FWC 19.20-04 SmartCop PUR7776 Final SP .pdf

PUR 7776 (01/16) Page 1 of 2 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Fish & Wildlife Conservation Commission

TITLE: Software Services, Maintenance and Support

Short description of the commodity or service desired: Data warehouse server maintenance, data conversions, data creation/modification/compatibility, & software updates to be performed by vendor.

CONTACT

Name: Sarah Pegram

Address: 1875 Orange Ave East Tallahassee Florida 32311

Telephone: (850) 410-0471

Email: sarah.pegram@myfwc.com

Internal tracking number, if any: FWC SS 19/20-04

Date posted: 5/30/2023 Last day for receipt of information: 6/20/2023

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes, and will remain posted for a period of at least 7 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

81112200-Software maintenance and support

81112201-Maintenance or support fees

81112202-Software patches or upgrades

81112220-Server software maintenance

Quantity or Term (as appropriate):

5 year term (July 1, 2020 to June 30, 2025)

Requestor (division, bureau, office, individual, as appropriate):

FWC Division of Law Enforcement, Support Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Division of Law Enforcement has the need to procure software necessary to access and seamlessly interface with the existing Statewide Joint Task Force Computer Aided Dispatch

(CAD) system in use at the Joint Dispatch Centers operated by the FHP and the FWC. In accordance with 60A-1.045 FAC, the FWC requests authority to contract with SmartCOP Inc.

D/B/A CTS America as a sole source.

PUR 7776 (01/16) Page 2 of 2 60A-1.045, F.A.C.

Intended Single Source:

SmartCOP, Inc. D/B/A CTS America

Estimated Dollar Amount:

Not to exceed $900,000.00 (The amount is increasing due to unforseen expenses from the

Derelict Vessel program)

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

CTS-America (SmartCOP) MCT and RMS software are the only products which will meet the functional requirements necessary for the Division of Law Enforcement to access and seamlessly interface with the existing Statewide Joint Task Force Computer Aided Dispatch (CAD) system in use at the Joint Dispatch Centers operated by the FHP and the FWC.

CTS-America (SmartCOP) CAD software meets all the required and desired capabilities of the

Statewide Joint Task Force, HSMV’s Florida Highway Patrol, as well as those of the Fish and

Wildlife Conservation Commission.

CTS-America (SmartCOP) is the original and sole developer, distributor, and technical support supplier for the CTS software that is currently installed and in use at the Fl. Fish and Wildlife

Conservation Commission. The software is proprietary and there are no distributors, retailers, or resellers. CTS is the only Supplier for annual maintenance, system support and customizing service.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Major Chris Sella - Section Leader

Charles Boyd - Deputy Chief

Rachel Korade - Assistant Purchasing Director

Philip T. Stone - General Services Section Leader

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall: provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Section

120.57(3), F.S.