FTQW 241501 - Renovate Dorm B2272 SOW.pdf

STATEMENT OF WORK

TABLE OF CONTENTS

Section 1: Specific Requirements for Investigation and Design

1.01 General

1.02 Background

1.03 Scope of Design Project

1.04 Hazardous Materials

1.05 Tasks

1.06 Schedule

Section 2: General A-E Investigation and Design Service Requirements

2.01 General Scope

2.02 Type of Work

2.03 Administration

2.04 General Design Criteria and References

2.05 Government Documentation

2.06 Warranty

2.07 Concept Limitations

2.08 Government Furnished Materials

Section 3: General A-E Investigation Services

3.01 Scope of Work

3.02 Pre-Investigation Meeting

3.03 Cost and Schedule Estimate

3.04 Investigation Report

3.05 Investigation Review Meeting

3.06 Documents Submitted

3.07 Contractor’s Furnished Product

3.08 Pre-Investigation Meeting

Section 4: A-E Design Services

4.01 Scope of Work

4.02 Design Services

4.03 Design Documents

4.04 Design Review

4.05 Documents Submitted

4.06 Contractor’s Furnished Product

4.07 Constructability Review

4.08 Design Discrepancies

Section 5: Attachments

SECTION 1

SPECIFIC REQUIREMENTS FOR INVESTIGATION AND DESIGN FOR

FTQW 241501; REOVATE DORM 2272

1.0. SPECIFIC REQUIREMENTS FOR INVESTIGATION AND DESIGN

1.01. GENERAL: The Architect-Engineer (A-E) shall perform the services as described in the subsequent

Sections of this Statement of Work (SOW) and as described below. If there are conflicts between other sections of the SOW and this Section, the provisions of this Section shall have precedence.

1.02. BACKGROUND: Building 2272 is a four-story structure (comprising three above-ground levels) originally constructed in 1992 with minimal subsequent renovations. The building is approximately 79,500 square feet of space, with 175 rooms accommodating Airmen. The three above-ground stories primarily consist of bedrooms, bathrooms, and various miscellaneous use rooms.

1.03. SCOPE OF DESIGN PROJECT:

A. General: The work includes the following: (1) investigating site conditions; (2) collecting and reviewing project data and records; (3) performing a hazardous material survey of the facility (4) creating a design concept and cost estimate for renovation of Building B2272 and the surrounding site; (5) submitting an investigation report; (6) discussing the results at the Pre- Design Conference; (7) making the revisions requested by the Government; and (8) producing a complete design based on the requirements specified above and based on comments received during the 35%, 65%, and 95% review meetings.

B. Specific Project Goals:

1. The project calls for a 100% design for the complete overhaul of Building 2272.

The overall objective of this design initiative is to fully renovate both the building and its surrounding site, ensuring full compliance with current codes, standards, and Eielson’s Installation Facility Standards (available from the Whole Building Design Guide). Moreover, the aim is to optimize the buildings furnishings for improved energy efficiency and ease of maintenance. The planning charrette has been previously completed and will be included as a starting point for the design.

The 354th CES has selected COA #2 as the preferred alternative from this planning charrette. This document is included as an attachment to the SOW.

2. The scope of work encompasses various critical building systems that require updates to meet current standards, including but not limited to life safety systems, fire protection systems, HVAC systems, mechanical, electrical, plumbing, structural components/cladding, utilities within the building, and connections to the main lines. All systems outlined in the SOWs programming thresholds and egress points will also be addressed.

3. Besides the aforementioned systems, the following furnishings and finishes will be repaired by replacement: ceiling finishes, floor finishes, exterior finishes, light fixtures, wall finishes, plumbing fixtures (toilets, showers, sinks), terminal unit fan coils, thermostats, windows, window awnings, roof, cabinets (base and wall), countertops, ceiling fans, interior and exterior doorways, and hard-wired smoke detectors. Additionally, the comfort and daily activities of Airmen should be taken into account when planning the renovation and spaces.

C. The work required under this contract includes investigation, analysis, and design services necessary to design a construction project to accomplish the goals described above.

D. The final design product shall include the following items: Complete specifications and drawings necessary for the Government to advertise and award a construction contract for the work. The A-E’s design shall include provisions for the abatement and disposal of any hazardous materials that would be disturbed as a consequence of performing the work of this project.

