Minority Status Report (Attachment B) shall be submitted with each invoice for payment.

The List of Subcontractors (Attachment C) shall be included with bid submission.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Diversity at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Diversity website for information on certified business enterprises that may be considered for subcontracting opportunities.

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any

Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date and time specified in the Calendar of Events (Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal

(https://vendor.myfloridamarketplace.com).

mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 5 of 23

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section

120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the

Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information

Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a

Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement Form (page 1), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed.

Current contact names and phone numbers shall be included with the bid package. References must show completed or performed jobs on at least three law enforcement equipped fixed-wing aircraft in the last five years. At least one reference must be a similarly equipped law enforcement fixed-wing aircraft to the make and model of aircraft listed herein. See the attached References Form for more detail.

IDENTICAL TIE BIDS

Preference shall be given to businesses with drug-free workplace programs. If two (2) or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

Contractors must complete the Identical Tie Bid / Drug Free Workplace form (Attachment D) provided and return it with their bid.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 6 of 23

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract

Manager that the product/service offered meets this ITB’s specifications and that other requirements of this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this

ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the

Contractor’s bid.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty

(30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester.

The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the

Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission Attn: Purchasing

1875 Orange Avenue E

Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED .

PLEASE NOTE : The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES .

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 7 of 23

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of

Events (Page 2). BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest total bid price. If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

AMERICAN RESCUE PLAN ACT (ARPA) OF 2021

Prior to being issued a Purchase Order, a low Bidder shall be required to satisfy the qualification requirements established in the American Rescue Plan Act of 2021 (ARPA). Failure to strictly meet and follow all such requirements may result in disqualification for award.

The requirements for contracts using federal funds consists of two parts:

1. Unique Entity Identifier (UEI), which is obtained on sam.gov by providing a legal business name and physical address.

2. Financial Information, which may be entered on sam.gov through the registration process or provided to the Commission on the ARPA Financial Information Form as described below.

A low responsive Bidder shall provide to the Commission the following:

1. Within two (2) days after email notification from Commission’s Procurement Manager, the perceived low Bidder shall provide evidence of Bidder’s registration for a Unique Entity

Identifier (UEI) on sam.gov. Evidence may be provided via email in the form of a screenshot upon receipt of UEI during registration process, screenshot of Bidder’s file on the sam.gov system that displays UEI, or screenshot of Bidder’s completed registration file on the sam.gov system including all required financial information requested in the sam.gov registration process.

The Commission shall have two (2) days after receipt of ARPA documents described above to determine whether the Bidder is qualified for the contract award or if they need to fill out the

ARPA Financial Information Form.

2. If the perceived low Bidder has received their UEI but did not complete the full financial registration on sam.gov after receiving the UEI, the Commission’s Procurement Manager shall provide the Bidder with the ARPA Financial Information Form. The Bidder shall complete the https://sam.gov/content/home https://sam.gov/content/home https://sam.gov/content/home https://sam.gov/content/home https://sam.gov/content/home https://sam.gov/content/home https://sam.gov/content/home

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 8 of 23

Form and return it to the Commission’s Procurement Manager within five (5) days after receipt via email.

The Commission shall have two (2) days after receipt after receipt of the ARPA Financial

Information Form to determine whether the Bidder is qualified for the intended award.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency

Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the

Certificate of Contract Completion form; and

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent

Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 9 of 23

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $500.00 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

WARRANTIES/DAMAGED ITEMS/DELIVERY

The Contractor shall assume full responsibility for providing or ensuring warranty coverage and/or warranty service on any and all items including goods, materials, or equipment provided to the Commission.

If Contractor is not the Manufacturer, all Manufacturer warranties must be passed through to the

Commission.

Delivery shall be made no later than the specified Delivery Date. The Contractor shall pay all costs associated with delivery and shall assume full responsibility for all item(s) damaged prior to the F.O.B.

destination delivery and agree to hold harmless the Commission of all responsibility for prosecuting damage claims.

