Furnish___Deliver_10_Track_Chairs_(DNR).pdf

Event Description ***THIS IS A FORMAL REQUEST FOR PROPOSAL (RFP). Fax responses and non-electronic responses will NOT be accepted. All responses must be submitted on-line through the SWIFT Supplier Portal before the Event Due Date and Time. Late responses will not be accepted.

PURPOSE The purpose of the solicitation is to solicit responses to contract with a vendor to provide ten (10) Track Chairs for the Department of Natural Resources. The preferred model requested is the Action Trackchair® ST22 or state approved equivalent.

SUBMITTING QUESTIONS. Questions from prospective responders regarding this solicitation must be submitted in writing to Molly.Gunderson@state.mn.us no later than 3:00 p.m. CT, February 25, 2025. All questions received by the cutoff date and time will be responded to via an addendum. Contact regarding this solicitation with any State personnel other than the Buyer listed above may result in rejection of the response.

Please review Section 4, Proposal Content under the RFP Content document and you must submit ALL requested documentation, including, but not limited to, the following documents:

• Attachment A: Responder Declarations

• Attachment B: Exceptions to State's Terms and Conditions

• Attachment D: Responder Forms

• Veterans Preference Form (If Applicable)

• Workforce and Equal Pay Declaration Page (If Applicable)

• Attachment E: Additional Information

• Exhibit D: Price Schedule

• Exhibit E: OEM, Authorized Representative or Distributor Letter

If you need help with SWIFT functionality, uploading, or downloading the solicitation documents, contact the SWIFT Helpline at 651.201.8100, option #1.

General Comments

- Review the following documents prior to submitting a response:

1. Event Details

2. RFP Content

3. RFP Attachments

4. Sample Contract and Contract Exhibits

An additional information document is used during this event. Responders should complete and submit Attachment E:

Additional Information document attached to this event.

A price schedule document is used during this event. Responders must fill out and submit Exhibit D: Price Schedule attached to this event.

Complete and upload with your response all applicable Attachments, Including:

1. Responder Declaration (Attachment A of the RFP Attachments)

2. Exceptions to the State’s Terms and Conditions, if any (Attachment B of the RFP Attachments)

3. Responder Forms, including the Veteran-Owned Preference Form (if applicable) and Workforce Certificate Information Form (Attachment D of the RFP Attachments)

4. Additional Information (Attachment E of the RFP Attachments)

5. Exhibit D: Price Schedule

Event Details

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016755 Sell RFx 1 Event Round Version 1 1 Event Name Furnish & Deliver 10 Track Chairs (DNR) Start Time Finish Time 02/21/2025 10:00:00 02/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

General Questions Question Response Has the RFx document which includes the exhibits and sample contract documents been reviewed for posting in accordance with applicable purchasing policies and attached to this solicitation event?

Yes

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016755 Sell RFx 2 Event Round Version 1 1 Event Name Furnish & Deliver 10 Track Chairs (DNR) Start Time Finish Time 02/21/2025 10:00:00 02/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016755 Sell RFx 3 Event Round Version 1 1 Event Name Furnish & Deliver 10 Track Chairs (DNR) Start Time Finish Time 02/21/2025 10:00:00 02/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1

Reserve Price: No

Description: Upload Exhibit D: Price Schedule as instructed. Note: This solicitation is using an external price schedule. However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement.

Question Response Upload Exhibit D: Price Schedule as instructed.

Note: This solicitation is using an external price schedule. However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement.

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016755 Sell RFx 4 Event Round Version 1 1 Event Name Furnish & Deliver 10 Track Chairs (DNR) Start Time Finish Time 02/21/2025 10:00:00 02/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016755 Sell RFx 5 Event Round Version 1 1 Event Name Furnish & Deliver 10 Track Chairs (DNR) Start Time Finish Time 02/21/2025 10:00:00 02/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: Upload Exhibit D: Price Schedule as instructed. Note: This solicitation is using an external price schedule.

However, the system still has a requirement to enter a dollar figure within the line. Enter $0.01 to fulfill this requirement.

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To:

Quantity: 1 Due Date: 03/09/2025 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016755 Sell RFx 6 Event Round Version 1 1 Event Name Furnish & Deliver 10 Track Chairs (DNR) Start Time Finish Time 02/21/2025 10:00:00 02/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Admin/State Procurement Contact: Gunderson,Molly Sara Phone: 651/201-3171

Email: molly.gunderson@state.mn.us

Event ID Format Type Page G0210-2000016755 Sell RFx 7 Event Round Version 1 1 Event Name Furnish & Deliver 10 Track Chairs (DNR) Start Time Finish Time 02/21/2025 10:00:00 02/28/2025 15:00:00

Event Currency: US Dollar Bids allowed in other currency: No