FullyExecuted_72016820Q00002.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

USAID/BIH CODE 16. ADMINISTERED BYCODE

X

X

541820

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR720168

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

06/24/2020 1700 A

06/10/2020

38733704166Amila Hodzic (No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

72016820Q00002

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 37 REQ-168-20-000011OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

71000 Sarajevo, BiH Roberta C. Frasurea 1 Ambasada SAD-a USAID/Bosnia-Herzegovina

15. DELIVER TO

Washington DC 20521-7130 7130 Sarajevo Place

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USAID/Bosnia/Herz

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Public Relations/Advertising Firm to perform outreach support services to provide products and services to assist USAID/BiH’s development outreach.

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

DATED

Patrick E. Robison

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37 2 of

June 10, 2020

RFQ No: SOL-72016820Q00002

RFQ ISSUANCE DATE: June 10, 2020

CLOSING DATE FOR QUESTIONS: June 16, 2020 (5:00 PM Sarajevo, BiH local time)

PRE-BID CONFERENCE: June 17, 2020 (11:00 AM, Sarajevo, BiH local time)

RFQ CLOSING DATE AND TIME: June 24, 2020 (5:00 PM, Sarajevo, BiH local time)

TO: Prospective Offerors

SUBJECT: Request for Quotations No.: SOL-72016820Q00002 Public Outreach Support Services

Dear prospective offerors, The United States Agency for International Development (USAID), through the Mission in Bosnia and Herzegovina, is soliciting quotations from qualified Bosnian and Herzegovinian companies interested in providing services as described under Statement of Work (SOW) below based on the selection criteria described under Section 4.

Please note this is a new procurement, conducted in its entirety following the procedures under Federal Acquisition Regulations Part 12 - Acquisition of Commercial Items and Part 13 - Simplified Acquisition Procedures. This solicitation is limited to local entities.

The authorized geographic code for this procurement is 937. Please refer to ADS Chapter 310 “Source and Nationality Requirements for Procurement of Commodities and Services Financed by USAID”, located at http://www.usaid.gov/sites/default/files/documents/1876/310.pdf for definition and details of the authorized code.

http://www.usaid.gov/sites/default/files/documents/1876/310.pdf

Proposals in response to this RFQ must be submitted in accordance with the instructions provided under the solicitation. It is imperative that the entire document is read thoroughly and, in its entirety, including provisions and clauses incorporated by reference. Interested companies must send separate technical and cost proposals to AHodzic@usaid.gov and SarajevoOAA@usaid.gov by no later than the date and time indicated in Blocks 6 and 8 of the Solicitation form 1449 (and the cover page of this document.) The subject line must read exactly as shown in Section 4.3 Format and Delivery Instructions. The offerors must read and fill in the applicable sections of the solicitation provision 52.212-3 Offeror Representations and Certifications-Commercial Items.

Please note that the vendors must be registered in System for Award Management (SAM) (https://www.sam.gov) in order to do business with the U.S. Government. A successful registration in SAM means the company has obtained a DUNS number, and has secured an NCAGE number to successfully register in SAM. Please refer to SAM registration user guides at https://www.sam.gov/SAM/pages/public/help/samQUserGuides.jsf.

This RFQ in no way obligates the United States Government to pay any cost incurred in preparing and submitting proposals. In addition, the Government reserves the right to reject any and all offerors, if such action is considered in the best interest of the Government.

Thank you for your interest in the development programs of the Agency and in particular to the US Mission (USAID) in Bosnia and Herzegovina.

Patrick E. Robison Supervisory Contracting Officer Office of Acquisition and Assistance USAID/Bosnia and Herzegovina Roberta C. Frasurea 1 71000 Sarajevo Bosnia and Herzegovina mailto:AHodzic@usaid.gov mailto:Sarajevooaa@usaid.gov https://www.sam.gov/ https://www.sam.gov/SAM/pages/public/help/samQUserGuides.jsf

SECTION 1 – SUPPLIES/ SERVICES AND PRICE/COSTS 6

SECTION 2 -- STATEMENT OF WORK AND TIMELINE 8

SECTION 3 -- PURCHASE ORDER ADMINISTRATION DATA 12

SECTION 4 -- NOTICE TO CONTRACTORS INSTRUCTIONS,

EVALUATION OF QUOTES 14

SOLICITATION PROVISIONS 19

FAR AND AIDAR CLAUSES 24

ATTACHMENT 1 – STATEMENT OF ABILITY TO DELIVER SERVICES

ATTACHMENT 2 – COST PROPOSAL TEMPLATE

SECTION 1 – SUPPLIES/ SERVICES AND PRICE/COSTS

1.1 AUTHORITY

The U.S Agency for International Development (USAID)/Bosnia and Herzegovina is issuing said Purchase Order in accordance with FAR 13.

