Fuels Advisory Souces Sought PWS (Draft).pdf

PERFORMANCE WORK STATEMENT

NAVAL SUPPLY SYSTEMS COMMAND

OPERATIONS ADVISORY & ASSISTANCE SERVICES

1. BACKGROUND

1.1 Joint Base Pearl Harbor Hickam (JBPHH) serves as the Service Control Point for all Department of Navy activities for bulk petroleum, oil, and lubricants and monitors the operational compliance of capitalized bulk fuel tanks as well as coordinates requirements, technical issues, and supply actions with units and Defense Logistics Agency (DLA).

2. OBJECTIVE/SCOPE

2.1 The objective of this Performance Work Statement (PWS) is to obtain operations, advisory, and assistance services to support JB7 assigned responsibilities for the Defense Fuel Support Point (DFSP) onboard Joint Base Pearl Harbor Hickam (JBPHH), which Navy operates on behalf of DLA. This PWS shall provide subject matter expertise to assist JB7 in ensuring it is able to safely operate, to include but not limited to defueling operations, at DFSP JBPHH. The contractor shall provide:

2.1.1 Requisite subject matter expertise to assist JB7 in integrating the training and facility operation recommendations identified in the independent third-party final assessment report on DFSP Joint Base Pearl Harbor Hickam (JBPHH), dated 29 April 2022 and DODIG-2025-011, dated 08 November 2024. The implementation of the recommendations identified in the assessment will allow for the safe operations of DFSP JBPHH. These operations, advisory, and assistance services will provide Operational Readiness Analysis (ORA) and Process Safety Management (PSM) expertise to assist JB7 in providing the resources required to provide day to day subject matter expertise and to set the operational conditions at the installation. This support requires personnel with an in-depth understanding of the JBPHH, NAVFAC, DLA Energy and Commander, Navy Installations Command (CNIC) roles and responsibilities with regard to DFSP operations, and specifically with DFSP JBPHH.

2.1.2 Advisory and assistance services to assist JB7 in implementing a risk-based process safety management system to reduce the likelihood of releases, quickly detect those releases, and mitigate the impact of releases. The personnel shall leverage information in the Navy Safety and Occupational Health Manual, OPNAV M-5100.23 to recommend a risk-based process safety management system. This management framework will allow JB7 to effectively oversee operations and allow DFSP JBPHH personnel to identify risks, implement programs to address risk, and continuously improve.

2.1.3 Advisory and assistance services to assist JB7 in ensuring that it safely executes all evolutions from a system of systems perspective for DFSP JBPHH operations. Process Safety and Hazard Operability personnel shall analyze and advise JB7 on impact of systemic deviations – causes, consequences, safeguards, and risk. Process Safety and Hazard Operability personnel shall recommend to JB7 mitigation measures to safely operate DFSP JBPHH.

2.1.4 Advisory and assistance services to advise and assist JB7 on integrating the various requirements to include: Hazard and Operability Analysis (HAZOP) analysis, training programs, and recommendations from the independent third-party final assessment report on DFSP JBPHH, dated 29 April 2022 and DODIG-2025-011, dated 08 November 2024. Additionally, shall assist in developing and recommending the programs required to ensure JB7 operated DFSP employees obtain and maintain the required training. High-level objectives are not unique to one specific task and may be represented across multiple tasks. Integration of the various requirements will ensure synchronization to ensure all training and operational recommendations are implemented.

2.1.5 Advisory and assistance services to evaluate and recommend current and alternate fueling operational arrangements to safely operate DFSP JBPHH:

2.1.5.1 Government Operational Arrangement;

2.1.5.2 Contractor Operational Arrangement; or

2.1.5.3 Government-Contractor Operational arrangement.

2.2 Advisory and assistance personnel shall:

2.2.1 Provide subject matter expertise to assist JB7’s ability to oversee and provide day to day operations at

DFSP JBPHH IAW the objectives and scope outlined in paragraph 2.1.

2.2.2 Provide subject matter expertise to assist JB7’s ability to oversee the implementation of the training and operational adjustments identified in the independent third-party final assessment report on DFSP JBPHH, dated 29 April 2022 and DODIG-2025-011, dated 08 November 2024.

2.2.3 Provide subject matter expertise to assist JB7 ability to oversee DFSP JBPHH operations.

2.3 A member of the U.S. Government workforce will review contractor work products for accuracy and quality.

Contractor efforts will be purely to support JB7 and the NAVSUP Naval Petroleum Office. The Contractor will not be granted any authority and shall not act as an agent of the Government in any capacity.

2.4 The Government requires all work products and activities to be based on thorough research, all applicable laws and regulations, official Government policy guidance, Command procedures, irreproachable ethical behavior, and sound business judgment with a commitment to understanding and mitigating risks to safety, mission, and the environment. The contractor is responsible for submitting grammatically correct, professional, and error-free work products. Contractor shall use its professional judgment and experience to suggest improved strategies, question non-conforming practices, make recommendations for correction of deficiencies, and provide suggestions for revised practices to NAVSUP Naval Petroleum Office in order to contribute to an enterprise-wide practice of continuous process improvement.

