FWC 23.24-100 ITB - Final.pdf

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVENUE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

INVITATION TO BID

FWC 23/24-100

AIRBOAT REBUILD AND ENGINE

ITB BIDDER ACKNOWLEDGEMENT FORM

Purpose: The intent of this bid is to obtain competitive pricing for rebuilding one (1) airboats and providing an engine, per the specifications contained herein. Only responsive and responsible Contractors will be considered for award of this Invitation to Bid (ITB).

Responsive: To be responsive, a bid must constitute a definite, firm, unqualified and unconditional offer to meet all of the material terms of this ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in this ITB and which, for reasons of policy, must be complied with at risk of bid rejection for non-responsiveness.

Non-Responsive: Any submission that does not comply with this ITB in any way, does not contain all the properly signed forms, supplements or deviates from the Bid requirements or has an incomplete Price Sheet may be considered nonresponsive at the discretion of the Procurement Manager.

Responsible Companies: The Commission shall only consider responsible companies. Responsible companies are those that have, in the sole judgment of the Commission, the financial ability, experience, resources, skills, capability, reliability and business integrity necessary to perform the requirements of the contract. The Commission may also consider references and quality to determine the responsibility of the bid. The Commission reserves the right to use any information, whether supplied through the Bidder’s submission or otherwise obtained, in determining responsibility.

Rejection of Bids: The Commission reserves the right to reject any and all bids and to waive any minor irregularity in the submissions received in response to this ITB. The Commission reserves the right to consider all information, whether submitted or otherwise, to determine responsiveness and responsibility and to reject bids accordingly.

Name of Business: ______________________________________________________________________________________________

Contact Person Name: ___________________________________________________________________________________________

Business Address: _______________________________________________________________________________________________

City: __________________________ State: ____________________________ Zip code: ____________________________________

Phone: __________________________ Fax: _____________________________ Email: ____________________________________

Federal Employer Identification Number: __________________

The undersi gned attest to the fo l l owi ng:

“We understand all of the terms, conditions and the specifications contained herein and agree to abide by all of the terms, conditions and the speci f i cati ons i n the i r enti re ty.

Authorized Signature (Manual): ___________________________________________________________________________________

Authorized Signature Name (Typed) and Title: ______________________________________________________________________

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 2 of 47

CALENDAR OF EVENTS

FWC 23/24-100

SCHEDULE DUE DATE METHOD

Bid Advertised March 20, 2024 Posted on the Vendor Information Portal

(VIP)

Deadline for Questions Must be received

PRIOR to:

March 29, 2024

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions April 5, 2024 Posted on the Vendor Information Portal

SEALED BIDS DUE

(REMEMBER: The bid number should be clearly marked on envelope)

Must be received PRIOR to:

April 16, 2024

@ 2:00 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160 Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening April 16, 2024

@ 2:00 PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave E Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number:

1.888.585.9008 Conference room number: 218-721-199

Anticipated Date of Intended Award April 22, 2024 Posted on the Vendor Information Portal https://vendor.myfloridamarketplace.com/

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 3 of 47

GENERAL CONDITIONS

FWC 23/24-100

The Florida Fish and Wildlife Conservation Commission’s (FWC or Commission) mission is to manage fish and wildlife resources for their long-term well-being and the benefit of people. The Commission administers six (6) major programs including habitat and species conservation, freshwater fisheries management, law enforcement, marine fisheries management, hunting and game management and fish and wildlife research.

A Bidder submitting a bid shall be registered in the MyFloridaMarketPlace (MFMP) system and where required, the Sunbiz system prior to the bid opening. Business entities which must be on file with Sunbiz include the following foreign and domestic entities: Corporations for and not for profit, Limited Liability Companies (LLC), Limited Partnerships (LP) including Limited Liability Limited Partnerships (LLLP), and organizations doing business under a fictitious name (DBA). A Bidder may not be considered for an award, if not registered in the MFMP and Sunbiz system. The Bidder’s registration address and federal employer identification (FEID) number should match the Bidder’s address and FEID number listed on the Bidder Acknowledgment form (page 1).

Certified Minority-owned, Woman-owned and Service-Disabled Veteran Business Enterprises, as certified by the State of Florida Office of Supplier Diversity, are encouraged by the Commission to participate in the bidding process.

Bids from Bidders shall include all necessary equipment to complete the job. The bidder is required to supply all specified documentation when submitting a bid for this project.

Please note:

• The terms “Contract,” “Agreement” and “Purchase Order” are used interchangeably in the document.

• The terms “Commodities” and “Goods” are used interchangeably in the document.

