FWC 22.23-114 A#1 - Final.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Robert A. Spottswood Key West

Office of the

Executive Director

Dr. Thomas H. Eason

Acting Executive Director

Jessica Crawford

Chief of Staff

850-487-3796

850-921-5786 FAX

Finance and Budget Office

(850) 488-6551

Mana gin g fish and wildlife resourc e s for their long-te rm well-b ei n g and the benefi t of peopl e .

620 South Meridian Street

Tallahassee, Florida 32399-1600 Voice: 850-488-4676

Hearing/speech-impaired:

800-955-8771 (T)

800 955-8770 (V)

MyFWC.com

DATE: MAY 24, 2023

ADDENDUM NO.: 1

RFP NO.: FWC 22/23-114

RFP TITLE: IN-WATER MARINE DEBRIS REMOVAL IN THE FLORIDA KEYS

NATIONAL MARINE SANCTUARY

UPDATE: REVISED EXHIBIT A, REVISED PRICE SHEET AND QUESTIONS

& ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 22/23-114, “In-Water Marine Debris Removal in the Florida Keys National Marine Sanctuary”.

All responses to the subject solicitation must be received no later than 2:00

PM (ET) on Friday, June 2, 2023.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Ruth Heggen

FWC Procurement Manager

FWC 22/23-114 ADDENDUM #1 2

BEGIN ADDENDUM #1

Item #1 – Revised Exhibit A

Exhibit A, Priority Marine Debris Removal Sites, is hereby deleted in its entirety and replaced with Exhibit A-1, Revised Priority Marine Debris Removal Sites, attached hereto and made a part of this solicitation.

Item #2 – Revised Price Sheet

The Price Sheet is hereby deleted in its entirety and replaced with the Revised Price Sheet, attached hereto and made a part of the solicitation. Bidders must complete and submit the

Revised Price Sheet or their bid will be deemed non-responsive.

Item #3 - Questions and Answers

Question #1: Is the depth still up to 130 feet?

Answer #1: Yes. Nothing beyond 130 feet. Most are in the 40 – 80 foot range.

Question #2: Item 9.1 July 15th is a Saturday, will we be able to submit on July 17th or would the previous Friday, July 15th be preferred?

Answer #2: Please submit the invoice on July 17th .

Question #3: What is the turnaround time for processing the invoices?

Answer #3: The timeline for invoice processing is set out in Section 3. D. of Attachment A, Purchase Order Terms & Conditions.

Question #4: Who is the financial contact to follow-up if we have not received our payment?

Answer #4: Follow-up would be with the FWC Project Manager who will be identified after the award has been made.

Question #5: Do invoices need to be broken down by individual line items as described on the Price Sheet?

Answer #5: Invoices need to be broken down by individual line item and by expense category as specified in Section 3. M. of Attachment A, Purchase Order Terms

& Conditions.

FWC 22/23-114 ADDENDUM #1 3

Question #6: Do staff time, staff travel to removal sites, fringe benefits, and administrative costs need to be built into the estimated cost of each line item as described on the Price Sheet? Or can that be provided separately?

Answer #6: All costs need to be included and reflected in the respective line items.

Question #7: Page 15 7.4.1.a “The Contractor shall be required to document the location of final disposition, and disposal site EPA number, disposal weight ticket, and dumpster ticket when/where applicable.” We will have contractors provide the location of final disposal but is the remaining applicable if contractors are using on-site dumpsters at their marina/business?

Answer #7: The Contractor is encouraged to get the EPA number, disposal weight ticket, and dumpster tickets. If using on-site dumpsters, the collected debris must be photographic in the dumpster and provide its location. Additionally, the collected debris must be weighed and provide estimated cubic yards. The collected debris should not be mixed with other business garbage for photos and data.

Question #8: a. Pg. 51, Section 7. States that if the purchase order relies on federal funds, then certain terms & conditions apply. Can you please state whether or not this purchase order will rely on federal funds?

b. If so, does it rely on American Rescue Plan Act (ARPA) funds?

Answer #8: a. It is federal funding.

b. The funding is not from the American Rescue Plan Act (ARPA) funds.

Question #9: Will the FWC consider allowing electronic (email) submittals rather than hard copies?

Answer #9: Bids must be submitted as a hard copy following the instruction on pages 6-7.

Electronic submissions (emails) to the Program Manager are acceptable for

Sections 7. (Documentation and Reporting Requirements) and 9. (Invoicing) in the Scope of Work.

