Fuel__Gasoline_and_Diesel_Addendum_1_Revision.pdf

INVITATION TO BID

#24-AM-008

FOR

FUEL: GASOLINE AND DIESEL

Bid 24-AM-008 Posted

Wednesday, November 13, 2024

Bids Due

Before 3:00 pm on November 27, 2024

All submittals are due electronically through the District’s OpenGov Procurement portal:

https://procurement.opengov.com/portal/pcsb

TABLE OF CONTENTS

SECTION 1. SCOPE OF WORK

SECTION 2. SPECIAL CONDITIONS

SECTION 3. BID SPECIFICATIONS

SECTION 4. BID PROPOSAL

Attachments:

A - Bid Protest Procedure

B - Insurance Specifications for Contractors

The School Board Of Pinellas County Prohibits Discrimination In All Purchasing And Contracting

Bid# 24-AM-008

SCOPE OF WORK

SCOPE

The purpose and intent of this invitation to bid are to select suppliers to provide and deliver Gasoline and

Diesel Fuels to the various locations for the Pinellas County Schools on an as needed basis, at a per gallon fixed differential fee above or below the daily Oil Price Information Service (OPIS) rack average Tampa Pad 1 report published for Tampa, Florida Terminal cost per gallon,, for the specified fuel commodities, during the contract period. The total per gallon price of fuel delivered during the contract term will be determined by applying the fixed differential to the daily OPIS rack average Pad 1 report published for Tampa Florida on the date of delivery.

DELIVERY INFORMATION

At certain times, the Walter Pownall Service Center facility may require a split-fuel Transport delivery when its storage tank capacities will not accept a single fuel Transport quantity of each needed fuel type. When such occasions shall arise, the split-fuel deliveries are to be billed at the Transport Delivery pricing for both fuel types on the split shipment.

F.O.B Destination Point:

DELIVERY ADDRESS FUEL TYPE TANK CAPACITIES

49th Street Bus Compound

635 - 49 Street South

St. Petersburg, FL 33707

Diesel, #2 ultra-low sulfur 2/10,000 gal.

(above ground)

School Administration Building 301 4th Street SW Largo, FL 34640

Diesel, #2 red dyed 1/1,000 gal.

Dunedin Highland Middle School

70 Patricia Avenue

Dunedin, FL 34698

#2 red dyed 1/7,740 gal.

(above ground)

Clearwater Bus Compound

2190 Cleveland Street

Clearwater, FL 33575

Diesel, #2 ultra-low sulfur 2/10,000 gal.

(above ground)

Oak Grove Middle School

1370 S. Belcher Road

Clearwater, FL 33764

#2 red dyed 1/5,200 gal.

1/8,250 gal.

Boca Ciega High School 924 58th Street S Gulfport, FL 33707

#2 red dyed 1/800 gal.

Tarpon Springs Bus Compound 806 S. Levis Avenue Tarpon Springs, FL 34689

Diesel, #2 ultra-low sulfur 1/12,000 gal.

(above ground)

Walter Pownall Service Center Bus

Compound 11111 S. Belcher Road Largo, FL 33773

Diesel, #2 ultra-low sulfur 2/10,000 gal. (in ground)

Diesel, #2 red dyed 2/500 gal. (in ground)

Gasoline /Regular Grade 1/10,000 gal. (in ground)

PURCHASING CONTACT

Any questions regarding this bid should be posted in the Questions & Answers section in the District e-

Procurement Portal, OpenGov at https://procurement.opengov.com/portal/PCSB.

The procurement contact for this solicitation is Angelo Molfetta and can be reached at molfettaa@pcsb.org.

https://procurement.opengov.com/portal/PCSB

Bid# 24-AM-008

SPECIAL CONDITIONS

GENERAL TERMS AND CONDITIONS

The Pinellas County School District (District) “General Terms and Conditions” School Board Adopted

12/08/09 Revised 3/20/12, 7/24/12 can be found at the following link:

https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Condit ions%2011%2012%2024.pdf

By submitting a proposal, Proposer agrees to abide by all District Terms and Conditions.

MULTISTEP COMPETITIVE SEALED BID INFORMATION

This ITB will be conducted as a multistep competitive sealed bid consisting of Phase 1 – Technical

Proposals and Phase 2 – Price Proposal/Reverse Auction. The Buyer has partnered with eBridge to host this bidding event on its web-based bidding platform.

Phase 1 – Technical Proposals: Bidders shall submit unpriced technical proposals, which include all requirements per this ITB no later than the ITB due date and time listed in the Key Events & Dates. Bid pricing or price proposals will only be accepted in Phase 2 during the reverse auction and only from

Bidders whose unpriced technical proposals were found acceptable during Phase 1.