1.2 PURPOSE

The U.S. Agency for International Development (USAID) in Bosnia and Herzegovina (BiH) is seeking the services of a Public Relations/Advertising Firm to perform outreach support services to provide products and services to assist USAID/BiH’s development outreach.

1.3 CONTRACT TYPE AND SERVICES

This is a Purchase Order (PO). The Government will issue a request for quotation on a Firm Fixed Price basis for this requirement. For the consideration set forth below, the Contractor shall provide the results, deliverables or outputs described in Section 2.

1.4 SUPPLIES/SERVICES

Please see Section 2 below.

1.5 PLACE OF PERFORMANCE

Bosnia and Herzegovina (BiH)

1.6 AUTHORIZED GEOGRAPHIC CODE

The authorized geographic code for this PO is 937.

1.7 TERMS AND CONDITIONS

a. Extent of obligation. The Government is obligated only to the extent of authorized PO.

b. Purchase limitation. The ceiling Price for this PO is $ XXX.

1.8 COST REIMBURSABLE

The U.S. dollar costs allowable shall be limited to reasonable, allocable and necessary costs determined in accordance with FAR 52.216-7, Allowable Cost and Payment, FAR 52.216-8, Fixed Fee, if applicable, and AIDAR 752.7003, Documentation for Payment.

1.9 PERIOD OF PERFORMANCE

The estimated period of performance for this PO will be six (6) months.

The Government may cancel the PO at any time by notifying the Contractor at least 30 days in advance. PO cancellation does not release the contractor from the duty to continue performance or change the terms and conditions on task(s) issued prior to cancellation unless a change order is processed by the Contracting Officer.

1.10 INSPECTION AND ACCEPTANCE

Deliverables shall be submitted in accordance with the terms and conditions of the PO.

1.11 PAYMENT SCHEDULE

Payment to the Successful Offeror will be specified in individual Order and will be based on the accomplishments and deliverables and subject to COR approval and acceptance.

1.12 CLOSEOUT PROCEDURE

Closeout of PO will be conducted in accordance with Federal Regulations and USAID procedures, rules and regulations for closeout.

Within 30 days of completion and approval, the PO holder shall present the final invoice to the Contracting Officer’s representative (COR) and the Financial Management Office with a copy to the Contracting Officer (CO).

(End of SECTION 1)

SECTION 2 -- STATEMENT OF WORK AND TIMELINE

The U.S. Agency for International Development (USAID) in Bosnia and Herzegovina (BiH) is seeking the services of a Public Relations/Advertising Firm to perform outreach support services to provide products and services to assist USAID/BiH’s development outreach.

2.1 OBJECTIVE

These services will help raise awareness among the general BiH population of how USAID is assisting BiH address its development challenges, in particular those presented by COVID-19 and also improve awareness of the USAID response to the pandemic.

2.2 SCOPE OF ACTIVITY

1. Production of videos:

o Creative concept: The contractor will be expected to work with USAID’s Development Outreach Communication specialist to design innovative short videos that will highlight the contributions of USAID/BiH and its projects to BiH economic and social development and well-being. USAID anticipates a 60-second video that will be produced once per week for a total of 12 videos, as well as two longer, of up to 10 minutes videos. The contractor will have to be creative in offering ideas on how the short videos will explain USAID’s work and accomplishments.

o Production: After designing the video, the contractor will be responsible for script writing, filming, animation, music, and editing as well as all post-production work. All videos must be bilingual - English and local - and adapted for people with hearing impairments (Close Caption included).

o Distribution: The contractor will be responsible for locating optimal space for the video broadcasting, and, if possible, obtaining additional airtime for free. Short 60-sec video will be regularly posted on USAID/BiH social media platforms. The contractor is expected to secure organic amplification of videos.