TERMS AND CONDITIONS

PUR 1000 and PUR1001 are hereby incorporated by reference. PUR1000 and PUR1001 can be found at the Department of Management Services website at the following link:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purc hasing_pur_forms

The following terms and conditions take precedence over the PUR1001 and PUR1000 forms where applicable. The Commission objects to and shall not consider any additional terms or conditions submitted by a Bidder or Contractor, including any appearing in documents attached as part of a Bidder’s response.

In signing and submitting its bid, a Bidder agrees that any additional terms or conditions, whether submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with terms and conditions, including those specifying information that must be submitted with a bid, shall be grounds for rejecting a bid.

The terms and conditions of Attachment A, Purchase Order Terms and Conditions, are hereby incorporated into this solicitation. Any contract resulting from this solicitation will include the terms and conditions of this solicitation and the terms and conditions contained in Attachment A.

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 4 of 47

PROCUREMENT MANAGER

Ruth Heggen ruth.heggen@myfwc.com

TERM

The contract will be effective for one year from issuance of the Purchase Order.

If circumstances constituting Force Majeure have occurred, or if anything occurs beyond the Contractor’s control, the Contractor shall submit an extension request in writing. The Project Manager and Contract Manager will review the extension request and if they determine it is justified, will forward to the Bid Request Inbox (bidrequest@myfwc.com) for procurement review and approval/disapproval.

SUBCONTRACTS

Subcontracting IS NOT permitted pursuant to the Terms and Conditions of the Purchase Order.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Diversity at (850) 487-0915 or osdinfo@dms.myflorida.com.

FWC encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Diversity website for information on certified business enterprises that may be considered for subcontracting opportunities.

VERBAL INSTRUCTION PROCEDURE

Bidders may not consider any verbal instructions as binding upon the Commission. No negotiations, discussions, or actions shall be initiated or executed by the Bidder as a result of any discussion with any Commission employee. Only those communications from the Commission that are in writing, may be considered as a duly authorized expression on behalf of the Commission.

SOLICITATION QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. This includes specification inquiries, such as questions or requests for additional or altered terms and conditions. Questions to the Procurement Manager shall not constitute formal protest of the specifications or of the solicitation. Questions must be received no later than the date and time specified in the Calendar of Events (Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

If questions are received, an addendum will be issued and shall be posted on the Vendor Information Portal (https://vendor.myfloridamarketplace.com).

mailto:bidrequest@myfwc.com?subject=Extension%20Request https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 5 of 47

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the Commission posting the notice of intended award, (i.e., the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION CHALLENGE

Any protest concerning the specifications of this solicitation shall be made in accordance with PUR1001, paragraph 20, “Protests”. A notice of protest of the solicitation documents shall be made within seventy-two hours after the posting of the solicitation. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

ADDENDUMS

If the Commission finds it necessary to supplement, modify or interpret any portion of the specifications or documents or answer any Bidder questions during the ITB period an addendum shall be posted on the Vendor Information Portal internet site. Each Bidder is responsible for monitoring the Vendor Information Portal website (https://vendor.myfloridamarketplace.com) for new or changing information relative to this procurement. The Commission bears no responsibility for any delays, or resulting impacts, associated with a Bidder’s failure to obtain the information made available through the Vendor Information Portal.

BIDDER ACKNOWLEDGMENT

In order for this bid to be valid, the bid must be completed in its entirety, signed by the Bidder and returned, as part of the bid or the bid will be rejected. By affixing your signature to the ITB Bidder Acknowledgement Form (page 1), the Bidder hereby states that the Bidder has read all bid specifications and conditions and agrees to all terms, conditions, provisions, specifications, and is currently licensed to do business within the State of Florida, if required by State or Federal Law, for the services or commodities the Bidder will provide the Commission under these bid specifications.

REFERENCES

Each prospective Bidder shall provide a minimum of three (3) references for similar projects completed.

Current contact names and phone numbers shall be included with the bid package. See the attached References Form for more detail.

IDENTICAL TIE BIDS

Preference shall be given to businesses with drug-free workplace programs. If two (2) or more bids which are equal with respect to price, quality, and service are received by the State or by any political subdivision for the procurement of commodities or contractual services, a bid received from a business that certifies that it has implemented a drug-free workplace program shall be given preference in the award process.

Contractors must complete the Identical Tie Bid / Drug Free Workplace form (Attachment B) provided and return it with their bid.