Phase 2 – Price Proposal/Reverse Auction: All pricing will ONLY be accepted during the live online reverse auction. Bidders with unpriced technical offers that were approved by the Buyer during Phase 1 will receive a Formal Invitation Email from eBridge to participate in the live online reverse auction scheduled for the date and time listed in the Key Events & Dates. These Bidders will be required to complete a one-on-one bid system training session with eBridge prior to entering an initial bid.

Bidders must also review the attached eBridge Information and return the Electronic Bid Event Form as instructed. By responding to this ITB, you are accepting that if awarded a contract, you will be obligated to pay eBridge a transaction fee of $0.015 per gallon of fuel sold pursuant to the Electronic Bid Event

Form and Terms and Conditions found in the eBridge Information.

CONTRACT PERIOD

The Contract Period shall commence on 2/9/25, and end 2/8/26. Prices and discounts shall remain firm for this period and shall include ALL freight and handling charges.

RENEWAL OPTION

By mutual consent of the School Board of Pinellas County, Florida, and the successful Bidders, this contract may be renewed for two (2) additional one (1)-year periods..

SUPPLEMENTAL UNILATERAL RENEWAL PERIODS

The District, through its Director of Purchasing, has the option and reserves the right to unilaterally extend the original contract term or any renewal term for up to three (3) additional thirty (30) day periods, at the same terms and conditions. Notice of the District’s intent to renew shall be provided by the District in writing to the Contractor Supplier prior to the expiration of the contract, or the renewal period if the contract has been previously renewed.

PRICE ESCALATION/DE-ESCALATION

The District will allow a price escalation/de-escalation provision within this award. The original bid prices shall remain firm for the first term of the agreement. A price escalation/de-escalation will be allowed at each renewal period, provided the Awardee notifies the District, in writing, of the pending price escalation/de-escalation a minimum of 60 days prior to the final day of the current term. The price https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2012%2024.pdf https://www.pcsb.org/cms/lib/FL01903687/Centricity/Domain/187/General%20Terms%20and%20Conditions%2011%2012%2024.pdf

Bid# 24-AM-008 escalation percentage change shall not exceed the previous 1-year’s percentage change of the Consumer

Price Index for All Urban Consumers (CPI-U) published by the U.S. Department of Labor’s Bureau of

Labor Statistics. If bidding discounts from list price, discounts offered may not change. Failure to comply with these instructions shall be grounds for disallowance of a price escalation as allowed herein.

If, at the point of exercising the price escalation provision, market media indicators show that the

Consumer Price Index for All Urban Consumers (CPI-U) has decreased, and that the Awardee has not passed the decrease on to the District, the District reserves the right to place the Awardee in default, cancel the award, and remove the Awardee from the District’s Bidders List for a period of time deemed suitable by the District. In the event of this occurrence, the District further reserves the right to utilize any and/or all options as stated herein.

ADJUSTMENTS TO CONTRACT TERMS & CONDITIONS NECESSITATED BY

VOLATILITY OF THE MARKETPLACE

The District may, in its sole discretion, make an equitable adjustment in the contract terms and/or pricing if pricing or availability of supply are affected by extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all of the following criteria:

1. The volatility is due to causes wholly beyond the Supplier’s control

2. The volatility affects the marketplace or industry, not just the particular Supplier’s source of supply

3. The effect on pricing or availability of supply is substantial

4. The volatility so affects the Supplier that continued performance of the contract would result in substantial loss or financial hardship

The determination as to whether a situation represents “extreme” volatility of the marketplace and/or whether the effect on pricing or availability is “substantial” shall be solely at the discretion of the District.

Requests for adjustments will not be considered more than once in a one-year period. Adjustments and renewal escalation may not be exercised in the same term.

CONTRACT VALUE

For the purposes of calculating the amount of a protest bond, this contract is valued at approximately

$4,000,000.00, excluding renewal options. This is only an estimate and the actual amount could vary up or down. The District will not be held responsible if actual purchases are less than this amount.

BID CONTENT & SUBMITTAL

Each bid proposal shall include all information and submittals required or requested in this bid.

Incomplete bid proposals may be declared non-responsive.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT

Section 787.06(13), Florida Statutes requires all nongovernmental entities executing, renewing, or extending a contract with a governmental entity to provide an affidavit signed by an officer or representative of the nongovernmental entity under penalty of perjury that the nongovernmental entity does not use coercion for labor or services as defined in that statute. The Pinellas County School Board is a governmental entity for purposes of this statute. An affidavit is attached hereto. The affidavit shall be filled out, fully executed and returned as part of your bid/proposal response or the response shall be deemed non-responsive.