E. The A-E is expected to include drawings and photographs with the body of each submittal as necessary to adequately describe the work involved. Drawings associated with each submittal shall be of a sufficient size so that details and notes are easily readable. Drawings 11"x17" or smaller may be bound with the report.

1.04. HAZARDOUS MATERIALS: The following guidance shall be used for dealing with hazardous materials:

Asbestos containing materials (ACM), lead base paint (LBP), polychlorinated biphenyls (PCBs), contaminated soils, and other hazardous materials are present in and around B2272. The A-E shall address the presence of hazardous materials in the design project, perform testing for hazardous materials (asbestos, LBP, and PCBs), and prepare project documents for their remediation in accordance with (IAW) with UFGSs.

Technical provisions shall be developed such that all requirements for handling, worker protection, and environmental protection at the work site are referenced to OSHA, EPA, and ADEC regulations.

A. When construction requires special demolition procedures to protect personnel from exposure to excessive levels of hazardous materials, these requirements shall be specified and coordinated with the Eielson AFB project engineer and the Eielson AFB Environmental Element of the Installation Management Flight. These procedures shall not be less stringent than Federal OSHA and EPA requirements. Mitigation of hazards to workers shall be included in this design project.

B. The following items are a minimum of what shall be included in the project documents when dealing with hazardous material remediation. Project drawings shall denote the location of hazardous materials and provide sufficiently detailed information for their remediation, to include accurate quantities. Project drawings shall also note the location of approved, permitted, on-base disposal areas, if available, for use during project construction. The most direct haul route, minimizing the exposure risk for personnel, between the project site and disposal area shall also be shown on the drawings. Construction contractor notification and permitting requirements shall be specified.

C. The goal of this project is not to abate all hazardous materials in the plant or the project area.

However, the design shall include provisions for avoidance or abatement of any hazardous materials found in the hazmat survey conducted by the A-E firm.

D. The design shall include a project specific Waste Disposal/Borrow Pit section. The A-E shall complete the estimated quantities of wastes to be generated and borrow materials required on the Worksheet during the 35% design phase. The Eielson AFB Natural Resource Manager will then produce a project specific Waste Disposal/Borrow Pit Plan section to be incorporated into the specifications at the 65% design phase. An example Waste Disposal/Borrow Pit Worksheet.

1.05 TASKS: The investigation and design shall be divided into five tasks. The Government shall neither approve payment for a task nor issue Notice to Proceed for the subsequent task until all work under the task is complete and the A-E has provided all the listed Contract Deliverable Items applicable to the task.

Review conferences shall be scheduled by the CO and be held at Eielson AFB. The A-E firm shall attend with all necessary engineer disciplines. Reviewers will submit written comments on the investigation or design.

Comments will be provided to the A-E for response prior to the meeting. The A-E may make a presentation at each meeting if necessary for the design or review process. The A-E shall record the proceedings of each meeting and submit a written summary report (minutes) of those proceedings to the CO for written approval.

Draft minutes for each meeting, including the responses to each reviewer's comments shall be submitted to the CO within three (3) working days following each meeting.

All contract deliverable items required for each task shall be submitted to the CO at the same time, except for the draft review conference minutes. Approval from the CO shall be obtained prior to the submission of contract deliverable items separately.

TASK 1: Task 1 includes investigating the project site and applicable existing documents; interviewing appropriate facility user representatives and maintenance personnel; investigating options; producing the required Investigation Report; producing the required 35% Design; presenting these documents at the 35% Design/Investigation Review Conference; and submitting the required documents and minutes to the CO.

A. Pre-Investigation/Design Meeting: The A-E and Government representatives will meet to discuss the objectives and requirements relating to the investigation. The A-E will have the opportunity to interview appropriate government personnel and request any assistance they might need. Record the proceedings of the meeting and submit a written summary report (minutes) to the CO for approval. The minutes shall be submitted within three (3) working days after the meeting.

B. Data Acquisition and Field Investigation: The A-E shall complete the necessary investigative fieldwork and submit a draft report to the CO. The report produced shall include discussions of all aspects of the work required under the various options investigated. Identify each item of work and discuss any potential difficulties, alternatives to proposed work items, recommendations, etc.

a. The A-E shall perform a topographical survey of the site to assist in the civil design on the project.

b. The A-E shall plan on performing at least four (4) geotechnical borings that are at least 5’ in depth to assist the development of the parking expansion.

c. The A-E shall take at least fifteen (15) Environmental soil samples from around the proposed parking expansion to assist in contaminated soil estimates and will allow for a draft UFP QAPP to be completed during the design.

d. A thorough hazardous materials survey shall be completed throughout the entire facility according to Eielson specification 01 57 19. These samples and results shall be incorporated into the final design and the hazardous materials abatement plan to be developed by the A-E. The final draft of this plan shall be included as an appendix to 01 57 19.

