Functional_Requirements_-_Final.xlsx
XLSX spreadsheet 15 KB Posted
- Solicitation number
- 304
- Issued by
- Los Angeles County, San Francisco City, California
About this file
This is a Functional Requirements document for the City of Santa Monica's procurement of preplan and fire inspection Software-as-a-Service (SaaS) for a five-year term. The City seeks an integrated platform combining Computer-Aided Dispatch (CAD) integration, mobile responder applications for iOS and Android devices, web-based pre-plan access, incident reporting compliant with NFIRS standards, fire prevention inspection capabilities, and pre-incident planning tools. Required functionalities include live call data integration with auto-address matching, interactive alert tiles with automated size-up notifications, live weather and social media feeds, access to emergency response guidelines and 360-degree imagery, asset management with equipment tracking and work order generation, response analytics dashboards, customizable inspection checklists with code-linked violations, and geospatial pre-plan mapping with NFPA standard markers. The system must interface with Los Angeles County Assessor data, City of Santa Monica Building Department records, and California State HazMat databases, support multiple mapping platforms including Google Maps and ArcGIS, enable offline functionality, and provide administrative controls including permission levels and audit logs.
The functional requirements document does not specify pricing terms, set-asides, incumbent contractors, funding amounts or sources, or other financial details. The procurement intends to evaluate vendors' ability to meet the comprehensive technical specifications across five functional modules: responder operations, asset management, incident reporting, fire prevention, and pre-incident planning, with all components required to operate cohesively on standard web browsers and mobile platforms while maintaining compliance with ISO, NFIRS, and California State Fire Marshal standards.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Preplan,_Fire_Inspection_and_other_Fire_Related_Records_Management_Software.pdf | ||
| COVID_19_Vaccine_Policy_Attestation.docx | DOCX document | |
| MandatoryVaccinationPolicy-PfizerApproved_8-23-21.pdf | ||
| Certificate of Compliance.pdf | ||
| City_of_Santa_Monica_VISA_Questionnaire.docx | DOCX document | |
| OAKS_INITIATIVE_FORM.pdf | ||
| Proposal Forms.pdf | ||
| Software_as_a_Service_(SaaS).docx | DOCX document | |
| FY21-22_Living_Wage_Certification.pdf | ||
| Proposer Checklist.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Response
| Provide integration to the City of Santa Monica's CAD to bring in live call data |
| Shall allow for auto-address matching so pre-plan is automatically tied to a call |
| Provide a mobile responder app for iOS and Android phone and tablet with notifications, routing and pre-plan access |
| Pre-plans shall be accessed on web on any standard web browser |
| Pre-plan, Community provided and other data shall be visualized via interactive alert tiles |
| Automated Size-up shall be provided with a play button allowing the system to alert the end user of any warning specific to that preplan or address |
| Provide for live weather alerts |
| Provide for a live twitter feed |
| Provide access to CAD notes, address and units dispatched |
| Allow for call filtering by user or unit |
| Allow for multi-level pre-plan filtering so users can access and see data on multiple levels on a single screen |
| Quickly access map marker data collected in the pre-plan module |
| Access photos and attachments at time of response |
| Shall be Google map and streetview supported |
| Shall be ArcGIS and Esri supported |
| Ability to add basemaps and layers from ESRi by adding a URL through the user interface |
| Provide access to 360 degree pictometry (EagleView) oblique imagery on any building |
| Shall provide a link to the Emergency Response Guidebook (ERG) from responder pre-plan dashboard |
| Shall have the ability edit pre-plan from responder view |
| Provide measurement capability on map to measure distance between any number of points and areas |
Assets
| Must be capable of fully managing apparatus, equipment, and inventory |
| Ability to assign assets to users or locations |
| Ability to customize check lists |
| Ability to generate and manage work orders |
| Ability to set reminders and notifications |
| Ability to produce and export reports on assets |
| Ability to display data dashboards |
| Provide a mobile app for iOS and Android phones and tablets |
| Assets and checklists shall be accessed on web on any standard web browser |
| Asset data should have the ability to be georeferenced |
