Furnish and Installation of a Source Capture Vehicle Exhaust Extraction.pdf.crdownload

LEGAL NOTICE

Town Of Branford

Request for Bids

Furnish and Installation of a Source Capture Vehicle Exhaust Extraction System for the

Indian Neck, Company 9 Fire Station

The Town of Branford is requesting bid proposals for Furnish and Installation of a Source

Capture Vehicle Exhaust Extraction System for the Indian Neck, Company 9 Fire

Station. Specifications may be obtained from the Finance Department, Branford Town Hall, 1019

Main Street, Branford, CT or on the Town’s website at www.branford-ct.gov.

Bids are to be submitted in a sealed envelope marked “Furnish and Installation of a Source

Capture Vehicle Exhaust Extraction System for the Indian Neck, Company 9 Fire

Station” to the Finance Department, Attention, Purchasing Clerk, 1019 Main Street, Branford, CT

06405 by 11:30 A.M. on Wednesday, December 3, 2025. No bids will be accepted after that date and time. Bids will be opened immediately following the submission deadline in the conference room located on the basement floor of the Town Hall.

The Board of Selectmen or the majority reserves the right to select or reject any and/or all bids containing alternate proposals, to waive any informality in proposals and to reject any and/or all bids or accept such bid as shall, in their judgment, be in the best interest of the Town of Branford.

Tyechia Pettway

Purchasing Clerk http://www.branford-ct.gov/

Town of Branford

Branford Fire Department

“Furnish and Installation of a Source Capture Vehicle Exhaust

Extraction System for the Indian Neck, Company 9 Fire Station”

INSTRUCTIONS TO BIDDERS

Bids must be submitted on the Branford bid proposal sheet and are due in a sealed envelope clearly labeled/marked “Furnish and Installation of a Source Capture Vehicle Exhaust Extraction

System for the Indian Neck, Company 9 Fire Station” to the Branford Finance Department, 2nd

Floor Branford Town Hall 1019 Main Street Branford, CT 06405 by 11:30 A.M. Wednesday, December 3, 2025. No bids will be accepted after that date and time. Bids will be opened immediately following the submission deadline in the conference room located on the basement floor of the Town Hall.

The price is to be held for 90 days from bid opening.

SCOPE: The Town of Branford Fire Department is seeking bids from qualified contractors to provide and install a complete, ceiling-mounted, source-capture vehicle exhaust extraction system designed to safely capture and remove exhaust emissions from two in-station fire apparatus, one diesel-powered vehicle and one gasoline-powered vehicle. The system must be capable of effectively accommodating both fuel types and operating conditions. The installation shall include extraction rails/tracks, hose assemblies, sealed tailpipe nozzle connections, an automatic control system, exhaust blower, filtration unit, and all required ductwork, fittings, supports, penetrations, testing, and training necessary for a fully functional, code-compliant system.

BID SPECIFICATIONS:

1. Track/Extraction Rail System

• Two (2) sliding, ceiling-mounted extraction rails, approximately 19 feet in length each.

• Rails shall include a trolley that travels smoothly across the full track length on ball-bearing wheels.

• Each rail shall support a high-temperature exhaust hose (minimum 4" diameter) attached to a spring-loaded balancer.

• Hose assembly must include a safety disconnect mechanism and a nozzle designed to magnetically or mechanically attach to the vehicle tailpipe and create a positive seal while allowing ambient air introduction.

2. Automatic Control Panel

• One (1) automatic control system designed to energize the exhaust blower when an apparatus connected to the system is started.

• Must activate via a pressure sensor or equivalent automatic detection method.

• Enclosure shall be a lockable industrial-rated electrical cabinet (minimum NEMA 12 or equivalent).

• Control system shall include:

o Motor starter and overload protection o Solid-state timing controls adjustable between ~180–360 seconds o Low-voltage transformer o Exterior control interface featuring Auto-Start, Stop, Manual Run modes, and system indicator lights

3. Exhaust Blower

• One (1) direct-drive exhaust blower designed for approximately 1,000 CFM at 7.0 inches external static pressure (or equivalent performance).

• 3 HP motor, 240-volt single-phase power, approximately 3,450 RPM.

• Housing shall be powder-coated steel or equivalent corrosion-resistant construction with spark-resistant wheel design.

4. Filtration Unit

• One (1) inline particulate filtration unit installed on the exhaust blower discharge.

• Minimum construction: 20-gauge galvanized steel cabinet with service access panel(s).

• Equipped with replaceable high-efficiency bag-style particulate filter (approx. 20" × 20"

× 36" deep or equivalent).

• Minimum 16" diameter inlet and outlet collars (or as required to match system design).

INSTALLATION REQUIREMENTS

1. Removal of Existing Ductwork

• Remove existing ductwork and exhaust fan as required to accommodate the new system.

• Properly dispose of all removed materials in accordance with local codes.

2. Installation of New System

• Install extraction rails, support legs, ceiling mounting brackets, and cross bracing per manufacturer-recommended best practices.