C. Submittal: The 35% Design/Investigation report shall be submitted to the CO for presentation and discussion at the 35% Design/Investigation Review Conference.

D. 35% Design/Investigation Review Conference: The conference for discussing the 35% Design comments & investigation report will be scheduled by the CO following receipt of the submittal and will be held at Eielson AFB.

E. Contract Deliverable Items: The following items are deliverable as part of the investigation:

1. An electronic copy of the draft Pre-Investigation Meeting minutes.

2. An electronic copy via DoD Safe of the required 35% design documents to include drawings, draft specifications table of contents, cost estimate, and approved pre-design meeting minutes, including all comments and responses. Drawings shall be 22” x 34” and all details shall be legible.

3. An electronic copy via DoD Safe of the draft investigation report. The report shall include analysis, recommendations, and the approved Pre-Investigation Meeting minutes.

4. The government review period will not begin until ALL deliverable items (both electronic and paper) have been received.

TASK 2: Task 2 includes producing the required 35% design documents, based on the Investigation Report and discussions during the Pre-Design Meeting; incorporating changes requested in approved Investigation Report review comments; submitting the required documents, discussing these documents at the 35% Review Conference. Any comments marked as "Critical" shall be resolved to satisfaction of the Government before issuing NTP for the next phase, this includes any supporting documentation or revised drawings/specifications/etc. to allow for complete backcheck.

A. 35% Review Conference: The conference for discussing the 35% design shall be held following receipt of the 35% design submittal.

B. Contract Deliverable Items: The following items are deliverable as part of Task 2:

1. An electronic copy, of the draft Pre-Design Conference minutes.

2. An electronic copy via DoD Safe of the required 35% design documents to include drawings, draft specifications, cost estimate, design analysis, and approved pre-design meeting minutes, including all comments and responses. Drawings shall be 22” x 34” and all details shall be legible.

3. The preliminary cost estimate shall have a sufficiently large contingency (15-25%) to ensure that costs do not increase as design proceeds. The cost estimate shall be in MII & Microsoft Excel format.

TASK 2: Task 2 includes producing the required intermediate (65%) design documents, based on the 35% Design, Investigation Report and discussions during the 35% Design/Investigation Review Conference;

incorporating changes requested in approved Investigation Report review comments; submitting the required documents, discussing these documents at the 65% Review Conference. Any comments marked as "Critical" shall be resolved to satisfaction of the Government before issuing NTP for the next phase, this includes any supporting documentation or revised drawings/specifications/etc. to allow for complete backcheck "

C. 65% Review Conference: The conference for discussing the 65% design shall be held following receipt of the 65% design submittal.

D. Contract Deliverable Items: The following items are deliverable as part of Task 3:

5. An electronic copy, of the draft 35% design review conference minutes.

6. An electronic copy via DoD Safe of the required 65% design documents to include drawings, draft specifications, cost estimate, design analysis, and approved pre-design meeting minutes, including all comments and responses. Drawings shall be 22” x 34” and all details shall be legible.

7. The 65% design cost estimate provided by the A-E shall have a maximum contingency of 10%. The cost estimate shall be in MII & Microsoft Excel format.

8. The government review period will not begin until ALL deliverable items (both

TASK 3: Task 3 includes producing the required 95% design documents; incorporating changes requested in approved 65% review comments; submitting the required documents; and presenting these documents at the 95% Review Conference. Any comments marked as "Critical" shall be resolved to satisfaction of the Government before issuing NTP for the next phase, this includes any supporting documentation or revised drawings/specifications/etc. to allow for complete backcheck ".

A. Draft Final (95%) Cost Estimate: The 95% design cost estimates provided by the A-E shall have zero (0) contingency.

B. Final Review Conference: The final review conference shall be held following receipt of the 95% design submittal.

C. Contract Deliverable Items: The following items are deliverable as part of Task 4:

1. An electronic copy of the draft 65% design review conference minutes.

2. An electronic copy via DoD Safe of the required 95% design documents to include drawings, specifications, cost estimates, design analysis, completed draft Submittal Register, and approved 65% review conference minutes, including all comments and responses. Drawings shall be 11” x 17”, and all details shall be legible.