Question #10: The bid documents include a brief description of the debris at each location.

What is the expectation of debris recovery in relation to the GPS coordinates provided for each location – i.e. how far out from that pinpoint are we expected to clear?

Answer #10: Exhibit A has been updated to reflect expected coverage. For linear extent, coverage is expected for coral reefs (forereefs) between the GPS points listed.

For grids, if specific locations are identified within these grids, those areas are

FWC 22/23-114 ADDENDUM #1 4

expected to be covered in their entirety as detailed in the Exhibit A-1, Revised

Priority Marine Debris Removal Sites .

Question #11: Without a detailed description, photos, volume of debris, and definition of area, what should the price be based on?

Answer #11: Exhibit A has been updated to reflect expected coverage. Prices bid shall include all necessary things to complete the project per the Scope of Work at an area, including but not limited to, coordination, administration, mobilization, demobilization, staging, permitting, removal, transport, disposal, reporting, and all other related environmental measures. Any shipping costs shall also be included in bid prices.

Question #12: How is FWC documenting completion of an undefined area?

Answer #12: The requirements are stated in Section 7. Documentation and Reporting

Requirements. Please refer to Revised Exhibit A for updated area definitions.

Question #13: Can we get a copy of the attendee list for the Mandatory Pre-Bid Conference

Call?

Answer #13: A copy of the attendee list has been uploaded to the Vendor Information Portal as a separate document.

END ADDENDUM #1

FWC 22/23-114 ADDENDUM #1 5

EXHIBIT A-1

REVISED PRIORITY MARINE DEBRIS REMOVAL SITES

Line Site Name Coordinates , Linear Extent, Depth

Debris Type

1 Upper Keys Reef Tract

1a Molasses Reef Linear extent: 1.33 miles

25.0040,- 80.3781

25.0167, -80.3619

<60’ depth

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

1b French Reef Linear extent: 2.1 miles

25.0274, -80.3522

25.0491,-80.3299 <60’ depth

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

1c Forereefs Carysfort to Northern boundary of

FKNMS, includes forereef offshore of

Turtle Rock and up to but not including

Pacific Reef

Linear extent: 14 miles

25.1981, -80.2165

25.3547,-80.1398 <60’ depth litter, plastic, fishing line, derelict fishing gear

1d Turtle Rock (patch reefs)

Four corners of the quadrant covering patch reefs within this area

25.2612, -80.2283 25.2479, -80.1991

25.2817,-80.1811

25.2886, -80.2106

Approximately 12 derelict buoys, this location of the reef is right next to the perfect lobster habitat so derelict fishing gear is commonly found and removed as well as plastic and other debris

1e Pacific Reef Linear extent: 1.87 miles

25.3547, -80.1398

25.3813,-80.1315 <60’ depth litter, plastic, fishing line, derelict fishing gear

1f Conch Wall Linear extent: 4.1 miles 24.9386, -80.4708

24.9791,-80.4195

<60’ depth

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

FWC 22/23-114 ADDENDUM #1 6

2 Mangrove Channels/Deep Drift Sites

2a South Sound Creek Mangrove area channels

25.1026, -80.4142 coverage of whole channels

Discarded boat parts, boat seats, tires, plastic, derelict channel markers, storm debris, fishing line

2b Tavernier - Deep drift sites

Linear extent: 4.5 miles from Conch to Pickles

24.9392, -80.4629

24.9740, -80.4201

>60’ depth anchors, fishing traps, lines, plastic, storm debris

2c Key Largo - Deep

Drift Sites

Linear extent: 23 miles from

Pickles to Carysfort

24.9740, -80.4201 25.2433, -80.1884

>60’ depth anchors, fishing traps, lines, plastic, storm debris

2d Ocean Reef - Deep

Drift Sites

Linear extent: 14 miles from

Carysfort to Pacific

25.3813, -80.1315

25.1981, -80.2165 >60’ depth anchors, fishing traps, lines, plastic, storm debris

3 Middle Keys

3a The Trench

Fish Bowl

Dougie's Dip

Chutes

Linear extent from the Trench to

Chutes is about 4 miles and include these specific reef locations below:

24.8732, -80.5713

24.8906, -80.5440

24.9008, -80.5297

24.9005, -80.5310

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

3b Alligator Reef Complex (includes

Alligator Reef, Cindy’s

Corner, The Mound, Lion’s Head, Mushroom, Mosh Pit, and KW)