The Contractor shall assume full responsibility for replacement of all defective or damaged goods within thirty (30) days of notice by the Commission of such defect or damage.

GUARANTEE

If products do not comply with the specifications contained herein, the Contractor shall replace the product(s), or the purchase price shall be refunded. The refund or the delivery of the replacement product(s) shall be made within thirty (30) days following the Contract Manager’s notification to the Contractor that the original product(s) was non-compliant. Costs of returning the original product(s) will be the sole responsibility of the Contractor.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 10 of 23

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the

Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 11 of 23

SCOPE OF WORK

FWC 23/24-35

LAW ENFORCEMENT AIRCRAFT EQUIPMENT ACQUISITION & INSTALLATION

PURPOSE

The intent of this bid is to obtain competitive pricing for the acquisition and installation of airborne law enforcement specific equipment described herein for one (1) model year 2021-2023 Textron Cessna Turbo

Stationair T206H Aircraft owned by the Commission.

1. SERVICE COMPLETION DATE

1.1. All equipment installation on the aircraft must be completed within three (3) months after receipt of the aircraft.

2. GENERAL INFORMATION

2.1. Project funding is provided by the American Rescue Plan Act (ARPA) of 2021 and is subject to the terms and conditions stated in Section 7, Federal Funding, of the Purchase Order Terms &

Conditions (Attachment A).

2.2. Successful Bidder must have a valid Unique Entity Identifier Number (UEI) registered with the

Federal System for Award Management (SAM) prior to any work being issued via Purchase Order.

2.3. Contractor shall acquire and install law enforcement equipment listed below. Equipment must be in new condition and not used, refurbished or overhauled.

2.4. Personnel conducting any work or modifications to the aircraft outlined within this Scope of Work shall follow but not limited to aviation airframe and powerplant requirements:

2.4.1. Modification work completed on Commission’s aircraft must be overseen and approved by a

Federal Aviation Administration (FAA) Designated Airworthiness Representative (DAR) or FAA

Designated Engineering Representative (DER).

2.4.2. Aircraft modifications shall be completed by Supplemental Type Certificate (STC) when applicable or when STC requirements are needed or through FAA approved 337 modification.

2.4.3. Contractor must ensure that all work, installations, and necessary documentation are performed to FAA standards, maintaining the Standard Airworthiness Certificate of the airplane.

2.4.4. Contractor must have completed or performed similar services on at least three law enforcement equipped aircraft in the last five years. At least one must be a similarly equipped law enforcement fixed wing aircraft to the make and model listed herein.

2.4.5. Contractor is responsible for all necessary aircraft manuals to complete the aircraft modification project.

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 12 of 23

2.5. Substitutions or equivalent equipment will not be accepted where make and model accessories are specified unless authorized by issuance of an addendum issued by the Commission changing the specifications.

3. LAW ENFORCEMENT SPECIFIC EQUIPMENT FOR 2021 -2023 TEXTRON CESSNA TURBO

STATIONAIR T206H BASIC AIRCRAFT

3.1. Project Quantity 1 Wescam MX-10, equipped with sensors (HDIR/EON/NDLI-LRF/AVT/HD, Image

Fusion/GEO/RCS/META-KLV/LAP), Moving Target Indication (MTI), to include hand controller and cable for controller, maintenance kit (field purge), and extended warranty.

3.2. Wescam MX10 operator training and maintenance line training.

3.3. Custom cable kit creation to integrate the Wescam MX-10.

3.4. Fixed, exterior camera sensor mount that can accommodate a Wescam MX-10. Fixed, exterior mount must be approved through a Supplemental Type Certificate (STC) or FAA 337 Field

Approval before it can be installed to the aircraft.

3.5. Full mission equipment integration and install within the cabin of a year model 2021-2023

Textron Cessna Turbo Stationair T206H. Bid response must accommodate all associated equipment with camera sensor to include (but not limited to) monitors, digital video recorders, radios, moving map software, NVG certification, and any other required accessories. If applicable, any install must be approved through a Supplemental Type Certificate (STC) or FAA

337 Field Approval before it can be installed to the aircraft. The Commission reserves the right to work directly with the selected vendor on panel console layout of equipment.