3. The 95% design cost estimate provided by the A-E shall have zero contingency. The cost estimate shall be in MII & Microsoft Excel format.

TASK 4: Produce final (100%) design documents as defined in Section 4 of this SOW.

A. Final (100%) Documents: The A-E shall incorporate into the 100% project documents the revisions requested at the 95% review meeting. The final documents shall be delivered to the CO within fourteen (14) calendar days after the final review conference. Each plan sheet shall bear the seal of a Registered Professional Engineer or Architect as applicable. A-E shall provide a completed Submittal Register.

B. Contract Deliverable Items: The following items are deliverable as part of Task 5:

1. An electronic copy of the draft 95% design review conference minutes.

2. Two (2) paper copies of the 100% drawings (one (1) 22” x 34” and one (1) 11”x17”) and specifications and an electronic copy via DoD Safe of the following: the 100% drawings and specifications, the design analysis, the construction cost estimate, and the Submittal

Register.

3. An electronic copy via DoD Safe of the complete project specifications, final Submittal

Register, project drawings, final design analysis, and the final construction cost estimate.

The project specifications shall be delivered in both SpecsIntact and PDF formats. The Submittal Register shall be delivered in Excel and PDF formats. The project drawings shall be delivered as AutoCAD files and PDF format. The cost estimate shall be submitted in the following formats: A PDF of the cost estimate report, a native file in either PACES or MII, and an Excel file. The design analysis shall be in PDF format.

4. The submission will not be considered complete until ALL required electronic and paper copies have been delivered.

1.06 SCHEDULE

1. Pre-Investigation/Design Meeting – 21 calendar days after contract award.

2. 35% Design/Investigation Report Due – 42 calendar days after receipt of Notice to Proceed.

3. 35% Design Review Period – 21 calendar days after submittal of the 35% Design documents.

4. 65% Design Due -- 45 calendar days after receipt of Notice to Proceed to 65%.

5. 65% Review Period -- 21 calendar days after submittal of the 65% Design documents.

6. 95% Design Due – 25 calendar days after receipt of Notice to Proceed to 95%.

7. 95% Review Period – 14 calendar days after submittal of the 95% Design documents

8. 100% Document Preparation - 14 calendar days after receipt of Notice to Proceed to 100%.

END OF SECTION

SECTION 2

GENERAL A-E INVESTIGATION AND DESIGN SERVICE REQUIREMENTS FOR

2.0. GENERAL A-E INVESTIGATION AND DESIGN SERVICE REQUIREMENTS

2.01 GENERAL SCOPE: The A-E shall perform professional architectural and engineering services such as planning, investigation, and design, and provide labor and materials to accomplish the work specified in this contract. The A-E shall be responsible for all travel and lodging arrangements and expenses involved in the performance of work under this contract. The A-E shall furnish the Air Force with complete and usable products to include investigative reports, design analyses, project drawings, specifications, equipment layouts, cost estimates, submittal registers, pricing schedule amendments (resulting from design omissions), construction contract modifications (resulting from design omissions), and other documents required under this contract to provide complete engineering services for Eielson AFB, Alaska.

A. Refer to Section 1 of this SOW for a detailed description of this specific project.

2.02 TYPE OF WORK: Work on the project may involve any or all disciplines including A-E project management, architectural, civil, structural, mechanical, electrical, fire protection, geotechnical engineering;

drafting (AutoCAD); limited surveying; thorough hazardous materials survey/testing and abatement planning; contaminated soil testing & remediation planning; cost estimating; and computer word processing.

2.03 ADMINISTRATION: The Eielson AFB CO is responsible for the administration of the contract. No change shall be made in the provisions of this contract without written authorization from the CO. The Base Civil Engineer (BCE) monitors the work and services furnished and evaluates the performance of the A-E as the CO’s Technical Representative (COTR). The COTR is not a CO and has no authority to Contractually bind the Government or modify the contract.

