FWC 22.23-108 A#1 Final.pdf

Florida Fish and Wildlife Conservation Commission

Commissioners

Rodney Barreto

Chairman Coral Gables

Steven Hudson Vice Chairman Fort Lauderdale

Gary Lester Oxford

Albert Maury Coral Gables

Gary Nicklaus Jupiter

Sonya Rood St. Augustine

Robert A. Spottswood Key West

Office of the

Executive Director

Dr. Thomas H. Eason

Acting Executive Director

Jessica Crawford

Chief of Staff

850-487-3796

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Finance and Budget Office

(850) 488-6551

Mana gin g fish and wildlife resourc e s for their long-te rm well-b ei n g and the benefi t of peopl e .

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Tallahassee, Florida 32399-1600 Voice: 850-488-4676

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MyFWC.com

DATE: AUGUST 4, 2023

ADDENDUM NO.: 1

RFP NO.: FWC 22/23-108

RFP TITLE: FWC CULTURE, RELEVANCY, IDENTITY AND BRANDING

PROJECT

UPDATE: QUESTIONS & ANSWERS

The enclosed addendum has been issued for consideration in the preparation of your response to the Florida Fish and Wildlife Conservation Commission’s

(FWC) Solicitation No. FWC 22/23-108, “FWC Culture, Relevancy, Identity and Branding Project”.

All responses to the subject solicitation must be received no later than 2:00

PM (ET) on Thursday, August 17, 2023.

A response received after the exact time specified will not be considered.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes (F.S.), or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Written notices, formal requests and proceedings must conform with the requirements set forth in

Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Purchasing Office, Fish and Wildlife Conservation Commission, 1875

Orange Avenue East, Tallahassee, Florida 32311-6160 within the time prescribed in Section 120.57(3), F.S. and Chapter 28-110, F.A.C.

Sincerely, Ruth Heggen

FWC Procurement Manager

FWC 22/23-108 ADDENDUM #1 2

BEGIN ADDENDUM #1

Item #1 –Questions and Answers

Question #1: Could you please tell me whether companies from Outside USA can apply for this (like from India or Canada)?

Answer #1: Companies outside of the USA can respond as long as they are able to complete the Scope of Work and meet all requirements of the RFP.

Question #2: Can you tell me whether we need to come over there for meetings?

Answer #2: Virtual meetings with the FWC Project Manager, FWC human dimensions and public information staff, and other FWC project staff, are an option for vendors, provided they are able to complete the Scope of Work and meet all requirements of the RFP.

Question #3: Can we perform the tasks (related to RFP) outside the USA (like from India or

Canada)?

Answer #3: The Scope of Work does not specify that the focus groups must be conducted in-person. Vendors should provide details as requested in the RFP Proposed

Plan to Complete the Scope of Work that include their specific plans for the data collection and any proposed alternate methodologies (such as virtual focus groups) and justification.

Question #4: Can we submit the proposals via email?

Answer #4: No. Responses must be submitted in a sealed envelope to the address specified in the RFP.

Question #5: In conducting relevancy studies, other state agencies have used a combination of qualitative data collection (e.g., focus groups, personal interviews) and quantitative data collection (e.g., surveys of employees and the general population). The RFP states in several places that this project will “determine perception of FWC identity and culture via both qualitative and quantitative means,” but otherwise makes no mention of a survey or any other quantitative data collection technique. Is this project a predecessor to or a part of a larger

FWC relevancy initiative involving surveys, or are these focus groups the extent of FWC’s planned relevancy effort?

FWC 22/23-108 ADDENDUM #1 3

Answer #5: This project is part of a larger FWC relevancy initiative that may involve surveys. Vendors are encouraged to submit their Proposed Plan to Complete the Scope of Work using both qualitative and quantitative means to accomplish the data collection in the Scope of Work.

Question #6: Is this project a stand-alone FWC project or is it part of a larger overall initiative (i.e., through a grant or partnership)?

Answer #6: The project is a stand-alone FWC strategic initiative.

Question #7: Does FWC have a budget in mind for this project?

Answer #7: No budget is being given at this time. FWC would like to see the results received from the competitive process.

Question #8: Is FWC open to online focus groups (e.g., through Zoom videoconferencing) or do all of the planned focus groups need to be held in-person on-site at formal facilities in Florida?

Answer #8: The Scope of Work does not specify that the focus groups must be conducted in-person. Vendors should provide details as r equested in the RFP Proposed

Plan to Complete the Scope of Work that include their specific plans for the data collection and any proposed alternate methodologies (such as virtual focus groups) and justification.

Question #9: Will all research be conducted in English only?

Answer #9: Yes.

Question #10: Is there a budget range or 'Not to Exceed' limit you can share with proposers?

Answer #10: No budget is being given at this time. FWC would like to see the results

Question #11: From section 2.5: Note: Once focus group locations have been set, FWC will reserve/pay for the facility directly. Does this mean that FWC will be paying all costs associated with facility rental (e.g., video recording, snacks for participants, etc.), and that proposers do not need to include those costs in the cost proposal?

Answer #11: Yes, that is correct.

FWC 22/23-108 ADDENDUM #1 4

Question #12: Is the Commission interested in optional methodologies we may recommend, in addition to focus groups? If so, are we allowed to add a line item to the Cost form to reflect associated costs for those activities?

Answer #12: No. Vendors should provide details as requested in the RFP Proposed Plan to

Complete the Scope of Work that include their specific plans for the data collection and any proposed alternate methodologies and justification. No line items may be added to the Cost form. No changes are allowed to the format or pricing structure on the Cost form.

Question #13: The RFP states that “Once focus group locations have been set, FWC will reserve/pay for the facility directly.” Given that FWC intends to use professional facilities to host the focus groups, is FWC also open to using these professional facilities to recruit participants for the external stakeholder groups (specifically, as phrased in the RFP, “a broad range of external audiences across the entire state that reflect the demographics of the state and are inclusive of potentially underserved audiences”)?

Answer #13: Yes. Vendors should provide details as requested in the RFP Proposed Plan to

Complete the Scope of Work that include their specific plans for the data collection and any proposed alternate and justification. Vendors should outline the Process Steps and Logistical Support they intend to use in their Proposed

Plan.

Question #14: Even though the RFP title includes culture, relevancy, identity, and branding project, we would like to clarify that the current scope of work only covers research to explore internal and external stakeholders' beliefs and perspectives regarding FWC, identity, culture, and purpose. FWC’s branding and guidebook will be separate efforts outside the RFP's scope of work.

Answer #14: That is correct.

Question #15: When you call it a synthesis report, are you referring to an executive summary?

Answer #15: Yes, this document would be shared with FWC leadership and should cover a summary of the data collected and the analysis with any recommendations.

Question #16: What is the specific budget for this project?

Answer #16: No budget is being given at this time. FWC would like to see the results

END ADDENDUM #1