3.6. STC or 337 Field Approved Night Vision Goggle cockpit and aircraft lighting modification in accordance with FAR.

3.7. Monitor – Video display will be a Macroblue MB10W touchscreen located on the front right instrument panel next to the Garmin G1000 MFD. If fitment of the MB10W is a concern, the

Commission requests that vendors raise their questions during the Q&A period. The Commission reserves the right to work directly with awarded vendor on panel layout.

3.8. Moving Map - Churchill (ARS 750) Augmented Reality Mapping System (ATOM) Mission Computer

-w- Internal Dual Recording / LTE WiFi Router (SW-LTE-70-US) / SDI/HDMI to SDI/HDMI Cross

Converter and NVIS Keyboard – Rack Mount (ARS-KB-R).

3.9. Antcom 3G/4G Aviation External Antenna.

3.10. Technisonic TDFM multiband tactical 9100 radio to include 2 modules, integrated external handheld radio connection, antennas, and if applicable: NVIS remote head.

3.11. Garmin WX500 Stormscope.

3.12. Garmin enabled Law Enforcement Ads-B transponder off function.

3.13. Jeppesen Chartview Enablement Card.

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 13 of 23

3.14. Garmin Enhanced Search and Rescue Enablement.

3.15. MFD Video Enablement.

3.16. Roll Servo Disconnect

3.17. Garmin TAWS B.

4. FINANCIAL CONSEQUENCES

4.1. The Commission will withhold 3% of the payment to the Contractor if the services are not received by the date specified on the purchase order.

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 14 of 23

PRICE SHEET

FWC 23/24-35

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL BID PRICE.

Item Item Description Parts Costs Installation

Cost Total Cost

1. Quantity 1 Wescam MX-10, equipped with sensors (HDIR/EON/NDLI-LRF/AVT/HD, Image Fusion/GEO/RCS/META-KLV/LAP), Moving Target Indication (MTI), to include hand controller and cable for controller, maintenance kit (field purge), and extended warranty

2. Custom cable kit creation to integrate the

Wescam MX-10

3. Fixed, exterior camera sensor mount that can accommodate a Wescam MX-10

4. Full mission equipment integration and install within the cabin of a year model 2021-2023 Textron Cessna Turbo Stationair T206H. Bid response must accommodate all associated equipment with camera sensor to include (but not limited to) monitors, digital video recorders, radios, moving map software, NVG certification, and any other required accessories.

5. STC or 337 Field Approved Night Vision Goggle cockpit and aircraft lighting modification in accordance with FAR

6. Monitor – Video display will be a Macroblue

MB10W touchscreen located on the front right instrument panel next to the Garmin G1000

MFD.

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 15 of 23

7. Moving Map - Churchill (ARS 750) Augmented Reality Mapping System (ATOM) Mission

Computer -w- Internal Dual Recording / LTE WiFi Router (SW-LTE-70-US) / SDI/HDMI to

SDI/HDMI Cross Converter and NVIS

Keyboard – Rack Mount (ARS-KB-R)

8. Antcom 3G/4G Aviation External Antenna $___________ $___________ $___________

9. Technisonic TDFM multiband tactical 9100 radio to include 2 modules, integrated external handheld radio connection, antennas, and if applicable: NVIS remote head

10. Garmin WX500 Stormscope $___________ $___________ $___________

11. Garmin enabled Law Enforcement Ads-B transponder off function

12. Jeppesen Chartview Enablement Card $___________ $___________ $___________

13. Garmin Enhanced Search and Rescue

Enablement

14. MFD Video Enablement $___________ $___________ $___________

15. Roll Servo Disconnect $___________ $___________ $___________

16. Garmin TAWS B $___________ $___________ $___________

TOTAL PARTS AND INSTALLATION PRICE

(ADD TOTAL COSTS FOR ITEMS 1 – 16): $__________________________

17. Wescam MX10 operator training and maintenance line training $____________

TOTAL BID PRICE

(ADD TOTAL PARTS & INSTALLATION PRICE PLUS ITEM 17): $__________________________

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor: _______________________________

