FULL RFQ 1145PC26Q8465.pdf

REQUEST FOR QUOTE: 1145PC26Q8465

Resource (Case Manager) Services

SECTION I – GENERAL INFORMATION

1.0 GENERAL:

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is a Request for Quote (RFQ).

The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2026-01, effective 30 January 2026.

This requirement is a 100% small business set-aside. The associated NAICS code is 624190, which has a size standard of 16 million. All interested parties must be registered as a small business under this NAICS code in the System for Award Management (SAM.gov) to be considered for award.

The resulting award from this RFQ will be a single-award Firm Fixed Price (FFP) contract. The anticipated period of performance includes a twelve (12)‑month base period, followed by four (4) additional twelve‑month option periods. The Government also reserves the right to extend services for up to an additional six (6) months under FAR 52.217‑8, Option to Extend Services. If all option periods and the extension under FAR 52.217‑8 are exercised, the total potential period of performance will be up to five (5) years and six (6) months. This structure provides continuity of operations while allowing the Government flexibility to meet evolving mission requirements.

The Peace Corps contemplates award of a single FFP Delivery Order resulting from this RFQ. However, the Government is in no way obligated to make an award, nor to pay any costs incurred by the Contractor in preparing and submitting its quote.

SECTION II – Description of Requirement

1.0 PURPOSE:

The contractor shall provide "as-needed" Resource Person services to Responding Volunteers/Trainees to assist them in understanding and navigating applicable Peace Corps policies and procedures in accordance with the following documents:

Attachment 1: Performance Work Statement (Version 2) Attachment 2: MS 246 Final Policy Attachment 3: MS 246 Final Procedures

2.0 CONTRACT LINE-ITEM NUMBER (CLIN):

CLIN

NO.

SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

TOTAL

AMOUNT

Base Period (12 Months) Period of Performance: 04/01/2026 to 03/31/2027 0001 Resource Person

Services Base Year 12 Months

1001 Resource Person Services Option Year 1 04/01/2027 to 03/31/2028

12 Months

2001 Resource Person Services Option Year 2 04/01/2028 to 03/31/2029

12 Months

3001 Resource Person Services Option Year 3 04/01/2029 to 03/31/2030

12 Months

4001 Resource Person Services Option Year 4 04/01/2030 to 03/31/2031

12 Months

ITEM

NO.

SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

TOTAL

AMOUNT

6 Month extension if required (FAR CLAUSE 52.217-8) Period of Performance: Not to exceed 6 months when exercised.

N/A

TO BE

ADDED

IF

NEEDED

6 Month extension if required (FAR CLAUSE 52.217-8)

Up to 6 Months N/A

DO NOT

UPDATE

N/A

DO NOT

UPDATE

For evaluation purposes, the price for the Option to Extend Services will be calculated by dividing the price of the last option period (or equivalent CLIN grouping) in half.

The Government may determine that an offer is unacceptable if option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise any option(s).

3.0 SYSTEM ACCESSIBILITY AND EASE OF USE:

Section 508 – Electronic and Information Technology (EIT) Standards The Section 508 standards established by the Architectural and Transportation Barriers Compliance Board (Access Board) are incorporated into, and made part of all the Peace Corps orders, solicitations and purchase orders developed to procure Electronic and Information Technology (EIT). These standards are found in their entirety at:

http://www.section508.gov and http://www.access-board.gov/sec508/standards.htm. A printed copy of the standards will be supplied upon request. The Contractor shall comply with the following technical standards as applicable:

1194.21 Software applications and operating systems

4.0 DELIVERY POC:

The POC for deliverables under this award is:

Name: TBD at time of award Address: 1275 First Street, NE

Washington, DC 20526

SECTION III - OTHER CONTRACTUAL TERMS AND CONDITIONS

1.0 TYPE OF CONTRACT:

This is a Firm-Fixed Price Contract. Each Contract Line-Item Number (CLIN) is identified as Firm Fixed Price.

2.0 ADMINISTRATIVE CLAUSES:

The full text of FAR provisions or clauses may be accessed electronically at https://www.acquisition.gov.

