FWC 22.23-95 A#2 Final.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Robert A. Spottswood Key West

Office of the

Executive Director

Dr. Thomas H. Eason

Acting Executive Director

Jessica Crawford

Chief of Staff

850-487-3796

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Finance and Budget Office

(850) 488-6551

Mana gin g fish and wildlife resourc e s for their long-te rm well-b ei n g and the benefi t of peopl e .

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Tallahassee, Florida 32399-1600 Voice: 850-488-4676

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MyFWC.com

DATE: MAY 26, 2023

ADDENDUM NO.: 2

BID NO.: FWC 22/23-95

BID TITLE: EPHEMERAL WETLAND VEGETATION RESTORATION VIA

MULCHING

UPDATE: CHANGE TO COMPLETION DATE, REVISED PRICE SHEET,

AND QUESTIONS & ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 22/23-95, “Ephemeral Wetland Vegetation

Restoration via Mulching.

All responses to the subject solicitation must be received no later than 2:00

PM (ET) on Wednesday, June 7, 2023.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Ruth Heggen

FWC Procurement Manager

FWC 22/23-95, Addendum #2, Page 1 of 4

BEGIN ADDENDUM #2

Item #1 – Revised Completion Date

The Scope of Work, Project/Work Schedule section, 2nd paragraph is hereby revised to read as follows:

Due to the presence of the reticulated flatwoods salamanders, work may not begin until

May 1, 2023, unless otherwise specified by the FWC Project Manager. Any deviations from these dates will be based on pond and/or salamander conditions. The Contractor may work seven days a week if desired. Work may only be conducted during daylight hours. All work must be completed and invoiced by the date specified in the Purchase

Order authorizing work.

Item #2 – Revised Price Sheet

The Price Sheet is hereby deleted in its entirety and replaced with the Revised Price Sheet, attached hereto and made a part of the solicitation. Bidders must complete and submit the

Revised Price Sheet or their bid will be deemed non-responsive.

Item #3 - Questions and Answers

Question #1: What is the distance of the Fundy Bayou Creek where clearing will take place?

Answer #1: 1.13 miles or 7.7 acres.

Question #2: Are all 20 acres to be done at once? Or, how many acres per year?

Answer #2: All 20 acres are to be done at once. There will be a different amount of acreage each year based on funding.

Question #3: Can we separate transportation cost from per acre price? Would lower per acre price substantially.

Answer #3: Yes (see Addendum #2, Item #1).

Question #4: Would mulching debris have to be removed from the creek?

Answer #4: As the contractor is only going to the creek’s edge, there shouldn’t be any issues with debris in the creek. Vegetation in creek shall not be disturbed.

Question #5: Is the acreage of the creek clearing calculated into the 20 acre total?

Answer #5: Yes.

Question #6: What is the budget on this project?

Answer #6: No budget is being given at this time. We would like to see the results received from the competitive process.

FWC 22/23-95, Addendum #2, Page 2 of 4

Question #7: How much of the budget will be used annually?

Answer #7: All of the available budget will be used annually.

Question #8: How much time do we have to use the budget each year?

Answer #8: Work is typically started at or after May 1 and generally needs to be completed by mid-June.

Question #9: Are we responsible for any turbidity barriers or silt fences?

Answer #9: No.

Question #10: Will the clearing areas be measured by GPS and will the clearing limits be flagged for operators to see while working?

Answer #10: The creek will be flagged for operators.

Question #11: Is the contractor responsible for any mulch left on the ground? I know the goal is to clear and mulch and leave spread evenly on the ground but I at least have to ask.

Answer #11: We ask that it is spread as evenly as possible on the ground .

Question #12: What is the timeline for each section to be done? Can that be adjusted due to unforeseen circumstances?

Answer #12: All work needs to be completed by the date specified in the Purchase Order that will be issued to authorize the work.

Question #13: Can we use whatever means and methods we need to get fuel to our machine without walking to a designated fueling area? A swamp buggy is what we had in mind because the clearing machine moves very slow and will take up a lot of valuable working hours.

Answer #13: You may NOT use whatever means and methods. You MAY use a UTV or swamp buggy to travel behind the machine and what has already been cleared.

Please utilize the same entry and exit points. If the area gets too mucky and/or too much damage is caused, you will need to stop buggy travel. This will be at the discretion of FWC staff.

FWC 22/23-95, Addendum #2, Page 3 of 4

Question #14: Can we load the machine onsite on a trailer and move it to the next clearing section. This will just be faster.

Answer #14: Yes, this is preferred. Contractors may not cross or get into the creek at any point.

Question #15: Is there an area close by on the property that we could use a camper to stay on site?

Answer #15: No.

Question #16: How many hours during the day can we work? This question goes with the last because if we can stay onsite we can work more hours onsite and less travel time.

Answer #16: Work can be performed any day of the week from 6:30 am to 6:30 pm.

END ADDENDUM #2

FWC 22/23-95, Addendum #2, Page 4 of 4

REVISED PRICE SHEET

FWC 22/23-95

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The Bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

PURSUANT TO SECTIONS 287.057(1)(a)1. AND 287.057(1)(a)2., F.S., EACH CONTRACTOR SHALL

SUPPLY A PRICE FOR EACH YEAR THAT A CONTRACT MAY BE RENEWED (SEE RENEWAL

CLAUSE).

ITEM PRICE PER ACRE

1. PRICE PER ACRE FOR INITIAL TERM $______________________

2. PRICE PER ACRE FOR RENEWAL YEAR 1 $______________________

3. PRICE PER ACRE FOR RENEWAL YEAR 2 $______________________

4. PRICE PER ACRE FOR RENEWAL YEAR 3 $______________________

5. MOBILIZATION

(To Be Paid Once at the Start of the Project Each Year)

6. DEMOBILIZATION

(To Be Paid Once at the Completion of the Project Each Year)

TOTAL BID PRICE (Total Items 1 – 6) $__________________________

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO FURNISH

THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT BEEN IN ANY

AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF FREEDOM OF COMPETITION.

Contractor Name: ________________________________________________________________________________

Signature: _______________________________________________________________________________________

Print Name: _____________________________________________________________________________________

Title: ____________________________________________________________________________________________

Address: _________________________________________________________________________________________

City/State/Zip: ___________________________________________________________________________________

Phone: __________________________________________________________________________________________