SUPPORTING/SUPPLEMENTAL INFORMATION

The Commission requires that bidders submit all required technical, specification, and other supporting information with their bid, so that a detailed analysis and determination can be made, by the Contract Manager that the product/service offered meets this ITB’s specifications and that other requirements of

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 6 of 47 this ITB have been met. However, provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the Commission reserves the right to request supplemental information from the bidder after the bids have been opened to ensure that the products/services offered completely meet this ITB’s requirements. The requirement for such supplemental information will be at the reasonable discretion of the Commission and may include the requirement that a bidder will provide a sample product(s) so that the Commission can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the Commission, will cause the Commission to consider the Contractor non-responsive and reject the Contractor’s bid.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07, F.S. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or thirty

(30) days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester.

The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

MAILING INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to:

Florida Fish and Wildlife Conservation Commission Attn: Purchasing 1875 Orange Avenue E Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with: BID NUMBER, DATE AND TIME OF THE BID

OPENING.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES.

SOLICITATION PUBLIC OPENING

The public opening of this bid will be conducted at the date, time and method specified on the Calendar of Events (Page 2). BIDS RECEIVED AFTER THE SPECIFIED DATE AND TIME WILL BE REJECTED.

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 7 of 47

Any person with a qualified disability shall not be denied equal access and effective communication regarding any bid/proposal documents or the attendance at any related meeting or bid/proposal opening. If accommodations are needed because of a disability, please contact the Purchasing Section at (850) 488-6551 at least three (3) workdays prior to the opening.

AWARDED BID/INSPECTION

The Commission will award the bid to the responsive, responsible bidder who submits the lowest bid price.

If deemed necessary, an interview with the bidder by the Contract Manager may be required before the bid is awarded.

The Commission reserves the right to inspect the prospective Contractor’s materials and background record prior to making an award of the Contract. If the Contract Manager determines the lowest bidder does not have sufficient experience, equipment, etc. to meet the specifications of this ITB, the Commission reserves the right to reject the bidder and evaluate the next lowest bidder.

POSTING OF BID TABS

Bid Tabulations with Contractors identified as awarded bidders will be posted electronically as Agency Decisions on the Department of Management Services Vendor Information Portal as a Public Notice. The Agency Decision may be viewed at https://vendor.myfloridamarketplace.com, and will remain posted for a period of 72 hours. Failure to file a protest within the time prescribed in Section 120.57(3)(b), F.S., shall constitute a waiver of proceedings under Chapter 120, F.S.

Awarded Bidders are instructed not to proceed until a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice is given to the Contractor by the Commission. A company or person who proceeds prior to receiving a Purchase Order, Formal Written Contract, Lease, Notice to Proceed, or some other form of written notice from the Commission does so without a contract and at their own risk.

Sealed bids, proposals, or replies received by an agency pursuant to a competitive solicitation are exempt from s. 119.07(1) and s. 24(a), Art. I of the State Constitution until such time as the agency provides notice of an intended decision or until thirty (30) days after opening the bids, proposals, or final replies, whichever is earlier.

SCOPE CHANGES AFTER CONTRACT EXECUTION

The Commission shall provide written notice to the successful bidder thirty (30) days in advance of any Commission required changes to the technical specifications and/or scope of service that affect the successful bidder’s ability to provide the service as specified herein. Any changes that are other than purely administrative changes will require a change order.

FWC CONTRACT MANAGER

The FWC employee identified as the Contract Manager shall perform the following on behalf of the FWC:

• review, verify, and approve receipt of services/deliverables from the Contractor;

• submit requests for change orders/amendments/renewals, if applicable;

• review, verify, and approve invoices from the Contractor; and, if applicable, complete the Certificate of Contract Completion form; and https://vendor.myfloridamarketplace.com/ http://www.leg.state.fl.us/statutes/index.cfm?App_mode=Display_Statute&Search_String=&URL=0100-0199/0119/Sections/0119.07.html

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 8 of 47

• maintain an official record of all correspondence between the Commission and the Contractor and forward the original correspondence to the Procurement Manager for the official file.

DELIVERABLES

The following services or service tasks are identified as deliverables for the purposes of the subsequent Contract:

a. Performance of all services set forth in the Scope of Work.

b. Submission of all invoicing, supporting documentation, Corrective Action Plans and reports.

LIQUIDATED DAMAGES

If the Contractor fails to complete the work or the conditions of the Purchase Order and/or Change Orders by the completion date, the Commission shall have the right to deduct liquidated damages from any amount due and payable to the Contractor. Liquidated damages shall be assessed in the amount of $100.00 per calendar day of delay. Exceptions to this provision may be made if a delay is attributable to circumstances that are clearly beyond the control of the Contractor. The burden of proof of unavoidable delay shall rest with the Contractor and shall be supplied in a written form and submitted to the Contract Manager.