3.0 PEACE CORPS TERMS AND CONDITIONS:

CONTRACTING OFFICER’S AUTHORITY:

The Contracting Officer (CO) is the only person authorized to make or approve any changes to any of the requirements of this contract, and, notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. In the event the Contractor makes any changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority and no adjustment will be made in the contract terms and conditions, including price

INTERPRETATIONS OF MODIFICATIONS:

No oral or written statement of any person and no written statement of anyone other than the CO shall modify or otherwise affect the terms and conditions of this contract. Requests for interpretations, modifications or changes must be made in writing to the CO. The technical point of contact/Contracting Officer’s Representative can only respond to technical matters that do not result in a change of scope to this contract.

INSPECTION & ACCEPTANCE:

Inspection and acceptance will be at destination in accordance with FAR clause 52.212-4(a). In accordance with FAR 52.212-4(a), the Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.

INVOICE INSTRUCTIONS (APR 2021):

Complete contract number, including task/delivery/call order number (if applicable);

Name and address of the Contractor;

Invoice date and invoice number;

Description of supplies/products/services provided;

Quantity of services/supplies provide;

Period of performance covered by the invoice;

Unit of issue, as specified in the Contract Line Item Number (CLIN), and/or Schedule of services;

Unit price and extended total, for each CLIN;

Invoice total;

Shipping and payment terms, (as applicable);

Electronic funds transfer (EFT) account/payment information;

Signature of the Contractor's authorized representative;

Contractor's Tax Identification Number (TIN); and Any other contract-directed requirements.

In the event that an invoice is “improperly” submitted (e.g. incorrect contract/order number, invoice amount, labor categories, contract rates, CLINs, etc.) it will be rejected as an improper invoice and returned to the contractor. Also, an invoice is considered improper if it is received before the product or service is received, inspected and accepted by the COR.

INVOICE DELIVERY AND FORMATTING:

Invoices shall be in PDF format and forwarded via email to GAPdomesticinvoice@peacecorps.gov with a copy to the Contracting Officer’s

Representative (COR) and/or Technical Point of Contact (TPOC);

A separate attachment for each invoice is required;

The invoice size should be standard 8.5’x11’;

The representative signing the invoice must also print his/her name, direct phone number and email address on the invoice;

Bill only for one delivery order per invoice;

Bill for only one option period per invoice;

Never bill in excess of the contract obligated amount; and Do not bill for state and local taxes unless authorized by law, policy or the CO.

INVOICE CERTIFICATION:

Upon receipt of the invoices, the COR and/or TPOC will evaluate the invoices for correctness and appropriateness of the charges and will ensure that chargeable items appearing on the invoices have been received, inspected, and accepted by the Peace Corps. In the event that the Peace Corps discovers any discrepancies in the invoice, the COR and/or TPOC will notify the Contracting Officer (CO) and the Contracting Officer and COR and/or TPOC will, in addition to following the requirements of the Prompt Payment Act, take steps necessary to resolve the discrepancies with the Contractor.

INVOICE PAYMENT:

For the purposes of this subsection, “invoice payment” is a Government disbursement of moneys to the Contractor under this contract for products and/or services which are received, inspected, and accepted by the Government.

Invoices are payable in accordance with the requirements of the Prompt Payment Act. Payment will be considered as being made on the day of the electronic funds transfer is made. The failure to properly submit invoices may result in a delay in payment.

WITHOLDING OF CONTRACT PAYMENTS:

Notwithstanding any other payment provision of this contract, failure of the Contractor to submit required reports when due, or failure to perform or deliver required services/supplies may result in the withholding of payments under this contract. Payments may be withheld unless such failure arises out of circumstances beyond the Contractor’s control and without fault or negligence on the part of the Contractor, as provided for in the relevant contract clauses.

The Peace Corps will promptly notify the Contractor of its intention to withhold payment of any voucher or invoice in full; however, if only a portion(s) of the invoice are being withheld, then the voucher may be processed without notification to the Contractor to prevent delay in payment.

FINAL INVOICE:

The Contractor’s final invoice submitted under the contract must be marked as follows: THIS INVOICE

CONSTITUTES THE FINAL INVOICE – UPON PAYMENT OF THIS INVOICE NO OTHER MONIES ARE

DUE UNDER CONTRACT NUMBER (to be assigned upon contract award). Upon receipt of final payment, the contractor agrees to complete a “Release of Liability” within 10 days from date “Release of Liability” is received from the CO.

