Fueling Facility Improvements.pdf

RFB 2027-03: Fueling Facility Improvements

REQUEST FOR BIDS

Fueling Facility Improvements

Submittal Deadline: September 9, 2026

Harold W. Haywood Budget & Management Services Director

City of Laurinburg 303 W. Church Street (Room 244)

Laurinburg, NC 28352

P.O. Box 249 Laurinburg, NC 28353

(910) 276-8324 (Ext. 2587)

FAX: (910) 276-0354

EMAIL: hhaywood@laurinburg.org

Table of Contents

Bid Advertisement…………………………………………………………. 3

General Conditions………………………………………………………… 4

Equipment Specifications………………………………………………

Scope of Work……………………………………………………………... 8

Appendix

A. Request for Bids (RFB 2027-03) – Bid Form

ADVERTISEMENT FOR BIDS

City of Laurinburg

Fueling Facility Improvements

Sealed bids for the Fueling Facility Improvements will be received by the City of Laurinburg at the office of the Budget & Management Services Director, City Hall, 303 W. Church Street, Laurinburg, NC, until 2:00 P.M. local time on Wednesday, September 9, 2026, at which time the bids will be publicly opened and read aloud in the Council Chambers, Room 221. Bids must be submitted in accordance with the bid instructions.

The project consists of the removal of two (2) existing 12,000-gallon underground storage tanks and all affiliated underground piping, test soils and perform closure reports for NCDEQ; removal of existing DEF above-ground tank; provide/install two (2) new 12,000-gallon above-ground storage tanks for unleaded gasoline and diesel; install one

(1) new 850-gallon above-ground storage tank for DEF; run new underground piping from transition sumps to five (5) new dispenser sumps; install five (5) new fuel dispensers, two (2) unleaded, two (2) diesel, and one (1) DEF; remove and dispose of existing 53’X55’ canopy; erect new 52’X55’ canopy on four (4) existing footers/anchor bolts.

Bids will be received for a single prime contract. Electronic bid documents may be obtained on/after August 28, 2026, by a downloadable link found on the City of Laurinburg website at https://www.laurinburg.org/business/#purchasing-rfps, and clicking on the link “Bid Opportunities on Bidnet Direct.” Bidders must then complete the vendor registration process after being taken to this site, https://www.bidnetdirect.com/north-carolina/cityoflaurinburg, to login and obtain copies of the bid documents.

Prospective bidders are encouraged to schedule a site visit to the Public Works location, 503 Hall Street, Laurinburg, NC prior to submitting a bid. Site visits can be scheduled by contacting Angie Foster at 910-276-2364.

Bid bond/bid security of 5% shall be required with the submittal of bids. Performance and payment bonds will be required in accordance with NC General Statutes. Insurance in a form acceptable to the Owner will be required of the successful bidder.

The City of Laurinburg is an Equal Opportunity Employer. The City reserves the right to reject any and/or all proposals and to waive irregularities and informalities in any bids submitted.

https://www.laurinburg.org/business/#purchasing-rfps https://www.bidnetdirect.com/north-carolina/cityoflaurinburg

General Conditions

1. Bids shall be made in strict accordance with the specifications prescribed by the City of Laurinburg.

2. Specifications are available on the city’s website at https://www.laurinburg.org/business/#purchasing-rfps and clicking on the link “Bid Opportunities on Bidnet Direct.” Bidders must then complete the vendor registration process after being taken to this site, https://www.bidnetdirect.com/north-carolina/cityoflaurinburg, to login and obtain copies of the bid documents.

3. Bids shall be addressed to the following physical address if sent by mail:

City of Laurinburg Attn: Harold W. Haywood 303 W. Church Street, Room 244 Laurinburg, North Carolina 28352

4. Bidders must use the bid form included in the bid documents.

5. No alternate bids will be accepted unless otherwise provided for in the specifications.

6. Bidder shall include all exceptions to specifications with the bid form. Only those exceptions which are deemed by the City of Laurinburg to be consistent with the intent of these specifications and not to the detriment of any other bidder will be accepted.

7. Time, in connection with discount offered, will be computed from date of delivery of articles or equipment or completion of work and after final inspection and acceptance at that point, or from the date correct invoice is received, if latter is later than the date of completion and acceptance. Guaranteed maximum price must be shown in all bids. Bids shall not reflect any taxes from which a North Carolina municipality is exempt.

8. In case of default of the contractor, the City may procure the services or equipment from other sources and hold the contractor responsible for any excess cost occasioned thereby.

