Fully_Customized_Taylor_Made_First_In_Emergency_Medical_Response_Bag_System.pdf

RFQ

EMS 7/4/2025

FULLY CUSTOMIZED TAYLOR MADE FIRST IN EMERGENCY

MEDICAL RESPONSE BAG SYSTEM

Escambia County

213 Palafox Place

Pensacola, FL 32502-5822

RELEASE DATE: July 15, 2025

DEADLINE FOR QUESTIONS: July 22, 2025

RESPONSE DEADLINE: July 25, 2025, 3:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/escambiacountyfl https://secure.procurenow.com/portal/%7bproject.government.code%7d

Escambia County

RFQ

Fully Customized Taylor Made First In Emergency Medical Response Bag

System

1. Introduction

2. Project Details

3. General Terms and Conditions

4. Pricing Table

5. Vendor Submissions

Attachments:

A - Custom Bag Rendering

RFQ #EMS 7/4/2025

Title: Fully Customized Taylor Made First In Emergency Medical Response Bag System

1. Introduction

1.1. Summary

The purpose of this Request for Quote (RFQ) is to solicit pricing, technical specifications, and delivery timelines for a Customized Taylor Made First In Emergency Medical Response Bag System suitable for field deployment by emergency medical personnel. This bag system must meet strict operational and durability standards to support Advanced Life Support (ALS) level medical interventions, including airway management, medication transport, and a wide range of emergency medical equipment.

1.2. Background

1. Purpose

The purpose of this Request for Quote (RFQ) is to solicit pricing, technical specifications, and delivery timelines for a Customized Taylor Made First In Emergency Medical Response Bag System suitable for field deployment by emergency medical personnel. This bag system must meet strict operational and durability standards to support Advanced Life Support (ALS) level medical interventions, including airway management, medication transport, and a wide range of emergency medical equipment.

2. Scope of Requirement

Vendors are invited to submit quotations for providing a bag system that meets the following mandatory requirements:

3. Mandatory Technical Requirements 3.1. Bag Design and Configuration

• Must be designed as a Fully Customized Taylor Made First In Bag System for pre-hospital emergency medical care.

• Customizations shall include but is not limited to: Colors to match department branding, dimensions, modular components and built in compartments, labeling and logos,

• Must accommodate equipment and supplies for airway management equipment including but not limited to Direct view Laryngoscopy, Video Laryngoscopy, and surgical airways, medication delivery, IV access, trauma management, and general ALS-level interventions.

• Modular design required and must be able to be customized to meet our internal layout needs.

• External and internal features must allow for equipment accountability and ease of access under operational stress conditions.

• Bag and modules must be able to have custom labeling installed per our specifications and include our EMS logo on the outer surface.

• See attached rendering for reference.

• Approximate dimensions are: 20" X16" X 10"

3.2. Materials and Durability

• Outer and inner materials must be wipe-clean, fluid-resistant, anti-microbial, and flame retardant.

• Must provide lightweight construction compared to traditional PVC-based bags.

• All carrying handles and shoulder straps must be constructed from wipe-clean materials to the same standard as the body of the bag.

• Bag construction must support frequent cleaning and decontamination protocols used in emergency medical services.

• Bags must be offered in the chosen colors for the department.

3.3. Tracking and Accountability

• The system must be capable of supporting RFID and/or barcode tracking integration for equipment and controlled substances.

• The layout must support stencil-based or other visual accountability systems to aid in equipment checks and restocking.

3.4. Compatibility

• Bag system must be capable of integration with advanced airway equipment kits, oxygen delivery equipment, and medication storage modules.

• Must provide appropriate compartments and protections for delicate and high-value equipment.

3.5. Warranty and Support

• Must include a minimum three-year warranty covering normal operational wear and tear.

• Vendor must provide domestic customer service and support capabilities.

4. Proposal Submission Requirements

Responses must include:

1. Full description of the proposed bag system, including materials, dimensions, and modular configuration options.

2. Evidence of compliance with wipe-clean, flame retardant, and anti-microbial standards.

3. Warranty and support details.

4. Pricing, including volume discount options.

5. Estimated production and delivery timeline.

6. Contact information for technical and procurement questions.

5. Delivery of Final Product

• All final bags must be delivery to our headquarters located at 6575 North W Street Pensacola, Fla 32505

1.3. Contact Information

Cooper Saunders

Logistic Supervisor

6575 North W ST

PENSACOLA, FL, FL 32505

Email: acsaunders@myescambia.com

Phone: (850) 471-6544

Department:

Public Safety

1.4. Timeline

Release Project Date July 15, 2025

Question Submission Deadline July 22, 2025, 3:00pm

Quote Submission Deadline July 25, 2025, 3:00pm

2. Project Details

2.1. Important Instructions for Electronic Submittal

Escambia County is accepting electronic quote submissions. Bidders shall create a FREE account with

OpenGov Procurement by signing up at https://procurement.opengov.com/signup. Once you have completed account registration, browse back to this page, click on "Submit Response", and follow the instructions to submit the electronic bid.