The longer 10-min video will be also shared on USAID/BiH as well USAID Washington social media platforms. Contractor is expected to be additionally engaged to locate at least one free screening on appropriate public events (festivals, youth gathering, conferences, and similar) or local web platforms and TVs willing to broadcast success stories on country development with no airing costs invested.

2. Infographics and Pictograms: In collaboration with USAID DOC, the contractor will design and create textual messages and graphics for up to 10 infographics and/or pictograms that visually explain USAID’s activities. All infographic and pictograms must be bilingual, in English and local languages.

3. Media relations: At USAID’s direction, the contractor will create and share with the media, and secure publishing/highlighting of USAID-related press releases, stories, or other material. All written material must be prepared in both, English and local languages. Number: 25

4. Social Media: The contractor will work with the USAID/BiH Development Outreach Coordinator to amplify the impact of USAID’s social media content and engage the public on the importance of USAID’s work in BiH.

o Organic amplification: The contractor will use the free services and tools that social media platforms provide, including creating and posting status updates, interacting with followers, providing links, and images with captions to build a community of loyal USAID followers. Boosts number: 40 o Paid ads: The contractor will be responsible for boosting social media content, based on USAID promotional requests.

Boosts number: 36

5. Photography: Provide a Photographer for coverage of USAID country-wide activities. To avoid additional travel costs, the selected company is expected to employ local photographers if an event is happening out of Sarajevo. USAID/BiH will inform the selected company where and which event requires photographer services at least 2 days in advance.

Number: 20

2.3 DELIVERABLES AND TIMELINE

1. Production of videos (See 2.2.1 above for Scope) o Timeline: for 60-sec video production:

Task Responsibility of Completion time

Concept Contractor with USAID lead 4 h Research Contractor with USAID 4 h Scripting/Storyboarding Contractor 8 h First review USAID 2 h First editing Contractor 4 h Second review USAID 2 h Post-production/Final product Contractor 4 h Final approval USAID 4 h Total delivery time 4 days o Timeline for 10-min video production:

Task Responsibility of Completion time

Concept Contractor with USAID lead 1 day Research Contractor with USAID 1 day Scripting/Storyboarding Contractor 2 days Recording Contractor 2 days First review USAID 4 h First editing Contractor 1 day Second review USAID 4 h Post-production/Final product Contractor 2 days Final approval USAID 2 days Total delivery time 2 days

2. Infographics and pictograms (See 2.2.2 above for Scope) o Timeline for infographic and pictograms:

Task Responsibility of Completion time

Concept Contractor with USAID lead 4 h Research Contractor with USAID 4 h Designing/Scripting Contractor 8 h First review USAID 2 h First editing Contractor 4 h Second review USAID 2 h Final product Contractor 4 h Final approval USAID 4 h Total delivery/posting time 4 days

3. Media relations (See 2.2.3 above for Scope) o Timeline for written Media relations and PSAs:

Task Responsibility of Completion time

Concept Contractor with USAID lead 4 h Research Contractor with USAID 4 h Drafting Contractor 8 h First review USAID 2 h

First editing Contractor 4 h Second review USAID 2 h Final product Contractor 4 h Final approval USAID 4 h Total delivering/posting time 4 days

4. Social Media (see 2.2.4 for Scope) o Timeline for written Social Media posts:

Task Responsibility of Completion time

Concept Contractor with USAID lead 2 h Research Contractor with USAID 2 h Drafting Contractor 4 h First review USAID 2 h First editing Contractor 2 h Second review USAID 2 h Final product Contractor 4 h Final approval USAID 18 h Total delivery/publishing time 3 days

5. Photography (See 2.2.5 above for Scope)

Timeline for photo delivery:

At least 4 selected and edited up to 2 hours after the event and the remaining best and edited photos via a cloud-based online platform (e.g. WeTransfer) -within 24 hours.

2.4 USAID Oversight and Support

The Contracting Officer will appoint a Contracting Officer’s Representative (COR) who will be responsible for reviewing, vetting, and approving all deliverables. USAID will assist with the logistics of posting success stories and media material on the USAID website. Depending on the complexity of the task, advance notice of events will generally be given to the award holder at least five to twenty business days in advance.