| Ability to interface with vehicle telemetry if equipped |
Incident Reporting
| Shall be an NFIRS compliant records management system |
| Shall be able to export NFIRS reports to the California State Fire Marshalls Office |
| Incident report workflow shall be scalable based on report type |
| Utilize CAD interface to auto populate incident specific information |
| Auto populate personnel, assets, property, preplan and open data into incident reports from RMS database |
| Provide an app for iOS and Android phone and tablets |
| Incident reporting shall be accessed on web on any standard web browser |
| Ability to produce response analytics in a easy to configure dashboard |
| Ability to download or export response data |
| Reporting must be compliant with ISO and Accreditation standards |
Fire Prevention
| Provide user customizable checklists and inspection types |
| Ability to have different checklists for different inspection types |
| Provide codes tied to inspection checklist items allowing for automatic creation of violation upon item failure |
| Allow for customizable checklist item responses |
| Provide integrated pre-planning capability while completing an inspection on that same occupancy |
| Ability to modify Occupancy information during inspection |
| Ability to modify Contact information during inspection |
| Ability to assign inspections to users and teams |
| Ability to add remarks for a specific violation |
| Ability to add photos / attachments for a specific violation |
| Ability to duplicate violations on the fly |
| Ability to search all codes and add ad-hoc violations on the fly |
| Ability to view current and historic violations during the inspection |
| Ability to provide an auto-generated inspection report |
| Ability to provide customizable inspection reports |
| Ability to provide an automated reminder to schedule re-inspection if failures exist |
| Ability to send inspection report automatically to inspection contact |
| Provide automated grouping of past violations on re-inspection for easy resolution |
| Ability to provide virtual Inspection functionality with Camera and Location sharing during inspection |
| Provide for an inspection timer with the ability to manually modify |
| Provide for a searchable list of all violations |
| Provide for an intuitive means to view violation history across re-inspections |
| Abillity to integrate fees and invoicing into the inspection document / software |
| Integrated permitting functionality into the inspection |
| Code Organizer for managing agency specific fire and building codes, code research and searching |
| Ability to provide a web inspections app for use on any device |
| Ability to provide an iPad inspections app for offline inspection functionality |
Pre-Incident Planning
| Provide connection to The Los Angeles County Assessor site, City of Santa Monica Building Department and GIS for automated pre-plans on every structure available |
| Provide geospatial Pre Plan Mapping with Drag and drop NFPA standard map markers map |
| Provide Hazardous Material mapping and collection, with searchable ERG field |
| Ability to add custom map markers through the user interface |
| Map markers shall be related to occupancy ID |
| Ability to add annotations including text, lines, shapes and measurements |
| Ability to modify map marker locations whilst in google street view |
| Ability to add attachments and photos to an Occupancy |
| Ability to add attachments and photos to a specific Map Marker |
| Allow for Pre Plan standard and custom forms for data collection in the field on any device |
| Provide for High-rise/Multi-level pre incident planning for both data collection and visualization, inlcuding the ability add/remove/edit levels per building |
| Allow for Special Event and Incident Action Plan (IAP) Pre Planning for specific events or incidents |
| Ability to edit pre-plans on mobile devices |
| Ability to edit pre-plans in Google Maps |
| Ability to edit Pre-plans on ESRi ArcGIS maps |
| Provide permission levels that require specific users approval before publishing pre-plans |
| Provide a history tracking capability of pre-plans with audit logs |
| Provide an occupancy organizer that allows users to filter occupancies by multiple attributes |
| Provide pre-plan management tools that allows the pre-plan administrator to change pre-plan cycles, assign pre-plans and mark target hazards |
| Ability to create ArcGIS feature services for pre-plan and occupancy data without assistance from vendor |
| Provide a connection to the State of California HazMat data warehouse and pull that data into the pre-plan address |
File details come from the government source that posted it. Updated .