• Install all hose assemblies, balancers, trolleys, and nozzles.

• Install ductwork from hose drop connection to exhaust blower including all tapers, fittings, fasteners, and sealed joints.

• Install pressure sensors and controls at appropriate locations.

• Mount and secure exhaust blower with required brackets and supports.

• Provide wall penetration for ductwork, including weather sealing and firestopping per code.

• Extend ductwork to horizonal discharge outlet with a non-backdraft damper to prevent re-entrainment of exhaust gases.

3. Tailpipe Modifications

• The contractor shall modify the apparatus tailpipe(s), if needed, to ensure proper nozzle attachment and reliable release.

4. Start-Up & Testing

• Perform complete system startup.

• Adjust pressure sensors and hose lengths to ensure reliable release of the nozzle when apparatus exits.

• Verify airflow, control operation, and proper sealing at tailpipe connection.

5. Training

• Provide on-site training for department personnel on system operation, safety features, and routine maintenance procedures.

WARRANTY

• Minimum one-year warranty covering parts and labor for the entire installed system.

• The warranty shall include at least one preventive maintenance inspection during the warranty period.

ELECTRICAL WORK

• Electrical power supply work external to the control panel (feeders, breakers, conduit, etc.)

will be provided by the Fire Department.

• Contractor shall make all final low-voltage and control connections within the system components.

TOWN OF BRANFORD

Branford Fire Department

Bid Proposal Sheet

Bid Proposal for: Furnish and Installation of a Source Capture Vehicle Exhaust

Extraction System for the Indian Neck, Company 9 Fire

Station

IN ACCORDANCE WITH THE INSTRUCTIONS TO BIDDERS AND SPECIFICATIONS,

WE HEREBY PROPOSE TO FURNISH AND INSTALLATION OF A SOURCE CAPTURE

VEHICLE EXHAUST EXTRACTION SYSTEM FOR THE INDIAN NECK, COMPANY 9

FIRE STATION AS FOLLOWS:

We have visited the site and examined all conditions affecting the work.

We hereby propose to furnish all labor and materials required by the contract documents as follows:

Total Proposed Price: __________________________________________

Date(s) of Delivery / Installation: __________________________________________

Company Name: __________________________________________

Company Address: __________________________________________

Signature of Authorized Representative Date

Title

Bid Bond Required NO

Bid Bond Enclosed (if required) NO

Performance Bond Required NO

TOWN OF BRANFORD

OFFICE OF THE TREASURER

1019 Main Street

Post Office Box 150 (203) 488-8394

Branford, CT 06405 FAX: 315-3736

General Requirements for Bidding and

Instructions to Bidders

NOTICE

Information provided in these specifications is CONFIDENTIAL and is to be used only for the purpose of preparing a proposal. It is further expected that each bidder will read these specifications with care, for failure to meet every one or a combination of specified conditions may invalidate the proposal.

The Town reserves the right to reject any or all bids or any portion thereof and to accept the bid deemed to be in the best interest of the Town of Branford.

Bidders are requested to submit quotations on the basis of these specifications. Alternate quotations will receive consideration providing such alternatives are clearly explained.

The information contained herein is believed to be accurate and is based upon the latest available information but is not to be considered in any way as a warranty.

Revised 10/2024

Standard Form

SECTION I - General Terms and Conditions

A. Compliance with Laws

The bidder shall at all times observe and comply with all laws, ordinances and regulations of the federal, state and local governments, which may in any way affect the preparation or the performance of the contract.

B. Timetable

Price quoted must be valid for 90 days. Delivery and installation completion dates must be included in the bid proposal.

C. Consideration of Proposals

The Board of Selectmen, or a majority of them, reserve the right to select or reject alternate proposals; to waive informality in proposals; and to reject any and all bids, or accept such bid as shall in its judgement be to the best interest of the

Town of Branford.

D. Bid Bond **NOT REQUIRED**

1. A certified check made payable to the “Treasurer, Town of Branford”, or a satisfactory bid executed by the bidder and a surety company in an amount no less than five percent (5%) of the base bid, may be required with each proposal.

2. If the bid bond is submitted by a certified check the Town of Branford will issue a refund of the bid bond to unsuccessful bidders within fifteen (15) business days of the bid award.

E. Performance Bond **NOT REQUIRED**

Successful bidders may be required to furnish a Performance and Payment Bond in the amount of 100% of the contract sum.

F. Protection of Work and Property

Successful bidders shall be responsible for protection of their equipment and materials against theft, damage or deterioration on the site.

G. Competency of Bidders

1. Bidders shall have proven experience in the field of work.

2. Bidders shall submit with their bid a listing of recent work performed within the State of Connecticut of the size equal to or greater than the work being bid.

H. Alternates

1. Any alternates to specified materials or workmanship must be separately listed and described in detail.

2. Alternates will be considered in awarding the contract only if they provide, as a minimum requirement, all features contained in the specifications.