2.5 The contractor is required to maintain all training requirements for DFSP JBPHH up to date.

2.6 Inherently Governmental Functions: In Accordance With (IAW) FAR Subpart 7.503, the Contractor shall not perform inherently governmental functions. Contracting Officers (KO) will retain all decision-making authority for all Government contracts during all phases of the acquisition cycle.

2.7 All end products, as well as interim work products in editable formats, will become the property of

Government. This includes, but is not limited to: textual reports, spreadsheets, graphics and images, database implementations, and any other tools / software developed in the execution of this contract.

3. PERFORMANCE REQUIREMENTS

3.1 This section of the PWS defines the performance requirements and the performance results the government intends to use to measure the contractor’s performance.

3.2 The contractor shall provide requisite subject matter expertise to assist JB7 in integrating the training and facility operation recommendations identified in the independent third-party final assessment report on DFSP Joint Base Pearl Harbor Hickam (JBPHH), dated 29 April 2022 and DODIG-2025-011, dated 08 November 2024. The implementation of the recommendations identified in the assessment will allow for the safe operations of the rof DFSP JBPHH. These operations, advisory, and assistance services will provide Operational Readiness Analysis (ORA) and Process Safety Management (PSM) expertise to assist JB7 in providing the resources required to provide day to day subject matter expertise and to set the operational conditions to safely operate the DFSP.

This support requires personnel with an in-depth understanding of the JBPHH, NAVFAC, DLA Energy and CNIC roles and responsibilities with regard to DFSP operations.

3.2.1 TASK 1 – The contractor shall develop recommended written procedures detailing operator actions including which steps should be field verified by two individuals, in order to reduce the likelihood of loss of containment.

3.2.2 TASK 2 – The contractor shall include a verification step in recommended Operations Orders that confirms piping is restrained before starting any evolution involving transferring liquid from any tank at the DFSP.

3.2.3 TASK 3 – The contractor shall provide a recommendation regarding adding an observer or remote camera observation at dresser couplings during initial pressurization prior to defueling.

3.2.4 TASK 4 – The contractor shall develop a recommended lock administrative control system and identify safety-critical manual valves which should be controlled to reduce the likelihood of human error.

3.2.5 TASK 5 – The contractor shall conduct an assessment to determine if additional operators and technical support is required for defueling operations.

3.3 The contractor shall provide advisory and assistance services to implement a risk-based process safety management system to reduce the likelihood of releases, quickly detect those releases, and mitigate the impact of releases. The personnel shall leverage information in the Navy Safety and Occupational Health Manual, OPNAV M-5100.23 to develop and recommend a risk-based process safety management system. This management framework will assist JB7 in to effectively overseeing operations and allow DFSP JBPHH personnel to identify risks, implement programs to address risk, and continuously improve.

3.3.1 TASK 1 – The contractor shall develop and provide a system safety risk model for operations consistent with NAVSUPINST 5000.20 and identify hazardous activities, leading indicators, and mitigation measures in sufficient detail to inform stakeholders; use a hazard identification, classification, and assessment methodology consistent with MIL-STD 882E; produce and maintain a Risk Register for use in tracking; d) incorporate results from all hazard mitigation activities; and provide the model at 50% and 100% stages of completion for Government review.

3.4 The contractor shall provide advisory and assistance services to assist JB7 in ensuring that it safely executes all evolutions from a system of systems perspective for DFSP JBPHH operations. Process Safety and Hazard Operability personnel shall analyze and advise JB7 on impact of systemic deviations – causes, consequences, safeguards, and risk. Process Safety and Hazard Operability personnel shall recommend to JB7 mitigations measures to safely operate DFSP JBPHH.

3.4.1 TASK 1 – The contractor shall develop a recommended Process Safety Information Process Safety Information (PSI) policy which identifies the necessary Process Safety Information (PSI), how it will be maintained and where it will be stored and who will be responsible.

3.4.2 TASK 2 – The contractor shall develop a recommended policy and schedule for Process Hazard Analysis (PHA) completion that includes techniques and methods to be used, personnel to include and information to be reviewed. The contractor shall provide recommendations for requiring that all major projects include a PHA as part of the project design.

3.4.3 TASK 3 – The contractor shall verify all operations orders are established in writing for each work activity and all operational phases. The contractor shall develop a recommended new procedure template with all industry best practice sections (like health and safety, consequence of deviation, etc.)

included.

3.4.4 TASK 4 – The contractor shall incorporate into the recommended operations orders a section which discusses PPE required, the hazards of the fuels and what to do if you come in contact with the fuel.

3.4.5 TASK 5 – The contractor shall verify that all operations orders are version controlled within a document control system where changes/revisions to the documents are managed and to allow for yearly document review.