WARRANTIES/DAMAGED ITEMS/DELIVERY

The Contractor shall assume full responsibility for providing or ensuring warranty coverage and/or warranty service on any and all items including goods, materials, or equipment provided to the Commission.

If Contractor is not the Manufacturer, all Manufacturer warranties must be passed through to the Commission.

Delivery shall be made no later than the specified Delivery Date. The Contractor shall pay all costs associated with delivery and shall assume full responsibility for all item(s) damaged prior to the F.O.B.

destination delivery and agree to hold harmless the Commission of all responsibility for prosecuting damage claims.

The Contractor shall assume full responsibility for replacement of all defective or damaged goods within thirty (30) days of notice by the Commission of such defect or damage.

GUARANTEE

If products do not comply with the specifications contained herein, the Contractor shall replace the product(s), or the purchase price shall be refunded. The refund or the delivery of the replacement product(s) shall be made within thirty (30) days following the Contract Manager’s notification to the Contractor that the original product(s) was non-compliant. Costs of returning the original product(s) will be the sole responsibility of the Contractor.

AUTHORIZED COMPENSATION

It is understood and agreed that all compensation under this ITB is specifically limited to the Contractor’s bid price accepted by the Commission, and to the specific procedure for payment established in this ITB and the Purchase Order executed pursuant to it. The Commission is not liable for any costs, fees, expenses or any other compensation whatsoever incurred or charged by the Contractor, other than the bid price paid for the work specifically described in the Scope of Work, which work is actually accomplished and invoiced by the Contractor subsequent to the Commission’s notice to proceed (or other notice to begin work). Thus, the Commission is not liable for any costs incurred or charged by the Contractor in anticipation of responding to, or performing work described in, this ITB including, but not limited to, equipment or

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 9 of 47 personnel procured by the Contractor in anticipation of such work. The Commission is not responsible to the Contractor for any loss or damages resulting from circumstances unforeseen at the time of publication of this ITB including, but not limited to, those resulting from a “force majeure”.

ADDITIONAL LEGAL REQUIREMENT

All corporations seeking to do business with the State shall, at the time of submitting a bid, be on file with the Department of State in accordance with provisions of Chapter 607, F.S.; similarly, partnerships seeking to do business with the State shall, at the time of submitting such bid, have complied with the applicable provisions of Chapter 620, F.S. For further information on required filing and forms, please go to the following sites: http://sunbiz.org or http://dos.myflorida.com.

USE OF CONTRACT BY OTHER STATE AGENCIES AND ELIGIBLE USERS

As provided in Chapter 60A-1.045, Florida Administrative Code (F.A.C.), and Section 287.042(16), F.S., other State of Florida agencies may purchase from the resulting contract of this ITB, provided that the Department of Management Services has determined the contract’s use is cost effective and in the best interest of the State, and with the Contractor’s consent.

Other State of Florida governmental entities and eligible users may also request of the Contractor to be able to use this contract. If the Contractor agrees to other entities to utilize this ITB contract, such agencies shall coordinate their use of this contract with the Florida Fish and Wildlife Conservation Commission in order to reduce scheduling conflicts.

CONDITIONS AND SPECIFICATIONS

The bidder is required to examine carefully the conditions and specifications of this bid and to be thoroughly informed regarding any and all requirements of the conditions and specifications.

REMAINDER OF PAGE INTENTIONALLY LEFT BLANK

http://www.sunbiz.org/ http://dos.myflorida.com/

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 10 of 47

SCOPE OF WORK

FWC 23/24-100

AIRBOAT REBUILD AND ENGINE

The intent of these specifications is to describe and establish construction requirements for a heavy-duty airboat to be used by the Florida Fish and Wildlife Conservation Commission (FWC) as a workboat. The airboat shall be capable of transporting people in continuous operation during both high and low water conditions. The airboat will be used in harsh conditions.

The airboat required and covered by these specifications shall be the manufacture's latest basic production model and shall be equipped with all new standard equipment in accordance with the manufacture's latest literature, a copy of which must accompany the Bidder’s response along with any and all specifications necessary to verify that the unit either meets or exceeds each and every of the following: complete rigging, engine cage, rudders, controls, elevated seating for five (5) occupants, 450 horsepower, 6.0L Levitator MS.45 airboat engine with propeller, produced by a manufacturer of airboats that has been in the business of constructing airboats a minimum of twelve (12) consecutive months and constructed a minimum of thirty (30) airboats.

