Furnish_and_Install_New_Boilers_-__Austin_NGA.pdf

Event Description The Department of Military Affairs is seeking a responsible contractor that will provide labor, equipment, materials, transportation and all incidentals necessary to furnish and install new boilers (Lochinvar FTX Series) or (Hydrotherm KN Series) or (Approved Equal) for a total of two (2) boilers at Austin NGA, 800 21st Street NE, Austin, MN 55912-4167.

General Comments

* The Furnishing and Installation shall follow all specifications.

See 3RFB Sample Contract and Exhibits sections:

Exhibit C: Specifications, Duties, and Scope of Work o Exhibit C, A1: Division 23 Specifications o Exhibit C, C1: Drawings

NON-MANDATORY PRE-BID MEETING: A non-mandatory pre-bid meeting will be take place on September 9, 2026 between 10:00am and 2:00pm at:

Austin NGA 800 21st Street NE Austin, MN 55912

Responders should attend the pre-bid meeting. No extras will be allowed because of the Contractor’s misunderstanding as to the amount of work entailed, or lack of knowledge of existing conditions.

QUESTIONS. Any questions and/or clarifications in regard to the solicitation shall be made in writing to Michelle Walker, michelle.l.walker@state.mn.us If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, the Responder must immediately notify Michelle Walker in writing of such error and request modification or clarification of the document.

All questions should be submitted no later than 10:00 a.m., September 10, 2026. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. Responders are not to contact anyone within any other State Agency regarding this solicitation.

NOTE: This event is not utilizing a price schedule. Enter total price at the unit line levels.

THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. No Non-Electronic or email responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Detail's.

Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.

ATTACHMENTS. The Responder is responsible to review all attachments.

Solicitation Attachments

• Attachment A: Responder Declarations

• Attachment B: Pricing

• Attachment C: Responder Forms

* Workforce and Equal Pay Declaration Page *Solicitation Bond Form

• Attachment D: Additional Information

Sample Contract

• Exhibit A: Contract Terms *Exhibit A, Supplement 1: Prevailing Wage – Mower County

Event Details

Bidder: PUBLIC EVENT DETAILS

Agency: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068 Fax #:

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000018641 Sell RFx 1 Event Round Version 1 1 Event Name Furnish and Install New Boilers - Austin NGA Start Time Finish Time

08/31/2026 10:00:00 CDT 09/16/2026 10:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

*Exhibit A, Supplement 2: First-Tier Subcontractors List *Exhibit A, Supplement 3: Additional Subcontractors List

• Exhibit B: Insurance Requirements

• Exhibit C: Specifications, Duties, and Scope of Work

* Exhibit C, A1: Division 23 Specifications

* Exhibit C, A2 Drawings

• Exhibit D: Pricing

• Exhibit E: Special Conditions for Contract Work Involving Federal Funds.

SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651.207.8100, Option 1.

If your response does not comply with the solicitation requirements, it will be rejected. The Department of Military Affairs will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

SALES AND USE TAX: The Contractor is responsible for including sales and use tax in the price offered. The State’s direct pay permit does not apply to this project.

Note: Suppliers registered only as bidders must register as suppliers before they can be awarded and event.

Make sure that the registration occurs prior to notice of the intent to award.

Thank you for your interest and participations.

General Questions Question Ideal Response

Upload all required or requested attachments here.

Required: Yes Ideal Resp Reqd? No

A file attachment is required to satisfy this question.

Your bid will need to be edited online to include attachment responses.

Response Comments

PLACING ORDERS:

Enter the name, phone number, fax number, and e-mail address of your contact person for placing orders.

Required: Yes Ideal Resp Reqd? No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068 Fax #:

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000018641 Sell RFx 2 Event Round Version 1 1 Event Name Furnish and Install New Boilers - Austin NGA Start Time Finish Time

08/31/2026 10:00:00 CDT 09/16/2026 10:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

DELIVERY TIME FRAME:

What is the delivery time frame in calendar days after receipt of order (A.R.O)?

Required: Yes Ideal Resp Reqd? No

Response Comments

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.

You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Required: Yes Ideal Resp Reqd? No

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068 Fax #:

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000018641 Sell RFx 3 Event Round Version 1 1 Event Name Furnish and Install New Boilers - Austin NGA Start Time Finish Time

08/31/2026 10:00:00 CDT 09/16/2026 10:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Response Comments

REGISTERED WITH DLI:

Per Minn. Stat. § 326B.701, unless exempt, any Person, as defined by Minn.