(End of SECTION 2)

SECTION 3 -- PURCHASE ORDER ADMINISTRATION DATA

3.1 ADMINISTRATIVE CONTRACTING OFFICE

USAID/Bosnia and Herzegovina Office of Acquisition and Assistance (OAA) Roberta C. Frasurea 1 71000 Sarajevo Bosnia and Herzegovina

3.2 CONTRACTING OFFICER’S REPRESENTATIVE

The designated COR for this PO is: To be determined by the Contracting Officer at the time of award.

Contracting Officer’s Representative (COR) USAID/Bosnia and Herzegovina Roberta C. Frasurea 1 71000 Sarajevo Bosnia and Herzegovina

3.3 CONTRACTOR’S PRIMARY POINT OF CONTACT

The contractor’s primary point of contact for this PO will be provided by the offeror with an email address.

3.4 PAYING OFFICE

The Contractor shall make an electronic submission of the signed and completed SF-1034, Public Voucher for Purchases and Services other than Personal, to the paying office designated below.

USAID/Bosnia and Herzegovina Regional Financial Management Office (RFMO) Accounts Payable: AccountsPayableSarajevo@usaid.gov Roberta C. Frasurea 1 71000 Sarajevo Bosnia and Herzegovina

A request for payment is not considered properly submitted unless the claim (SF-1034) has been properly prepared and is accompanied by all required supporting documentation.

mailto:AccountsPayable@usaid.gov

Payment will be made per the Contract terms, in local currency Konvertibilna marka (KM) after acceptance of the Contract deliverable by the Contracting Officer’s Representative (COR). The Contractor shall simultaneously forward a copy of the signed voucher, supporting documents and invoice to the Contracting Officer’s Representative (COR).

3.5 INVOICE

An itemized invoice shall be submitted in accordance with the payment terms above for all deliveries made during a billing period and for which payment has not been received. These invoices need to be approved by the PO COR.

The invoice must include the following:

(i) Company name and address

(ii) Invoice date and number

(iii) Contract number, contract line item number and, if applicable, the order number

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered

(v) Terms of any discount for prompt payment offered

(vi) Name and address of the official to whom payment is to be sent

(vii) Name, title, and phone number of person to notify in the event of defective invoice

3.6 ACCOUNTING AND APPROPRIATION DATA

To be completed in the issued Purchase Order

3.7 CONTRACTOR’S PAYMENT ADDRESS

To be completed in the issued Purchase Order

(End of SECTION 3)

SECTION 4 - NOTICE TO CONTRACTORS INSTRUCTIONS, EVALUATION

OF QUOTES

4.1 GENERAL INSTRUCTIONS

A complete quote shall consist of (1) a cover letter, (2) a signed copy of the Statement of Ability to Deliver Services (Attachment 1), (3) past performance information, (4) examples of deliverables, and (5) a separate cost proposal for the requirement as specified by the RFQ (Attachment 2). Incomplete quotes will be considered non-responsive and will not be further evaluated.

Any quote or modification will not be accepted after the due date and time of receipt of the quote.

Any assumptions by the Contractor forming the basis of the submittal must be clearly identified in the cover letter submitted with the RFQ.

All Contractors whose quotes are not considered or selected for PO establishment will be so notified. Such notification will state in general terms the basis of non-selection.

All quotes shall be handled in accordance with FAR Subpart 13.

Information requested herein must be furnished in writing and be fully and completely in compliance with RFQ instructions. The information requested and the manner of submission is essential to permit prompt evaluation of all quotes on a fair and uniform basis.

Contractors who believe that their quote contains source selection information or proprietary information must identify each page containing the relevant information.

Please refer to the cover letter, for information on how and when to submit questions regarding the Solicitation.

(a) Accurate and Complete Information. A contractor must set forth full, accurate and complete information as required by this quote. The penalty for making false statements to the Government is prescribed in 18 U.S.C. 1001.

(b) Quote Acceptability. The Government may determine an offer to be unacceptable if the offer does not comply with all of the terms and conditions of the RFQ and the completion of electronic annual representations and certifications at SAM accessed via https://www.acquisition.gov, as well as any other "Representations, Certifications, and Other Statements of Contractors”.

(c) Quote preparation Costs. The U.S. Government will not pay for any quotes preparation costs.

4.2 QUOTE CONTENT

A complete quote shall consist of (1) a cover letter, (2) a signed copy of the Statement of Ability to Deliver Services, (3) past performance information, (4) examples of deliverables, and (5) a separate cost proposal for the requirement as specified by the RFQ. Incomplete quotes will be considered non-responsive and will not be further evaluated.