9. The City of Laurinburg will honor accepted terms of payment under which any cash discount is offered. If no cash discount is offered, payment by the City shall be due within thirty (30) calendar days after delivery, inspection and acceptance at destination point for completion of work or work progress.

10. The City of Laurinburg has established as a matter of policy that all contractors doing business with the City shall extend equal employment opportunities to all https://www.laurinburg.org/business/#purchasing-rfps https://www.bidnetdirect.com/north-carolina/cityoflaurinburg employees and applicants for employment and shall not discriminate against any person or group of persons in regard to selection for employment, compensation, training, tenure, term promotion and other conditions of employment on the basis of race, sex, color, religion, or national origin. It shall be understood that compliance with this policy shall be a condition of any contract arising from this bid invitation.

11. Silence of Specifications: The apparent silence of these specifications, supplemental specifications, and addenda as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that accepted practice is to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of these specifications shall be made upon the basis of this statement.

12. Addenda: Addenda issued prior to the bid opening are considered part of this bid invitation and are binding on all bidders. Each addendum will be posted on the City’s website purchasing page (click on “Bid Opportunities on Bidnet Direct” link) on this page: http://www.laurinburg.org/business/#purchasing-rfps.

13. The contractor shall defend any and all suits and assume all liability for any and all claims made against the City or any of its officials or agents for the use of any patented process, device or article forming a part of the articles or equipment furnished under this contract.

14. Bids shall be considered active, firm, and binding upon bidders for sixty (60) calendar days from the date of bid opening.

15. Bids shall be FOB Laurinburg, North Carolina, unless otherwise specified herein.

16. The City of Laurinburg reserves the right to reject any or all bid proposals and/or to accept any combination of proposals, which are deemed to be in the best interest of the City.

http://www.laurinburg.org/business/#purchasing-rfps

Equipment Specifications

Containment Equipment – OPW FlexWorks:

• Tank containment shall be 38” X 48” piping transition containment sump.

• Dispenser containment shall be Gasboy AtlasX dispenser sumps with stabilizer bars, mounting plates.

• FlexWorks swivel couplings and fittings for double-wall piping as needed.

• Outer chase pipe shall include 4” double layer access pipe and 4” to 1.5” hybrid entry boot fitting.

• Shall include miscellaneous fittings as needed.

Above-Ground Tank Equipment:

• Two 12,000-gallon double wall, aboveground storage tanks, 120"x20'6", (1) 24" manway, (2) E-vents, std openings plus (1) 2" opening for SmartTank, (2) standard saddle plates seal welded to tank, painted w/ standard durethane topcoat (white).

• Delivery included.

• Morrison Package above-ground pressure system.

• 3/4 HP submerged pump w. spike check, 64" tanks, Red Jacket

• Mechanical line leak detector, gasoline, Red Jacket

• Mechanical line leak detector, diesel, Red Jacket

• Leak detector housing (T-adapter), Red Jacket

• 1.5" product line fittings - Morrison

• 3" Remote Fill and spill container equipment - OPW

• Additional equipment needed -OPW

Island Equipment:

• Four (4) 6" x 84" H Pipe Bollard

• Four (4) 7" x 60" Bollard Cover-Yellow w/ Orange tape

• Five (5) 1.5" impact valve, OPW

• Five (5) 1.5" x 18" stainless steel flexible hose

Gasboy Dispensing Equipment:

• Two (2) Gasboy AtlasX 9800G Series Commercial Electronic Commercial high flow 1-product, 2-hose dispensers (side load)

• Door Color: Solid White

• Ad Panel: Regular Gasoline

• Two (2) Gasboy AtlasX 9800G Series Commercial Electronic Commercial high flow 1-product, 2-hose dispensers (side load)

• Ad Panel: Diesel

• Options included: Single Side PRIME option (per dispenser); Internal Dispenser Controller (one required per location); Light (per hose); Totalizer, Electromechanical (per hose); Filter Adapter, Internal (per hose); Internal filter, Standard 10 Micron

• One (1) Gasboy AtlasX 9860G DEF Series Commercial Electronic Fleet DEF 1-product, 1-hose dispenser (Side Load, Warm)

• Ad Panel: DEF

• Options included: Single Side PRIME option; Light (per hose); Stainless steel cabinet - all panels; DEF Hose - 17.4'; DEF Breakaway & Swivel; DEF Nozzle (standard) - Warm Weather Model

Hanging Hardware:

• Shall include all hanging hardware for nozzles, hoses, and fittings.

