FTR Equipment RFQ Judicial Branch Digital Recording Services[1].docx

Maine Judicial Branch (MJB) Administrative Office of the Courts (AOC) RFQ: Judicial Branch Digital Recording Services

QUOTE REQUIREMENTS AND SPECIFICATIONS

A. Background Provide five (5) ForTheRecord® (FTR) 5.6 Reporter™ digital electronic recording software programs and licenses, five (5) FTR® Guardian programs, four (4) FTR® Access programs, five (5) USB clocks, five (5) uninterrupted power supply (UPS) systems and five (5) DMX8 mixers.

B. Vendor Requirement Vendor must be a FTR® manufacturer premier authorized reseller and provide documentation indicating this status.

C. Description of Devices To Be Installed Digital Electronic Recording devices to be provided for five (5) courtrooms:

FTR® Reporter version 5.6 software (PSP-00199-GR56-0E) or most current version (audio only) including Log Notes and Player, appropriate licenses, and USB clock (PHP-02899-HZ10ZN), FTR® Guardian on each system and FTR® Access on four (4) systems, uninterrupted power supply (UPS) and DMX8 Mixers for each unit. The vendor will provide five (5) DMX8 USB audio mixers (PHP-HP-20499-HZ20-ZE) with 8 XLR inputs and 4 Channel outputs.

D. Installation and Training Requirements - None

E. Support and Maintenance – None

F. Additional Information Required

1. Quotes submitted must also provide the following items:

· A brief history of the vendor and a description of the vendor’s present organizational structure, indicating staffing lines such as the relationship between management and support staff. This may include an organizational chart.

· A summary of any litigation, previous or outstanding, as related to the vendor’s performance of professional services contracts.

· The vendor’s number of years providing digital audio recording service.

· The names and curriculum vitae/resume of each employee of the vendor who will work on the project, including the experience, education, and professional qualifications each employee has in providing digital audio recording services.

· The identity of the vendor’s representative(s) who will serve as the point of contact and/or manager of this project, including his or her qualifications, highlighting similar projects successfully managed.

· A minimum of three (3) references for projects involving court digital electronic recording installation, including name, address, and telephone numbers of prior or present customers.

2. Background Check Requirement: Once selected and before a contract can be awarded vendors must provide waivers to allow the MJB to conduct a background check on each employee and subcontractor who will be working on this project. Employees with felony convictions or extensive traffic records may be rejected and not allowed to work on this project or visit court locations.

3. Certification: For the purpose of demonstrating qualifications, the vendor will be required to provide copies of required certifications/documentation, such as documentation that the vendor is an FTR® manufacturer premier authorized reseller, before a formal contract will be issued.

4. Certificate of Authority: Out of state vendors must have a valid Certificate of Authority, as required by Maine law, 31 M.R.S. § 1412. This requirement may be satisfied by applying for a Certificate of Authority immediately upon signing a contract to provide services called for in this RFQ. An out of state vendor is welcome to submit copies of current Certificates of Authority to transaction business with its proposal.

5. An indication as to the vendor’s confidence that the installed FTR® 5.6 will be fully compatible with both infrared and FM assisted listening devices.