Address: __________________________________

Signed: ___________________________________

Print Name: ______________________________

Title: ____________________________________

City/State/Zip: ____________________________

Phone: ___________________________________

Fax: _____________________________________

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 16 of 23

REFERENCES

FWC 23/24-35

A minimum of three (3) references from persons or firms for whom the bidder has performed similar jobs as per the specifications in this bid must be supplied with the bid. References must show completed or performed jobs on at least three law enforcement equipped fixed-wing aircraft in the last five years. At least one reference must be a similarly equipped law enforcement fixed-wing aircraft to the make and model of aircraft listed herein. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

NAME OF COMPANY: _________________________________________________________________________

CONTACT PERSON: ___________________________________________________________________________

ADDRESS: ____________________________________________________________________________________

CITY/STATE/ZIP: ______________________________________________________________________________

TELEPHONE NUMBER: _______________________ EMAIL ADDRESS: ____________________________

JOB DATE: ____________________________________________________________________________________

AIRCRAFT MAKE AND MODEL: _______________________________________________________________

DESCRIPTION (SCOPE OF WORK): _____________________________________________________________

NAME OF COMPANY: _________________________________________________________________________

CONTACT PERSON: ___________________________________________________________________________

ADDRESS: ____________________________________________________________________________________

CITY/STATE/ZIP: ______________________________________________________________________________

TELEPHONE NUMBER: _______________________ EMAIL ADDRESS: ____________________________

JOB DATE: ____________________________________________________________________________________

AIRCRAFT MAKE AND MODEL: _______________________________________________________________

DESCRIPTION (SCOPE OF WORK): _____________________________________________________________

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 17 of 23

NAME OF COMPANY: _________________________________________________________________________

CONTACT PERSON: ___________________________________________________________________________

ADDRESS: ____________________________________________________________________________________

CITY/STATE/ZIP: ______________________________________________________________________________

TELEPHONE NUMBER: _______________________ EMAIL ADDRESS: ____________________________

JOB DATE: ____________________________________________________________________________________

AIRCRAFT MAKE AND MODEL: _______________________________________________________________

DESCRIPTION (SCOPE OF WORK): _____________________________________________________________

CONTRACTOR NAME

AUTHORIZED SIGNATURE

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 18 of 23

ATTACHMENT A

FWC 23/24-35

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

Purchase Order Terms & Conditions

Attachment A, Purchase Order Terms and Conditions has been uploaded to the Vendor Information Portal as a separate document.

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 19 of 23

ATTACHMENT B

FWC 23/24-35

SUBCONTRACTOR MINORITY STATUS REPORT

Date: FEIN:

Contractor Company Name, Street Address, City & Zip Code: FWC Solicitation Number: FWC 23/24-35

FWC Project Title: LAW ENFORCEMENT AIRCRAFT EQUIPMENT

ACQUISITION & INSTALLATION

Contract Amount: $ Invoice Number:

The Contractor shall indicate “N/A” if the project does not utilize subcontractors.

Primary Contractor Name

Primary

Contractor

CBE Code

Primary

Contractor

Invo i ce #

Primary Contractor

Payment Amount Subcontractor Name

Subcontractor

FEIN #

²CBE

Code Descripti on o f Servi ce

Subcontractor

Payment Amount

Total of Subcontractor Payment(s) $

¹OSD Certification Status: Check certification status using the OSD Certified Businesses Directory at: https://osd.dms.myflorida.com/directories or MyFloridaMarketPlace (MFMP) Vendor Information Portal at: https://vendor.myfloridamarketplace.com

²CBE Codes: A - Non-Minority | H - African-American, Certified | I - Hispanic, Certified | J - Asian-American business, Certified | K - Native American, Certified | M - Women-Owned, Certified |

N - African-American, Non-Certified | O - Hispanic, Non-Certified | P - Asian-American, Non-Certified | Q - Native American, Non-Certified | R - Woman-Owned, Non-Certified | W - Service-

Disabled Veteran Business Enterprise, Certified

The State of Florida’s Office of Supplier Diversity (OSD) certifies woman-, veteran-, and minority-owned businesses for free. If a subcontractor is a woman-, veteran-, or minority-owned business that is not certified by the State of Florida, refer them to OSD to learn more about the benefits of this free certification: www.dms.myflorida.com/osd or 850-487-0915.