3. The Town of Branford reserves the sole right to determine through its agents the equality of alternate products and/or installation procedures.

I. Bid Requirements

1. Each bidder shall return two (2) copies of the proposal sheet entitled “Bid

Proposal”. Each bid proposal must be signed by an authorized agent of the bidder.

2. Each bidder must complete and have notarized with a notary seal the

“Non-Collusion Affidavit of Bidder” form. This form must accompany all bids being submitted.

3. Each bidder must be in good standing with the Town of Branford.

4. Successful bidders must obtain any required governmental approvals.

J. Specifications – General

The contract shall include all labor and materials, tools and equipment and services required for proper performance of the work as specified hereinafter and as may be required for proper completion of the work in accordance with the highest standards of the trades involved.

K. Examination of Site

Prior to submission of the bid, contractor shall visit the site, consult with the supervisor, and become thoroughly familiar with all conditions under which the work will be installed. The contractor will be responsible for any assumptions made regarding the site for the work to be performed.

SECTION II - Insurance Requirements

Bidder shall agree to maintain in force at all times during which services are to be performed the following coverages and shall name the Town of Branford as an Additional Insured on a primary and non-contributory basis to the Bidder’s Commercial General Liability and Automobile

Liability policies. These requirements shall be clearly stated in the remarks section on the bidders Certificate of Insurance. Insurance shall be written with Carriers approved in the

State of Connecticut and with a minimum Best’s Rating of “A”VIII-. In addition, all Carriers are subject to approval by the Town of Branford.

(Minimum Limits)

General Liability Each Occurrence $1,000,000

General Aggregate $2,000,000

Products/Completed Operations Aggregate

$2,000,000

Excess/Umbrella Liability Each Occurrence $1,000,000

Aggregate $1,000,000

Professional Liability Each Occurrence $1,000,000

Cyber Liability (1) Each Occurrence $1,000,000

Workers’ Compensation and Employers’ Liability (2)

WC Statutory Limits

EL Each Accident $500,000

EL Disease Each Employee $500,000

EL Disease Policy Limit $500,000

If any policy is written on a “Claims Made” basis, the policy must be continually renewed for a minimum of two (2) years from the completion date of this contract. If the policy is replaced and/or the retroactive date is changed, then the expiring policy must be endorsed to extend the reporting periods for claims for the policy in effect during the contract for two (2) years from the completion date.

Original, completed Certificates of Insurance must be presented to the Town of Branford prior to purchase order/contract issuance. Bidder/Contractor/Vendor agrees to provide replacement/renewal certificates at least 30 days prior to the expiration date of the policies.

Should any policy be cancelled for nonpayment of premium, 10 days written notice must be provided to the Town. Should any of the policies be cancelled for other reasons, limits reduced or, coverage altered, 30 days written notice must be given to the Town.

Notes

(1) Cyber Liability is required if Contractor is on Town’s network or houses Town information on their network.

(2) Workers Compensation is required if employees come onto Town property.

Hold Harmless Requirements

The contractor shall, at all times, indemnify and save harmless the Town of Branford, its officers, agents, and servants on account of any and all claims, damages, losses, litigation expense, counsel fees and compensation arising out of injuries (including death) sustained by or alleged to have been sustained by the public, any or all persons affected by the contractor’s work, or by the contractor, any subcontractor, material, men or anyone directly or indirectly employed by them or any one of them while engaged in the performance of this contract. The Town of

Branford shall be named as an additional insured on said policy of public liability insurance to cover all claims against the Town arising out of said contract.

NON-COLLUSION AFFIDAVIT OF BIDDER

State of:

County of: , SS)

; being first duly sworn, deposes and says that:

1) S/he is (owner, partner, officer, representative or agent) of , the Bidder that has submitted the attached Bid:

2) S/he is fully informed regarding the preparation and contents of the attached Bid and of all pertinent circumstances regarding such Bid:

3) Such Bid is genuine and is not a collusive or sham Bid:

4) Neither the said Bidder nor any of its officers, partners, owner, agents, representatives, employees or parties in interest, including this affiant, has in any way colluded, conspired, connived, or agreed, directly or indirectly with any other Bidder, firm or person to submit a collusive or sham

Bid in connection with the Contract for which the attached Bid has been submitted or to refrain from bidding in connection with such Contract, or has in any manner, directly or indirectly, sought by agreement or collusion or communication or conference with any other Bidder, firm or person to fix the price or prices in the attached Bid or of any Bidder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other Bidder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage with the Owner or any person interested in the proposed Contract.

5) The price quoted in the attached Bid is fair and proper and is not tainted by collusion, conspiracy, connivance or unlawful agreement on the part of the Bidder or any of its agents, representatives, owners, employees, or parties in interest.

Signed:

Title:

Subscribed and sworn before me this day of , 20 .

Notary Public: NOTARY SEAL

My Commission expires , 20 .

Each bidder must complete and have notarized with a notary seal the “Non-Collusion Affidavit of Bidder” form.

This form must accompany all bids being submitted.