FWC.24.25.105.RFSOQ Final.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

REQUEST FOR STATEMENT OF QUALIFICATIONS

FOR PROFESSIONAL SERVICES

FWC FY24/25-105

TENOROC ARCHERY CENTER PROJECT SERVICES

Surveying, Engineering, Architecture, and Landscape Architecture

Tenoroc Public Use Area

ESTIMATED CONSTRUCTION BUDGET

The Commission has an estimated budget for this project of $800,000.00.

SERVICES TO BE PROVIDED

The Florida Fish and Wildlife Conservation Commission (FWC), requests a statement of qualifications from firms qualified in the following: hydraulic, civil, geotechnical, mechanical, electrical, plumbing, structural engineering along with surveying, environmental permitting and compliance, to provide services necessary to construct an archery center at Tenoroc Public Use Area.

Qualified Certified minority-owned, woman-owned and service-disabled veteran business enterprises, as certified by the State of Florida Office of Supplier Diversity, are encouraged by the Commission to participate in the RFSOQ process.

PROJECT SCOPE

FWC has a conceptual floor plan for an approximately 40,000 sf indoor archery center and six outdoor archery fields that they desire to build on a site that once served as a phosphate mine at the Tenoroc Public

Use Area. The proposed site contains approximately three acres of ditches draining adjacent properties and some associated wetlands. The selected firm must have a record of successful hydraulic and civil engineering abilities along with a record of success in site permitting, environmental permitting and compliance. The conceptual floor plan requires associated structural, mechanical, electrical, and plumbing engineering to comply with state and local building codes. The selected firm must have the ability to provide these services along with the ability to complete work in a timely fashion and the ability to communicate with the project leaders.

PROCUREMENT MANAGER

Randy Golightly (Randolph.Golightly@myfwc.com)

TERM AND RENEWAL

This contract will be for an initial period of three (3) years with an option to renew for three (3), 1 year periods upon the same terms and conditions contained in the executed contract.

mailto:Randolph.Golightly@myfwc.com

RFSOQ – Revised 02.18.2025 FWC 24/25-105Click or tap to enter a date., DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the

Mentor Protégé Program, please contact the Office of Supplier Development at (850) 487-0915 or osdinfo@dms.myflorida.com.

CALENDAR OF EVENTS

The table below contains the Calendar of Events for this advertisement. Respondents shall become familiar with the Calendar of Events. The dates and times within the Calendar of Events may be subject to change.

It is the Respondent’s responsibility to check for any changes. All changes to the Calendar of Events will be made through an addendum to the advertisement on the Vendor Information Portal

(https://vendor.myfloridamarketplace.com/). Respondents are responsible for submitting all required documentation by the dates and times specified in the Calendar of Events.

Remainder of page left intentionally blank https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com

SCHEDULE DUE DATE METHOD

RFSOQ Advertised July 31, 2025 Posted on the Vendor Information Portal:

Vendor Information Portal

Deadline for Questions

Must be received

PRIOR to:

August 12, 2025

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to

Written Questions

August 15, 2025

@ 5:00 PM ET

Posted on the Vendor Information Portal:

Vendor Information Portal

SEALED RESPONSES DUE

(Remember: Solicitation number should be clearly marked on package)

Must be received

PRIOR to:

August 29, 2025

@ 3:00PM ET

Submit BEFORE the due date and time to the following address:

Florida Fish & Wildlife Conservation

Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160

Evaluation Period

September 2, 2025 to

September 8, 2025

Florida Fish and Wildlife Conservation

Commission

Anticipated Shortlist Results September 12, 2025 Posted on the Vendor Information Portal:

Vendor Information Portal

Anticipated Interviews &

Presentations of Shortlisted

Respondents

October 1, 2025 and

October 2, 2025

Interviews and presentations will be held at the following address:

Florida Fish & Wildlife Conservation

Commission Bryant Building 212

620 South Meridian St.

Tallahassee, Florida 32399

Anticipated Date of Intended

Award October 13, 2025

Posted on the Vendor Information Portal:

Vendor Information Portal

ECONOMY OF PRESENTATION

Each response shall be prepared simply and economically, providing a straightforward, concise delineation of Respondent’s capabilities to satisfy the requirements of this RFSOQ. Elaborate binding, colored displays, and promotional materials are not required. However, examples of services provided may be included as attachments to the response. Emphasis in each response must be on completeness and clarity of content.