4.3 FORMAT AND DELIVERY INSTRUCTIONS

a. Submission: Quote content and cost proposal shall be submitted to Amila Hodzic, Acquisition and Assistance Specialist at AHodzic@usaid.gov with a copy to the Office of Acquisition and Assistance at SarajevoOAA@usaid.gov by no later than the closing date and time as stated on the cover letter.

The subject must read as follows: “72016820Q00002, Public Outreach Support Services - TO: [Offeror name]. The time stamp on the email received shall serve as the official time of receipt. USAID bears no responsibility for transmission errors or delays. The proposal must be accompanied by a cover letter typed on official organizational letterhead and signed by a person who has signatory authority for the organization. The cover letter shall be in Adobe PDF format.

b. Format: The Offeror must submit its proposal in the format as follows: (1) Adobe PDF for cover letter and signed copy of the Statement of Ability to Deliver Services, and past performance information; (2) unlocked Microsoft Excel for budget and other related cost proposal tables.

c. Email Size Limitations: The Offeror must limit the size of its attachments to 15MB per email. The Offeror must not send files in ZIP format. The Offerors must confirm that USAID successfully received their e-mail submissions by the required due date.

d. Multiple Emails: If a proposal cannot be sent in a single email due to its size, it is acceptable to send several emails. In this case, applicants must label each email (Submission # of #) in order to ensure that all portions are received. Our preference would be that each technical and each cost proposal be submitted as a single email attachment, e.g. that you consolidate the various parts of a technical proposal into a single document before sending it.

e. Separate Cost and Quote Proposals: The Offeror must submit the cost proposal as a separate file from the quote proposal.

f. Authorized Individual: Only one authorized individual in the Offeror’s organization shall send e-mail submissions to avoid confusion, duplication, and congestion problems with the USAID e-mail system.

g. The Offeror must send its proposal by e-mail. USAID will not accept hard copy proposals, hand-delivered proposals, including commercial courier, or facsimile transmissions.

mailto:AHodzic@usaid.gov mailto:SarajevoOAA@usaid.gov

4.4 CONTRACTOR AUTHORIZED PERSONNEL

The Contractor must indicate on the cover letter of its submission the authorized individual(s) who can bind the contractor to the terms and conditions of the contract and is authorized to sign on behalf of the contractor.

4.5 STATEMENT OF ABILITY TO DELIVER SERVICES

The Offeror shall submit a signed copy of the Statement of Ability to Deliver Services certifying the staffing capability of the offeror, understanding of the scope of work required, experience in the delivery of services similar to those under the scope of the PO, and professional competence to be applied for delivery of the services. If an Offeror is capable of providing the services as stated in Section 2 of this RFQ, and listed on the attached Statement, they should check the box. If they are not capable of providing a service, they should leave the box blank. Offeror should replace red text with their own pertinent information.

This Statement must be signed by the same authorized individual(s) identified who can bind the contractor to the terms and conditions of the contract and is authorized to sign on behalf of the contractor.

4.5.1 EXAMPLES OF DELIVERABLES

The Offeror will submit the following examples of the stated deliverables from 2.2:

● 2-3 60 second videos

● 1-2 longer videos preferably 5-10 minutes in duration

The Offeror must provide links to videos and not actual video files.

4.6 PAST PERFORMANCE INFORMATION

The Offeror must provide a narrative (no more than 2 pages) describing their past performance in providing the services as stated in Section 2 of the RFQ. In addition, the offeror must provide information of the contracts or subcontracts performed in the last five

(5) years that required work related to and demonstrate the capability and capacity to perform work of the type required for the services described in the Statement of Work in Section 2. The Offeror must submit not less than three (3) and not more than five (5) representative contracts pertaining to work similar to that specified in the Statement of Work. The list should be in chronological order, beginning with the most recent project and continuing backwards.

Project description must include the names of individuals who worked on them. Identify each contract by type, period performed, and overall award amount. Provide the following information for each contract/subcontract listed under past performance:

i. Project or contract title

ii. Date of contract award, period of performance, and place of performance

iii. Total contract value

iv. Contracting agency or firm, with POC name, email address, and telephone number

v. How the contract relates to the example SOWs specified in Section

The Government may use past performance information obtained from other than the sources identified by the Offeror which will be used for the responsibility determination.

