FWC 22.23-67C ITB.pdf

Revised: 7.21.2022 FWC 22/23-67C Invitation to Bid Page 1

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

INVITATION TO BID

FWC 22/23-67C

DINNER ISLAND WHITE FARM CONTROL STRUCTURE REPLACEMENT IN HENDRY COUNTY

PURPOSE

The purpose of this Invitation to Bid (ITB) is to obtain competitive pricing for the replacement of the White Farm Water Control Structure, in accordance with the contract documents and Chapter 255 of the Florida Statutes.

All work performed on this project shall be done in accordance with all the Contract Documents referenced, attached to the MyFloridaMarketPlace Vendor Information Portal (MFMP VIP) advertisement, and contained herein, including those documents received as a result of the submission of the Confidentiality Exemption Form (Attachment A) or those contract documents made available through the link provided in the Technical Specifications and Construction Plans section below. See Exhibit 2 in the Terms and Conditions for pricing breakdown.

Documents may include but are not limited to:

• Any Modifications

• Agreement (Exhibit 1 in the Terms & Conditions)

• Addenda

• Terms and Conditions

• Invitation to Bid

• Drawings and Specifications

• Permits

Please Note: The terms “Contract” and “Agreement” are used interchangeably in the document.

TECHNICAL SPECIFICATIONS AND CONSTRUCTION PLANS

To access the technical specifications and construction plans:

1. Visit: https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC22.23-67C- DinnerIslandWhiteFarmControlStructureReplacement.zip

2. Download all files contained in the folder.

https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC22.23-67C-DinnerIslandWhiteFarmControlStructureReplacement.zip https://bidrequestfilessa.blob.core.windows.net/bidrequestcontainer/FWC22.23-67C-DinnerIslandWhiteFarmControlStructureReplacement.zip

Revised: 7.21.2022 FWC 22/23-67C Invitation to Bid Page 2

CALENDAR OF EVENTS

FWC 22/23-67C

SCHEDULE DUE DATE METHOD

Bid Advertised January 17, 2023 Posted on the MFMP VIP:

https://vendor.myfloridamarketplace.com

MANDATORY Pre-Bid Conference

January 31, 2023 @ 11:30 AM ET See Pre-Bid Conference Clause

Deadline for Questions Must be received

PRIOR to:

February 7, 2023

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to Written Questions February 10, 2023 Posted on the MFMP VIP:

https://vendor.myfloridamarketplace.com

SEALED BIDS DUE

(REMEMBER: Bid number should be clearly marked on envelope)

Must be received PRIOR to:

February 17, 2023

@ 3:00 PM ET

Mailing Address & Public Opening Location:

Florida Fish & Wildlife Conservation Commission Attn: Purchasing 1875 Orange Ave. E., Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening February 17, 2023

@ 3:00 PM ET

Public Opening Options for Attendance:

-In Person- 1875 Orange Ave. E., Tallahassee, FL 32311-6160

-Teleconference- Conference call phone number:

1.888.585.9008 Conference room number: 218-721-199

Anticipated Date of Intended Award February 24, 2023 Posted on the MFMP VIP:

https://vendor.myfloridamarketplace.com

SOLICITATION DETAILS AND REQUIREMENTS

FWC 22/23-67C

PROCUREMENT MANAGER

Jordan Irving (Jordan.Irving@myfwc.com) https://vendor.myfloridamarketplace.com/ https://vendor.myfloridamarketplace.com/

Revised: 7.21.2022 FWC 22/23-67C Invitation to Bid Page 3

ESTIMATED BUDGET

The Commission has an estimated budget for this project of $240,000.00.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the Mentor Protégé Program, please contact the Office of Supplier Diversity at (850) 487-0915 or osdinfo@dms.myflorida.com.

The Commission encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier Diversity website for information on certified business enterprises that may be considered for subcontracting opportunities.

SPECIAL ACCOMMODATIONS

Any person with a disability requiring special accommodations at the pre-solicitation conference and/or bid/proposal opening shall contact purchasing at the phone number above at least five (5) working days prior to the event. If you are hearing or speech impaired, please contact this office by using the Florida Relay Services which can be reached at 1 (800) 955-8771 (TDD).

MANDATORY PRE-BID CONFERENCE

A mandatory pre-bid conference/site visit will be held at the date and time specified in the Calendar of Events. The purpose of the pre-bid conference/site visit is to discuss the contents of this bid and to accept verbal questions from contractors concerning the project.

Vendors must attend this pre-bid conference as a requirement of bid responsiveness. Failure to attend the entire conference meeting, from the time it is called to order to the time it is adjourned, shall disqualify a potential respondent.

This will be the only opportunity to visit the proposed construction site during the solicitation advertisement period. Contractors are encouraged to bring any and all subcontractors needed to ensure an accurate bid and eliminate the need for additional site visits during the solicitation advertisement period.

Small unmanned aircraft system (sUAS/drone) use at the proposed project site is not allowed at any time during this solicitation.

LOCATION:

20105 CR 833, Clewiston FL 33440. 26°28'11.64"N, 81° 7'33.15"W https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Revised: 7.21.2022 FWC 22/23-67C Invitation to Bid Page 4

DEADLINE FOR QUESTIONS

Any questions from Bidders concerning this project that require the Commission to provide an official answer shall be submitted in writing to the Procurement Manager. Questions must be received no later than the date and time specified in the Calendar of Events. Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions, if needed.

If questions are received, an addendum will be issued and shall be posted on the MFMP Vendor Information Portal (https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, (Note the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the Contract documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION INQUIRIES

If the specifications of this bid could restrict competition for vendors prior to award and contractors after award, the Bidder has 72 hours within which to request to the Commission that the specification(s) be changed. The Procurement Manager must receive the written request within 72 hours after the date and time of the posting of the bid.

Requested changes to the Commission’s specifications shall include the Bidder’s concerns regarding restricting competition, provide detailed justification, and provide recommended changes to the specification(s). A Bidder’s failure to request changes by the prescribed date and time shall be considered to constitute the Bidder’s acceptance of the Commission’s specifications.

The Commission shall determine what change(s) to the bid is acceptable to the Commission, if any. If accepted, the Commission shall issue an addendum reflecting the change(s) to the bid, which shall be posted on the MFMP Vendor Information Portal (https://vendor.myfloridamarketplace.com).

It is up to the bidder to ensure that everything is included as required by the Commission’s Purchasing Office. It is not the Commission’s responsibility to mail or fax any forms to a potential Contractor.

BIDS DUE

Bids for this project are due by the date and time specified in the Calendar of Events. BIDS RECEIVED

AFTER DATE AND TIME SPECIFIED WILL BE REJECTED.

SUBMISSION INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to the Florida Fish and Wildlife Conservation Commission, 1875 Orange Ave E, Tallahassee, Florida 32311-6160.

Revised: 7.21.2022 FWC 22/23-67C Invitation to Bid Page 5

The envelope shall be plainly marked on the outside with:

• Solicitation Number

• Date and Time of the Solicitation Opening.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of Saturdays, Sundays, and state holidays. Selecting delivery services, such as next day first delivery, may result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES.

OPENING LOCATION

See the Calendar of Events.

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07 of the Florida Statutes. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page "Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or 30 days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester. The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.