RESTRICTIONS AGAINST DISCLOSURE:

The Contractor agrees, in the performance of this contract, to keep the information furnished by the Government or acquired/developed by the Contractor under this contract or any other non-public information otherwise provided by the Government, in the strictest confidence. The Contractor also agrees not to publish or otherwise divulge such information, in whole or in part, in any manner or form, nor to authorize or permit others to do so, taking such reasonable measures as are necessary to restrict access to such information while in the Contractor´s possession, to those employees needing such information to perform the work described herein, i.e., on a "need to know" basis. The Contractor agrees to immediately notify the Contracting Officer in writing in the event that the Contractor determines or has reason to suspect a breach of this requirement has occurred.

THE CONTRACTOR AGREES THAT IT WILL NOT DISCLOSE ANY INFORMATION TO ANY PERSON

UNLESS PRIOR WRITTEN APPROVAL IS OBTAINED FROM THE CONTRACTING OFFICER. THE

CONTRACTOR AGREES TO INSERT THE SUBSTANCE OF THIS CLAUSE IN ANY CONSULTANT

AGREEMENT OR SUBCONTRACT HEREUNDER UPDATING SPECIFICATIONS AND STANDARDS

If, during the performance of this contract, the contractor believes that the contract contains outdated or different versions of any specifications or standards, the Contractor may request that the contract be updated to include the current version of the applicable specification or standard.

Updating shall not affect the form, fit or function of any deliverable item or increase the cost/price of the item to the Government. The contractor must submit written update requests to the Contracting Officer and COR for approval. The contractor shall perform the contract in accordance with the existing specifications and standards until notified of approval/disapproval by the Contracting Officer. Any approved alternate specifications or standards will be incorporated into the contract.

INDEMNIFICATION:

Responsibility for Government-owned or leased Property and Equipment. During performance, the Contractor shall be responsible for all negligent acts or omissions of its employees or agents or the employees or agents of its subcontractor(s). In this regard, the Contractor shall, at no cost to the Government and at the Government's option, replace or compensate the Government for any damage to or loss of Government-owned or -leased property caused by such negligent acts or omissions.

Responsibility for Contractor or Third-party owned or leased Property and Equipment. The Contractor shall indemnify the Government against any and all liability claims for loss or damage to any Contractor owned or leased property occurring as a result of negligence or omissions by employees or agents of the Contractor or its subcontractor(s) in connection with the performance of work under the terms of this contract.

Responsibility for Property and Equipment Damaged or Lost through no fault of the Contractor or the Government.

Property damage or loss that occurs through no fault of either the Contractor, their subcontractors or agents or the Government shall be the responsibility of the party holding title to or having leased the property.

Contractor Actions. The Contractor shall indemnify and hold the Government, its agents and employees, harmless against any financial loss or liability, including costs and expenses, arising from any negligent or wrongful act, or omission, or malpractice, on the part of the Contractor, or any of its agents or employees, during the Contractor’s performance under this contract. The Contractor also agrees that if the Government suffers any financial loss or liability because of any negligent or wrongful act, or omission, or malpractice, by the Contractor, or any of its agents or employees, the Peace Corps may offset any such sums against any money in the Peace Corps’ possession, which would otherwise be due and payable to the Contractor.

USE OF PEACE CORPS NAME OR LOGO:

The Contractor shall make no publicity announcements or issue other public relations or promotional materials mentioning the Contractor’s connection with Peace Corps without first consulting with the Contracting Officer.

Further the Contractor shall not use the Peace Corps name and/or logo in conjunction with, or proximity to, the Contractor’s logo, trademark, trade name or facsimile thereof (co-branding) without the advance written concurrence of the Contracting Officer.

RESTRICTION ON ADVERTISING:

The Contractor shall not refer to this contract in commercial advertising or similar promotions in such a manner as to state or imply that the product or service provided is endorsed or preferred by the Peace Corps, or any other element of the Federal Government, or is considered by these entities to be superior to other products or services. Any advertisement by the Contractor shall contain the following statement: “This advertisement is neither paid for nor sponsored, in whole or in part, by any element of the United States Government.”

DATA SECURITY REQUIREMENTS:

The Contractor is responsible for the protection and confidentiality of all Peace Corps technical data and findings. The contractor shall protect the information and information technology resources of the Peace Corps as proprietary to the Peace Corps.