2.04 GENERAL DESIGN CRITERIA AND REFERENCES: The project entails investigation services for designing functional concepts suitable for the sub-arctic environment in interior Alaska. The design must adhere to various industry standards, including, but not limited to those of the National Fire Protection Agency (NFPA), United Facilities Criteria (UFC), Air Force Manuals (AFMAN), Air Force Instruction (AFI), and Unified Facilities Guide Specifications (UFGS), and many others. Additionally, it must comply with Air Force-specific criteria, such as AFM 88-3 C2 and EM 385-1-1, as well as Occupational Safety and Health Administration (OHSA) and Americans with Disabilities Act (ADA) standards. Various Air Force Engineering Technical Letters (AFETLs) and Eielson AFB design guides are also relevant to the project, in addition to other pertinent industry standards, State Department of Environmental Conservation, EPA requirement, and federal, DoD, and AF regulations and policies.

All Air Force Manuals, Publications, and Guide Specifications will not necessarily be furnished. The A-E may acquire them from the Defense Printing Service Detachment Office, Standardization Document Order Desk, 700 Robbins Avenue, Philadelphia, PA 19111-5094, or other Federal agencies. The Special Assistance Desk phone number at Defense Printing Service is (215) 697-2664. Many references and standards are available via the following websites: www.wbdg.org and www.afcec.af.mil/library/index.asp. The A-E may review any Air Force Manual or publication available at the Base Civil Engineering offices. The Eielson AFB design guides are attached as appendices to this statement of work.

2.05 GOVERNMENT DOCUMENTATION: The Government will provide digital copies of all drawings that might be relevant from Eielson AFB digital drawing vault. The A-E firm may request additional information via the CO for access to the drawing vault. The A-E should not expect Government personnel to perform a drawing search for him. "As-builts", shop drawings, and operation and maintenance manuals that the Government may have are not guaranteed to be either accurate or complete. It shall be the A-E’s responsibility to verify any information or data that is given to them by the Government.

http://www.afcec.af.mil/library/index.asp

SECTION 2

GENERAL A-E INVESTIGATION AND DESIGN SERVICE REQUIREMENTS FOR

2.06 WARRANTY: The A-E shall bring any questions concerning the design to the attention of the Government during the design phase. The A-E shall verify that the final documents have been field checked to eliminate conflicts and interferences. The A-E shall provide interpretation of construction documents to clarify any ambiguities and shall correct any errors or omissions in the design package.

A. DISCREPANCIES: The A-E shall be responsible for the professional quality, technical accuracy, and the coordination of all design, drawing, specification, and other services furnished by the A- E under the resulting contract. The A-E shall, without additional compensation, correct or revise any errors or deficiencies in design, drawings, specifications, and other services in an agreeable timeframe with the CO and Contractor to avoid construction delays.

B. INTERPRETATION: During the construction solicitation and the construction periods of the project, the A-E shall be available, at no additional cost to the government, to interpret or clarify plans and specifications, should questions arise.

2.07 CONCEPT LIMITATIONS: General information and criteria provided to the A-E shall not prevent the A-

E from suggesting or using improved methods and designs with functional or cost-saving advantages.

2.08 GOVERNMENT FURNISHED MATERIALS: The government shall furnish the A-E with the following:

A. A description of the specific requirements of the investigation and design of this project. See Section 1 of this SOW.

B. An estimated construction cost range.

C. Access to existing drawings of facilities as needed to perform design.

D. Eielson AFB specific Division I specifications (to be tailored by the A-E for specific project requirements).

SECTION 3

A-E INVESTIGATION SERVICES FOR

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3.0. GENERAL A-E INVESTIGATION SERVICES

3.01 SCOPE OF WORK: A-E investigation services shall include participation in the Pre-Investigation meeting and submission of meeting minutes, the planning, study, field reconnaissance, stakeholder interviews, materials testing, site survey and investigation; and work required to obtain the engineering information and data necessary for the accomplishment of this contract. The A-E shall determine the condition and type of existing utility services and structures involved in the project design. The A-E shall place particular emphasis on making an accurate estimate of the location and quantity of hazardous materials affecting the project design. The A-E shall prepare documents showing existing conditions, conduct fact finding investigations, collect and review project data and records, preliminary estimates of cost and construction timelines, and prepare and present a written investigation report.

3.02 PRE-INVESTIGATION MEETING: The A-E and Government representatives will meet to discuss the objectives and requirements relating to the investigation. The A-E will have the opportunity to interview appropriate government personnel and request any assistance that may be required. Interviews may have to be scheduled and conducted at later dates and other locations. Record the proceedings of the meeting, and submit a written summary report (meeting minutes) to the CO.

