fuel bid FY 2027.docx

TOWN OF HARDWICK

INVITATION TO BID

LOW SULFUR DIESEL FUEL, #2 HEATING FUEL FOR PUBLIC BUILDINGS, PROPANE, HEATING EQUIPMENT SERVICE

SPECIFICATIONS

FY 2027

ITEM 1. Low Sulfur Diesel Fuel – Highway Department (2,000-gallon tank)

ITEM 2. # 2 Heating Oil - Public Buildings:

1. Municipal Bldg.: Myron E. Richardson Bldg., 307 Main Street, Gilbertville

2. Gilbertville Public Library: 259 Main Street, Gilbertville

3. WPCF Gilbertville Plant: 64 Mill Road, Gilbertville

4. Paige Memorial Library: 87 Petersham Road, Hardwick

5. Fire Station: 165 Petersham Road, Hardwick

6. Highway Department: 179 Petersham Road, Hardwick

7. Town House: 32 Common Street, Hardwick

8. Future Police Department, 402 Lower Road, Gilbertville

ITEM 3. Propane Gas

1. Recycling Center, 2011 Barre Road, Wheelwright

2. Highway Department: 179 Petersham Road, Hardwick

3. Municipal Bldg.: Myron E. Richardson Bldg., 307 Main Street, Gilbertville

4. WPCF Wheelwright Plant: 17 Off Maple Street, Wheelwright

5. WPCF – Gilbertville WWTP: 64 Mill Road, Gilbertville

6. WPCF – Wheelwright WWTP: 17 Off Maple Street, Wheelwright

7. Future Police Dept: 402 Lower Road, Gilbertville

8. Fire Station - 165 Petersham Road, Hardwick

ITEM 4. Heating Equipment (#2 Heating Oil or Propane Gas) Service Rates: Rates will be broken out to show the following:

1. Annual Cleaning & Efficiency Test

2. Labor/Weekdays

3. Labor/Evenings

4. Labor/Sundays & Holidays

Delivery

All deliveries are to be made on an automatic basis. Each delivery has a fill-up of the tank capacity.

Deliveries shall begin after October 1, 2026, and shall continue at the bid price until June 30, 2027.

Billing

All bills and invoices shall be submitted promptly, not less than once every thirty days. A confirming slip must be left at each location with the same information, at each delivery. Provider shall be responsible for payment of Diesel tax to the Commonwealth of Massachusetts.

Bid Submission

Your bid must be presented on the form provided, together with the Certificate of Tax Compliance and Certificate of Non-collusion, in a sealed envelope marked plainly with the item number and description of the item on the outside.

Ex: “Item 2: #2 Heating Oil

Bids will be received no later than 12:00 PM on Monday, June 22, 2026.

Bids will be publicly opened and read at 1:00 PM on Monday, June 22, 2026, at the Municipal Building, 307 Main Street, Gilbertville, MA 01031

Bids may be delivered to the Municipal Building, 307 Main Street, Gilbertville, MA 01031 or mailed to: Justine Caggiano, Town Administrator, P.O. Box 575, Gilbertville, MA 01031.

BID FORM

TOWN OF HARDWICK

#2 HEATING OIL ALL PUBLIC BUILDINGS, PROPANE, HEATING EQUIPMENT SERVICING AND GASOLINE

The Contractor named below is pleased to submit the following fixed price for goods and services outlined in the specifications:

Item 1.

Premium Low Sulfur Diesel Fuel (2,000 gallon tank)

$__________________________per gallon

Item 2.

#2 Heating Oil

Journal of Commerce Oil Price Daily - Boston Low Tank Price

$_____________________________________per gallon

Your add on/markup

$_____________________________________per gallon

Item 3.

Propane Gas

Item 4.

Service Rates (#2 Heating Oil or w/ Propane)

Annual Cleaning & Efficiency Test _______________per_________________

Labor/Weekdays _______________________per ____________________

Labor/Evenings _______________________per______________________

Labor/Sundays/Holidays ________________per______________________

Item 5.

Gasoline (for use in Vehicle Fleet) per gallon price:

Signed: _____________________________________________________

Title: _______________________________________________________

Date: _______________________________________________________

CERTIFICATE OF TAX COMPLIANCE

Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A(b), I, ______________________, authorized signatory for ____________________, do hereby certify under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Name: ___________________________

Title: ___________________________

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

DATE: _______________

BY: _________________________

Name of person signing bid or proposal

SEAL if proposer is by corporation

Name of business: __________________________________________

Address: __________________________________________________

City: _______________________ State: _____ Zip: _______________

Telephone: _____- _____- _______