Bid# 24-AM-008

AWARD

Each fuel type (Regular and Midrange Gasoline, #2 Ultra Low Sulfur Diesel, both dyed and un-dyed for on-road use) will be awarded separately to the responsible and responsive bidders offering the lowest fixed differential per gallon. To be eligible to bid, bidders must have a local presence at the Port of

Tampa for the delivery of such fuels to the school district and must provide written evidence of such along with your bid proposal. The district shall award this bid jointly to the two lowest bidders for each fuel type. If neither of the awarded suppliers is able to provide fuel when needed in the amounts requested, the district reserves the right to purchase fuel from an alternate supplier. The district also reserves the right to delete any line item(s) from the bid and award the balance of the items as it deems necessary, and in the best interest of the district.

PREFERENCE TO FLORIDA BUSINESSES

When a school District is required to make purchases of personal property through competitive solicitation and the lowest responsible and responsive bid, proposal or reply is by a Supplier whose principal place of business is in a state or political subdivision which grants a preference by that state or political subdivision, then the school District shall award an equal preference to the lowest responsible and responsive Bidders having a principal place of business within Florida. In a competitive solicitation in which the lowest bid is submitted by a Supplier whose principal place of business is located outside the state, and that state does not grant a preference in competitive solicitation to Suppliers having a principal place of business in that state, the preference to the lowest responsible and responsive Bidders having a principal place of business in this state shall be 5 percent. See Section 287.084 (1)(a), F.S.

A Supplier whose principal place is outside this state must accompany any written bid, proposal or reply documents with a written opinion of an attorney at law licensed to practice law in that foreign state, as to the preferences, if any or none, granted by the law of that state to its own business entities whose principal places of business are in that foreign state in the letting of any or all public contracts. See

Section 287.084 (2), F.S.

In order for your bid to be considered responsive, please be sure to utilize the form titled “Bidder’s

Statement of Principal Place of Business” in its designated section within the Bid Proposal.

NOTE: IF YOU ARE A SUPPLIER WHO’S PRINCIPAL PLACE OF BUSINESS IS NOT IN THE

STATE OF FLORIDA, YOU MUST COMPLETE THIS FORM INCLUDING A SIGNATURE FROM

AN ATTORNEY ATTESTING TO THE STATE BIDDING PREFERENCE.

FAILURE TO COMPLETE AND SIGN THIS FORM WILL CAUSE YOUR BID TO BE

CONSIDERED NON-RESPONSIVE.

BACKGROUND SCREENING

As required by The Jessica Lunsford Act [s.21 of Ch.2005-28, L.O.F.], if anyone representing a Supplier under contract with the school District will have access to school grounds when students are present, have direct contact with students or have access to or control of school funds, such personnel are required to be screened at Level 2, to include fingerprinting, statewide criminal and juvenile justice records checks through the Florida Department of Law Enforcement and federal criminal records checks through the Federal Bureau of Investigation. [s. 1012.465, Florida Statutes]

The requirements of this law must be met in order for the School Board to contract with your company.

To make an appointment to be screened by Pinellas County Schools, go to: http://fieldprintflorida.com/

For a full submission (fingerprinting and badge) use code FPPCSVendors. For a badge only (badge replacement) use code FPPCSBadge.

http://fieldprintflorida.com/

Bid# 24-AM-008

If Contractor/Supplier is awarded all or a portion of this bid, Contractor/Supplier hereby acknowledges and agrees to abide by the Florida Jessica Lunsford Act (1012.465, F.S.) and obtain, at its own cost, Level

2 clearance of all employees, agents, and subcontractors who (1) have access to school grounds when students are present, (2) have direct contact with students, on or off school grounds, or (3) have access to or control of school funds.

INSURANCE

Insurance is required of all Suppliers who perform work on School Board premises. If this bid requires that you work on our premises, an attachment titled: Insurance Specifications for Contractor/Suppliers will be included giving details.

NON-EXCLUSIVE AGREEMENT

This bid does NOT establish an exclusive arrangement between the District and Supplier. The District reserves, but is not limited to, the following rights:

• The unrestricted right to use others to perform work, provide services or deliver the same or similar products as described herein when it is to the economic benefit of the District.

• The unrestricted right to separately bid any work, products or services as described herein when it is to the economic benefit of the District.

WARRANTY

All equipment purchased from this bid shall carry the manufacturers’ standard warranty, unless otherwise specified.

INVOICES & PAYMENT TERMS

Bidders must disclose any special invoicing requirements within their bid response, which deviate from the General Bid Terms linked in this document.

BUSINESS HOURS & DAYS OF OPERATION

Regular School Year:Days of operation are Monday thru Friday (excluding holidays) 8 a.m. to 4:30 p.m.

Warehouse receiving 6:30 a.m. to 2 p.m.

Summer

From approximately the 1st week of June thru the 1st week of August all schools are closed, with the exception of those that may be in summer session. Beginning the 2nd week of August, schools are once again in session. For more specific information call (727) 588-6143 to confirm if a school can accept deliveries.

Days of operation are Monday thru Thursday as follows:

Administrative Facilities and Schools: 7:30 a.m. to 5:30 p.m.