3.03 COST AND SCHEDULE ESTIMATE: A preliminary construction timeline and cost estimate shall be included with the investigation report. The A-E shall develop initial estimates of construction timelines. If the estimated construction cost exceeds the Programmed Amount (PA), the A-E shall notify the CO as soon as practical and shall not proceed until advised to do so by the CO.

3.04 SITE INVESTIGATION & REPORT: The A-E shall conduct a site investigation including Geotechnical borings (amount proposed by A-E) and prepare an investigation report detailing the findings of the investigation and submit it to the CO for approval. Included in this report shall be all site plans, photographs, hazardous materials surveys and test results, documents describing existing conditions prepared by the A-E, inspection results, engineering data, cost and construction estimates, product literature and technical data required to support their findings, etc. required to perform the requested engineering services. If applicable to the project, the report shall include recommendations for design and estimated design and construction schedules. After review of the report by the CO, the A-E shall present the report at an investigation review meeting at Eielson AFB. Changes resulting from the investigation review meeting shall be incorporated into the first design submittal.

3.05 35% DESIGN/INVESTIGATION REVIEW CONFERENCE: At this review conference the attendees will discuss the 35% design & investigative report and give technical guidance for proceeding with the next task. Detail regarding the 35% Design requirements are found in Section 4.03B of this SOW. The A-E shall attend the investigation review meeting at Eielson AFB, take attendance and minutes, and answer review comments. The 35% Design/Investigation review conference shall be scheduled through the CO. The meeting will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and the A-E’s project manager and necessary staff.

Reviewers will submit written comments that will be provided to the A-E for response.

3.06 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames for their development and review are described in Section 1 of this SOW.

3.07 CONTRACTOR’S FURNISHED PRODUCT: The A-E shall provide a complete investigation report to the government as specified in previous sections of this SOW. The investigation report shall be of the highest professional quality and shall provide the basis of, as well as options for, the design.

SECTION 4

A-E DESIGN SERVICES FOR

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4.0. A-E DESIGN SERVICES

4.01 SCOPE OF WORK: The A-E shall perform all services required to prepare and furnish complete construction documents, with addenda as required, for the accomplishment of this contract.

4.02 DESIGN SERVICES: Design services shall include all aspects of design required to provide a complete and accurate set of project documents to be used for obtaining contract construction services. This includes the following:

A. Familiarization with the scope of the project, general conditions governing the performance of the work, and the conditions under which the project will be constructed.

B. Coordination with Base Civil Engineering and the using agencies to develop functional relationships and detailed requirements.

C. Production of the required design documents.

4.03 DESIGN DOCUMENTS: The contract drawings to be furnished shall be well prepared, complete, and prepared IAW the best professional practice to show clearly and concisely the type and extent of work to be performed. The drawings shall clearly distinguish new and existing work. The drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Each drawing shall have a graphic scale.

The A-E shall use a standard sheet format and fonts conforming with Eielson AFB Drafting Standards.

Lettering shall be large enough to ensure legible half-size reduction. Each discipline’s group of drawings shall contain a detailed legend defining all applicable symbols appearing on that discipline’s sheets. The legend shall appear on the first sheet of each group. Standard building material indicators, and symbols for architectural items and for mechanical and electrical equipment shall be used to the greatest extent possible.

A. DESIGN ANALYSIS: The A-E shall prepare a complete and accurate design analysis to support the project design. Each sheet of the design analysis shall be sequentially numbered and shall carry the title of the project, date of analysis, and the designer’s name. The analysis shall be bound and prepared (typed or legibly printed) on 8-1/2”x11” bond paper or standard company form, with 1” left and right margins. The design analysis shall cite specific code references, assumptions, calculation sources, data sources, etc. Calculations and data shall be presented in a neat and logical progression. The analysis shall, at a minimum, include: a brief description of the desired project outcome, anticipated construction schedule, description of existing conditions, site descriptions, existing facility features such as age and type of construction, utilities location and access, photos as necessary or required, electrical-load calculations, computer modeling, etc. A constructability report shall be incorporated into the 95% design analyses (see para. 4.07). An updated design analysis shall be submitted at each review stage to describe and justify each decision made at that stage. The final design analysis shall present a clear and logical picture of the final design and shall be edited to exclude reference to changes made during the design process.

