FWC 22.23-68 Trap Tags Addendum 1 Final.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners Rodney Barreto Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Robert A. Spottswood Key West

Office of the Executive Director Dr. Thomas H. Eason Acting Executive Director

Jessica Crawford Chief of Staff

850-487-3796

850-921-5786 FAX

Managing fish and wildlife resources for their long-term well-being and the benefit of people.

620 South Meridian Street Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T) 800 955-8770 (V)

MyFWC.com

DATE: JANUARY 26, 2023

ADDENDUM NO.: 1

BID NO.: FWC 22/23-68

BID TITLE: COMMERCIAL SALTWATER TRAP TAGS

UPDATE: QUESTION AND ANSWER AND UPDATED CALENDAR OF

EVENTS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s (FWC) Solicitation No. FWC 22/23-68, “Commercial Saltwater Trap Tags”.

All responses to the subject solicitation must be received no later than 2:30 PM (ET) on Wednesday, March 8, 2023.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875 Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Ashley Strickland, FWC Procurement Manager

FWC SOLICITATION ADDENDUM

BEGIN ADDENDUM

Calendar of Events

FWC 22/23-68

SCHEDULE DUE DATE METHOD

RFP Advertised January 12, 2023 Posted on the Vendor Information Portal (VIP)

Deadline for Questions

Must be received PRIOR to:

January 24, 2023

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions January 26, 2023 Posted on the Vendor Information Portal (VIP)

SEALED RESPONSE DUE

(REMEMBER: RFP number should be clearly marked on envelope)

Must be received PRIOR to:

March 8, 2023

@ 2:30 PM ET

Mailing Address:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave E Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Response Opening March 8, 2023

@ 2:30 PM ET

Public Opening Location:

1875 Orange Ave E Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number:

1.888.585.9008 Conference room number: 218-721-199

Evaluation Period From

March 14, 2023 to

April 11, 2023

Florida Fish & Wildlife Conservation Commission

Anticipated Date of Intended Award April 18, 2023

Posted on the Vendor Information Portal

(VIP)

https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

QUESTION #1

Can I have your previously awarded unit price?

ANSWER #1

QUESTION #2

Does the state (or FWC) have an existing contract with the current tag vendor(s)? If so can you please share the company name(s) of the incumbent vendor(s)?

ANSWER #2

Yes. E.J. Brooks, DBA TydenBrooks

QUESTION #3

Page 20 of the RFP, Renewal Period. “This Contract may be renewed for a period not to exceed the original terms of the Contract”. Please clarify if this is a total 5-year contract or is there an option for a renewal of 5 years for a total bid of 10 years?

ANSWER #3

The contract will be effective five (5) years upon receipt of first order. The Commission has the option to renew this Contract on a yearly basis for a period up to five (5) years after the initial Contract period upon the same terms and conditions.

QUESTION #4

On page 4 of the RFP, the estimated budget is $2,500,000.00 “for the initial term and renewal term”. To clarify, does the $2.5 million cover 1 year, 5 years or 10 years?

ANSWER #4

Initial term and renewal term sum to 10 years to comprise the estimated $2,500,000.00 budget.

QUESTION #5

Would FWC kindly consider extending the proposal submission deadline to give vendors more time to prepare their response?

ANSWER #5

No.

END ADDENDUM