An existing complete airboat and trailer (minus propeller and drive belt) will be provided to the manufacturer for this build. The 15’ x 8’ airboat hull, walking boards, polymer, and single-axle trailer provided to the manufacturer will be re-used to construct this airboat. All other components on the provided airboat including but not limited to the rigging, propeller guard, gas tank, batteries, rudders, controls, seating, cooling system, and engine will be the responsibility of the manufacturer to remove from the hull and dispose of. The provided trailer is a 2014 Ram-Lin single 5,200-pound axle galvanized trailer with spare and the provided airboat has a 2014 Alumitech hull, walking boards, and polymer. It is believed all other components on the airboat including the Chevrolet small block 350 engine are from the original 1992 build.

Products and materials supplied shall include the following or they will not be accepted.

1.0 GENERAL

A. The airboat shall be fully operational upon delivery.

B. The airboat shall conform to all federal, state, and marine safety regulations.

C. The airboat shall meet eligibility for Sate of Florida Marine Vessel Registration.

D. The airboat shall be constructed in accordance with or exceed industry standards for this type of vessel. The use of reconditioned or used parts will not be accepted.

E. Marine Grade Aluminum Alloy shall be used.

1.1 AIRBOAT CONSTRUCTION

1.1.1 A fifteen (15) foot length and eight (8) foot width aluminum hull will be provided for this build and shall be used in construction of the airboat.

1.1.2 Walk arounds currently fastened to the provided hull will be used in the construction of the airboat.

1.2 POLYMER

1.2.1 The hull provided for this build will have existing polymer fastened to the hull exterior to be used in construction of the airboat.

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 11 of 47

1.3 SEATING

1.3.1 Operator port and side passenger (starboard) “fat man” style seat mounted centered, to the front of, and a minimum of 8” below rear passenger bench seat.

1.3.2 Operator seat and side passenger seat shall include fully enclosed storage compartments(s) underneath the seats constructed of aluminum with front access door with flush mounted latch.

Storage cabinets shall be powder coated black.

1.3.3 Separate three (3)-passenger “fat man” bench seat mounted in rear of and centered on the operator and side passenger seats.

1.3.4 Passenger bench seat shall include a storage area underneath that is constructed with 13-gauge stainless wire 1” X 2” welded wire mesh, welded at each contact point with the seat bracing.

1.3.5 Seats shall be covered with removable gray vinyl material.

1.3.6 Seats shall include matching weather resistant rain covers.

1.3.7 Color shall match gray.

1.3.8 All seat framing, and bracing material shall be stainless-steel tubing.

1.3.9 All footrests shall be covered with solid 1/8” aluminum or stainless-steel plate with stainless steel support framing underneath. Minimum of 8” between footrest and front fore deck. All footrests shall be covered with gray non-skid surface.

1.3.10 Handholds shall be installed on bottom of each side of passenger seats and one (1) on driver’s seat for safety (can vary if instrument cluster arrangement does not allow this).

1.3.11 All stainless-steel construction.

1.4 PROPELLER GUARD

1.4.1 The framework shall be constructed of 7/8” and 1” 0.065 stainless steel tubing, covered with 13-gauge stainless wire 2" X 4" mesh.

1.4.2 Wire shall be welded to framing at all contact points. In lieu of stainless wire 2” X 4” mesh on a portion of the guard, stainless steel expanded metal shall be placed on sides of the propeller guard closest to the stern and up to the fourth J-bar to protect from objects entering the guard.

1.4.3 There shall be a minimum 3" clearance for the propeller guard, sides and the bottom of the airboat.

1.4.4 The propeller guard shall completely enclose the engine and propeller area.

1.4.5 Propeller guard shall have one starboard-side and one port-side access door for maintenance accessibility, of identical metal tubing and wire mesh as the rest of the propeller guard.

1.4.6 Doors shall be hinged and have gas shock struts and latching devices.

1.4.7 The propeller guard shall have three (3) steps that are above and centered on the rear passenger seat. The first step shall be even with the top of the rear seat. The second step shall be midway between the first and third step and the third step shall be even with the top of the propeller guard.

Each step shall measure fifteen (15) inches wide and thirteen (13) inches deep. Each step shall be supported by stainless steel tubing that is welding to the framing tubs of the propeller guard.

1.4.8 One (1) set of LED flood lights, minimum size 4.25” X 3”, shall be mounted inside and on port and starboard sides of propeller guard, below the top of the guard.

1.4.9 Stern navigational light shall be mounted inside and centered at top of propeller guard.

1.4.10 The propeller guard shall be built so that it can be removed from the engine stand for engine service.

1.4.11 All stainless-steel construction.

1.5 ENGINE STAND

1.5.1 The framework shall be constructed of 1” and ¾” stainless steel tubing, main runners of engine

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 12 of 47 stand shall be of 1.5” X 1.5” X 3/16” stainless steel angle.