B. PRICE SCHEDULE: The A-E shall provide a detailed proposed pricing schedule in the format specified by the government.

C. DRAWINGS: The A-E shall provide a detailed schedule of drawings in the format specified by the government. The A-E shall prepare and furnish drawings to show existing site conditions, general layout of facilities, and the extent, type, and detailed requirements of the work to be performed. Full-scale drawing size for Eielson AFB is ANSI D (22” X 34”). Separate drawings shall be prepared to cover all needed phases of architectural, hazmat, civil, structural, mechanical, fire suppression, electrical, etc. work to be accomplished. Detail drawings shall refer

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to the sheets and drawings to which they apply. Similarly, where details are called out, the callout shall identify the detail tag and the sheet where the detail is located. In addition to hard copy drawings, the A-E shall provide electronic copies of the drawings via DoD Safe in the Government’s most recent version of AutoCAD (version 2020 or later) and in read-only Adobe Acrobat Reader (.pdf file) format. Actual number of required copies of drawings to be submitted is described in Section 1 of this SOW.

D. SPECIFICATION TECHNICAL PROVISIONS: The A-E shall prepare detailed specifications for each category of work for each building trade to meet government standards for a competitive solicitation. Included shall be a list of all Government-Furnished Equipment (GFE).

Specifications shall be written utilizing industry and government standards. Specifications shall conform to the Unified Facilities Guide Specifications (UFGS) system with UFGS-format section number and page numbers centered at each page bottom. The header of each page shall include the project title and project number on the left-hand side. The specification Table of Contents shall indicate which UFGS sections are included. Brand name references in specifications are prohibited unless approved by the CO or mandated by the Government.

However, basis of design information shall be incorporated in the drawings. Specifications shall be tailored to the project and be clear; concise; free of typographical, grammatical, and spelling errors; etc. Specifications shall be typed on 8-1/2” x 11” bond paper with 1” left and right margins. In addition, the complete specifications shall be submitted via DoD Safe, in SpecsIntact format. Actual number of required copies is described in Section 1 of this SOW.

E. COST ESTIMATE: The A-E shall prepare a detailed construction cost estimate. Estimates shall be broken down into line items by individual task and grouped into major construction categories such as architectural, hazardous material abatement, civil, structural, mechanical, fire protection, electrical, contractor mobilization(s), general contractor requirements, etc., showing labor (man-hours), material costs and equipment costs. Cost estimate shall be marked “FOR OFFICIAL USE ONLY” and prepared using accurate data reflecting construction costs in the Fairbanks, Alaska area. The estimate shall also reflect accurate costs associated with the particular requirements of constructing on Eielson AFB. The cost estimate shall be prepared assuming construction will start in the summer following the scheduled design completion date, unless specified otherwise in Section 1. Also include an “estimating contingency” line-item amount appropriately sized per the level of design, with no estimating contingency costs included in the 95% and 100% submittals. If the construction cost estimate will exceed the amount programmed in the task order, the A-E shall notify the CO as soon as that determination is made. If applicable, the cost estimate shall be broken down into “minor construction” and/or “repair and maintenance”. In addition to the hard copy, the final cost estimate shall be submitted via DoD Safe in the Government’s most recent version of Microsoft Excel (2010 or later). Actual number of copies is specified in Section 1 of this SOW.

4.04 DESIGN REVIEW: Design reviews shall be held at the 35%, 65%, and 95% design stages. After each review, the A-E shall not proceed to the next design stage until given Notice to Proceed (NTP) in writing to do so by the CO. each review period will adhere to the times outlined in section 1.06 of this SOW.

Reviewers will submit written comments on the design that will be provided to the A-E for response.

Additional comments and questions may be introduced during the review meetings.

A. DESIGN REVIEW MEETING ATTENDANCE: The A-E shall attend design review meetings at Eielson AFB, take attendance and minutes, and answer review comments. The review meetings shall be scheduled through the CO. The review meetings will be attended by the Government’s project engineer, engineering staff, representatives of the reviewing and using agencies, interested parties, and by the A-E’s project manager and necessary staff. Reviewers

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will submit written comments on the design that will be provided to the A-E for response. In addition to the written comments, verbal comments may be provided at the review meetings.

B. 35% REVIEW: The 35% design package shall be submitted to the CO for government review and approval. Included shall be the 35% design analysis, schematic level drawings, draft specifications table of contents, draft calculations, draft pricing schedule, draft drawing schedule, draft cost estimate. Drawings should indicate draft layouts, details and sections, and initial schedule layouts with some fill-in remaining.

