Furniture RFP.pdf

Jeff Davis Board of Education Dr. Chris Roppe, Superintendent

“ ...a relentless pursuit of excellence” Roger Oglive, Chairman Andy Ramay, Vice Chairman

Larry Allen Greg Brantley Shannon New John Girtman

David Miller

Request for Proposals (RFP)

School Furniture Plan

Purpose:

The Jeff Davis County Board of Education invites qualified vendors to submit proposals in accordance with the terms and conditions of this Request for Proposals (RFP). This RFP provides the scope of work requirements for the purchase of furniture for the new Jeff Davis Primary School.

This RFP is not a contract offer. Acceptance of a proposal neither commits the Jeff Davis County School System to award a contract to any vendor, even if all requirements stated in this RFP are met, nor limits our rights to negotiate in our best interest. We reserve the right to contract with a vendor for reasons other than price.

Failure to answer any questions in the RFP may subject the proposal to disqualification. The pricing, terms, and conditions stated in your proposal must remain valid for 180 days from the date of delivery of the proposal to the Jeff Davis County School System.

Included options in the pricing: delivery, placement in building as assigned by school personnel, installation, and assembly if required.

Once delivery and installation are completed, it is the vendor’s responsibility to remove all trash and debris.

We reserve the right to accept or reject any or all responses to this RFP and to enter into discussion and/or negotiations with one or more qualified vendors at the same time, if such actions are in the best interest of the Jeff Davis County School System.

When an article of a particular make or trade name is specified, it is meant to establish a quality standard and is not intended to eliminate competing articles of equal quality. Vendors are at liberty to quote on substitutions provided complete specifications are included with the proposal. Vendors are also required to describe all exceptions to our specifications and include a color photo and item number. Submit the URL for the manufacturer's website for the product listed. If no substitutions are indicated, it will be assumed that the quotations are based on our specifications. Jeff Davis County Schools reserves the right to accept a higher bid based on the specifications and proposal of services provided.

The Jeff Davis County Board of Education is soliciting quotes for furnishing the new Jeff Davis Primary School. The Quote should include furniture for the spaces listed below. (Request construction documents via email for specific shapes and size of the rooms)

● K-2 Regular Classrooms - 42 regular classrooms with 24 desks/chairs per room, teachers desk/chair, and two kidney tables with 14 chairs

● Prek K Classrooms - 12 regular classrooms with 2 rectangular tables and 20 chairs per room, teachers desk/chair, and two kidney tables

● Administrative Offices (Rooms 114, 119 and 112) - 3 school administrator offices with an administrative desk, desk chair, two visitor chairs, and one 5-shelf bookcase per office. Room 114 should include an appropriately sized conference table and chairs

● Conference Rooms (Rooms 106, 111, 144) - two conference rooms with appropriately sized tables and chairs for the space

● Workroom (Room 113) - an appropriately-sized table and chairs for the space

● Front office spaces (130, 131, 149, and 122) - appropriate-sized desk, desk chair, one 5-shelf bookcase, and two visitor chairs

● Media Center (Room 137) - bookcases for approximately 20,000 primary school-age books, circulation desk, and flexible seating appropriate for the space

● Music Room (157) - forty age-appropriate chairs and 10 rectangular tables

● Art Room (161) - forty age-appropriate chairs and 10 rectangular tables

● Connections Rooms (164,172,165) - 6 rectangular tables and 24 chairs per room

● Flex Rooms (166, 183) - 3 round tables and 12 adult chairs per room

● Resource Rooms (180, 181, 173) - four rectangular tables and 16 chairs per room

● Flex Classrooms (168, 185) - 6 rectangular tables and 24 chairs per room

● Cafeteria - 24 mobile/folding tables with seating for 12 at each table

Schedule:

RFP Release – October 8, 2025

Deadline for Receipt of Proposals (RFP) – 4:00 PM, November 11, 2025

Interviews/Presentations (if needed) - Week of November 17, 2025

Delivery/Installation – June 2026

Selection Process:

Proposals will be scored using the factors and weights listed in the chart below.

After the proposals have been scored, an optional round of interviews and/or presentations may be required before the final selection. If required, the interview/presentation will have a scoring value of:

15 points.

Proposal Delivery Information on RFP Proposals

RFPs should be submitted in person to the Jeff Davis Board of Education, located at 52 Yellow Jacket Drive, Hazlehurst, GA

31539, or mailed to Jeff Davis County Schools, Attn: Adam Kirby, 52 Yellow Jacket Drive, Hazlehurst, GA 31539. Envelopes must be marked “FURNITURE BID”. The deadline for receiving bids is Tuesday, November 11, 2025, at 4:00 p.m.

Please direct any questions to Adam Kirby (adam.kirby@jeff-davis.k12.ga.us) by the close of business on Monday, November

3, 2025.

Factors Points

Qualifications, Experience, & References 30

Design, Product Selection & Warranty 30

Cost Proposal 40