1.5.2 Engine shall be mounted at a minimum of four points using rubber motor mounts.

1.5.3 Engine frame is to include mounting brackets for two batteries and one gas tank.

1.5.4 Gas tank and batteries shall be mounted on the floor to provide a low center of gravity.

1.5.5 Battery brackets can be mounted low on the engine stand.

1.5.6 All stainless-steel construction.

1.6 STEERING

1.6.1 Shall be 3/8” stainless steel Teleflex or equivalent cable steering with left hand directional control stick, with stainless steel hems joints.

1.6.2 Directional control stick shall have an aluminum billet steering grip.

1.6.3 Steering cable shall be mounted and secured to the propeller guard using stainless steel hardware at fixed mounting points.

1.7 THROTTLE

1.7.1 Teleflex, or approved equivalent, cable with pedal stop shall be located for use with the right foot.

1.8 FUEL TANK

1.8.1 Constructed, at a minimum, of 0.125” 5052 marine alloy and to hold approximately 40 gallons.

1.8.2 Fuel tank mounted in shock absorbing rubber.

1.9 RUDDERS

1.9.1 The airboat shall have two (2), forty-eight inch (48") airfoil design with urethane foam filling for rigidity, welded aluminum and each shall have a trim tab.

1.9.2 Rudders shall be fitted with polymer bushings located at top and bottom of each rudder.

1.9.3 Rudder rods shall be constructed of 3/8” diameter stainless steel.

1.9.4 Rudders should have a field of turn of at least 130 degrees and a maximum acute angle of the turning rudder of 25 degrees.

1.10 INSTRUMENTATION

1.10.1 Instrumentation and control panel of aluminum box type construction shall be mounted between operators and passenger’s seat. Construction of instrumentation and control panel shall be safely within the driver’s reach and easily visible while seated. Panel shall be powder coated black.

1.10.2 Lighted instrumentation to include temperature, oil pressure, voltmeter, hour meter, gas gauge, and tachometer wired and connected.

1.10.3 Keyed ignition and three (3) black rubber booted toggle two- position switches shall be installed and connected to running lights, spotlights, and bilge pump. Two (2) additional two-position switches shall be installed for future accessories to be installed on the airboat.

1.10.4 Control panel shall include two 12-volt “cigarette lighter” style plugs.

1.10.5 Instrument and control panel shall have a vinyl, weather resistant rain cover matching the gray color of the seat covers.

Note: Electric fuel pump wiring should be connected to the ignition switch so there is no chance that fuel is being pumped with the ignition switch in the off position.

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 13 of 47

1.11 ELECTRICAL SYSTEM

1.11.1 12-volt system with dual batteries controlled by a battery selector switch capable of isolating individual battery or utilizing both batteries at once.

1.11.2 All necessary wiring shall be included and shall be fuse protected.

1.11.3 Approved running lights and navigation lights shall be installed and tested.

1.12 HARDWARE

1.12.1 All hardware including, but not limited to nuts, bolts, washers, screws, rivets, hinges and hose clamps shall be made of marine grade stainless steel.

1.12.2 All fastening hardware shall be of nylon locknut type, where possible.

1.13 BILGE PUMPS

1.13.1 Minimum of two (2) 2000 gallon per hour bilge pumps mounted one on the port and one on the starboard side with 1 1/8” discharge hose each with through hull discharge.

1.13.2 Pumps may be connected to the same switch on the instrument panel.

1.14 PAINT

1.14.1 All aluminum and stainless-steel metal works shall be left unpainted.

1.14.2 Instrument panel and enclosed storage area under operator seat shall be painted black powder coat.

1.14.3 All non-aluminum and non-stainless steel, ferrous metal work shall be painted black powder coat.

Note: Metal framework is of stainless-steel construction and should not require painting. Hull and rigging shall be left bare aluminum/stainless steel. Therefore, the ONLY surface requiring painting should be the footrests and shall be painted with a non-skid deck paint. The paint color should be of gray or closest equivalent.

1.15 ENGINE

1.15.1 New 6.0-liter Levitator Performance Airboat Engines MS.45 engine with aluminum heads and intake manifold or equivalent, water cooled.

1.15.2 Radiator shall be aluminum and mounted above the engine and supported by bracketing on the propeller guard.

1.15.3 Engine shall be fitted with 2.3 to 1 belt drive reduction unit or equivalent.

1.15.4 Exhaust system shall be stainless steel flex pipe attached to propeller guard above the deck and vented at the rear of the airboat through stainless steel (baffled) mufflers.