Walter Pownall Service Center: 6:30 a.m. to 5 p.m. (receiving 6:30 a.m. to 4:30 p.m.)

Bid# 24-AM-008

HOLIDAY BREAKS

Each year, schools and administrative offices are closed for Thanksgiving, winter and spring break periods. Shipments cannot be accepted during these periods. These dates will vary each year depending upon our negotiated personnel calendar and when the Holidays actually fall.

Thanksgiving 2024: Schools: November 25 thru November 29, 2024

Administrative Offices: November 27 thru November 29, Winter Break 2024/2025: December 23, 2024, thru January 3, 2025

Spring Break 2025: Schools: March 17 thru March 21, 2025

Administrative Offices: March 18 thru March 21, 2025

KEY EVENTS & DATES

Bid Posted on District's OpenGov Procurement

Portal and Initial Notifications Sent:

November 13, 2024

Deadline to Additional Information or

Clarifications:

November 20, 2024, 3:00pm

Unpriced Technical Proposals Due: November 27, 2024, 3:00pm

Evaluate Proposals and Determine Bidders

Approved to Participate in Phase 2 -Reverse

Proposal/Reverse Auction:

December 2 – December 6, 2024

Formal Invitation Email to Approved Bidders to

Participate in Phase 2 – Reverse Auction Price

Proposal:

December 6, 2024

Bid System Training w/eBridge: December 9 – December 11, 2024

Initial/Starting Bid Prices Due in the Bid

System:

December 12, 2024

Live Reverse Auction Opens: December 13, 2024, 11:00am

Recommendation for Award Submitted to

Purchasing by :

Transportation Department, 12/19/24

Bid# 24-AM-008

Submit Recommendation for Award to School

Board for Approval (estimated date of School

Board approval):

January 28, 2025

*If the time allotted to evaluate bids and make the selection of contractors as stated above proves to be insufficient, the posting of the Notice of Intent To Award and the Board approval date could both slip two weeks or more. Continue to monitor our website or contact the purchasing department for more specific information as to when the notice will be posted.

ADDITIONAL QUESTIONS/CLARIFICATIONS

During any solicitation period, including any protest and/or appeal, no contact with District officials or employees, other than with the individuals specifically identified in the solicitation, the Director of

Purchasing or the Legal Department is permitted from any Bidder. Such communication may result in an automatic disqualification for selection in the pending solicitation and any subsequent District solicitations for a period of six (6) months, no matter the outcome of the solicitation or any protest and/or appeal.

Additional questions or clarifications regarding this solicitation shall be directed through the project page on the District's OpenGov Procurement portal before 3:00 pm on Wednesday, November 20, 2024.

PUBLIC ENTITY CRIMES

As stated in paragraph 12 of the General Terms and Conditions, PUBLIC ENTITY CRIME &

CONVICTED VENDOR LIST, please complete, sign and notarize the “SWORN STATEMENT

UNDER SECTION 287.133(3)(A),FLORIDA STATUTES, PUBLIC ENTITY CRIMES” form provided in the Bid Proposal of this Invitation to Bid. This form MUST be included in your response in order for your bid/proposal to be responsive.

PUBLIC RECORD LAW

Public Records: Section 119.0701, Florida Statutes, requires that the Contractor comply with Florida’s public records laws with respect to services performed on behalf of the School Board. Specifically, the statute requires that the Contractor:

A. Keep and maintain public records required by the School Board to perform the service.

B. Upon request from the School Board’s custodian of public records, provide the School Board with a copy of the requested records or allow the records to be inspected or copied within a reasonable time at a cost that does not exceed the cost provided in Chapter 119 of the Florida

Statutes or as otherwise provided by law.

C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law for the duration of the term of this Agreement and following completion of the Agreement if the Contractor does not transfer the records to the School Board.

D. Upon completion of the Agreement, transfer, at no cost, to the School Board all public records in the possession of the Contractor or keep and maintain public records required by the School

Board to perform the service. If the Contractor transfers all public records to the School Board upon completion of the Agreement, the Contractor shall destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. If the

Bid# 24-AM-008

Contractor keeps and maintains public records upon completion of the contract, the Contractor shall meet all applicable requirements for retaining public records. All records stored electronically must be provided to the public agency, upon request from the public agency’s custodian of public records, in a format that is compatible with the information technology systems of the public agency.

E. A request to inspect or copy public records relating to this Agreement must be made directly to the School Board. If the School Board does not possess the requested records, the public agency shall immediately notify the Contractor of the request, and the Contractor must provide the records to the School Board or allow the records to be inspected or copied within a reasonable time.

F. The failure of the Contractor to comply with these provisions, if applicable, shall constitute a default and material breach of this Agreement, which may result in immediate termination, with no penalty to the School Board and may also result in penalties under Section 119.10, Florida

Statutes.

G. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF

CHAPTER 119, FLORIDA STATUTES TO THE CONTRACTOR’S DUTY TO

PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT THE

CUSTODIAN OF PUBLIC RECORDS, ANGELA BROWN, SUPERVISOR OF

RECORDS MANAGEMENT AT 727-793-2701 X 2393, 2929 COUNTY ROAD 193,

CLEARWATER, FL 33759, brownangel@pcsb.org.

INTEGRITY OF BID DOCUMENTS

Bidders shall use the original Bid Proposal Forms provided in this Invitation to Bid and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to any of the forms in the Bid Proposal if sufficient space is not available on the original form for the Bidders to enter a complete response. Any modifications or alterations to the original bid documents by the Bidders, whether intentional or otherwise, will constitute grounds for rejection of a bid. Any such modifications or alterations that a Bidders wishes to propose must be clearly stated in the Bidder’s proposal response and presented in the form of an addendum to the original bid documents.

EXCEPTIONS TO GENERAL TERMS AND CONDITIONS

Bidders taking any exceptions to the General Terms and Conditions, linked herein, will be reviewed by staff prior to evaluation of bids. Exceptions to the General Terms and Conditions may be cause for rejection of your bid.

BID FORMS

For your convenience, the forms which are required to be completed and submitted along with your proposal response will be provided along with this Invitation to Bid on the District's OpenGov

Procurement portal. If sufficient room has not been provided on a given form to enable you to enter a complete response, please include a supplemental attachment or replicate pages in the form as necessary.

All required sections of the Bid Proposal must be completed or the portal will not allow submittal of a given bid response.

MULTIAGENCY PARTICIPATION

Pinellas County Schools reserves the right, within statutory limits, to extend the terms and conditions of this solicitation to any and all other agencies within the state of Florida as well as any other federal, state, mailto:brownangel@pcsb.org

Bid# 24-AM-008 municipal, county, or local governmental agency under the jurisdiction of the United States and its territories. This shall include but not limited to private schools, parochial schools, non-public schools such as charter schools, special districts, intermediate units, non-profit agencies providing services on behalf of government, and/or state, community and/or private colleges/universities that require these goods, commodities and/or services. This is conditioned upon mutual agreement of all parties pursuant to special requirements, which may be appended thereto. The supplier/contractor agrees to notify the issuing body of those entities that wish to use any contract resulting from this bid and will also provide usage information, which may be requested. A copy of the contract pricing and the bid requirements incorporated in this contract will be supplied to requesting agencies.

Each participating jurisdiction or agency shall enter into its own contract with the awarded Contractor and this contract shall be binding only upon the principals signing such an agreement. Invoices shall be submitted in duplicate "directly" to the ordering jurisdiction for each unit purchased. Disputes over the execution of any contract shall be the responsibility of the participating jurisdiction or agency that entered into that contract. Disputes must be resolved solely between the participating agency and the Contractor.

AWARD TERMINATION

When deemed to be in the best interest of the District, the District may cancel any award resulting from this specification by the following means:

• 10-day written notice with cause per item 52 of the District’s General Terms and Conditions; or

• 90-day written notice without cause.

The District reserves the following rights to:

• Conduct pre-award discussion and/or pre-award/contract negotiations with any or all responsive and responsible Bidders who submit bids determined to be reasonably acceptable of being selected for award; conduct personal interviews or require presentations of any or all Bidders prior to selection; and make investigations of the qualifications of Bidders as it deems appropriate, including, but not limited to, a background investigation conducted by the appropriate law enforcement agency.

• Request that Bidder(s) modify their bid to more fully meet the needs of the District or to furnish additional information as the District may reasonably require.

• Accord fair and equal treatment with respect to any opportunity for discussions and revisions of bids. Such revisions may be permitted after submission of proposals and prior to award.

• Waive minor irregularities in the procedures, and reject any and all proposals.

• Waive any irregularity in any bid, or reject any and all bids, should it be deemed in its best interest to do so. The District shall be the sole judge of Bidder’s qualifications and reserves the right to verify all information submitted by the Bidder. The bid selected will be that bid which is judged to be the most beneficial to the District.

• Request that Bidders submit their annual financial statements for the last three fiscal years, including company financial statement summaries, certified by a Certified Public Accountant. If the organization has been in business for a period of less than three years, Bidders may be required to submit a detailed business plan in addition to any pertinent information that would allow the District to evaluate the sufficiency of financial resources and the ability of the business

Bid# 24-AM-008 to successfully perform the services enumerated in the contract. Unless otherwise stated, such requests would be made after the submission of the proposals and prior to award of a contract.

PURCHASES BY OTHER PUBLIC AGENCIES (D.O.E. REGULATION #6A1.012 (5)

With the consent and agreement of the successful Bidders(s), purchases may be made under this bid by other governmental agencies. Such purchases shall be governed by the same terms and conditions as stated herein.