To expedite the evaluation of responses, it is essential that Respondents follow the format and instructions contained herein. All costs associated with preparing a response to this RFSOQ is the sole responsibility of the Respondent.

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

MANDATORY RESPONSIVENESS REQUIREMENTS FOR RESPONSE SUBMISSION

Respondents interested in being considered for this project must submit five (3) printed copies and one electronic copy of the entire response in PDF format on a flash drive. Submissions shall include a table of contents with tabbed sections in the following order:

1. A letter of interest detailing the Respondent's qualifications, related experience, abilities to do the work and meet the selection criteria referenced above.

2. Professional Qualifications Supplement (PQS). Specify the number of billable staff members within the office address listed in Item 2, whether or not you have current or previous DMS or Agency State

Work. You must use the DMS Form AE12a-Rev 9/21.

3. A copy of the Respondent's current Florida Department of Business and Professional Regulation

License.

4. A Respondent submitting a response shall be registered in the MyFloridaMarketPlace (MFMP) system and, where required, the Sunbiz system prior to the RFSOQ award. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability Companies (LLC), Limited Partnerships (LP) including Limited

Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name

(DBA). A Respondent may not be considered for an award if not registered in the MFMP and Sunbiz system.

5. Completed Federal GSA Standard Form 330 (Rev. 07/2021).

6. At a minimum, provide five (5) references that contain the following: project name with the owner’s representative’s name, e-mail address and telephone number.

SPECIAL NOTE FOR INTERESTED FIRMS: For information only, you may download the DMS

Professional Services Evaluation Form and the Selection of Design Professional booklet for selection criteria information.

QUALIFICATIONS SELECTION CRITERIA

Respondents must be properly licensed in the State of Florida at the time of submittal. Respondents are advised that plans and specifications for Architect Engineer projects may be reused. Selections will be made in accordance with Chapter 287.055, F.S.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Respondents are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records (e.g., section 119.07, F.S.). If a Respondent considers any portion of the documents, data or records submitted in their Response to this solicitation to be confidential, proprietary, trade secret or otherwise not subject to disclosure pursuant to Chapter 119, F.S., the Florida

Constitution or other authority, the Respondent must mark the document as “Confidential.” The

Respondent shall also provide the Commission with a separate PDF redacted copy of its Response and briefly describe in writing the grounds and specific legal citations for claiming exemption from public records law. This redacted copy shall contain the Commission’s solicitation name, number and the

Respondent’s name on the cover and shall be clearly titled “Redacted Copy.” The Redacted Copy should only redact those portions of material that the Respondent claims is confidential, proprietary, trade secret or otherwise not subject to public disclosure pursuant to Chapter 119, F.S., the Florida Constitution or other authority. If after the notice of intended decision or thirty (30) days after response opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.gsa.gov/forms-library/architect-engineer-qualifications https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents https://www.dms.myflorida.com/business_operations/real_estate_development_and_management/building_construction/forms_and_documents provide the Redacted Copy to the requestor. If the Respondent fails to properly indicate any material enclosed in their Response is confidential, the Commission is authorized to produce documents, data or records in their entirety as submitted to the Commission in answer to a public records request. The

Commission will endeavor to provide notice to the Respondent of all public records requests received related to documents provided by the Respondent that were marked pursuant to this paragraph. In no event shall the Respondent hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of information submitted in response to this solicitation.

CONTACT LIMITATION DURING SOLICITATION PERIOD

Between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award (excludes Saturdays, Sundays, and state holidays), respondents to this solicitation or persons acting on their behalf may not contact any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

VERBAL INSTRUCTION PROCEDURE

Respondents may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Respondent as a result of any discussion with any Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

DEADLINE FOR QUESTIONS

Any questions from Respondents concerning the RFSOQ shall be submitted in writing to the Procurement

Manager. Questions must be received no later than the date and time specified in the Calendar of Events

(Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the Respondent to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on Vendor Information Portal

(Vendor Information Portal). It is the Respondent’s responsibility to check periodically for any information updates to the solicitation which are posted to the VIP website. The Commission bears no responsibility for any delays, or resulting impacts, associated with a respondent’s failure to obtain the information made available through the VIP website.

MAILING INSTRUCTIONS

All responses shall be submitted in a SEALED PACKAGE addressed to:

Florida Fish and Wildlife Conservation Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160.

The package shall be plainly marked on the outside with the SOLICITATION NUMBER.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY PACKAGES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES.

