Furnish_and_Install_Chapel_windows(Bldg10-98)_CRTC.pdf

Event Description The Department of Military Affairs intends to award on one-time contract with a Responsible Contractor for the purpose of Furnish and Installation of twelve (12) window units in the Chapel (Bldg. 10-98) located at Camp Ripley Training Center (CRTC), Little Falls, MN (further defined and in accordance with Exhibit C of the Sample Contract.)

THIS IS A FORMAL EVENT/SOLICITATION. Responders must submit their bids on the Supplier Portal. No Non-Electronic or email responses will be accepted. The response must be submitted no later than the date and time called for in the Finish Time in the Event Details.

QUESTIONS. Any questions and/or clarifications in regard to the solicitation shall be made in writing to Ms.

Michelle Walker, Michelle.l.walker@state.mn.us. If a Responder discovers any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in the solicitation, the Responder must immediately notify Michelle Walker in writing of such error and request modification or clarification of the document.

All questions should be submitted no later than 4:00 p.m., April 4, 2024. The State is not obligated to answer questions submitted after the questions/clarifications due date and time. Responders are not to contact anyone within any other State Agency regarding this solicitation.

SWIFT CONTRACTOR ASSISTANCE HELPDESK. Contractors needing help with registration and/or completing their response to this Event in the Supplier Portal may contact the Contractor Assistance Helpdesk: 651.207.8100, Option 1.

Your bid is not submitted until you select the ‘Submit Bid’ button. You will receive a confirmation message when your bid has been submitted. Print and save your confirmation page.

If your response does not comply with the solicitation requirements, it will be rejected. The Department of Military Affairs will award the event to the lowest responsible bidder that meets the specifications and all terms and conditions. The State of Minnesota reserves the right to award items separately, by grouping items, or by total, whichever is deemed most advantageous to the State.

Thank you for your interest and participation.

Note: Suppliers registered only as bidders must register as suppliers before they can be awarded and event.

Make sure that the registration occurs prior to notice of the intent to award.

General Comments

- Solicitation Attachments

• Attachment A: Responder Declarations

• Attachment B: Pricing

• Attachment C: Responder Forms

• Veterans Preference Form

• Solicitation Bond Form

• Attachment D: Additional Information

Sample Contract

• Exhibit A: Contract Terms

• Exhibit A, Supplement 1: Prevailing Wage Morrison County

• Exhibit A, Supplement 2: First-Tier Subcontract List

• Exhibit A, Supplement 3: Additional Subcontract List

• Exhibit B: Insurance Requirements

• Exhibit C: Specifications, Duties, and Scope of Work

• Exhibit C1: Chapel Building picture

• Exhibit C2: Chapel Building Diagram

• Exhibit D: Pricing

Event Details

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000015588 Sell RFx 1 Event Round Version 1 1 Event Name Furnish and Install Chapel windows(Bldg10-98) CRTC Start Time Finish Time 03/27/2024 11:00:00 04/08/2024 10:00:00

Event Currency: US Dollar Bids allowed in other currency: No

In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.

• Exhibit E: Special Conditions for Contract Work Involving Federal Funds

SITE VISIT:

A site visit is highly recommended. To arrange a site visit, prior to the question due date of April 4, 2024, contact Dick Stoner, Carpenter Shop Supervisor, Telephone (320)460-0795. No extras will be allowed because of the Contractor’s misunderstanding as to the amount of work entailed, or lack of knowledge of existing conditions.

SUBMITTING QUESTIONS. The deadline for submitting questions is 4:00 p.m., April 4, 2024, Central Time.

Questions must be submitted in writing to Ms. Michelle Walker at Michelle.l.walker@state.mn.us. All questions received by the cutoff date and time will be responded to via a new Event Version.

CONTRACT TERM. It is desired that work be completed by June 14, 2024; however, the term of this contract is anticipated to be from April 1, 2024 to June 30, 2024.

SALES AND USE TAX: The Contractor is responsible for including sales and use tax in the price offered. The State’s direct pay permit does not apply to this project.

NOTE: This event is not utilizing a price schedule. Enter total price at the unit line level.

General Questions Question Response

DIVERSITY AND INCLUSION

Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size

And:

Is your business a for-profit business that is majority owned, operated and controlled by:

• a racial minority,

• a woman,

• a person with a substantial physical disability,

• a veteran or service-disabled veteran, or is your business

• located in, or the owner lives in, an economically disadvantaged county?

http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/co unties )

If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/. You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000015588 Sell RFx 2 Event Round Version 1 1 Event Name Furnish and Install Chapel windows(Bldg10-98) CRTC Start Time Finish Time 03/27/2024 11:00:00 04/08/2024 10:00:00

Event Currency: US Dollar Bids allowed in other currency: No further information.