ADDENDA

Bidders are required to register for an account via the District e-Procurement Portal hosted by OpenGov.

Once the bidder has completed registration, they will receive addenda notifications to their email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/PCSB. Interpretations of the bid, clarification of bid specifications and requirements or changes to the bid which have a material effect will be documented and communicated to bidders only by written addenda. Verbal responses to bidders’ questions do not constitute an official response unless documented in the form of written addenda and shall be considered inadmissible in bid protest proceedings. Failure to acknowledge addenda containing material changes may constitute cause for rejection of your bid proposal. Telegraph, facsimile or e-mail acknowledgements of addenda will not be accepted.

Bid# 24-AM-008

BID SPECIFICATIONS

BID SPECIFICATIONS

Bid Specifications

Bidders must be adequately equipped, supplied and staffed to promptly and efficiently furnish, deliver and dispense all products upon which bids are submitted. The district reserves the right to require affidavits of analysis on fuels delivered by the suppliers showing that said items meet specifications at any time during the contract period.

All tank wagons making deliveries must be metered with the capacity to issue a printed delivery ticket and equipped with sealed state approved compartment markers. Contractor(s) shall be fully licensed as may be required by local, state or federal regulations and shall comply at all times with local, state or federal rules, regulations, laws, ordinances and statutes in the performance of this contract. Failure to do so may be deemed a material breach of contract and cause for immediate termination of the contract at the sole option of the Pinellas County School Board Purchasing Department (District).

In the event of re-imposed Federal or State Petroleum Product Allocation Regulations or any similar petroleum product limiting legislations, the contractor(s) shall provide full support to the District, in application for maximum allowable allocation levels of motor gasoline/diesel fuels and middle distillate petroleum products, as may be applicable to end users qualifying under the classifications or providers to the public, Emergency and Sanitation Services.

The successful contractor(s) shall not assign, transfer, convey, sublet, or otherwise dispose of this contract, or of any or all of this or its rights, title or interest herein, or its power to execute such contract to any person, company or corporation without prior written consent of the District.

The successful contractor(s) has the sole and exclusive responsibility for furnishing and delivery of the petroleum products in accordance with this contract. The successful contractors’ obligations are non-transferable.

BIDS SHALL BE SOLICITED ON THE FOLLOWING BASIS:

Fixed Fee Per Gallon:

This is the fixed amount to be added to the OPIS daily rack average base price (Tampa Pad 1 Terminal), as defined in paragraphs below, for each gallon of fuel delivered to district facilities. The portion of the fixed fee that represents actual fuel costs incurred by the supplier to deliver product shall be expressed as a percentage of the total fixed fee which shall not change for the life of the contract. The fixed fee may be adjusted once annually on the anniversary date of the contract based on the following formula:

• The percentage of the fixed fee representing actual fuel costs incurred by the supplier to deliver product will be allowed to increase an amount not to exceed the percentage change in the Consumer

Price Index (CPI) for gasoline/diesel fuel for the period from the commencement of the initial term of the contract to commencement of each extension period.

• The balance of the fixed fee will be allowed to increase an amount not to exceed the percentage change in the Consumer Price Index for urban wage earners and clerical workers, U.S. city average, all items (1982-84=100), for gasoline/diesel fuel for the period from the commencement of the initial term of the contract to commencement of each extension period.

Bid# 24-AM-008

The fixed fee will include all delivery and handling costs from the contractor’s terminal to the delivery location plus any other administrative overhead and profit.

Daily Rack Average Base Price:

All prices will be based on Pad 1, Tampa, Florida terminal prices published daily in the Oil Price

Information Service, United Publications (OPIS) by taking the average cost for the day the order is placed. All fuels will be averaged by totaling all the published prices less any AM @ designations and dividing by the net number of terminal prices published to arrive at the average base rack price.

EMERGENCY PLANNING:

Since the Pinellas County School District has been designated as a “first responder” during a disaster, each bidder should include a policy statement with their bid submittal regarding fuel deliveries preceding an emergency such as a hurricane, and immediately following, provided that rack facilities remain operational. Transport delivery bidders should include a policy statement regarding the limited basis availability of transport trailers to be filled and left at protected County facilities to serve as emergency fuel supplies. The daily cost, if any, associated with this service should be included in your bid proposal submittal.

SPILLAGE:

Award vendor and delivery subcontractor shall bear responsibility and take all precautions to prevent spillage of the fuel products during delivery. Proper equipment maintenance, constant inspection, and where necessary, the use of collection pans during fuel transfer, will be employed to avoid leaks or spills.

In the event of a spill, award vendor will be responsible for immediate containment, mitigation of the effects of the spill and clean-up of the spilled product at no cost to the Pinellas County School District.

Should the award vendor fail to take immediate action, the Pinellas County School District may contract with a third party to accomplish the required control actions and will hold award vendor responsible for the incurred costs plus legal fees, attorney costs and court costs.