The Commission’s time/date stamp clock shall serve as the official authority to determine timeliness of the responses. Responses, which for any reason are not timely received, will not be considered. Late responses will be declared non-responsive and will not be further evaluated. Unsealed and/or unsigned responses received by telegram, facsimile transmission or other similar means are not acceptable, and will be declared non-responsive and will not be further evaluated. Submittals that do not comply with the requirements or instructions of this solicitation document will be declared non-responsive and will not be further evaluated.

PRELIMINARY EVALUATION OF RESPONSES

An evaluation committee consisting of three (3) Commission representatives with collective knowledge and experience related to the solicitation’s program area will independently evaluate and score each

Respondent’s response. The RFSOQ Evaluation and Interview Scoring Sheet (Attachment A) will be used by the evaluation committee to assign scores to all evaluated responses designated as responsive.

INTERVIEWS

The Selection Committee will conduct interviews with and may require public presentation by no fewer than three Respondents regarding their qualifications, approach to the project, and ability to furnish the required services. Selection of finalists for interview will be made based on professional services qualifications, including related experience and demonstrated ability of professional personnel, location, billable staff, recent, current, and projected workloads of the firms, Florida licensed staff, and volume of other State Agency work. .

The list of Respondents selected for interview by the Selection Committee will be posted on the Vendor

Information Portal (Vendor Information Portal ). Each invited Respondent will be notified by email, which will include the Respondent’s assigned interview/presentation date and time. All interviews will be held at the address indicated in the Calendar of Events.

AWARD POSTING

Official notice of final selection results will be posted electronically as an Agency Decision on the Vendor

Information Portal (Vendor Information Portal). The Agency Decision will remain posted for a period of 72 hours (excludes Saturdays, Sundays, and state holidays). Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes shall constitute a waiver of proceedings under Chapter 120 Florida

Statutes.

DISABILITY ACCESS

Pursuant to the provisions of the Americans with Disabilities Act according to Section 286.26, F.S., any person requiring special accommodations to participate in this meeting is asked to advise the agency at least 48 hours before the meeting by contacting the Procurement Manager.

Department of Management Services

Division of Real Estate Development and Management

Architect-Engineer Evaluation Form

A C D E H J K L M N O P Q R S T U A - No. 2 on PQS

B - No. 4 on PQS

Selection Committee Members: C - No. 4 on PQS

D - No. 4 on PQS

E - No. 5 on PQS

Typed Name Signature F - No. 5 on PQS

G - No. 5 on PQS

H - No. 5 on PQS

Typed Name Signature I - No. 5 on PQS

J - Location to Proposed Project-Table A

K - Volume of DMS + Agency Work-Table B

Typed Name Signature L - Current Workload-Table C

M - Experience & Ability

N - Ability to Perform

Typed Name Signature O - Total For Preliminary

P - Applicants for Interview

Q - Relevant Project References

Typed Name Signature R - Understanding Program & Requirement

S - Approach & Method

T - Total For Interview

Typed Name Signature

10 3 3 24 10 50 Y/N 5 25 20 50

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

0.00

For Continuing Contracts For Projects over $4M & All Studies

Miles from the Project Miles from the Project

Above $300,000.00 0

$150,001.00 - $225,000.00 2 $225,001 - $300,000.00 1

451-500

Current Workload - Table C

Current Workload / Professional & Technical Staff

Points(Column "I" Equals)

$0.00 - $150,000.00 3

$1,000,001 - $2,000,000.00 2

$2,000,001 - $3,000,000.00 1

Above $3,000,000.00 0

The graph below is completed by the Construction Procurement Liaison / Selection Committee Members should use the Preliminary Evalaution and Interview Evaluation boxes below (page 2).

Volume of DMS and other Agency Work - Table B

A p p ro a c h

M e th o d o lo g y

P a s t P e rf o rm a n c e R e fe re n c e s

Interview

Location Table B

Due Date for Preliminary Evaluation:

Preliminary List

B

John Soeder

Bill Cline

Mark Brackman

Carl Greene

DMS & Other State Agency Fee Volume

B ill a b le

O ff ic e S ta ff

Project Number:

Project Name: Tenoroc Archery Center Project Services

RFQ NUMBER:

Project Location:

FWC 24/25-105

3755 Tenoroc Mine Rd, Lakeland, Fl 33805

A b ili ty t o P e rf o rm

C o n tr a c t D e liv e ry

9/2-9/8 10/1-10/2

RFQ APPLICANTS (alphabetical order)