INCLUDE THIS FORM WITH EACH INVOICE FOR PAYMENT

https://osd.dms.myflorida.com/directories

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 20 of 23

ATTACHMENT C

FWC 23/24-35

LIST OF SUBCONTRACTORS

INCLUDE WITH BID SUBMISSION

The bidder shall provide the information listed below for each subcontractor who will be utilized to perform the services as described in the Scope of Work. Failure to supply sufficient information for verification of the subcontractor(s) may deem the bid as non-responsive. Indicate “N/A” if not applicable.

SUBCONTRACT TYPE

BUSINESS NAME, ADDRESS AND PHONE NUMBER OF

SUBCONTRACTOR

FL DIVISION OF

CORPORATIONS

REGISTRATION

FEIN

MINORITY

BUSINESS (CBE)

²CBE Codes: A - Non-Minority | H - African-American, Certified | I - Hispanic, Certified | J - Asian-American business, Certified | K - Native American, Certified | M - Women-Owned, Certified | N - African-American, Non-Certified | O - Hispanic, Non-Certified | P - Asian-American, Non-Certified | Q - Native American, Non-Certified | R - Woman-Owned, Non-Certified | W - Service-Disabled Veteran Business Enterprise, Certified

Signature: __________________________________________________________________ Date: _______________________________________

Print Name: ________________________________________________________________ Bidder CBE Code: __________________________

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 21 of 23

ATTACHMENT D

FWC 23/24-35

IDENTICAL TIE BIDS / DRUG-FREE WORKPLACE

In accordance with Section 287.087, Florida Statutes, preference shall be given to businesses with drug-free workplace programs. Whenever two (2) or more bids, which are equal with respect to price, quality, and service, are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process. Established procedures for processing tie bids will be followed if none of the tied vendors have a drug-free workplace program. In order to have a drug-free workplace program, a business shall:

1) Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition.

2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug-free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations.

3) Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in subsection one (1).

4) In the statement specified in subsection one (1), notify the employees that, as a condition of working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction of, or plea of guilty of nolo contendere to, any violation of chapter 893 or of any controlled substance law of the United States or any state, for a violation occurring in the workplace no later than five (5) days after such conviction.

5) Impose a sanction on or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community, by any employee who is so convicted.

6) Make a good faith effort to continue to maintain a drug-free workplace through implementation of this section.

As the person authorized to sign the statement, I certify that this firm complies fully with the above requirements.

VENDOR NAME

AUTHORIZED SIGNATURE

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 22 of 23

ATTACHMENT E

FWC 23/24-35

FEDERAL CERTIFICATION REGARDING LOBBYING

APPENDIX A, 44 C.F.R. PART 18

Certification for Contracts, Grants, Loans, and Cooperative Agreements

The undersigned certifies, to the best of his or her knowledge and belief, that:

1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.

2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of

Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to

Report Lobbying,” in accordance with its instructions.

3. The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.

The Contractor, ____________________________________________ , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. Chap. 38, Administrative Remedies for False Claims and Statements, apply to this certification and disclosure, if any.

Signature of Contractor’s Authorized Official

Name and Title of Contractor’s Authorized Official

Date

Ch. 287 Invitation to Bid – Revised 7.6.2023 FWC 23/24-35, Page 23 of 23

ATTACHMENT F

FWC 23/24-35

EXECUTIVE ORDER 20-44 ATTESTATION FORM

This form must be returned…