3.4.6 TASK 6 – The contractor shall verify the emergency response sections on the current operations orders address spills, leaks, loss of electricity, building ventilation, fire, and explosion.

3.4.7 TASK 7. – The contractor shall develop and, after receiving Government approval, implement a written process for incident investigation including reporting requirements, data tracking, training, and thorough incident investigation tools.

3.5 The contractor shall provide advisory and assistance services to JB7 on integrating the various requirements to include: HAZOP analysis, training programs, and recommendations from the independent third-party final assessment report on DFSP JBPHH, dated 29 April 2022 and DODIG-2025-011, dated 08 November 2024.

Additionally, contractor shall assist in developing the programs required to ensure DFSP JBPHH employees obtain and maintain the required training. High-level objectives are not unique to one specific task and may be represented across multiple tasks. Integration of the various requirements will ensure synchronization to ensure all training and operational recommendations are implemented.

3.5.1 TASK 1 - The contractor shall develop and recommend a formal written program establishing operator initial and refresher training requirements.

3.5.2 TASK 2 - The contractor shall develop and recommend a formal written procedure implementing a

Pre-Start-up Safety Review (PSSR) program.

3.5.3 TASK 3 - The contractor shall develop and recommend a formal written procedure implementing a

Management of Change (MOC) process.

3.5.4 TASK 4 - The contactor shall recommend and, after receiving Government approval, implement a process as part of the MOC and PSSR procedures, to incorporate operator training before any process change is made.

3.5.5 TASK 5 - The contractor shall develop and, after receiving Government approval, implement detailed Mechanical Integrity procedures for all equipment subject to test and inspection requirements.

3.5.6 TASK 6 - The contractor shall develop recommended structured written procedures for training personnel involved in maintaining the ongoing integrity of process equipment.

3.5.7 TASK 7 - The contractor shall recommend training for specific employees on the use of incident investigative tools (like TapRoot, Apollo, etc.).

3.5.8 Task 8 – The contractor shall provide recommendations to ensure personnel are trained and there is a system in place to carry out and document head count following a local muster or evacuation.

3.5.9 Task 9 – The contractor shall ensure an emergency response critique is carried out and documented, and provide recommendations for ensuring that follow-up actions are completed after each actual emergency response or drill.

3.6 The contractor shall provide advisory and assistance services to evaluate and recommend current and alternate defueling operational arrangements to safely operate the DFSP.

3.6.1 Government Operational Arrangement;

3.6.2 Contractor Operational Arrangement; or

3.6.3 Government-Contractor Operational arrangement.

3.6.3.1 Task 1 – The contractor shall evaluate the current JB7 government workforce operational arrangement and compare it against both a contractor operational arrangement and a government contractor operational arrangement. The contractor shall conduct an analysis and recommend an organizational arrangement which best addresses operational issues and will allow for the most expeditious restoration of the mission readiness of DFSP JBPHH.

3.7 POTENTIAL CONFLICTS OF INTEREST

Performance on this contract may raise the potential for the creation of an organizational conflict of interest (OCI) as described in FAR subpart 9.5 - most likely in the form of a “biased ground rules” type of OCI should the offeror or its subcontractors wish to compete on any future contract requirements that may result from this requirement. Thus, the potential offeror and its subcontractors should be cognizant of that potential, as such a conflict could result in the offeror and its subcontractors being disqualified from competing on any future contract requirements.

4. PERIOD AND PLACE OF PERFORMANCE

4.1 Period of Performance. All reference to the term “days” within this PWS shall be defined as calendar days unless otherwise specified. The base period of performance for this contract will be for twelve (12) months and will include mobilization. The contract also includes one (1) twelve (12) month Option Year. The total term of the contract shall not exceed a total of 2 years six (6) months.

Period of Performance Months

Base Period Twelve (12) Months Option 1 Twelve (12) Months FAR 52.217-8-Extension Six (6) Months

5. PLACE OF PERFORMANCE

5.1 Hours of Operation. Contractor’s work schedules shall coincide with the work schedules of Government employees working at JB7. There are two distinct work schedules at JB7.

5.1.1 During normal work schedule, duty days are Monday through Friday, excluding Government observed holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings. Contractor's are required to provide minimum availability from 0800-1630 on normal government workdays and are expected to perform work on site.

5.1 The Contractor shall at all times maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed. This schedule will facilitate coordination with Government personnel. With appropriate advance approval from the Contracting Officer (KO), hours outside of these normal working hours may be authorized.

5.2 Recognized Holidays: If the Federal holiday falls on a Saturday, the holiday is observed in the preceding

Friday. If the Federal holiday falls on a Sunday, the holiday is observed on the following Monday. Contractor personnel are not required to perform services on the following recognized holidays:

New Year’s Day (January 1) Birthday of Martin Luther King Jr. (Third Monday in January) President’s Day (Third Monday in February) Memorial Day (Fifth Monday in May) Juneteenth (June 19) Independence Day (July 4)

Labor Day (First Monday in September) Columbus Day (Second Monday in October) Veterans Day (November 11) Thanksgiving Day (Fourth Thursday in November) Christmas Day (December 25)

6. CONTRACTOR QUALITY CONTROL

6.1 The Contractor shall develop and maintain an effective quality control program to ensure services are satisfactorily performed in accordance with this PWS. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of marginal or unsatisfactory services as defined in the Government’s Quality Assurance Surveillance Plan (QASP).

