Furnish___Install_Double_Shades_Control_Tower-CRTC.pdf

Event Description The Department of Military Affairs is looking to enter a one-time contract with a responsible vendor for the purpose of furnish and install Federal Aviation Administration (FAA) spec 2470b compliant film shades in the Miller Army Airfield Air Traffic Control Tower (ATCT) located within Camp Ripley Training Center, 15000 Highway 115, Little Falls, MN 56345. Specifications and scope of work further defined in Exhibit C of the Sample Contract.

THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. No Non-Electronic or email response will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details.

QUESTIONS. Any questions and/or clarifications in regard to the solicitation shall be made in writing to Ms.

Sarah Posterick, sarah.m.posterick@state.mn.us. If a Responder discovers and significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation in the solicitation, the Responder must immediately notify Sarah Posterick in writing of such error and request modification or clarification of the document.

All questions should be submitted no later than the date and time defined in Section 1 of the Request For Bid.

The State is not obligated to answer questions submitted after the questions/clarifications due date and time.

Responders are not to contact anyone within any other State Agency regarding this solicitation.

SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to the Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651.201.8100, Option 1.

Your bid is not submitted until you select the 'SUBMIT BID' button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.

If your response does not comply with the solicitation requirements, it will be rejected. The Department of Military Affairs will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Thank you for your interest and participation.

NOTE: Suppliers registered only as bidders must register as suppliers before they can be awarded an event.

Make sure that the registration occurs prior to Notice of the Intent to Award.

General Comments

- ATTACHMENTS.

The Responder is responsible to review all attachments:

1.) Request For Bid - Instructions to Responders

2.) Solicitation Attachments -Attachment A: Responder Declarations -Attachment B: Pricing -Attachment C: Responder Forms

- Veterans Preference Form

- Solicitation Bond Form

3.) Sample Contract -Exhibit A: Contract Terms

- Supplement 1: Minnesota Department of Labor and Industry Prevailing Wages for State Funded Construction Projects -Exhibit B: Insurance Requirements

Event Details

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Posterick,Sarah M Phone:

Email: sarah.m.posterick.nfg@army.mil

Event ID Format Type Page P0101-2000015537 Sell RFx 1 Event Round Version 1 1 Event Name Furnish & Install Double Shades Control Tower-CRTC Start Time Finish Time 04/24/2024 10:00:00 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

-Exhibit C: Specifications, Duties, and Scope of Work

- Supplement 1: Department of Transportation, Federal Aviation Administration Specification 2470b

- Supplement 2: Air Traffic Control Tower, Windows and Door Blueprints -Exhibit D: Pricing -Exhibit E: Special Conditions for Contract Work Involving Federal Funds

THIS IS A FORMAL EVENT/SOLICITATION. Non electronic and e-mail responses WILL NOT BE ACCEPTED. The Response must be submitted no later than the date and time called for in the Finish Time in the Event Details.

DOCUMENTS INCLUDED WITH THIS SOLICITATION:

1. Request for Bids

2. RFB Attachments

3. Sample Contract and Exhibits

DOWNLOAD, COMPLETE, AND SUBMIT THE FOLLOWING DOCUMENTS WITH YOUR RESPONSE:

1. Attachment A: Responder Declaration

2. Attachment B: Exceptions to State's Terms and Conditions

Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation.

SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or navigating the SWIFT supplier portal may contact the contractor assistance helpdesk at: 651.201.8100, Option 1.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Posterick,Sarah M Phone:

Email: sarah.m.posterick.nfg@army.mil

Event ID Format Type Page P0101-2000015537 Sell RFx 2 Event Round Version 1 1 Event Name Furnish & Install Double Shades Control Tower-CRTC Start Time Finish Time 04/24/2024 10:00:00 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

SOLICITATION SECURITY:

Responses that exceed $50,000 must be accompanied by a surety bond of a surety company duly authorized to do

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Posterick,Sarah M Phone:

Email: sarah.m.posterick.nfg@army.mil

Event ID Format Type Page P0101-2000015537 Sell RFx 3 Event Round Version 1 1 Event Name Furnish & Install Double Shades Control Tower-CRTC Start Time Finish Time 04/24/2024 10:00:00 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No business in the State of Minnesota; in an amount equal to five percent (5%) of the total amount of the response, which is submitted as a solicitation security conditioned upon the Responder entering into a contract with the State of Minnesota in accordance with the terms of the solicitation. If the solicitation security is in the form of a certified check, cashier's check, or money order made payable to the State of Minnesota, it must be received by the Contracting Agency at the address identified within this Event in a clearly marked and sealed envelope no later than the due date and time indicated in the Event. Late submissions will result in rejection of your response. Facsimile or copies of a certified check, cashier's check, or money order will not be accepted.

If your response exceeds $50,000, have you provided the correct amount of solicitation security?

If your response exceeds $50,000 and you are providing solicitation security in the form of a surety bond, you may attach your surety bond here.

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Posterick,Sarah M Phone:

Email: sarah.m.posterick.nfg@army.mil

Event ID Format Type Page P0101-2000015537 Sell RFx 4 Event Round Version 1 1 Event Name Furnish & Install Double Shades Control Tower-CRTC Start Time Finish Time 04/24/2024 10:00:00 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1

Reserve Price: No

Description: All Labor, Materials, and Incidentals to furnish and install eight double wide motorized window and one door film shade(s) to the equivalent (or exceed) specifications of Department of Transportation Federal Aviation Administration specs 2470b.

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Posterick,Sarah M Phone:

Email: sarah.m.posterick.nfg@army.mil

Event ID Format Type Page P0101-2000015537 Sell RFx 5 Event Round Version 1 1 Event Name Furnish & Install Double Shades Control Tower-CRTC Start Time Finish Time 04/24/2024 10:00:00 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Posterick,Sarah M Phone:

Email: sarah.m.posterick.nfg@army.mil

Event ID Format Type Page P0101-2000015537 Sell RFx 6 Event Round Version 1 1 Event Name Furnish & Install Double Shades Control Tower-CRTC Start Time Finish Time 04/24/2024 10:00:00 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: All Labor, Materials, and Incidentals to furnish and install eight double wide motorized window and one door film shade(s) to the equivalent (or exceed) specifications of Department of Transportation Federal Aviation Administration specs 2470b.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 03/24/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Posterick,Sarah M Phone:

Email: sarah.m.posterick.nfg@army.mil

Event ID Format Type Page P0101-2000015537 Sell RFx 7 Event Round Version 1 1 Event Name Furnish & Install Double Shades Control Tower-CRTC Start Time Finish Time 04/24/2024 10:00:00 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Posterick,Sarah M Phone:

Email: sarah.m.posterick.nfg@army.mil

Event ID Format Type Page P0101-2000015537 Sell RFx 8 Event Round Version 1 1 Event Name Furnish & Install Double Shades Control Tower-CRTC Start Time Finish Time 04/24/2024 10:00:00 05/02/2024 14:00:00

Event Currency: US Dollar Bids allowed in other currency: No