1.15.5 New, minimum 60-amp alternator shall be included.

1.15.6 Engine shall have an electric starter, electric fuel pump and a water separated spin-on canister type fuel filter.

1.15.7 Engine shall be appropriately vented to prevent crankcase pressure.

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 14 of 47

1.16 PROPELLER

1.16.1 Shall be a Sensenich 3 blade carbon fiber wide propeller or FWC staff approved equivalent of the appropriate length and pitch to ensure maximum performance and engine life.

1.17 WATER COOLING SYSTEM

1.17.1 Heavy-duty large aluminum radiator (31” x 25”) with expanded metal radiator guard mounted to rear of radiator. Expanded metal shall be treated (e.g., wire-brushed) to remove any sharp edges.

1.17.2 Radiator shall be mounted inside propeller guard behind rear seats and above the engine using rubber shock-mounts (with enough space to allow an engine cover to pass below) and have sufficient cooling capacity to maintain correct operating temperature under tropical conditions maximum engine load.

1.17.3 Shall include an aluminum expansion tank.

1.17.4 All hoses shall be Marine Premium Grade quality which meets or exceeds airboat industry standards.

1.18 OIL COOLER

1.18.1 Large (minimum 24” x 12”) heavy-duty oil cooler with stainless steel braided oil lines connected to engine and securely mounted inside propeller guard in such a way as to provide appropriate oil flow and cooling.

1.19 SPECIAL INSTRUCTIONS

1.19.1 All components of the airboat shall conform to the requirements of the best marine quality and marine practice for the intended service of the airboat as a state airboat in continual service.

1.19.2 Manufacturer warrants the basic components of the airboat shall be free from defects in material and workmanship under state use and service. Manufacturer 's obligation limited to making good at its factory any part or parts thereof which shall within 1 year (12 months) after delivery become defective. All components of the airboat shall be warranted for a period of three (3) months after delivery date. The above warranty provisions shall not apply to products that have been subject to misuse, negligence, or accident. The above warranty provisions shall not apply to the provided parts for this build (hull, polymer, walk arounds, trailer).

1.19.3 Manufacturer 's written warranty, service policy, invoice and statement of origin shall be delivered with the airboat.

1.19.4 Upon completion and before acceptance by the State, a thorough inspection will be made of the equipment and engine.

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 15 of 47

PRICE SHEET

FWC 23/24-100

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL BID PRICE.

TOTAL BID PRICE

(15’ X 8’ AIRBOAT (REBUILD AND ENGINE) $_____________________________

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

EACH ITEM AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor: ____________________________

Address: ______________________________

Signed: _______________________________

Print Name: __________________________

Title: ________________________________

Fax: _________________________________

City/State/Zip: ________________________

Telephone: ___________________________

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 16 of 47

REFERENCES

FWC 23/24-100

A minimum of three (3) references from persons or firms for whom the bidder has performed similar jobs as per the specifications in this bid must be supplied with the bid. The firms and/or contact persons should be available between the hours of 8:00 AM and 5:00 PM, Eastern Time, Monday through Friday. If any reference is not available as stated above, this may be cause for rejection of the Bidder’s bid. Provide a description (scope of work) of each job.

NAME OF COMPANY: _________________________________________________________________________

CONTACT PERSON: ___________________________________________________________________________

ADDRESS: ____________________________________________________________________________________

CITY/STATE/ZIP: ______________________________________________________________________________

TELEPHONE NUMBER: _______________________ EMAIL ADDRESS: ____________________________

JOB DATE: ____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): _____________________________________________________________

NAME OF COMPANY: _________________________________________________________________________

CONTACT PERSON: ___________________________________________________________________________

ADDRESS: ____________________________________________________________________________________

CITY/STATE/ZIP: ______________________________________________________________________________

TELEPHONE NUMBER: _______________________ EMAIL ADDRESS: ____________________________

JOB DATE: ____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): _____________________________________________________________

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 17 of 47

NAME OF COMPANY: _________________________________________________________________________

CONTACT PERSON: ___________________________________________________________________________

ADDRESS: ____________________________________________________________________________________

CITY/STATE/ZIP: ______________________________________________________________________________

TELEPHONE NUMBER: _______________________ EMAIL ADDRESS: ____________________________

JOB DATE: ____________________________________________________________________________________

DESCRIPTION (SCOPE OF WORK): _____________________________________________________________

CONTRACTOR NAME

AUTHORIZED SIGNATURE

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 18 of 47

ATTACHMENT A

FWC 23/24-100

FLORIDA FISH & WILDLIFE CONSERVATION COMMISSION

PURCHASE ORDER TERMS & CONDITIONS

Last Updated: May 9, 2023

Section 1. PURCHASE ORDER.