6.2 The Contractor’s quality control program is the means by which the Contractor assures itself that its work complies with the requirement of the contract.

6.3 The Contractor’s Quality Control Plan (QCP) shall be provided within 30 calendar days after contract award to the COR. The Contractor shall provide any changes to the Contractor’s QCP within seven (7) calendar days once it is determined by the Contractor that a change is required.

6.4 The COR and/or other Government personnel, as appropriate will meet weekly with the Contractor to review the Contractor’s performance, and the Contractor will apprise the Government of any and all current and projected execution challenges. Appropriate action shall be taken by the Contractor to resolve and identified issues. These meetings will be at no additional cost to the Government.

7. PERSONNEL REQUIREMENTS AND QUALIFICATIONS

7.1 Certain skills and experience levels are essential for successful Contractor accomplishment of the work to be performed. The personnel who have these skill sets are defined as “key personnel”. Key personnel shall have demonstrated the skills and expertise detailed below. Key Personnel required for performance covered by this PWS include the following positions:

7.1.1 The program integration staff shall have a Lead Project Executive on site with the requisite experience, education, and skills:

7.1.1.1 Possess a Master’s degree in Business, Engineering, or a related field from an accredited academic institution.

7.1.1.2 Mastery of advanced management and organization principles and practices along with a comprehensive knowledge of budget, fiscal policy, acquisition and administration of financial and material resources.

7.1.1.3 Knowledge of and experience with team building skills.

7.1.1.4 Experience with and an ability to manage resources, establish goals, and meet targeted objectives.

7.1.1.5 Experience with and an ability to negotiate and facilitate group discussions of desired requirements and establish consensus on final project requirements and needs.

7.1.1.6 Knowledge of and experience with DoD regulations, DLA Energy practices, procedures and business rules and experience working at multiple DFSPs both in operations and construction and repair activities.

7.1.1.7 Experience with and an ability to evaluate, review and analyze programs or program segments in terms of effective attainment of scheduled objectives and milestones, utilization of funds, delays, slippages, overruns and resolution of problems. Extensive knowledge gained through experience with the technical and managerial challenges associated with bulk fuel storage systems and operations.

7.1.1.8 Expert knowledge of and experience with DLA, Naval Facilities Engineering Systems

Command (NAVFAC), NAVSUP Naval Petroleum Office, JBPHH in connection with the highly technical bulk fuel storage systems and operations.

7.1.1.9 Extensive knowledge, skill, and experience in oral and written communications, as well as an in-depth operating knowledge of qualitative and quantitative analytical processes.

7.1.1.10 Proven management ability to advise on top-level decisions on courses of action having far-reaching implications. Ability to advise the Command for top-level conferences and discussions, and proposed program issues.

7.1.1.11 Apply new developments and experienced judgment to solve a variety of highly complex technical engineering problems in support of DFSP Pearl Harbor, and have experience with the same.

7.1.1.12 Exercise considerable creativity in developing new theories for dealing with fuel management, staffing, operation, organization, and training, issues of considerable engineering complexity involving issues that cross the entire spectrum of bulk fuel storage systems and operations, and have experience with the same.

7.1.1.13 Have experience supporting DLA Energy Government Owned/Contractor Operated and

Contractor Owned/Contractor Operated DFSP contracts.

7.1.2 The contractor shall provide an Operational Readiness Analysis Program Manager and supporting personnel with the requisite experience and education, and skills required to perform the tasks included in this PWS. It is expected that the Program Manager will spend a significant portion of the period of performance on site at JBPHHH. The Program Manager requirements are:

7.1.2.1 A degree from an accredited university or college in a relevant technical discipline to include degrees in Engineering, Environmental Material Management, and Hazard Planning are examples.

7.1.2.2 Minimum of six years of recent and relevant experience with Process Hazard Analysis as well as an in-depth understanding of the Occupational Safety and Health Administration’s (OSHA) Process Safety Management (PSM).

7.1.2.3 Technical knowledge and relevant experience with the Environmental Protection Agency’s

(EPA) Risk Management Program.

7.1.3 The contractor shall provide a Training Integration Program Manager and supporting personnel with the requisite experience, education and skill required to perform the tasks included in this PWS. It is expected that the Program Manager will spend a significant portion of the period of performance on site at JBPHH. The Program Manager requirements are:

7.1.3.1 Have a broad knowledge and understanding of DLA Energy, NAVSUP Naval Petroleum Office, and local Navy Fuel operations and maintenance particularly with the Red Hill Storage Facility and other deep water managed DFSPs.

