RFI-Closeout Support 2026 Update.doc

Description The United States (U.S.) Department of Transportation, Federal Transit Administration (FTA) is seeking vendors to assist with closing out completed acquisition actions. The closeout contractor will be required to provide closeout activities for completed procurement actions initiated by the Office of Acquisition Management (TAD-40) on numerous contract types to include labor hour (LH), Firm-Fixed Price (FFP), Time and Materials (T&M) and Cost Reimbursement Type procurements as further described in the attached Statements of Work (SOW).

The objective of this requirement for TAD-40 is perform closeouts on various contract types. The contractor support will primarily be responsible for closing out various procurement actions associated with Contracts, Blanket Purchase Agreements (BPAs), Call Orders, Task Orders, Purchase Orders (PO), and Intra/Interagency Agreements (IAAs).

This announcement has been revised to state Contract Opportunities notice to support market research efforts concerning 8(a) small businesses. Thus, 8(a) small businesses that believe they can provide the services in the attached SOW are encouraged to provide a Technical Capability Statement response. If your firm has an interest, please provide a typed capability statement of no more than 5 pages, a response to the below questions, Company Name, Point of Contact (POC), address, phone number, CAGE Code, Unique Entity Identifier (UEI) number, and business size under the North American Industry Classification System (NAICS) code. Responses to your questions must be answered in no more than 5 pages and must be detailed as part of the Capability Statement Package.

1) Does your firm have the work experience similar in nature, scope, complexity, and difficulty of work in the SOW? If so, explain what type of experience?

2) Does your firm have experience developing and writing closeout documents for cost reimbursement, Cost Plus Fixed Fee (CPFF), LH and FFP contracts in accordance with the Federal Acquisition Regulation (FAR)? If so, explain what type of experience?

3) Does your firm have experience reviewing and reconciling final indirect rates, audit reports and costs on applicable contracts? If so, explain what type of experience? When addressing this, please specify if you have done so as a prime contractor and/or subcontractor concerning an awarded contract etc.

4) Does your firm have experience performing closeout on Cost Reimbursement Contracts, Labor Hour and Firm Fixed Price contracts? If so, explain what type of experience? When addressing this, please specify if you have done so as a prime contractor and/or subcontractor concerning an awarded contract etc.

5) Is your firm familiar with ad hoc assignments? This may include but is not limited to assisting with closeout data call information, reviewing audit reports, etc. If not, please address why.

The Government will not be responsible for any cost incurred by interested parties in responding to this request. The capability package response for this Request for Information (RFI) is not expected to be a proposal, nor will any award be made, but rather specific, detailed information regarding the company's existing experience in relation to the areas specified in the SOW for information and planning purposes only. The Government will not simply accept submission of your firm's standard brochure of capabilities as a response to this RFI notice.

The completed Capability Statement Package must be submitted electronically to Mrs. Cassandra Porter-Hickman, Contract Specialist, at c.porterhickman@dot.gov and Mrs. Stephanie Cooke-Nwadibia, Senior Contracting Officer, at stephanie.cooke-nwadibia@dot.gov on 5:00PM Daylight Savings Time (DST) on Tuesday, October 13, 2026. Please note that the Government will not be compiling a bidders list for this Request for Information (RFI) nor posting one.