• 3/4" Pressure Sensing nozzle with BLACK cover (gas), OPW

• 3/4" Pressure Sensing nozzle with GREEN cover (diesel), OPW

• BLACK fill guard, OPW

• GREEN fill guard, OPW

• 5/8" x 9' VSTaflex Wirebraid hose (gas/diesel), VST

• 5/8" Jumper Hose-VSTaflex Wirebraid, VST

• 3/4" swivel, OPW

• 3/4" Dry reconnect breakaway, OPW

EKOS Fuel Management System:

• EKOS Fuel Site Module (per site per month)

• Cellular Modem (PRIME)

• Cellular Transmission Fee - Fuel Site Controller

Electrical Equipment:

• Surge Management System with 6 protection modules included, PI

• STP control/isolation relays - Standard Control Box, Red Jacket

• 6-module Emergency stop system EMS-1006, ESCO

• Emergency push button station LOB-1009, ESCO

• Emergency Shut-Off Sign, 12" x 8" aluminum, baked enamel finish, US

DEF Equipment:

• 850 Gallon vertical DEF storage tank

• 1/2 HP 115V DEF Sub Pump

• Delivery & installation included

Canopy – Phillips Aluminum:

• Labor & materials to remove and dispose of existing 52'x55' canopy

• Erect a 52'x55' generic canopy with (4) 12"x12"x1/2" columns, 36" ACM

• Fascia, 20 ga. embossed white decking, (2) 3/4" conduits, 15'6" min clearance

• Freight included

• Acuity-Lithonia LED Lights

• Engineered drawings included (only included if required)

Smart Tank Inventory Monitors:

• 180" Probe, unleaded wireless probe

• 132" Probe, diesel wireless probe

• Install 2 SmartTank wireless monitors, (1) gas (1) diesel, calibrate & connect

• 2" pipe, 2" pipe fittings

Scope of Work

Mechanical Work:

• Excavate two (2) existing 12,000 gal USTs for removal

• Excavate & remove all underground fuel piping

• Conduct all required soil sampling for NCDEQ and required paperwork

• Install 850-gallon DEF AST

• Expose anchor bolts for (4) canopy columns

• Remove and dispose of existing 52'x55' Canopy

• Erect new 52'x55' Canopy

• Hire crane and operator for setting (2) new 12,000 gal aboveground storage tanks

• Remove (4) existing Gasboy dispensers & (1) existing DEF unit

• Unless instructed to leave on site, haul off and dispose of old dispensers

• Install (3) submersible turbine pumps (STPs)

• Install (1) OPW-FlexWorks 2-piece transition sump

• Install (5) OPW-FlexWorks dispenser sumps

• Run 4” FlexWorks Double Layer Access pipe (chase) from transition sump to (5) dispenser sumps to pull flex pipe through

• Pull 1-1/2” OPW-FlexWorks Double Wall flex pipe from (1) transition sump to

(5) dispenser sumps

• Seal sump entries (pipe/conduit) with OPW-FlexWorks hybrid entry boots

• Set and pipe up (5) GasBoy Atlas dispensers

• Install miscellaneous equipment

• Purge and verify/calibrate new dispensers

• Perform hydrostatic test on containment sumps when installing new sumps and piping. Record start and end time and test results and provide test results to owner for filing and to NCDENR.

• Hire independent third party to perform hydrostatic line test and provide test results to Owner and NCDENR for filing

Electrical Work:

• Install AC surge protection system at the breaker panel

• Install (3) Red Jacket STP standard relay boxes, per required NEC code

• Install new conduits and wiring for emergency stop system with (2) outdoor button station per NFPA 30A

• Install new electrical conduits and pull new wire for the following: (5) GasBoy

AtlasX dispensers, (3) STP motors

• Load operating system and Network-specific application suite on CPU

• Configure Combo workstation for host network communication

• Configure system per site operator's requirements

• Owner is responsible for all electrical in building. Owner is responsible for upgrading electrical service accordingly.

• Including, but not limited to:

o Electrical in building including panel with adequate breakers o Electrical trough and NEC Class 1 Division 1 rigid metal threaded conduits stubbed out 10' from building o Explosion-proof seal-offs inside building for forecourt & tank conduit entries o Separate wire trough/conduits for low voltage (intercom) conduits o Separate wire trough/conduits for Veeder-Root sensors/probes o Switched-neutral circuit breakers, one per dispenser o Raceway from electrical panel to counter o Dedicated 110V outlet at checkout with isolated ground o 2” conduit from sales counter to back-room panel area for point-of-sale and other data cables o 3/4” conduit from sales counter to back-room panel area for point-of-sale, isolated ground, dedicated power circuit o All other miscellaneous power and telephone outlets in cashier area as needed, including dedicated phone circuit for modem. Dedicated phone line for Ras modem to facilitate dial in support for Passport o Satellite system must be equipped with Lan port

Concrete Work:

• Cut and trench through existing canopy pads for piping burial

• Form & pour per following:

o tank pad = (25'x25'x8") o removed tank pad = (13'x52'x6");

o all area removed for existing piping removal & for new piping burial o (4) 6"x7' pipe bollards o (4) areas surrounding canopy columns

• Owner responsible for painting of forms, guards and manholes.