7.1.3.2 Have detailed knowledge in business smart and operationally centric training improvements.

Technical knowledge and relevant experience in evaluating cost effective means for developing a training program as well as training program implementation considering risk and technical proficiency.

7.1.3.3 Have Technical Knowledge of course curriculum design based on federal, Department of

Defense (DoD), DLA Energy, Navy, state, and local requirements.

7.1.3.4 The Program Manager must have a degree or significant military experience to demonstrate an ability to lead, communicate clearly and deliver training products.

7.1.3.5 Shall integrate Operations Readiness Analysis and Training into the FLC JBPHH Operations, Maintenance, Environmental Systems Manual and relevant Standard Operating Procedures.

The effect of the training integration is safe, sustained operations.

The Contractor shall not remove or replace any personnel designated for the duration of the contract, without the written concurrence of the KO. This notification shall be made no later than two weeks (14 calendar days) in advance of any proposed substitution and shall include justification and personnel of the proposed substitution(s) in sufficient detail to permit evaluation of the impact on contract performance. If immediate substitution is necessary due to unforeseen circumstances, such as illness, death, or termination of employment, the Contractor shall notify the KO and COR no later than three working days after the occurrence of any of these events. The Contractor must provide a detailed explanation of the circumstances necessitating the proposed substitutions, provide complete resumes for the proposed substitutes, and provide any additional information requested by the COR. The COR through the KO will notify the Contractor of the acceptability of the substitutes after receipt of all required information. Substitute personnel qualifications shall be greater than or equal to the personnel being substituted.

7.2 If the KO determines that (1) suitable and timely replacement of “key personnel” who have been reassigned, terminated or have otherwise become unavailable for the contract work is not reasonably forthcoming or (2) the resultant substitution would be so substantial to impair the successful completion of the contract in accordance with the quotation accepted by the Government at the time of contract award, the KO may (1) terminate the contract for cause/default or for the convenience of the Government, as appropriate or (2) at his/her discretion, if the KO finds the contractor at fault for the condition, equitably adjust the contract price downward to compensate the Government for any resultant delay, loss, and/or damages.

8.0 PERFORMANCE STANDARDS

PWS

SECTION

PERFORMANCE STANDARD ACCEPTABLE

QUALITY LEVEL

SURVEILLANCE

METHOD

3.2 The contractor shall provide

requisite subject matter expertise to assist JB7 in integrating the training and facility operation recommendations identified in the independent third-party final assessment report on DFSP Joint Base Pearl Harbor Hickam (JBPHH), dated 29 April 2022 and DODIG-2025-011, dated 08 November 2024.

The implementation of the recommendations identified in the assessment will allow for the safe operations of DFSP JBPHH.

99% Compliance COR Inspection Weekly

These operations, advisory, and assistance services will provide Operational Readiness Analysis (ORA) and Process Safety Management (PSM) expertise to assist JB7 in providing the resources required to provide day to day subject matter expertise and to set the operational conditions to safely operate the DFSP. This support requires personnel with an in-depth understanding of the

JBPHH, NAVFAC, DLA

Energy and CNIC roles and responsibilities with regard to DFSP operations, and specifically with DFSP JBPHH.

3.3 The contractor shall provide

advisory and assistance services to implement a risk-based process safety management system to reduce the likelihood of releases, quickly detect those releases, and mitigate the impact of releases.

The personnel shall leverage information in the Navy Safety and Occupational Health Manual, OPNAV M-5100.23 to develop and recommend a risk-based process safety management system. This management framework will assist JBPHH to effectively overseeing operations and allow DFSP JBPHH personnel to identify risks, implement programs to address risk, and continuously improve.

99% Compliance COR Inspection Weekly

3.4 The contractor shall provide

advisory and assistance services to assist JBPHH in ensuring that it safely executes all evolutions from a system of systems perspective for DFSP JBPHH operations. Process Safety and Hazard Operability personnel shall analyze and advise JB7 on impact of systemic deviations – causes, consequences, safeguards, and risk. Process Safety and Hazard Operability personnel shall recommend to JB7 mitigations measures to

Safely operate DFSP JBPHH.

3.5 The contractor shall provide

advisory and assistance to advise and assist JB7 on integrating the various requirements to include:

HAZOP analysis, training programs, and recommendations from the independent third-party final assessment report on DFSP JBPHH, dated 29 April 2022 and DODIG-2025-011, dated 08 November 2024.

Additionally, shall assist in developing the programs required to ensure DFSP JBPHH employees obtain and maintain the required training. High-level objectives are not unique to one specific task and may be represented across multiple tasks. Integration of the various requirements will ensure synchronization to ensure all training and operational recommendations are implemented.

99% Compliance COR Inspection Weekly

3.6 The contractor shall provide

advisory and assistance services to assess and recommend current and alternate operational arrangements for DFSP operations to included Government Operational Arrangement; Contractor Operational Arrangement; or Government-Contractor Operational arrangement.