REMOVAL OF UNSATISFACTORY PRODUCTS:

All petroleum products shall be carefully loaded and protected during transportation and delivery. Any petroleum products, which before their final acceptance shall be found to be unsatisfactory, shall be removed and replaced by satisfactory petroleum products by and at the expense of the bidder.

TYPES OF FUELS REQUIRED:

Blended gasoline may not exceed 10% in its ethanol content. Octane rating may not be achieved by the adding of an octane booster additive of any sort subsequent to the refinery process.

The following fuels are to be bid and supplied as needed:

Item 1 - Regular Unleaded Gasoline/10% Maximum Ethanol Blend:

Minimum Octane Rating: R+M/2=87 (R=Research Octane)

(M=Motor Octane)

Item 2 - Mid-Range Unleaded Gasoline/10% Maximum Ethanol Blend:

Bid# 24-AM-008

All gasoline shall be volatile hydrocarbon fuel, free from water and suspended matter, and suitable for use as fuel in internal combustion engines. Must meet or exceed State of Florida specifications.

Minimum Octane Rating: R+M=89 (R=Research Octane)

(M=Motor Octane)

All deliveries shall be adjusted to 60° Fahrenheit.

Item 3 - Diesel Fuel No. 2: Ultra Low Sulfur:

A. Regular-grade diesel fuel oil is intended for use in all automotive high-speed/medium speed engine applications. The diesel fuel supplied under this specification shall be refined hydrocarbon distillate fuel oils. The feed stock from which the diesel fuel is refined shall be crude oils derived from petroleum, tar sands, oil shale, or mixtures thereof.

B. The finished diesel fuel shall be visually free from un-dissolved water, sediment and suspended matter; and shall be clear and bright when tested in accordance with approved test method of

ASTM D975- 04C E1 and shall not exceed 15 p.p.m. sulfur content.

C. The following antioxidants may be blended separately or in combination into the diesel fuel to retard the formation of gum and other oxidation products.

• 2, 4-Dimethyl-6-tert-butylphenol

• 2, 6-Di-tert-butyl-4-methylphenol

• 2, 6-Di-tert-butylphenol

• 2, 6-Di-tert-butylphenol (75 weight percent minimum) and a mixture of tert-butylphenols and tri-tert-butylphenols (25 weight percent maximum)

• 2, 4-Di-tert-butylphenol (60 weight percent minimum) and mixed tert- butylphenols (40 weight percent maximum)

The total concentration of antioxidants shall not exceed 24 grams per cubic meter on an active ingredient basis.

D. Any one or any combination of the following cetane improvers may be added to the diesel fuel to meet the cetane number requirements specified in table 1.

• Amyl nitrate

• Isopropyl nitrate

• Hexyl nitrate

• Cyclohexyl nitrate

• 2-Ethylhexyl nitrate

Bid# 24-AM-008

• Octyl nitrate

Concentration of the cetane improvers shall not exceed 0.5 weight percent.

E. Diesel fuel stabilizer additive may be blended into the diesel fuel when additional protection against deterioration is required. These additives will perform the following functions:

antioxidant, biocide, corrosion inhibitor, dispersant, and metal deactivator. Diesel fuel stabilizer additive is not intended for routine use in all diesel fuels but should be used only in situations where a high degree of protection against deterioration is required. Typical applications are emergency stand-by units and small satellite fuel sites.

F. Must meet or exceed Federal Specification VV-F-800D dated October 27 1987, and

AMENDMENT 1 dated November 13, 1987. Fuel shall also meet requirements for low sulfur content in accordance with the Clean Air Act of 1990 and resulting administrative rulings.

The finished diesel fuel shall conform to the requirements specified in Table 1.

TABLE 1

TEST RESULTS

PRODUCT PROPERTY ASTM TEST METHOD MINIMUM MAXIMUM

GRAVITY API D287 30

FLASH POINT °F D93 125

VISCOSITY CST @ 100F D445 1.9 4.4

TOTAL SULPHUR wt.% D2622 or D4294 0.05

CETANE NUMBER D613 40

CETANE INDEX D976 40

CARBON RESIDUE:

Ramsbottom on 10% Bottom

D524 0.35

ASH, wt.% D482 0.01

Item 4 - Diesel Fuel No. 2: Ultra Low Sulfur Dyed:

A. Regular-grade diesel fuel oil is intended for use in all off-road high-speed/medium speed engine applications and must be COLOR DYED. The diesel fuel supplied under this specification shall be refined hydrocarbon distillate fuel oils. The feed stock from which the diesel fuel is refined shall be crude oils derived from petroleum, tar sands, oil shale, or mixtures thereof.

B. The finished diesel fuel shall be visually free from un-dissolved water, sediment and suspended matter; and shall be clear and bright when tested in accordance with method A. or B. of ASTM D 4176.