Peace Corps information systems contain sensitive information and contain personal information subject to the Privacy Act of 1974 (PL 93-579 and amendments). It will be the Contractor's responsibility to familiarize and brief employees and subcontractors on the provisions of the Privacy Act. FAR clauses, 52.224-1: "Privacy Act Notification" 52.224-2: "Privacy Act", and 52.224-3: “Privacy Training”, are hereby incorporated by reference.

Contractor activities providing support to the Peace Corps will operate in accordance with agency policies, manual sections, standard operating procedures, and federal regulations, to include IPS 1-17 Information Security Program, and the Federal Information Security Management Act (FISMA).

The Contractor shall ensure all deliverable documents have the following indicated on each page: “Unclassified// FOR OFFICAL USE ONLY” and shall be handled as such.

DATA RIGHTS:

In accordance with the Federal Acquisition Regulations, the Peace Corps will have unlimited rights to and ownership of all data first produced in the performance of this contract including all form, fit and function data; meta data;

configurations; customizations; applicable source code; custom developed code; reports; recommendations; briefings;

work plans and all other deliverables. This includes the deliverables and data first produced under the basic contract and options exercised by the CO, any additional deliverables and as required by contract modification. The definition of “unlimited rights” and other pertinent terms used in this clause are contained in “Definitions” under FAR 27.401 and FAR 52.227-14(a). FAR 52.227-17 “Rights in Data – Special Works (Dec 2007)” is hereby incorporated by reference.

RIGHTS TO INTELLECTUAL AND/OR CREATIVE DATA:

All Contractor’s rights or interests, including but not limited to, rights under copyright laws (federal and otherwise) and copyright common law, in any and all deliverable items, collateral materials, or any other products created or provided under this contract shall hereby be assigned and transferred to the Peace Corps in this contract, including the right to modify same, to use same, and to authorize others to use same in their original or modified form for any purpose.

BREACH OF INFORMATION NOTIFICATION REQUIREMENT:

In accordance with the Peace Corps’ Manual Section 899, Breach Notification Response Plan, the Contractor shall provide notification of a suspected or known breach promptly by calling the Peace Corps’ Domestic Services Help Desk at 1-202-692-1000.

A breach and/or incident means the loss of control, compromise, unauthorized disclosure, unauthorized acquisition, unauthorized access, or any similar term referring to situations where persons other than authorized users and for other than authorized purposes have access or potential access to Personally Identifiable Information (PII) or Covered Information, whether physical or electronic. The Peace Corps’ Manual Section 899 will be incorporated into the resulting contract to provide the definitions of PII and Covered Information. If a suspected or known breach occurs, the Contractor shall work with and provide necessary information, as requested, to the Peace Corps’ Response Team who will respond to the notification.

(End of Clause)

52.217-8 Option to Extend Services.

Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 0 days from the end of the CLIN(s) being exercised.

The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of clause)

52.217-9 Option to Extend the Term of the Contract.

Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 00 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 05 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of clause)

SECTION IV - PREPARATION and SUBMSSION OF QUOTATIONS

1.0 TYPE OF CONTRACT:

The Government contemplates the award of a Fixed Price contract resulting from this Request for Quotation (RFQ).

2.0 QUOTE SUBMISSION PROCESS AND INFORMATION:

The offeror shall examine and follow all instructions. Failure to comply with the instructions in any way may result in a determination that the quote will not be evaluated by the Government. This determination will be made at the sole discretion of the Contracting Officer. All material submitted should be directly pertinent to the requirements of this Request for Quote (RFQ). Extraneous narrative, elaborate brochures, uninformative "Public Relations" material and so forth, shall not be submitted. All pages of each part shall be appropriately numbered, and identified with the name of the offeror, the date, and the solicitation number to the extent practicable.

3.0 QUOTE SUBMISSION:

The offeror’s quote in response to this RFQ shall be submitted via email to Charles Cryoskie at ccryoskie@peacecorps.gov by Friday, March 13, 2026, at 3:00 PM Eastern Time (Washington, DC).

Questions shall be submitted by Friday, March 06, 2026, at 3:00 PM Eastern Time (Washington, DC) to the same email address.

Quotes shall remain valid for 90 calendar days. Quotes received after the above date and time or submitted to any location other than the designated email address, regardless of the reason, shall not be considered.

The quote shall conform to these instructions and be prepared in accordance with this section. To aid in evaluation, the quote shall be clearly and concisely written, neat, indexed (cross-indexed as appropriate), and logically assembled.