All references provided by the Offeror may not necessarily be contacted by the Government.

An Offeror’s performance will not be evaluated favorably or unfavorably when:

1. The Offeror lacks relevant performance history,

2. Information on performance is not available, or

3. The Offeror is a member of a class of Offerors where there is provision not to rate the class against a sub factor.

When this occurs, an Offeror lacking relevant performance history is assigned a "neutral" rating. Prior to assigning a "neutral" past performance rating, the Contracting Officer may take into account a broad range of information related to an Offeror's performance.

4.7 CONTENT OF COST PROPOSAL

The Offeror must fill out the Microsoft Excel spreadsheet for cost proposals, to include unit prices and totals. The Microsoft Excel spreadsheet must remain unlocked and will not be considered otherwise.

4.8 EVALUATION CRITERIA

All proposals will be evaluated on the following criteria:

1. Allowability, allocability, and reasonableness of rates proposed in the cost proposal.

2. Certification of the Statement of Ability to Deliver Services.

3. Past performance - Demonstrated success in providing similar services on past contracts having similar focus

4.9 SELECTION PROCESS

The Government intends to evaluate PO proposals in accordance with the evaluation criteria stated in 4.8 and award to the responsible contractor whose proposal represents the best value to the USG. The Government may award a contractor without discussions. “Best value” is defined as the offer that results in the most advantageous solution for the Government, in consideration of cost, technical, and other factors.

Evaluation factors other than cost, when combined, are significantly less important than cost or price. Cost factors are a significant determining factor in source selection.

This procurement utilizes FAR Part 13.

(End of SECTION 4)

Solicitation Provisions

52.212-1 Instructions to Offerors - Commercial Items. (MAR 2020)

(a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the solicitation. However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees.

(b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show-

(1) The solicitation number;

(2) The time specified in the solicitation for receipt of offers;

(3) The name, address, and telephone number of the offeror;

(4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary;

(5) Terms of any express warranty;

(6) Price and any discount terms;

(7) "Remit to" address, if different than mailing address;

(8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically);

(9) Acknowledgment of Solicitation Amendments;

(10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and

(11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation.

Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration.

(c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing.

(e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions, including alternative line items (provided that the alternative line items are consistent with subpart 4.10 of the Federal Acquisition Regulation), or alternative commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately.

(f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due.

(2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and-

(A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or

(B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or

(C) If this solicitation is a request for proposals, it was the only proposal received.

(ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted.

(3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel.

(4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer.

(g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received.

(h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer.

(i) Availability of requirements documents cited in the solicitation. (1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section, Suite 8100, 470 East L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619- 8925, Facsimile (202) 619-8978.

(ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee.

(2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites:

(i) ASSIST (https://assist.dla.mil/online/start/).

(ii) Quick Search (http://quicksearch.dla.mil/).

(iii) ASSISTdocs.com (http://assistdocs.com).

(3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by-

(i) Using the ASSIST Shopping Wizard (https://assist.dla.mil/wizard/index.cfm);

(ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or

(iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462.

(4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance.

(j) Unique entity identifier. (Applies to all offers exceeding $3,500, and offers of $3,500 or less if the solicitation requires the Contractor to be registered in the System for Award Management (SAM).) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address. The Offeror also shall enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the Offeror to establish additional SAM records for identifying alternative EFT accounts (see subpart 32.11) for the same entity. If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for unique entity identifier establishment directly to obtain one. The Offeror should indicate that it is an offeror for a Government contract when contacting the entity designated at www.sam.gov for establishing the unique entity identifier.

(k) Removed and reserved.

(l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

(End of provision)

52.212-2 Evaluation - Commercial Items. (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

As stated in 4.8 EVALUATION CRITERIA

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

52.212-3 Offeror Representations and Certifications-Commercial Items. (MAR 2020)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs _________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on

SAM.]

(End of provision)

FAR and AIDAR Clauses

52.212-4 Contract Terms and Conditions - Commercial Items. (OCT 2018)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post acceptance rights (1) within a reasonable time after the defect was discovered or should have been discovered; and (2) before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice. (1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include-

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer-System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer- Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C.

3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment- (1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest. (i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C.