Furnish_Install_Trane_Air_Cond._Unit_Handler,_MAD.pdf

Event Description The Department of Military Affairs is looking to award a one-time contract with a qualified vendor for the purpose to furnish and install Trane 14.5 Steer 5-ton single stage condensing unit, 230v 3ph, 35 amp max fuse, R410a refrigerant and louvered hail guards, Trane multipoise Air Handler, direct dive blower motor, w/txv, 230v, 1ph or (Approved Equal) to repair the HVAC system to facilitate the replacement of air handling and condensing unit that has failed. Installing contractor shall also work with the equipment manufacturer to verify proper operation and control of the compressor at the Madison NGA, 504 3rd Street, Madison, MN 56256

MANDATORY PRE-BID MEETING: May 9, 2024, at 11:00 a.m. at Madison MN National Guard Armory, 503 3rd Street, Madison, MN 56256.

SUBMITTING QUESTIONS. The deadline for submitting questions is May 13, 2024, 2:00 p.m., Central Time.

Questions must be submitted in writing to Ms. Sara Seelen at sara.l.seelen@state.mn.us. All questions received by the cutoff date and time will be responded to via a new Event Version.

THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. No Non-Electronic or email responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details.

Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation.

SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651.207.8100, Option 1.

If your response does not comply with the solicitation requirements, it will be rejected. DMA will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions.

Thank you for your interest and participation.

Note: Suppliers registered only as bidders must register as suppliers before they can be awarded and event.

Make sure that the registration occurs prior to notice of the intent to award.

General Comments

- ATTACHMENS. The Responder is responsible to review all attachments.

Attachment A: Responder Declarations Attachment B: Pricing Attachment C: Responder Forms *Veterans Preference Form Attachment D: Additional Information

Sample Contract:

- Exhibit A: Contract Terms

- Exhibit A, Supplement 1: Prevailing Wage

- Exhibit B: Insurance Requirements

- Exhibit C: Specifications, Duties, and Scope of Work

- Exhibit D: Pricing

- Exhibit E: Special Conditions for Contract Work Involving Federal Funds

SALES AND USE TAX: The Contractor is responsible for including sales and use tax in the price offered. The State’s direct pay permit does not apply to this project.

NOTE: This event is not utilizing a price schedule. Enter total price at the unit line level.

Event Details

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Seelen,Sara L Phone: 320/232-9736

Email: sara.l.seelen.nfg@army.mil

Event ID Format Type Page P0101-2000015776 Sell RFx 1 Event Round Version 1 1 Event Name Furnish&Install Trane Air Cond. Unit&Handler, MAD Start Time Finish Time 05/01/2024 08:39:34 05/15/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

CONTRACT TERM. It is desired that work be completed as soon as possible; however, the term of this contract is anticipated to be from May 17, 2024, to June 30, 2024.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Seelen,Sara L Phone: 320/232-9736

Email: sara.l.seelen.nfg@army.mil

Event ID Format Type Page P0101-2000015776 Sell RFx 2 Event Round Version 1 1 Event Name Furnish&Install Trane Air Cond. Unit&Handler, MAD Start Time Finish Time 05/01/2024 08:39:34 05/15/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Question Response

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Seelen,Sara L Phone: 320/232-9736

Email: sara.l.seelen.nfg@army.mil

Event ID Format Type Page P0101-2000015776 Sell RFx 3 Event Round Version 1 1 Event Name Furnish&Install Trane Air Cond. Unit&Handler, MAD Start Time Finish Time 05/01/2024 08:39:34 05/15/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Response Comments

MANDATORY PRE-BID MEETING:

Did you attend the Mandatory Pre-Bid Meeting on May 9, 2024 at 11:00 a.m., Central Time.

Located at Madison NGA, 504 3rd Street, Madison MN 56256

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Seelen,Sara L Phone: 320/232-9736

Email: sara.l.seelen.nfg@army.mil

Event ID Format Type Page P0101-2000015776 Sell RFx 4 Event Round Version 1 1 Event Name Furnish&Install Trane Air Cond. Unit&Handler, MAD Start Time Finish Time 05/01/2024 08:39:34 05/15/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1

Reserve Price: No

Description: All Labor, Materials, and Incidentals to furnish and install Trane 14.5 Seer 5ton Single Stage Condensing Unit (or Approved Equal), and Trane Multipose Air Handler (or Approved Equal) per specifications in Exhibit C in Sample Contract.

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Seelen,Sara L Phone: 320/232-9736

Email: sara.l.seelen.nfg@army.mil

Event ID Format Type Page P0101-2000015776 Sell RFx 5 Event Round Version 1 1 Event Name Furnish&Install Trane Air Cond. Unit&Handler, MAD Start Time Finish Time 05/01/2024 08:39:34 05/15/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Seelen,Sara L Phone: 320/232-9736

Email: sara.l.seelen.nfg@army.mil

Event ID Format Type Page P0101-2000015776 Sell RFx 6 Event Round Version 1 1 Event Name Furnish&Install Trane Air Cond. Unit&Handler, MAD Start Time Finish Time 05/01/2024 08:39:34 05/15/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: All Labor, Materials, and Incidentals to furnish and install Trane 14.5 Seer 5ton Single Stage Condensing Unit (or

Approved Equal), and Trane Multipose Air Handler (or Approved Equal) per specifications in Exhibit C in Sample Contract.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 06/15/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Seelen,Sara L Phone: 320/232-9736

Email: sara.l.seelen.nfg@army.mil

Event ID Format Type Page P0101-2000015776 Sell RFx 7 Event Round Version 1 1 Event Name Furnish&Install Trane Air Cond. Unit&Handler, MAD Start Time Finish Time 05/01/2024 08:39:34 05/15/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Seelen,Sara L Phone: 320/232-9736

Email: sara.l.seelen.nfg@army.mil

Event ID Format Type Page P0101-2000015776 Sell RFx 8 Event Round Version 1 1 Event Name Furnish&Install Trane Air Cond. Unit&Handler, MAD Start Time Finish Time 05/01/2024 08:39:34 05/15/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No