• Owner to determine final grade shots for job.

• Owner responsible for all other grading, concrete, & paving (to include over trenches and canopy pad).

Permits:

• Owner responsible for cost of permits.

• Owner is responsible for all permits and regulatory approvals for aboveground fueling systems.

• If needed, easements, structures, or permanent changes in the existing facilities shall be secured and paid for by the Owner.

Warranty:

• Contractor warrants that for a period of one (1) year from the date of completion of the installation, that the installation of all equipment shall be done in a workmanlike manner in accordance with standard procedures.

• Equipment furnished as part of the proposal shall be warranted by the manufacturers of such equipment.

Owner/Contractor Responsibilities:

• Contractor responsible for any engineered plans and drawings that are required.

• Owner responsible for locating any underground pipes, cable, utilities, or obstructions in work area and notifying contractor.

• Property lines and finished grades are to be established and verified by Owner.

• Owner shall make a storage area available to contractor.

• Owner responsible for all environmental testing.

• Owner to remove excavated soils from job site after soil is tested clean

Conditions:

• Any conditions or exceptions shall be fully disclosed in the proposal.

Freight Charges:

• All freight charges shall be fully disclosed in the proposal.

Exceptions:

• Exceptions to any of the equipment or functions specified herein shall be clearly stated in the Bid. If no exceptions are stated, it shall be understood that the equipment to be furnished meets or exceeds all the requirements of the Specifications.

Appendix A. Request for Bids (RFB 2027-03) - Bid Form

08-28-2026

1.1 BID INFORMATION

A. Bidder: .

B. Project Name: Fueling Facility Improvements

C. Project Location: 503 Hall Street, Laurinburg, NC 28352

D. Owner: City of Laurinburg

1.2 CERTIFICATIONS AND TOTAL BID

A. Total Bid, Single-Prime Contract: The undersigned Bidder, having carefully examined the Bid Documents and all subsequent Addenda, as prepared by the City of Laurinburg, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the aforementioned documents, for the stipulated sum of:

Dollars ($ ).

(Total Bid shall include all sales tax, building permits, bonds, insurance, and general conditions/contractor fees)

1.3 BID GUARANTEE

A. The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish surety, performance and payment bonds, as specified within 10 days after a written Notice of Award, if offered within 60 days after receipt of bids, and on failure to do so agrees to forfeit to Owner the attached cash, cashier's check, certified check, U.S. money order, or bid bond, as liquidated damages for such failure, in the following amount constituting five percent (5%) of the Base Bid amount above:

Dollars ($ ).

B. In the event Owner does not offer Notice of Award within the time limits stated above, Owner will return to the undersigned the cash, cashier's check, certified check, U.S. money order, or bid bond.

1.4

TIME OF COMPLETION

A. The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract

Documents on a date specified in a written Notice to Proceed to be issued by the Owner and shall fully complete the Work within ________ calendar days. (MUST BE COMPLETED TO BE

CONSIDERED RESPONSIVE)

1.5

ACKNOWLEDGEMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

Appendix A. Request for Bids (RFB 2027-03) - Bid Form

08-28-2026

1. Addendum No. 1, dated _______.

2. Addendum No. 2, dated ________.

3. Addendum No. 3, dated .

4. None .

1.6 CONTRACTOR'S LICENSE

A. The undersigned further states that it is a duly licensed contractor for the type of work proposed, in North Carolina, and that all fees, permits, etc., pursuant to submitting this proposal have been paid in full.

1.7 SUBMISSION OF BID

A. Respectfully submitted this day of , 2026.

B. Submitted By (Name of bidding firm or corporation).

C. Authorized Signature: (Handwritten signature).

D. Signed By: (Type or print name).

E. Title: (Owner/Partner/President/Vice President).

F. Witness By: (Handwritten signature).

G. Attest: (Handwritten signature).

H. By: (Type or print name).

I. Title: (Corporate Secretary or Assistant Secretary).

J. Address: .

K. License No.:____________________________________________________________________.

L. Federal ID No.: .

M. Primary Contact Phone No.:_____________________________________________________________.

N. Primary Contact Email:_________________________________________________________________.

(Affix Corporate Seal Here).

END OF DOCUMENT