Pricing shall be provided for all items listed under Attachment 4: CONTRACT LINE-ITEM NUMBER (CLIN) Pricing Sheet.

Quotations that fail to address all solicitation requirements may be considered deficient or unacceptable and may be excluded from further evaluation. Quotes from small businesses will only be accepted.

4.0 QUOTE PREPARATION COSTS:

This RFQ does not commit the Government to pay any cost for the preparation and submission of the quote in response to this RFQ. The Contracting Officer is the only individual who can legally commit the Government to the expenditure of public funds in connection with this procurement.

5.0 INTEGRITY OF QUOTE:

In responding to this RFQ, it is the offeror’s responsibility to provide current, complete and accurate information in its quotation. If in reviewing the quote the Government identifies or otherwise learns that the provided quotation information is not accurate or misrepresents the offeror’s status or capabilities, that information may be used by the Contracting Officer as part of the offeror’s responsibility determination and could result in the offeror not being eligible for award.

6.0 FORMAT AND INSTRUCTIONS FOR QUOTE SUBMISSION:

The quote shall:

(1) Provide pricing for all items listed under CONTRACT LINE-ITEM NUMBER (CLIN) Pricing Sheet

(2) Provide Unit Prices and Totals for all CLINs as identified in the RFQ (Base Period and Option Period).

(3) Provide resumes IAW PWS standards.

(4) Be emailed the to Charles Cryoskie at ccryoskie@peacecorps.gov by Friday, March 13, 2026, at 3:00 PM

Eastern Time (Washington, DC).

7.0 CONTRACTOR REGISTRATION:

Before award is made, the offeror must be registered in the System for Award Management (SAM). SAM allows Federal Government contractors or firms interested in conducting business with PC to provide basic information on business capabilities and financial information. If the offeror does not become registered in the SAM database before time of award, the CO will proceed to award to the next otherwise successful registered offeror. Offerors may obtain information on registration at https://www.acquisition.gov.

8.0 ALTERNATE QUOTES:

Alternate quotes will not be considered.

9.0 ANTICIPATED DATE OF AWARD:

The anticipated award date for this requirement is on or before March 23, 2026.

SECTION V - EVALUATION OF QUOTATIONS

1.0 BASIS FOR AWARD

FAR 52.212-2 ADDENDUM, Evaluation-Commercial Products and Commercial Services

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

The following factors shall be used to evaluate offers:

(i) Technical Capability: Technical capability of the supplies offered to meet the Government requirements per the purchase description in Section 2.0. Offers’ technical description of the supplies shall be in sufficient detail to evaluate compliance.

(ii) Price: Price will be evaluated to determine if it is fair, reasonable, and balanced. The Government may determine that an offer is unacceptable if prices are significantly unbalanced. Unrealistically low offered prices may be grounds for rejection.

(b) Evaluation procedures at FAR Part 13 will be used. The Government may award to other than the lowest-priced offer.

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party.

2.0 GENERAL

Technical acceptability means:

(1) Proposed firm-fixed pricing for all items listed under Attachment 4: CONTRACT LINE-ITEM NUMBER (CLIN) Pricing Sheet

(2) Submit a resume along with pricing that meets or exceeds the requirements at PWS Section 2.0.2 Resource Person for the Accused Standards.

(3) The resume must ensure that the Resource Person has demonstrated qualifications and must be able to comply with Peace Corps' training and oversight requirements.

(4) Submit a Compliance Certification stating: "[Insert Company Name] certifies that it has read and understands the Performance Work Statement (PWS), MS 246 Final Policy, and MS 246 Final Procedures, and agrees to comply with all requirements and limitations described therein. The offeror acknowledges that Peace Corps training will be provided by the Contracting Officer's Representative (COR) after award."

The total evaluated price will be the sum of the Base and all Option Periods, including FAR 52.217-8, “Option to Extend Services”. For evaluation purposes, the price for the Option to Extend Services will be calculated by dividing the price of the last option period (or equivalent CLIN grouping) in half. The Government may determine that an offer is unacceptable if option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise any option(s).

SECTION VI – ATTACHMENT LIST

Attachment 1: Performance Work Statement (Version 2) Attachment 2: MS 246 Final Policy Attachment 3: MS 246 Final Procedures Attachment 4: CONTRACT LINE-ITEM NUMBER (CLIN) Pricing Sheet Attachment 5: Contract Clauses