9.0 DELIVERABLE SCHEDULE

The contractor shall provide weekly updates on ALL identified tasks in the below table in the Government specified format to the COR via email on weekly basis. The Government reserves the right to determine the specified format at time of awards. The below provides the due date for deliverable to be provided to the Government.

PWS

SECTION

DESCRIPTION FORMAT DISTRIBUTION DUE

DATE

3.2.1 TASK 1 – The Contractor Send to COR via NLT 5

contractor shall Format email months develop (PowerPoint, after time recommended Word, PDF, of award.

written Excel) Update procedures as detailing operator required actions including which steps should be field verified by two individuals, in order to reduce the likelihood of loss of containment.

following base period.

3.2.2 TASK 2 – The Contractor Send to COR via NLT 6

contractor shall Format email months include a (PowerPoint, after time verification step Word, PDF, of award.

in recommended Excel) Update Operations as Orders that required confirms piping following is restrained base before starting period.

any evolution involving transferring liquid from any tank on DFSP

3.2.3 TASK 3 – The Contractor Send to COR via NLT 2

provide a (PowerPoint, after time recommendation Word, PDF, of award.

regarding adding Excel) an observer or remote camera observation at dresser couplings during initial pressurization prior to defueling.

3.2.4 TASK 4 – The Contractor Send to COR via NLT 5

contractor shall Format email months develop a (PowerPoint, after time recommended Word, PDF, of award.

lock Excel) Update administrative as control system required and identify following safety-critical base manual valves period.

which should be controlled to reduce the likelihood of human error.

3.2.5 TASK 5 – The Contractor Send to COR via NLT 1

contract shall Format email month conduct an (PowerPoint, after time assessment to Word, PDF, of award.

determine if Excel) Update additional as operators and required technical support during is required for and defueling following operations. base period.

3.3.1 TASK 1 – The Contractor Send to COR via NLT 7

contractor shall Format email months develop and (PowerPoint, after time provide a system Word, PDF, of award.

safety risk model Excel) Update for operations as consistent with required NAVSUPINST following

5000.20 and base identify period.

hazardous activities, leading indicators, and mitigation measures in sufficient detail to inform stakeholders; use a hazard identification, classification, and assessment methodology consistent with

MIL-STD 882E;

produce and maintain a Risk

Register for use in tracking; d) incorporate results from all hazard mitigation activities; and provide the model at 50% and 100% stages of completion for

Government review.

3.4.1 TASK 1 – The Contractor Send to COR via NLT 4

develop a (PowerPoint, after time recommended Word, PDF, of award.

Process Safety Excel) Update Information as Process Safety required Information following (PSI) policy base which identifies period.

the necessary

Process Safety

Information

(PSI), how it will be maintained and where it will be stored and who will be responsible.

3.4.2 TASK 2 – The Contractor Send to COR via NLT 4

contractor shall Format email months develop a policy (PowerPoint, after time and schedule for Word, PDF, of award.

PHA completion Excel) that includes techniques and methods to be used, personnel to include and information to be reviewed. The contractor shall provide recommendations for requiring that all major projects to include a PHA as part of the project design.

3.4.3 TASK 3 – The Contractor Send to COR via NLT 2

contractor shall Format email months verify all (PowerPoint, after time operations orders Word, PDF, of award.

are established in Excel) Update writing for each as work activity and required all operational during phases. Develop and a recommended following new procedure template with all industry best practice sections (like health and safety, consequence of deviation, etc.)

included.

base period.

3.4.4 TASK 4 – The

contractor shall incorporate into the recommended operations orders a section which discusses PPE required, the hazards of the fuels and what to do if you come in contact with the fuel.

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 2

months after time of award.

Update as required following base period.

3.4.5 TASK 5 – The

contractor shall verify that all operations orders are version controlled within a document control system where changes/revisions to the documents are managed and to allow for yearly document review.

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 6

months after time of award.

Update as required following base period.

3.4.6 TASK 6 – The

contractor shall verify the emergency response sections on the current operations orders address spills, leaks, loss of electricity, building ventilation, fire, and explosion.

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 2

months after time of award.

Update as required following base period.

3.4.7 TASK 7. – The

contractor shall

Contractor Format

Send to COR via email

NLT 6

months develop and, after receiving Government approval, implement a written process for incident investigation including reporting requirements, data tracking, training, and thorough incident investigation tools.

(PowerPoint, Word, PDF, Excel) after time of award.

Update as required following base period.

3.5.1 TASK 1. The

contractor shall develop a recommend a formal written program establishing operator initial and refresher training requirements.

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 6

months after time of award.

Update as required following base period.

3.5.2 TASK 2. The

contractor shall develop a recommend a formal written procedure implementing a Pre-Start-up Safety Review (PSSR) program.

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 5

months after time of award.

Update as required following base period.

3.5.3 TASK 3. The

contractor shall develop a recommend a formal written procedure implementing a Management of Change (MOC) process.

