FWC 21.22-91C Invitation to Bid-Final.pdf

Revised: 4.1.2022 FWC 21/22-91C Invitation to Bid Page 1

FLORIDA FISH AND WILDLIFE CONSERVATION COMMISSION

1875 ORANGE AVE E

TALLAHASSEE, FL 32311-6160

(850) 488-6551

INVITATION TO BID

FWC 21/22-91C

TOSOHATCHEE (RESIDENCE REPLACEMENT) IN ORANGE COUNTY

PURPOSE

The purpose of this Invitation to Bid (ITB) is to obtain competitive pricing for the demolition of an existing modular residence, the construction of a new modular residence, and all associated site and utility work in accordance with the plans and permits, in accordance with the contract documents and Chapter 255 of the

Florida Statutes.

All work performed on this project shall be done in accordance with all the Contract Documents referenced, attached to the MyFloridaMarketPlace Vendor Information Portal (MFMP VIP) advertisement and contained herein, including those documents received as a result of the submission of the Confidentiality

Exemption Form (Attachment A). See Exhibit 2 in the Terms and Conditions for pricing breakdown.

Documents may include but not limited to:

• Any Modifications

• Agreement (Exhibit 1 in the Terms & Conditions)

• Addenda

• Terms and Conditions

• Invitation to Bid

• Drawings and Specifications

• Permits

Please Note: The terms “Contract” and “Agreement” are used interchangeably in the document.

TECHNICAL SPECIFICATIONS AND CONSTRUCTION PLANS

Follow these directions to access the technical specifications and construction plans:

Email a completed Confidentiality Exemption Form (Attachment A) to alyssa.delong@myfwc.com to receive an electronic copy of construction plans and all other associated documents.

Revised: 4.1.2022 FWC 21/22-91C Invitation to Bid Page 2

CALENDAR OF EVENTS

FWC 21/22-91C

SCHEDULE DUE DATE METHOD

Bid Advertised April 25, 2022 Posted on the MFMP VIP:

https://vendor.myfloridamarketplace.com

MANDATORY Pre-Bid

Conference

May 11, 2022

@ 1:00 PM ET

See Pre-Bid Conference Clause

Deadline for Questions

Must be received

PRIOR to:

May 13, 2022

@ 5:00 PM ET

See Deadline for Questions Clause

Anticipated date for Responses to

Written Questions May 19, 2022

Posted on the MFMP VIP:

https://vendor.myfloridamarketplace.com

SEALED BIDS DUE

(REMEMBER: Bid number should be clearly marked on envelope)

Must be received

PRIOR to:

May 27, 2022

@ 3:00 PM ET

Mailing Address & Public Opening Location:

Florida Fish & Wildlife Conservation

Commission

Attn: Purchasing

1875 Orange Ave E

Tallahassee, Florida 32311-6160

Submissions are due BEFORE the date and time of the public opening.

Public Bid Opening May 27, 2022

@ 3:00 PM ET

Public Opening Options for Attendance:

-In Person-

1875 Orange Ave E

Tallahassee, FL 32311-6160

-Teleconference-

Conference call phone number:

1.888.585.9008

Conference room number: 218-721-199

Anticipated Date of Intended

Award June 3, 2022

Posted on the MFMP VIP:

https://vendor.myfloridamarketplace.com https://vendor.myfloridamarketplace.com/

Revised: 4.1.2022 FWC 21/22-91C Invitation to Bid Page 3

SOLICITATION DETAILS AND REQUIREMENTS

FWC 21/22-91C

PROCUREMENT MANAGER

Alyssa DeLong (Alyssa.delong@myfwc.com)

ESTIMATED BUDGET

The Commission has an estimated budget for this project of $400,000.00.

DIVERSITY

The Commission is committed to supporting Florida’s diverse business industry and population through ensuring participation by minority, women, and veteran-owned business enterprises in the economic life of the state. The State of Florida Mentor Protégé Program connects minority, women, and veteran-owned business enterprises with private corporations for business development mentoring. We strongly encourage contractors doing business with the State of Florida to consider this initiative. For more information on the

Mentor Protégé Program, please contact the Office of Supplier Diversity at (850) 487-0915 or osdinfo@dms.myflorida.com.

The Commission encourages diversity in its procurement program and requests that all subcontracting opportunities afforded by this solicitation enthusiastically embrace diversity. The award of subcontracts should reflect the vast array of citizens in the State of Florida. Bidders can visit the Office of Supplier

Diversity website for information on certified business enterprises that may be considered for subcontracting opportunities.

MANDATORY PRE-BID CONFERENCE/SITE VISIT

A mandatory pre-bid conference/Site Visit will be held at the date and time specified in the Calendar of

Events (Page 2). The purpose of the pre-bid conference/Site Visit is to discuss the contents of this bid and to accept verbal questions from contractors concerning the project.

This will be the only opportunity to visit the proposed construction site during the solicitation advertisement period. Contractors are encouraged to bring any and all subcontractors needed to ensure an accurate bid and eliminate the need for additional site visits during the solicitation advertisement period.

Vendors must attend this pre-bid conference/Site Visit as a requirement of bid responsiveness. Failure to attend the entire conference meeting, from the time it is called to order to the time it is adjourned, shall disqualify a potential respondent.