C. The following antioxidants may be blended separately or in combination into the diesel fuel to retard the formation of gum and other oxidation products.

• 2, 4-Dimethyl-6-tert-butylphenol

• 2, 6-Di-tert-butyl-4-methylphenol

Bid# 24-AM-008

• 2, 6-Di-tert-butylphenol

• 2, 6-Di-tert-butylphenol (75 weight percent minimum) and a mixture of tert-butylphenols and tri-tert-butylphenols (25 weight percent maximum)

• 2, 4-Di-tert-butylphenol (60 weight percent minimum) and mixed tert-butylphenols (40 weight percent maximum)

The total concentration of antioxidants shall not exceed 24 grams per cubic meter on an active ingredient basis.

D. Any one or any combination of the following cetane improvers may be added to the diesel fuel to meet the cetane number requirements specified in Table 2.

TABLE 2

TEST RESULTS

PRODUCT PROPERTY ASTM TEST METHOD MINIMUM MAXIMUM

GRAVITY API D287 30

FLASH POINT °F D93 125

VISCOSITY CST @ 100F D445 1.9 4.4

TOTAL SULPHUR wt.% D129, D1266, D1552 or D4294 0.4

CETANE NUMBER D613 40

CETANE INDEX D976 40

CARBON RESIDUE:

Ramsbottom on 10% Bottom

D524 0.35

ASH, wt.% D482 0.01

Bid# 24-AM-008

BID PROPOSAL

BID PROPOSAL FORM*

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• BID_PROPOSAL_FORM_Fuels-_Ga...

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EBRIDGE ELECTRONIC BID EVENT FORM*

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• eBridge_Electronic_Bid_Even...

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PURCHASING CARDS*

Bidders that accept Visa/Mastercard payments can be enrolled in the District’s ePayments program for faster payment turnaround. Interested parties can contact the Districts purchasing card provider, JP

Morgan, for enrollment in the program at sua.supplier.support@jpmchase.com, or by phone at 877-263-

5184. Unless exception to this condition is indicated in the answer provided here, the Bidders, by submitting a bid, agrees to accept the purchasing card as an acceptable form of payment and may not add additional service fees or handling charges to purchases made with the purchasing card.

Are you able to accept credit card payments at this time?

☐ Yes

☐ No

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CERTIFICATE OF INSURANCE*

Please upload your proof of insurance here, including evidence of workers compensation coverage.

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VERIFICATION OF EMPLOYMENT STATUS*

Contractor must provide to School Board evidence of compliance with Florida law regarding E-Verify.

Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

Pursuant to Section 448.095, F.S., the Contractor is required to be registered with the U.S. Department of

Homeland Security’s E-Verify system prior to entering into a contract with the Pinellas County School

Board. The Contractor shall use the E-Verify system to verify the employment eligibility of all new employees hired by the Contractor during the contract term. The Contractor shall include an express provision in all of its subcontracts requiring subcontractors, who perform work or provide services pursuant to the contract, to use the E-Verify system to verify the employment eligibility of all new employees hired by the subcontractor during the contract term. For more information on this process, please refer to United States Citizenship and Immigration Service site at:

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Bid# 24-AM-008

Only those employees determined eligible to work within the United States shall be employed under this contract.

By submission of a bid in response to this solicitation, the Contractor affirms that all employees in the above categories shall undergo e-verification before placement on this contract. Evidence may consist of, but is not limited to, providing notice of Contractor’s E-Verify number coupled with an affidavit that all of Contractor’s Subcontractors similarly comply with the law.

A public employer, contractor, or subcontractor who has a good faith belief that a person or entity with which it is contracting has knowingly violated Section 448.09(1), Florida Statutes is obligated to terminate the contract with the person or entity pursuant to Section 448.095(2)(c)1, Florida Statutes. If the

Pinellas County School Board terminates the contract for the foregoing reason, the contractor may not be awarded a public contract for at least one (1) year after the date on which the contract was terminated, and the contractor will be liable for any additional costs incurred by the Pinellas County School Board as a result of the termination of the contract.

*Response required

PRODUCT INFORMATION

WARRANTY INFORMATION*

Please upload any applicable warranty information for the products and/or services in your submittal.

*Response required

FORMS

Please review forms.

PROHIBITION AGAINST COERCION FOR LABOR AND SERVICES AFFIDAVIT*

Please download the below documents, complete, and upload.

• Human_Trafficking_Affidavit...

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STATEMENT OF PRINCIPAL PLACE OF BUSINESS*

Please download the below documents, complete, and upload.

Please note that this form requires signature from an attorney in order to be considered complete.

• Statement_of_Principal_Plac...

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SWORN STATEMENT UNDER SECTION 287.133(3)(A)*

Please download the below documents, complete, and upload.

• Sworn_Statement.pdf

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DRUG FREE WORKPLACE CERTIFICATION*

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