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 5

months after time of award.

Update as required following base period.

3.5.4 TASK 4. The

contactor shall recommend and, Contractor Format

Send to COR via email

NLT 5

months after time after receiving Government approval, implement a process as part of the MOC and

PSSR

procedures, to incorporate operator training before any process change is made.

(PowerPoint, Word, PDF, Excel) of award.

Update as required following base period.

3.5.5 TASK 5. The

contractor shall develop and recommend and, after receiving Government approval, implement detailed Mechanical Integrity procedures for all equipment subject to test and inspection requirements.

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 5

months after time of award.

Update as required following base period.

3.5.6 TASK 6. The

contractor shall develop recommended structured written procedures for training personnel involved in maintaining the ongoing integrity of process equipment.

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 5

months after time of award.

Update as required following base period.

3.5.7 TASK 7. The

contractor shall recommend training for specific employees on the use of incident investigative tools (like

Contractor Format (PowerPoint, Word, PDF, Excel)

Send to COR via email

NLT 6

months after time of award.

Update as required following base period.

TapRoot, Apollo, etc.).

3.5.8 Task 8 – The

contractor shall provide recommendations to ensure personnel are trained and there is a system in place to carry out and document head count following a local muster or evacuation.

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NLT end of second option period

3.5.9 Task 9 – The

contractor shall ensure an emergency response critique is carried out and documented, and provide recommendations for ensuring that follow-up actions are completed after each actual emergency response or drill.

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NLT end of second option period

3.6.3.1 TASK 1. The

contractor shall evaluate the current JB7 government workforce operational arrangement and compare it against both a contractor operational arrangement and a government contractor operational arrangement.

The contractor shall conduct an analysis and recommend an

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30 days after time of award organizational arrangement which best addresses operational issues as will allow for the most expeditious restoration of the mission readiness of DFSP JBPHH

10.0 TRAVEL

10.1. The Contractor may be required to travel in support of performance requirements. The Contractor will be authorized travel expenses consistent with the substantive provisions of FAR 31.205-46 and the limitation of funds specified in the contract. All travel requires Government approval and authorization and notification to the COR/ACOR. Travel as necessary in support of the contract.

11. SECURITY

Use of cameras, video recorders, voice recorders and computers require authorization by installation security personnel. The contractor and subcontractor personnel shall make itself aware of anti-terrorism requirements and consult with installation security as to those restrictions if site visits are required.

All Contractor employees must meet the requirements for an information technology (IT) non-critical sensitive level background investigation. A DD 2875 System Authorization Access Request (SAAR) Form will be required for access to Joint Base Pearl Harbro Hickam IT resources.

All Contractor employees will need a Common Access Card (CAC) if the Contractor will be working on-site or if the Contractor will be working on-site at Joint Base Pearl Harbor-Hickam. All individuals nominated to work under this performance work statement must have the ability to pass a background investigation to obtain a Red Hill Fuel Facility Badge and a CAC for access to Government computer systems. The Government will not reimburse a Contractor for individuals that do not meet this requirement. Contractors using Government-furnished equipment are subject to the same terms and conditions of use as Government employees.

Joint Base Pearl Harbor Hickam retains the right to request removal of any Contractor personnel, regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, conflict with the interests of the Government.

The Contractor employee badges shall be worn and clearly displayed on the outer garment at all times while on the government premises. Lost badges shall be immediately reported to the Joint Base Pearl Harbor Hickam Security Officer. The Contractor shall ensure all badges are returned to the JBPHH Security Office on resignation or termination of any employee.

Work on this project may require that personnel have access to privacy and other sensitive information.

Personnel shall adhere to the Privacy Act, Title 5 of U.S. Code, Section 552a, the Procurement Integrity Act, and any other applicable statutes, regulations and policies.

Contractor personnel shall not divulge or release privacy data or information developed or obtained in the performance of this Contract, until made public or specifically authorized by the Government. Contractor personnel shall be required to sign non-disclosure agreements. The Contractor shall not use, disclose, or reproduce third part data, other than as authorized and required by the KO, in the performance of this Contract.

The Contractor shall provide a list of personnel associated with this contract and provide signed non-disclosure agreements to the COR prior to start of performance, and as personnel are added or removed from the list.

12. CONTRACTING OFFICER’S REPRESENTATIVE (COR) / ALTERNATE CONTRACTING OFFICER’S

REPRESENTATIVE (ACOR)

The COR/ACOR will participate in project meetings, represent the KO in the technical phases of the work, and receive deliverables, where indicated. The COR/ACOR will provide technical assistance and clarification required for the performance of this contract. The COR/ACOR will not provide any supervision or instructional assistance to Contractor or its personnel.

The COR is not authorized to change any terms or conditions of the Contract. Changes in the contract requirements, price or terms and conditions shall only be made by the KO via properly executed modifications to the Contract.