C. 65% REVIEW: The 65% design package shall be submitted to the CO for government review and approval. Included shall be the 65% design analysis, well-developed drawings, draft specifications, final calculations, and selection of material types for construction, draft pricing schedule, draft drawing schedule, detailed cost estimate, preliminary Submittal Register, and the approved pre-design review meeting minutes to include the investigation review comments and responses. Drawings should indicate final layouts, details and sections, and initial schedule layouts with some fill-in remaining.

D. 95% REVIEW: The 95% design package, which should be the A-E’s final design package, shall be submitted to the CO for final government review and acceptance. Included shall be the final design analysis, drawings, drawing schedule, specifications, calculations, material selection types, pricing schedule, submittal register, cost estimate, construction schedule, constructability review, and the approved 65% design review meeting minutes, to include the 65% comments and responses. The A-E shall have performed and completed internal Quality Assurance reviews of the design, and thoroughly proofread the specifications.

E. 100% PACKAGE: The 100% package shall be the 95% package with those changes necessitated by the accepted comments received at the 95% design review. Included shall be the 100% drawings, drawing schedule, submittal register, synopsis of work, specifications, design analysis (including calculations, recommended material selections, and constructability report), pricing schedule, cost estimate, and the approved 95% design review meeting minutes to include the 95% comments and responses.

4.05 DOCUMENTS SUBMITTED: The exact number of documents required for each review submittal, and time frames (subject to negotiation) for their development and review are described in Section 1 of this SOW. All the architectural and engineering design, design analysis, specifications, and drawings shall be developed to a uniform level of completion for each review submittal. All review plans and specifications shall be boldly marked on each page “FOR ENGINEERING REVIEW ONLY, % REVIEW, NOT FOR CONSTRUCTION”. The cover sheet of each document shall be boldly marked with the date submitted.

Document packages shall include:

A. MINUTES AND REVIEW COMMENTS: The A-E shall submit minutes and the annotated review comments to the CO for written approval, within three (3) working days following each review meeting. Approved minutes and annotated comments shall be submitted as part of the subsequent design submittal.

B. REVIEW DOCUMENTS: The A-E shall submit the required number of design packages for review to the CO at each review stage. See Section 1, para. 1.05 for specific requirements.

C. 100% SUBMITTAL: The A-E shall submit the required number of the 100% design documents to the CO as described in of Section 1 of this SOW. The submittals must meet the requirements outlined in Section 1, Sections 4, para. 4.03 and 4.04 of this SOW. Files shall be delivered and

FTQW 241501; REOVATE DORM 2272

labeled clearly with typed project information to include the date and shall be accompanied by a typed index. Each drawing file shall be made to stand-alone by binding all X-REFs. Use only standard AutoCAD font files. Change all menus to standard AutoCAD prior to delivery. Include all *.ctb (plot configuration) files. If *.ctb files are not used, include list of pen weights.

4.06 CONTRACTOR’S FURNISHED PRODUCT: The A-E shall provide complete project designs to the government as specified elsewhere in this SOW. The A-E shall provide any product literature and technical data required to support the design. Designs shall be of the highest professional quality and shall be certified by a registered architect, civil engineer, structural engineer, mechanical engineer, fire protection engineer, electrical engineer, or land surveyor, as appropriate. Each final plan sheet shall bear the seal of a Registered Professional Engineer or Architect.

4.07 CONSTRUCTABILITY REVIEW: A review of the design for constructability shall be made by the A-E prior to the submittal of the 95% documents. The A-E shall make a site visit during the 95% design phase to determine whether the plans accurately and completely represent existing conditions and to verify that the construction can proceed as designed. The constructability review report shall be incorporated into the 95% design analysis.

4.08 DESIGN DISCREPANCIES: The A-E shall be responsible to clarify any drawings or specifications determined to be unclear to a contractor during the solicitation or construction process. If contract document changes are required due to A-E error or oversight, the A-E shall also be responsible for correcting any discrepancies that become apparent during the solicitation or construction process. The A-E shall promptly, and at no additional cost to the Government, furnish all necessary labor, drawings, specifications, cost estimates, etc., to the CO to enable modification of the construction contract. The A-E shall have the recommended modifications reviewed and certified by a registered architect or engineer in the appropriate discipline.

SECTION 5

ATTACHMENTS FOR

5.0. ATTACHMENTS:

1. Renovate BLDG 2272 - Final CCR_Compiled, 20 Nov 24

2. Eielson AFB Design Guides, various dates

END OF STATEMENT