Linear extent: 1.88 miles 24.8309, -80.6377

24.8467, -80.6124

Acreage: 535 acres

Alligator Reef: 24.8462, -80.6230

Cindy’s Corner: 24.8352, -80.6356

The Mound: 24.8410, -80.6227

Lion’s Head: 24.8415, -80.6251 Mushroom: 24.8413, -80.6285

Mosh Pit: 24.8414, -80.6289

KW: 24.8401, -80.6313

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

FWC 22/23-114 ADDENDUM #1 7

4 Lower Keys

4a Big Pine Key Linear extent: 6.5 miles

24.5456, -81.3888

24.5768,-81.2906 <60’ depth

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

4b Cudjoe Channel 24.6659, -81.4724

Coverage of whole channel

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

4c Ramrod Key Park 24.6704, -81.4170

Coverage of whole park

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

4d Newfound Harbor SPA (patch reefs)

Four corners of the quadrant covering patch reefs within this area

Acreage: 77.9 acres

24.6166, -81.3976 24.6183, -81.3890

24.6141, -81.3880

24.6123, -81.3966 traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

5 Grid 1

5a Grid 1: Key West out to Rebecca Shoals, 50-60 miles offshore both the north and south side of

Marquesas Keys

Four corners of the quadrant – 24.9076, -82.4774

24.3833, -82.4774 24.8833, -81.9000

24.3833, -81.9000

Mostly derelict fishing gear related to spiny lobster fishery.

5b Grid 1: Ft Taylor

State Park out to the reefs. The depths range from 10 feet to 40 feet

Four corners of the quadrant

24.6272, -81.8988

24.5254, -81.8980 24.5347, -81.8383

24.5510, -81.8084

Mostly derelict fishing gear related to spiny lobster fishery.

FWC 22/23-114 ADDENDUM #1 8

6 Grid 2

6a

Grid 2: Big Coppitt

Key east to Little

Palm Island and Looe Key

Four corners of the quadrant

24.5973, -81.6333 24.4923, -81.6333

24.6291, -81.4040

24.5190, -81.3940 traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

6b Sugarloaf Key American Shoal Light

Looe Key

Linear extent from the Sugarloaf Key to Looe Key is about 20 miles and include these specific reef locations below:

24.5091, -81.5562 24.5313,-81.4649

24.5195, -81.5262

24.5265,-81.4884

24.5393, -81.4228 24.5469,-81.3982

<60’ depth

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

6c West Washerwoman

(Patch Reefs)

24.5459, -81.5723 Coverage of patch reefs within approximately

6 square miles

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

7 Grid 3

7a Grid 3: East side of

Grid 1 to the west side of Grid 2 from the mean low water mark out to 100' of depth south.

Four corners of the quadrant

24.5247, -81.8932

24.3833, -81.9000 24.5641, -81.6364

24.3881, -81.6364

Debris including mainly anchors, chain, anchor rope, traps and lobster pots, a wide variety of plastic items, monofilament fishing line, lures, and abandoned ghost nets.

In order to accommodate any unforeseen weather interruptions or delays, please prioritize these locations first: Upper Keys Reef Tract; Mangrove Channels/Deep Drift Sites; Middle Keys; Lower

Keys; and Sugarloaf Key, Looe Key, American Shoal Light and West Washerwoman (patch reefs) within Grid 2.

FWC 22/23-114 ADDENDUM #1 9

Upper Key Reef Tract

FWC 22/23-114 ADDENDUM #1 10

Mangrove Channels/Deep Drift Sites

FWC 22/23-114 ADDENDUM #1 11

Middle Keys

FWC 22/23-114 ADDENDUM #1 12

Lower Keys

FWC 22/23-114 ADDENDUM #1 13

Grids 1 and 3

FWC 22/23-114 ADDENDUM #1 14

Grid 2

REVISED PRICE SHEET

FWC 22/23-114

CONTRACTOR SHALL NOT ALTER THE PRICE SHEET IN ANY WAY.

Price quoted shall not contain any Federal or State sales or use taxes. The bidder recognizes that the State of Florida, by virtue of its sovereignty, is not required to pay taxes on services, goods and/or equipment purchased incident to such service. Quoted price shall include all necessary items to complete the project per the Scope of Work to include but not limited to coordination, administration, mobilization, demobilization, staging, permitting, removal, transport, disposal, reporting, and all other related environmental measures. Any shipping costs shall also be included in quoted prices.

The Commission will pay Contractor on a cost reimbursement basis up to a maximum of the quoted price for each line item below.