A. Composition and Priority.

The Contractor agrees to provide commodities or contractual services to the Commission within the manner and at the location specified in the Purchase Order, and any attachments to the Purchase Order. These Purchase Order Terms and Conditions, whether generic or specific, shall take precedence over any inconsistent or conflicting provision in the State of Florida, General Contract Conditions, PUR 1000. Additionally, the terms of the Purchase Order supersede the terms of any and all prior agreements with respect to this purchase.

B. Initial Term.

Unless otherwise specified, the Purchase Order begins on the date of issuance. Contractual services or commodities to be provided by the Contractor shall be completed by the date specified on the Purchase Order end date.

Section 2. PERFORMANCE.

A. Performance Standards.

The Contractor agrees to perform all tasks and provide deliverables as set forth in the Statement of Work and attachments to the Purchase Order. The Commission shall be entitled at all times, upon request, to be advised as to the status of work being done by the Contractor and of the details thereof.

Coordination shall be maintained by the Contractor with representatives of the Commission, or of other agencies involved in the project on behalf of the Commission.

B. Performance Deficiency.

If the Commission determines that the performance of the Contractor is unsatisfactory, the Commission may notify the Contractor of the deficiency to be corrected, which correction shall be made within a timeframe specified by the Commission. The Contractor shall provide the Commission with a corrective action plan describing how the Contractor will address all issues of Purchase Order non‐performance, unacceptable performance, and failure to meet the minimum performance levels, deliverable deficiencies, or Purchase Order non‐compliance. If the corrective action plan is unacceptable to the Commission, the Contractor will be assessed a non‐performance retainage equivalent to ten (10) percent of the total invoice amount or as specified in the contractual documents.

The retainage will be applied to the invoice for the then‐current billing period. The retainage will be withheld until the Contractor resolves the deficiency. If the deficiency is subsequently resolved, the Contractor may invoice the Commission for the retained amount during the next billing period. If the Contractor is unable to resolve the deficiency, the funds retained will be forfeited.

C. Contractor Responsibilities.

The Contractor agrees that all Contractor employees, subcontractors, or agents performing work under the Purchase Order shall be properly trained technicians who meet or exceed any specified training qualifications. Upon request, the Contractor shall furnish a copy of technical certification or other proof of qualification. All employees, subcontractors, or agents performing work under the

Ch. 287 Invitation to Bid – Revised 2.15.2024 FWC 23/24-100, Page 19 of 47

Purchase Order must comply with all security and administrative requirements of the Commission.

The Commission may conduct, and the Contractor shall cooperate in, a security background check or otherwise assess any employee, subcontractor, or agent furnished by the Contractor. The Commission may refuse access to, or require replacement of, any personnel for cause, including, but not limited to, technical or training qualifications, quality of work, change in security status, or non-compliance with the Commission’s security or other requirements. Such refusal shall not relieve the Contractor of its obligation to perform all work in compliance with the Purchase Order. The Commission may reject and bar from any facility for cause any of the Contractor’s employees, subcontractors, or agents.

D. Assignment.

The Contractor shall not sell, assign or transfer any of its rights, duties or obligations under the Purchase Order without the prior written consent of the Commission. In the event of any assignment, the Contractor remains secondarily liable for performance of the Purchase Order, unless the Commission expressly waives such secondary liability. The Commission may assign the Purchase Order with prior written notice to the Contractor.

E. Damages to State Property.

Any damages to state property (e.g., structures, roads, culverts, fences, trees, or other natural resources) caused by the Contractor while working on this project shall be the responsibility of the Contractor to remedy, as determined by the Commission. The Contractor shall be responsible for the conduct of all Contractor personnel at all times while on the job site.

Should any historical or cultural artifacts be uncovered, the Contractor shall immediately halt work and notify the Commission’s Contract Manager. Please note: The State Archaeologist has the power to halt work if he or she has reason to believe artifacts are being disturbed.

F. Subcontractor Minority Status Report.

Contractor shall provide a Subcontractor Minority Status Report to the Commission’s Contract Manager, summarizing the participation of certified and non-certified woman-, veteran- and/or minority-owned business enterprise subcontractors/material suppliers for this Contract. The report shall be completed in its entirety and submitted with each invoice. The Contractor shall indicate “N/A” if the project does not utilize subcontractors. The Office of Supplier Diversity can assist in furnishing names of qualified woman-, veteran- and/or minority-owned business enterprises. Contact the Commission’s Minority Coordinator at (850) 488-6551 with any questions.

G. Independent Contractor.

The Contractor shall perform as an independent contractor and not as an agent,…