LOCATION:

28°31'32.52"N, 80°59'15.11"W

DEADLINE FOR QUESTIONS

Any questions from Bidders that require an official FWC answer concerning this project shall be submitted in writing to the Procurement Manager. Questions must be received no later than the date and time specified in the Calendar of Events (Page 2). Questions may be sent via email with the solicitation number in the subject line. It is the responsibility of the bidder to confirm receipt of questions if needed.

https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program mailto:osdinfo@dms.myflorida.com https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program https://www.dms.myflorida.com/agency_administration/office_of_supplier_diversity_osd/mentor_protege_program

Revised: 4.1.2022 FWC 21/22-91C Invitation to Bid Page 4

If questions are received, an addendum will be issued and shall be posted on the MFMP Vendor Information

Portal (https://vendor.myfloridamarketplace.com).

LIMITATION ON BIDDER CONTACT DURING SOLICITATION PERIOD

Bidders to this solicitation or persons acting on their behalf may not contact, between the release of the solicitation and the end of the 72-hour period following the agency posting the notice of intended award, (Note the 72-hour posting period excludes Saturdays, Sundays, and state holidays) any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the procurement manager or as provided in the Contract documents. Violation of this provision may be grounds for rejecting a response.

BIDDER SPECIFICATION INQUIRIES

If the specifications of this bid could restrict competition for vendors prior to award and contractors after award, the Bidder has 72 hours within which to request to the Commission that the specification(s) be changed. The Procurement Manager must receive the written request within 72 hours after the posting date of the bid.

Requested changes to the Commission’s specifications shall include the Bidder’s concerns regarding restricting competition, provide detailed justification, and provide recommended changes to the specification(s). A Bidder’s failure to request changes by the prescribed date and time shall be considered to constitute the Bidder’s acceptance of the Commission’s specifications.

The Commission shall determine what change(s) to the bid is acceptable to the Commission. If accepted, the Commission shall issue an addendum reflecting the change(s) to the bid, which shall be posted to the

MFMP Vendor Information Portal (https://vendor.myfloridamarketplace.com).

It is up to the bidder to ensure that everything is included as required by the Commission’s Purchasing

Office. It is not the Commission’s responsibility to mail or fax any forms to a potential Contractor.

BIDS DUE

Bids for this project are due by the date and time specified in the Calendar of Events (Page 2). BIDS

RECEIVED AFTER DATE AND TIME SPECIFIED WILL BE REJECTED.

SUBMISSION INSTRUCTIONS

All bids shall be submitted in a SEALED ENVELOPE addressed to the Florida Fish and Wildlife

Conservation Commission, 1875 Orange Ave E, Tallahassee, Florida 32311-6160.

The envelope shall be plainly marked on the outside with:

• Solicitation Number

• Date and Time of the Solicitation Opening.

THE COMMISSION IS NOT RESPONSIBLE FOR THE OPENING OF ANY ENVELOPES THAT ARE NOT PROPERLY

MARKED.

PLEASE NOTE: The Commission’s official business hours of operation are 8:00 AM–5:00 PM ET, exclusive of

Saturdays, Sundays, and state holidays. Selecting delivery services, such as next day first delivery, may

Revised: 4.1.2022 FWC 21/22-91C Invitation to Bid Page 5 result in attempted delivery prior to opening or closing, and the Commission will not be available to accept those deliveries. THE COMMISSION IS NOT RESPONSIBLE FOR LATE SUBMISSIONS DUE TO COMPLICATIONS

RELATED TO SELECTED DELIVERY SERVICES.

OPENING LOCATION

See Calendar of Events (Page 2).

CONFIDENTIALITY/PUBLIC RECORDS LAW

Bidders are cautioned that Florida law generously defines what constitutes a public record and grants broad rights of public access to those records; see, for example, section 119.07 of the Florida Statutes. If a Bidder believes that its response contains information that is confidential or exempt from disclosure under Florida

Law, the Bidder shall clearly segregate and mark that information (for example, stamp each page

"Confidential" and place it in an envelope marked "Confidential") and briefly describe in writing the grounds and specific legal citations for claiming exemption from the public records law. If after the notice of intended decision or 30 days after bid opening, whichever is earlier, the Commission receives a public record request related to the solicitation, the Commission will provide copies of public records that are not exempt to the requester. The Commission will endeavor to provide notice to the Bidder of all public records requests received related to documents provided by the Bidder that were marked pursuant to this paragraph. In no event shall the Bidder hold the Commission or any of its employees or agents liable for disclosing, or otherwise failing to protect the confidentiality of, information submitted in response to this solicitation.

Revised: 4.1.2022 FWC 21/22-91C Invitation to Bid Page 6

ATTACHMENT A

FWC 21/22-91C

CONFIDENTIALITY EXEMPTION FORM

I acknowledge that the information I am requesting is exempt from public disclosure pursuant to

§119.071(3)(b), Florida Statutes (F.S.). I further acknowledge that all officers, employees, servants, and agents of _______________________________________________________________________ (BUSINESS NAME) shall maintain the exempt status of the requested information as required by §119.071(3)(b)4, F.S. In the event that ______________________________________________________________________ (BUSINESS NAME) anticipates subcontracting any part, or all of the work, to any third party, and as such a potential subcontractor requests to see the exempt material, ______________________________________ (BUS. NAME) shall require the subcontractor to acknowledge the exemption and provide written assurance that all officers, employees, servants, and agents of the subcontractor will maintain the exempt status of the information as well.

Contractor: ______________________________________________________________________________________

Name (Print): ____________________________________________________________________________________

Address: ________________________________________________________________________________________

Title ____________________________________________________________________________________________

City, State, Zip: __________________________________________________________________________________

Telephone: ______________________________________________________________________________________

Fax: ____________________________________________________________________________________________

Signature: ______________________________________________________________________________________