ALL ITEMS SHALL BE BID OR THE BID WILL BE REJECTED. THE BID WILL BE AWARDED TO

THE RESPONSIVE, RESPONSIBLE BIDDER THAT SUBMITS THE LOWEST TOTAL PRICE.

Line Line Description Line Price

Upper Keys Reef Tract

Description: Includes Molasses, French, and Pacific Reefs, Turtle Rock (patch reefs), and Conch Wall and Carysfort to

Northern Boundary of FKNMS (includes forereef offshore of Turtle Rock)

Location: 25.0040,- 80.3781; 25.0167, -80.3619; 25.0274, -

80.3522; 25.0491,-80.3299; 25.1981, -80.2165; 25.3547,-

80.1398; 25.2612, -80.2283; 25.2479, -80.1991; 25.2817,- 80.1811; 25.2886, -80.2106; 25.3547, -80.1398; 25.3813,-

80.1315; 25.9386, -80.4708; 25.9791,-80.4195

Mangrove Channels /Deep Drift Sites

Description: Includes South Sound Mangrove Areas, Tavernier, Key Largo, and Ocean Reef

Location: 25.1026, -80.4142; 24.9392, -80.4629; 24.9740, - 80.4201; 24.9740, -80.4201; 25.2433, -80.1884; 25.3813, -

80.1315; 25.1981, -80.2165

Middle Keys Description: Includes The Trench, Dougies’s Dip, Chutes, and

Fish Bowl Reefs, and the Alligator Reef Complex (Cindy’s

Corner, The Mound, Lion’s Head, Mushroom, Mosh Pit, KW, and Alligator Reef) Location: 24.8732, -80.5713; 24.9008, -80.5297; 24.9005, -

80.5310; 24.8906, -80.5440; 24.8309, -80.6377; 24.8467, -

80.6124; 24.8352, -80.6356; 24.8410; -80.6227; 24.8415,-

80.625; 24.8413,-80.6285; 24.8414,-80.6289; 24.8401, - 80.6313; 24.8462, -80.6230

Lower Keys Description: Includes Big Pine Key, Cudjoe Channel, Ramrod Key Park, and Newfound Harbor SPA (patch reefs) Location: 24.5091, -81.5562; 24.5313,-81.4649; 24.5456, - 81.3888, 24.5768,-81.2906; 24.6659, -81.4724; 24.6166, - 81.3976; 24.6183, -81.3890; 24.6141, -81.3880; 24.6123, - 81.3966

Grid 1 Description: Key West out to Rebecca Shoals, 50-60 miles offshore both the north and south side of Marquesas Keys. Ft Taylor State Park out to the reefs.

Location/Polygon Boundaries : Boundary 1 - 24.9076, - 82.4774; 24.3833, -82.4774; 24.8833, -81.9000; 24.3833, - 81.9000; Boundary 2 - 24.6272, -81.8988; 24.5254, -81.8980;

24.5347, -81.8383; 24.5510, -81.8084

6a

Grid 2 Description: Big Coppitt Key east to Little Palm Island and Looe Key

Location/Polygon Boundaries: 24.5973, -81.6333;

24.4923, -81.6333; 24.6291, -81.4040; 24.5190, -81.3940

6b/6c

Grid 2

Description: Sugarloaf Key, Looe Key, American Shoal Light and West Washerwoman (patch reefs)

Location/Polygon Boundaries: 24.5091, -81.5562; 24.5313,- 81.4649; 24.5195, -81.5262; 24.5265,-81.4884; 24.5393, -

81.4228; 24.5469,-81.3982

Grid 3 Description: East side of Grid 1 to the west side of Grid 2 from the mean low water mark out to 100 feet' of depth south.

Location/Polygon Boundaries: 24.5247, -81.8932; 24.3833, - 81.9000; 24.5641, -81.6364; 24.3881, -81.6364

TOTAL LINES 1-7

BY SIGNING BELOW, I ATTEST THAT I HAVE READ THE ENTIRE BID AND AGREE TO

FURNISH THE SERVICE AT THE PRICE QUOTED ABOVE. I HEREBY AFFIRM I HAVE NOT

BEEN IN ANY AGREEMENT OR COLLUSION AMONG BIDDERS IN RESTRAINT OF

FREEDOM OF COMPETITION.

Contractor: ___________________________

Address: _____________________________

Signed: ______________________________

Print Name: __________________________

Title: ________________________________

Fax: _________________________________

City/State/Zip: ________________________

Telephone: ____________________________