• Do you believe your company meets the criteria listed above?

• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)

Yes

Response Comments

Upload all required or requested attachments here.

A file attachment is required to satisfy this question.

Response Comments

If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments?

(Yes / No)

Yes

Response Comments

RESPONSIBLE CONTRACTOR:

1) I am an owner or officer of the responding company, and I certify under oath that my company is in compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd. 3, and will provide verification upon request by the contracting agency.

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000015588 Sell RFx 3 Event Round Version 1 1 Event Name Furnish and Install Chapel windows(Bldg10-98) CRTC Start Time Finish Time 03/27/2024 11:00:00 04/08/2024 10:00:00

Event Currency: US Dollar Bids allowed in other currency: No

1.1) I certify that my company has filed a certificate of authority to transact business in Minnesota with the Secretary of State if a foreign corporation or cooperative. Contact the Office of the Minnesota Secretary of State with questions about satisfying this requirement before submitting your response to this solicitation.

2) If my company is awarded a contract, I will submit a supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause

(7) (see attachment), and

3) If my company retains additional subcontractors with which it will have a direct contractual relationship following contract award, I will submit supplemental verification confirming subcontractor compliance with Minn. Stat. § 16C.285, subd. 5, clause (7) within 14 days after retaining any such additional subcontractors (see attachment).

4) Selecting the yes button and submitting a response to this solicitation will constitute a signed statement affirming compliance with each of the applicable provisions as set forth in Minn. Stat. § 16C.285, subd.

3.

Yes

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000015588 Sell RFx 4 Event Round Version 1 1 Event Name Furnish and Install Chapel windows(Bldg10-98) CRTC Start Time Finish Time 03/27/2024 11:00:00 04/08/2024 10:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Line Details

Line: 1 Item ID: Line Qty: 1 UOM: JOB Bid Qty: 1

Reserve Price: No

Description: Furnish and Install twelve (12) Chapel window units at (Bldg10-98) located at area 10, Camp Ripley Training Center (CRTC) .

Question Response What is the price per unit?

Response Comments

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000015588 Sell RFx 5 Event Round Version 1 1 Event Name Furnish and Install Chapel windows(Bldg10-98) CRTC Start Time Finish Time 03/27/2024 11:00:00 04/08/2024 10:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Bidder Information Firm Name:

Name: Signature: Date:

Phone #: Fax #:

Street Address:

City & State: Zip Code:

Email:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000015588 Sell RFx 6 Event Round Version 1 1 Event Name Furnish and Install Chapel windows(Bldg10-98) CRTC Start Time Finish Time 03/27/2024 11:00:00 04/08/2024 10:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: JOB Description: Furnish and Install twelve (12) Chapel window units at (Bldg10-98) located at area 10, Camp Ripley Training Center

(CRTC) .

Item Specifications

Manufacturer:

Mfg Item ID:

Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:

Item Volume: 0 Volume UOM:

Item Weight: 0 Weight UOM:

Item Size: Item Color:

Shipping Information

Schedule: 1 Ship To: CAMP RIPLEY TRAINING CENTER

15000 HWY 115

LITTLE FALLS MN 56345-4173

United States

Quantity: 1 Due Date: 06/14/2024 Freight Terms:

Ship Via:

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000015588 Sell RFx 7 Event Round Version 1 1 Event Name Furnish and Install Chapel windows(Bldg10-98) CRTC Start Time Finish Time 03/27/2024 11:00:00 04/08/2024 10:00:00

Event Currency: US Dollar Bids allowed in other currency: No

Appendix B - Terms & Conditions

1. Please review the attached Terms and Conditions attached to the event.

Last Updated: 12/24/2018

Event Details (cont.)

PUBLIC EVENT DETAILS

Submit To: Military Affairs Department Contact: Walker,Michelle Louise Phone: 320/616-6068

Email: Michelle.L.Walker@state.mn.us

Event ID Format Type Page P0101-2000015588 Sell RFx 8 Event Round Version 1 1 Event Name Furnish and Install Chapel windows(Bldg10-98) CRTC Start Time Finish Time 03/27/2024 11:00:00 04/08/2024 10:00:00

Event Currency: US Dollar Bids allowed in other currency: No