13. SUPTXT204-9400(3-19) CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED

FACILITIES, SENSITIVE INFORMATION, INFORMATION TECHNOLOGY SYSTEMS OR

PROTECTED HEALTH INFORMATION

The security text does not apply in cases where the contractor/vendor does not have access to Navy Marine Corps Intranet (NMCI) computers, is not issued a Common Access Card (CAC) and is involved in training or other short term duties of less than 30 days duration that allow for the use of a visitor request. In these cases, the government employee must submit a Visitor Access Request (VAR) to the main gate or applicable processing entity for your facility and assume responsibility to escort those without CAC Credentials.

This clause does not apply to non-United States (U.S.) Nationals (foreign nationals) who are contractor employees performing work overseas. The clause is applicable to the U.S. Nationals living in the U.S. or overseas who are performing work on a Navy contract.

The investigation of a non-U.S. national at a foreign location must be consistent with a National Agency Check with Written Inquiries (NACI), to the extent possible and include a fingerprint check against the Federal Bureau of Investigation (FBI) criminal history database, an FBI investigations file (name check) search and a name check against the terrorist screening database. Also, the above cited reference notes that Foreign Nationals may not be granted CAC credentials until completion of their investigation and not in the interim.

Per Department of Defense Memorandum (DoDM) 5200.2, Department of Defense (DoD) components must initiate and ensure completion of a background investigation before applying the credentialing standards to a non-U.S.

national at a foreign location. The background investigation must be favorably adjudicated before a CAC can be issued to a non-U.S. national at a foreign location. The type of background investigation may vary based on standing reciprocity treaties concerning identity assurance and information exchanges that exist between the U.S. and its allies or agency agreements with the host country.

CONTRACTOR UNCLASSIFIED ACCESS TO FEDERALLY CONTROLLED FACILITIES,

SENSITIVE INFORMATION, IT SYSTEMS OR PROTECTED HEALTH INFORMATION

Executive Order 13467, Reforming Processes Related to Suitability for Government Employee, Fitness for Contractor Employees and Eligibility for Access to Classified National Security Information, Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The 5 CFR 32 Part 157 in concert with DoD Manual 1000.13, Vol 1, implements the Federal Standards.

APPLICABILITY

This text applies to all DoD sponsored individuals who require CAC eligibility (or login and P/W if acceptable per contract) for: Physical access to DoD facilities or non-DoD facilities on behalf of DoD; Logical access to information systems (whether on site or remotely); or remote access to DoD networks that use only the CAC logon for user authentication, or access to sensitive and protected information. This applies to the Office of the Secretary of Defense (OSD), the Military Departments, the Office of the Chairman of the Joint Chiefs of Staff and the Joint Staff, the Combatant Commands, the Office of the Inspector General of the DoD, the Defense Agencies, the DoD Field Activities and all other organizational entities within the DoD (hereinafter referred to collectively as the "DoD Components").

Each contractor employee providing services at a Navy command under this contract is required to obtain a DoD CAC. Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required, contractor employees shall in-process with the Command's Security Manager (CSM) upon arrival to the command and shall out-process prior to their departure at the completion of the individual's performance under the contract.

START-UP PERIOD

All contractor resource onboarding documents must be submitted via the prime contractor. The prime contractor shall make all necessary preparations to assume full responsibility for productive performance as of the performance start date.

Definition of "productive":

a. Visit Authorization Request (VAR)

b. Contractor Information Sheet (CIS)

c. FD-258 Fingerprint Card

d. Completed Electronic Investigation (EQIP)

e. All contractor resource(s) must have an active Joint Personnel Adjudication System (JPAS) profile

f. Common Access Card (CAC)

Note (1): Invoicing by the contractor will begin as of the commencement of the performance period of services and no reimbursement will be paid by the government for efforts expended during the start-up period.

Note (2): Foreign Nationals are not allowed access to the functional/system side of Enterprise Resource Planning

(ERP).

ACCESS TO DOD INFORMATION TECHNOLOGY (IT) SYSTEM

In Accordance With (IAW) Secretary of the Navy (SECNAV) M-5510.30, contractor employees who require access to Department of the Navy (DoN) or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to sensitive information. Sensitive information includes information protected under the Privacy Act, to include PHI. All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II.

IT Levels are determined by the requiring activity's Command Information System Security Manager (ISSM)/Information Assurance Manager (IAM).

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check (NAC) with Law and Credit (NACLC)/T3/T3R described below. Due to the privileged system access, an investigation suitable for High Risk national security positions is required.

Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance (IA) Technical Level 1, and must be trained and certified on the Operating System (OS) or Computing Environment (CE) they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee's duties, such employees shall in-process with the Navy CSM and ISSM/IAM manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual's performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy IT resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the CCOR shall sign the SAAR-N as the supervisor.

The SAAR-N shall be forwarded to the CSM at least thirty (30) days prior to the individual's start date. Failure to provide the required documentation at least thirty (30) days prior to the individual's start date may result in delaying the individual's…