2.2. Fully Customized Taylor Made First In Emergency Medical Response Bag System

1. Purpose

The purpose of this Request for Quote (RFQ) is to solicit pricing, technical specifications, and delivery timelines for a Fully Customized Taylor Made First In Emergency Medical Response Bag System suitable for field deployment by emergency medical personnel. This bag system must meet strict operational and durability standards to support Advanced Life Support (ALS) level medical interventions, including airway management, medication transport, and a wide range of emergency medical equipment.

2. Scope of Requirement mailto:acsaunders@myescambia.com tel:(850)471-6544 https://procurement.opengov.com/governments/3340/signup

Vendors are invited to submit quotations for providing a bag system that meets the following mandatory requirements:

3. Mandatory Technical Requirements 3.1. Bag Design and Configuration

• Must be designed as a Fully Customized Taylor Made First In Bag System for pre-hospital emergency medical care.

• Customizations shall include but is not limited to: Colors to match department branding, dimensions, modular components and built in compartments, labeling and logos,

• Must accommodate equipment and supplies for airway management equipment including but not limited to Direct view Laryngoscopy, Video Laryngoscopy, and surgical airways, medication delivery, IV access, trauma management, and general ALS-level interventions.

• Modular design required and must be able to be customized to meet our internal layout needs.

• External and internal features must allow for equipment accountability and ease of access under operational stress conditions.

• Bag and modules must be able to have custom labeling installed per our specifications and include our EMS logo on the outer surface.

• See attached rendering for reference.

• Approximate dimensions are: 20" X 16" X 10"

3.2. Materials and Durability

• Outer and inner materials must be wipe-clean, fluid-resistant, anti-microbial, and flame retardant.

• Must provide lightweight construction compared to traditional PVC-based bags.

• All carrying handles and shoulder straps must be constructed from wipe-clean materials to the same standard as the body of the bag.

• Bag construction must support frequent cleaning and decontamination protocols used in emergency medical services.

• Bags must be offered in the chosen colors for the department.

3.3. Tracking and Accountability

• The system must be capable of supporting RFID and/or barcode tracking integration for equipment and controlled substances.

• The layout must support stencil-based or other visual accountability systems to aid in equipment checks and restocking.

3.4. Compatibility

• Bag system must be capable of integration with advanced airway equipment kits, oxygen delivery equipment, and medication storage modules.

• Must provide appropriate compartments and protections for delicate and high-value equipment.

3.5. Warranty and Support

• Must include a minimum three-year warranty covering normal operational wear and tear.

• Vendor must provide domestic customer service and support capabilities.

4. Proposal Submission Requirements

Responses must include:

1. Full description of the proposed bag system, including materials, dimensions, and modular configuration options.

2. Evidence of compliance with wipe-clean, flame retardant, and anti-microbial standards.

3. Warranty and support details.

4. Pricing, including volume discount options.

5. Estimated production and delivery timeline.

6. Contact information for technical and procurement questions.

5. Delivery of Final Product

• All final bags must be delivery to our headquarters located at 6575 North W Street Pensacola, Fla 32505

3. General Terms and Conditions

Escambia County General Terms and Conditions apply to all Purchase Orders resulting from a request for quotes. See the full list of terms and conditions here:

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

If you are performing work on Escambia County property, you must provide proof of a certificate of insurance that meets the County’s standard requirements and lists Escambia County as an additional insured. Vendors should contact the designated department or project representative to confirm specific insurance requirements before proceeding with work.

https://myescambia.com/our-services/purchasing/vendor-registration/uniform-contract-format

4. Pricing Table

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 First In Emergency Response Bag

System 100 ea

2 Medication Module 100 ea

3 Airway Module 100 ea

4 IO Module 100 ea

5 IV Module 100 ea

6 Narcotics Module 135 ea

7 Delivery of final product 1 Lump Sum

TOTAL

5. Vendor Submissions

5.1. I understand that this is a written quote request not a formal bid or solicitation. *

☐ Yes

☐ No

*Response required

5.2. I confirm that the pricing submitted in the Pricing Table is valid for the purposes of this written quote request*

☐ Please confirm

*Response required

5.3. Supporting Documents or Specifications for Quotes

Please upload any supporting documents for your quote here such as technical or detailed specifications for solution provided.

5.4. Proof of Sunbiz Registration*

Please provide proof of Sunbiz registration in your submission packet for the quote. Vendors outside the State of Florida are still eligible to participate in purchases with Escambia County, but you must register in Sunbiz before we can issue a payment or finalize the award.

*Response required

5.5. W-9*

Please Provide a copy of your W-9. If awarded the quote, the department will need your W9 to add you to our system for issuing a Purchase Order.

*Response required