S u b to ta l F e e s R e m a in in g

Due Date for Interview Evaluation: Fee Volume Current Workload

S u b to ta l F e e s o n H o ld

B ill a b le

O ff ic e S ta ff

U - CCNA Negotiation Order

A p p lic a n ts f o r

In te rv ie w

Y e s o r N o

C C

N A

N e g o ti a ti o n

O rd e r

L o c a ti o n t o

P ro p o s e d P ro je c t

Rating

G

P re v io u s F e e V o lu m e f o r

D M

S

S ta te A g e n c y W o rk

DATA

F

M ile s F ro m

P ro je c t S it e

T o ta l F e e s B ill a b le

O ff ic e S ta ff

I

T e n o ro c M in e R d

L a k e la n d

F l

N u m b e r o f A c ti v e P ro je c t

T o ta l F o r

P re li m in a ry n o n c u m u la ti v e

R e le v a n t D e s ig n E x p e ri e n c e

C u rr e n t W o rk lo a d

REMARKS

T o ta l fo r In te rv ie w n o n c u m u la ti v e

F a c to re d F e e B ill a b le

O ff ic e S ta ff

U n d e rs ta n d in g P ro g ra m

R e q u ir e m e n ts

F a c to re d F e e B ill a b le

O ff ic e S ta ff

Points (Column "D" Equals)

$0.00 - $1,000,000.00 00-50

51-100

101-150

151-200

201-250

251-300

Location Table A

Rating

301-350

351-400

401-450

501 +

501-600

601-700

701-800

801-900

901-1,000

1,001 +0

10000-100

101-200

201-300

301-400

401-500

Form PD12 Revised 05/2022 1 of 2

Department of Management Services

Division of Real Estate Development and Management

Architect-Engineer Evaluation Form

24 10

5 5

0 (ZERO)

10 = A+

9 = A

8 = A-

7 = B+

6 = B

5 = B-

4 = C+

3 = C

2 = C-

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

5 25

Number on Committee 5 5

0 (ZERO)

25 = A+

23 = A

21 = A-

19 = B+

17 = B

15 = B-

14 = C+

13 = C

12 = C-

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

0 0 0

PRELIMINARY EVALUATION - Selection Committee to complete

0 S u b to ta l:

MEETS

EXPECTATION

C a rl G re e n e

Available Points (Highest Score)

A v e ra g e

S c o re

S u b to ta l:

0M a rk B ra c k m a n

BELOW EXPECTATION

ABOVE EXPECTATION

Number on Committee

C a rl

G re e n e

NON-COMPLIANT

MEETS

EXPECTATION

NON-COMPLIANT

S u b to ta l:

MEETS

EXPECTATION

18 = B+

10 = C

8 = C- M a rk B ra c k m a n

S u b to ta l:

20 = A-

Available Points (Highest Score)

Number on Committee Number on Committee

NON-COMPLIANT0 (ZERO)

18 = A

0 A v e ra g e S c o re

Available Points (Highest Score)

J o h n

S o e d e r

B ill

C lin e

S u b to ta l:

BELOW

EXPECTATION

BELOW

EXPECTATION

B ill

C lin e

13 = C

16 = B

17 = B+

ABOVE

EXPECTATION

15 = B

12 = C- M a rk B ra c k m a n

C a rl

G re e n e

Understanding Program & Project Requirements

INTERVIEW EVALUATION - Selection Committee to complete

Ability to Perform Contract Delivery

14 = C+

M a rk B ra c k m a n

Past Performance References

Available Points (Highest Score)

Approach & Methodology

J o h n S o e d e r

A v e ra g e S c o re

B ill

C lin e

M a rk B ra c k m a n

C a rl

G re e n e

Available Points (Highest Score)

J o h n

S o e d e r

B ill

C lin e

16 = B

BELOW

EXPECTATION

14 = B- C a rl

G re e n e

Relevant Design Experience

MEETS EXPECTATION

12 = C+

24 = A+

ABOVE

EXPECTATION

Number on Committee

NON-COMPLIANT0 (ZERO)

22 = A

A v e ra g e S c o re

A v e ra g e

S c o re

J o h n S o e d e r

20 = A+

19 = A

J o h n S o e d e r

B ill

C lin e

3 =C

BELOW

EXPECTATION

0 (ZERO) NON-COMPLIANT

ABOVE

EXPECTATION

5 = A

4 = B

MEETS

EXPECTATION

ABOVE

EXPECTATION

Form PD12 Revised 05/2022 2 of 2