Stat. § 181.723, subd. 1(a), who performs public or private construction services must register with the Department of Labor and Industry (DLI).

Registration is required prior to receiving a contract award. For additional information, and to register, go to www.dli.mn.gov/register or call 651.284.5074. What is your company’s registration number?

Required: Yes Ideal Resp Reqd? No

Response Comments

INSURANCE:

If awarded, will you provide proof of insurance as detailed in the event?

Required: Yes Ideal Resp Reqd? No

Response Comments

MAKE AND MODEL:

List the make, and model of the boilers offered.

Required: No Ideal Resp Reqd? No

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068 Fax #:

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000018641 Sell RFx 4 Event Round Version 1 1 Event Name Furnish and Install New Boilers - Austin NGA Start Time Finish Time

08/31/2026 10:00:00 CDT 09/16/2026 10:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn.

Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3.

Required: Yes Ideal Resp Reqd? No

Response Comments

SOLICITATION SECURITY:

Responses that exceed $50,000 must be accompanied by a surety bond of a surety company duly authorized to do business in the State of Minnesota; in an amount equal to five percent (5%) of the total amount of the response, which is submitted as a solicitation security conditioned upon the Responder entering into a contract with the State of Minnesota in accordance with the terms of the solicitation. If the solicitation security is in the form of a certified check, cashier's check, or money order made payable to the State of Minnesota, it must be received by the Contracting Agency at the address identified within this Event in a clearly marked and sealed envelope no later than the due date and time indicated in the Event.

Late submissions will result in rejection of your response. Facsimile or copies of a certified check, cashier's check, or money order will not be accepted.

If your response exceeds $50,000, have you provided the correct amount of solicitation security?

If your response exceeds $50,000 and you are providing solicitation security in the form of a surety bond, you may attach your surety bond here.

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068 Fax #:

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000018641 Sell RFx 5 Event Round Version 1 1 Event Name Furnish and Install New Boilers - Austin NGA Start Time Finish Time

08/31/2026 10:00:00 CDT 09/16/2026 10:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Line Details No Bid:

Line: 1 Item ID: Line Qty: 1 UOM: LOT Bid Qty: 1 Required: No Reserve Price: No

Description: All labor, equipment, materials, transportation and all incidentals necessary to Furnish and Install two (2) new Boilers (Lochinvar FTX) or (Hydrotherm KN) or (Approved Equal) (see Exhibit C: Specifications, Duties, and Scope of Work).

Question Response What is the lump sum price for the complete project?

Required: Yes Ideal Resp Reqd? No

Response Comments

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068 Fax #:

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000018641 Sell RFx 6 Event Round Version 1 1 Event Name Furnish and Install New Boilers - Austin NGA Start Time Finish Time

08/31/2026 10:00:00 CDT 09/16/2026 10:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068 Fax #:

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000018641 Sell RFx 7 Event Round Version 1 1 Event Name Furnish and Install New Boilers - Austin NGA Start Time Finish Time

08/31/2026 10:00:00 CDT 09/16/2026 10:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: LOT Description: All labor, equipment, materials, transportation and all incidentals necessary to Furnish and Install two (2) new

Boilers (Lochinvar FTX) or (Hydrotherm KN) or (Approved Equal) (see Exhibit C: Specifications, Duties, and Scope of Work).

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: AUSTIN TACC

AUSTIN TACC

800 21ST ST NE

AUSTIN MN 55912-4167

United States

Quantity: 1 Due Date: 09/16/2027 Freight Terms:

Ship Via:

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068 Fax #:

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000018641 Sell RFx 8 Event Round Version 1 1 Event Name Furnish and Install New Boilers - Austin NGA Start Time Finish Time

08/31/2026 10:00:00 CDT 09/16/2026 10:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

Bidder: PUBLIC EVENT DETAILS

Agency: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068 Fax #:

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000018641 Sell RFx 9 Event Round Version 1 1 Event Name Furnish and Install New Boilers - Austin NGA Start Time Finish Time

08/31/2026 10:00:00 CDT 09/16/2026 10:00:00 CDT

Event Currency: US Dollar Bids allowed in other currency: No